Electric Utility Commission

May 13, 2021

Approved Minutes — original pdf

Thumbnail of the first page of the PDF — Page 1 of 3 pages

Electric Utility Commission May 13, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 5:32 p.m. Also present were Commissioners Chapman, Hadden, Reed, Trostle, Tuttle and Weldon. Commissioner Stone joined following citizen communication. Commissioners Ferchill, Funkhouser and Wray were absent. Chair prerogative: update regarding meeting dates/times; June 21st at 5:30P tentative date. CITIZEN COMMUNICATION: GENERAL – Paul Robbins re Customer Assistance Program and code amendments (Item 12) 1. APPROVAL OF MINUTES – Approve minutes of the April 19, 2021 regular meeting. Motion (Trostle) to approve minutes; seconded (Weldon); passed on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Items 2-5, 7-9 unanimously recommended on consent (8-0, with Commissioners Ferchill, Funkhouser and Wray absent). Following discussion, motion (Chapman) to recommend Item 6; seconded (Reed); recommended on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent. 2. (6/3) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Smart Grid Solutions, LLC for continued purchase of web-based load profiling software, licenses, maintenance and support, for an increase in the amount of $3,947,000 and to extend the term by six years, for a revised total contract amount not to exceed $6,002,814. 3. (6/3) [Purchasing] Authorize negotiation and execution of a multi-term contract with Catapult Systems, LLC, to provide technical and support services for Microsoft on-premise software and cloud services, for up to five years for a total contract amount not to exceed $12,000,000. 4. (6/3) [Purchasing] Authorize negotiation and execution of a contract with DLT Solutions, LLC, to provide computer-aided drafting software and data management tools including maintenance and support, for a term of five years in an amount not to exceed $1,700,000. 5. (6/3) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson, for air insulated switchgear, for up to five years for a total contract amount not to exceed $3,500,000. 6. (6/3) [Austin Energy] Approve an ordinance amending the Fiscal Year 2020-2021 Austin Energy Operating Budget (Ordinance No. 20200812-001) to decrease the Austin Energy Operating Fund Ending Balance by $1,165,887 and increase the Conservation Rebates expenses by $1,165,887 to provide additional funding for the Austin Energy Weatherization Assistance Program. 7. (6/3) [Purchasing Multi-departmental; AE’s estimated amount is $2.17M] Authorize award of a multi-term contract …

April 19, 2021

Agenda — original pdf

Versión en español a continuación. Special Called Meeting of the Electric Utility Commission April 19, 2021 The Electric Utility Commission is to be held April 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, April 18 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Sunday, April 18. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (19 de Abril 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (18 de Abril antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …

April 19, 2021

Item 10: Financial Statements — original pdf

Item 10

April 19, 2021

Item 10: Fund Summary — original pdf

AUSTIN ENERGY FUND For the Fiscal Year Through September 30, 2020 BEGINNING BALANCE REVENUE Base Revenue Power Supply Revenue Community Benefit Revenue Regulatory Revenue Transmission Revenue Transmission Rider Other Revenue Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Power Supply Recoverable Expenses Non-Fuel Operations & Maintenance Conservation Conservation Rebates Nuclear & Coal Plants Operating Other Operating Expenses TOTAL OPERATING REQUIREMENTS OTHER REQUIREMENTS Accrued Payroll TOTAL OTHER REQUIREMENTS DEBT SERVICE General Obligation Debt Service Current Year Capital Lease Debt Service (Principal and Interest) TOTAL DEBT SERVICE TRANSFERS OUT Electric Capital Improvement Program General Fund Contingency Reserve Voluntary Utility Assistance Fund Trunked Radio Workers' Compensation Other City Transfers Administrative Support Communication and Technology Management Fund Economic Development Fund Power Supply Stabilization Reserve Fund AE Capital Reserve Fund TOTAL TRANSFERS OUT EXCESS (DEFICIENCY) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS TOTAL AVAILABLE FUNDS 1,409,686,234 1,414,686,234 136,272,609 1,389,861,025 1,389,861,025 (24,825,209) (1.8%) Approved Budget Amended Budget September w/Encumb Year to Date w/Encumb Year-End Estimate Variance % Variance Fav (Unfav) Fav (Unfav) 364,417,031 364,417,031 413,409,738 413,409,738 48,992,707 13.4% 630,361,573 421,981,148 56,284,808 138,012,724 84,317,165 0 64,644,138 14,084,678 1,409,686,234 630,361,573 421,981,148 61,284,808 138,012,724 84,317,165 0 64,644,138 14,084,678 1,414,686,234 60,190,931 40,718,528 10,088,938 13,144,248 7,022,457 0 4,527,008 580,499 136,272,609 617,506,790 420,065,608 54,577,926 153,368,687 83,791,065 0 49,973,450 10,577,499 1,389,861,025 617,506,790 420,065,608 54,577,926 153,368,687 83,791,065 0 49,973,450 10,577,499 1,389,861,025 362,116,248 153,012,724 352,035,576 15,640,663 23,123,501 96,442,360 5,444,301 1,007,815,373 362,116,248 153,012,724 352,035,576 15,640,663 23,123,501 96,442,360 5,444,301 1,007,815,373 31,819,004 12,310,640 25,001,827 1,441,461 2,298,864 5,728,994 1,556,737 80,157,528 367,919,380 144,926,370 366,335,558 12,028,773 18,419,758 98,983,652 5,750,012 1,014,363,502 367,919,380 144,926,370 366,335,558 12,028,773 18,419,758 98,983,652 5,750,012 1,014,363,502 SUBTOTAL BEFORE TRANSFERS 1,008,388,640 1,008,388,640 80,730,795 1,014,936,769 1,014,936,769 (6,548,129) (0.6%) SUBTOTAL BEFORE TRANSFERS OUT 1,008,388,640 1,008,388,640 80,730,795 1,014,936,769 1,014,936,769 (6,548,129) (0.6%) 573,267 573,267 573,267 573,267 573,267 573,267 573,267 573,267 573,267 573,267 0 0 0.0% 0.0% 1,152 125,209 1,152 125,209 0 0 876 136,194 876 136,194 153,921,915 154,048,276 153,921,915 154,048,276 17,671,032 17,671,032 151,571,984 151,709,054 151,571,984 151,709,054 276 (10,985) 2,349,931 2,339,222 80,495,689 111,000,000 0 600,000 892,059 1,514,778 3,592,853 29,544,635 11,224,739 9,069,619 0 0 247,934,372 80,495,689 111,000,000 0 5,600,000 892,059 1,514,778 3,592,853 29,544,635 11,224,739 9,069,619 0 0 252,934,372 6,152,418 9,250,000 0 2,500,000 0 126,226 965,409 2,462,052 935,394 755,797 0 0 23,147,297 80,495,689 111,000,000 0 5,600,000 767,329 1,514,778 3,468,199 29,544,635 11,224,739 9,069,619 0 0 252,684,988 80,495,689 111,000,000 0 5,600,000 767,329 1,514,778 3,468,199 29,544,635 11,224,739 9,069,619 0 0 252,684,988 0 0 0 0 124,730 0 124,654 0 0 0 0 0 249,384 TOTAL REQUIREMENTS 1,410,371,288 1,415,371,288 121,549,124 1,419,330,811 1,419,330,812 (3,959,524) …

April 19, 2021

Item 10: FY22 Forecast — original pdf

Item 10 Austin Energy Fiscal Year 2022 Forecast and Budget Planning Mark Dombroski Chief Financial Officer April 19, 2021 © 2018 Austin Energy Fiscal Year 2022 Forecast and Budget Planning Agenda Budget Schedule Forecast Inputs, Assumptions and Process Forecast Summary Budget Planning 3 Austin Energy Fiscal Year 2022 Forecast and Budget Planning Budget Schedule 4 City of Austin Fiscal Year 2022 Budget Timeline FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 FY 2022 FY 2022 FY 2022 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 28th – 7th Austin Energy Budget Development City of Austin Budget Development Austin Energy FY22 Forecast Development 16th City Council Financial Forecast Report Delivered 19th EUC Forecast & Budget Process Presentation 1st Austin Energy Pass-Through Rate Change Effective 1st City of Austin Fiscal Year 2022 9th City Council City Manager Proposed Budget Presentation 12th EUC Proposed Budget Presentation 3rd City Council Council Budget Work Session & Set Max Rate 23rd & 30th City Council Public Hearings 29th City Council Set Max Tax Rate Budget & Tax Rate Hearings 11th City Council Public Hearing Tax Rate 11th – 13th City Council Budget Readings/Adoption Adopt Tax Rate Call Election, If Necessary 5 City of Austin and Austin Energy Financial and Performance Data Sources Austin Finance Online City of Austin Budget Documents https://www.austintexas.gov/financeonline/fin ance/index.cfm https://www.austintexas.gov/financeonline/afo _content.cfm?s=1 City of Austin Strategic Direction 2023 https://www.austintexas.gov/financeonline/afo _content.cfm?s=73 Performance Austin Data Austin: Austin Energy https://cityofaustin.github.io/PerformanceATX/ https://data.austintexas.gov/browse?Additiona l-Information_Department=Austin+Energy Austin Energy Corporate Reports and Data Library https://austinenergy.com/ae/about/reports- and-data-library/reports-and-data-library 6 Forecast to Budget 5-Step Process 5-Year Forecast 1. The forecast is a 5-year “top down” analysis used to establish thresholds for budget development by the business units and to gauge future financial policy compliance and rate impacts 2. Business units use the targets to allocate funds to accomplish program and project requirements Business Unit Targets 4. Prior to submitting the budget, Austin Energy updates and revises the forecast with information from the organizational budgets, latest market data and makes adjustments to ensure compliance Organizational Budgets Revised Forecast Budget Submission 3. Austin Energy uses a “bottom up” approach to develop organizational one-year budgets and 5- year CIP using eCOMBS and PowerPlan while reconciling funding needs to forecasted revenues 5. Austin Energy submits its proposed one-year budget and 5-year CIP to City of Austin Finance where it is compiled, reviewed and possibly revised …

April 19, 2021

Item 11: Briefing re Energy Market Ops, Regulatory Framework, PSA, Load Shed — original pdf

Energy Market Economics & Texas Regulatory Framework Item 11 Erika Bierschbach Vice President, Energy Market Operations & Resource Planning April 19, 2021 © 2018 Austin Energy The Public Utility Commission of Texas • PURA 39 – established a fully competitive electric power industry • Authority to oversee electric market structure • Adopts rules addressing market • Appellate authority over ERCOT protocols adopted by ERCOT board • Complete authority over ERCOT finances, budget and operations with oversight by Texas Legislature • Approves ERCOT Bylaws • 16-member ERCOT Board composition is established by law • Currently under review by the Texas State Legislature 2 ERCOT Corporate Governance (Electric Reliability Council of Texas) • Founded in 1970 • TX Legislature enacted laws governing all ERCOT activities • See PURA Section 39.151 • Tx non-profit corporation with members from seven market segments: • Consumers (Commercial, industrial, residential) • Cooperatives • Independent Generators • Independent Retail Electric Providers • Investor-Owned Utilities • Municipals 3 ERCOT Responsibilities ERCOT’s Primary Responsibility is Reliability • Match generation with demand • Settlements • Retail switching • Transmission access Executes competitive markets for reliability services 4 ERCOT Mechanics Electric Wholesale Market Austin Energy’s Owned and Contracted Assets Austin Energy delivers generation to ERCOT’s Wholesale Market • • • • • • 430 MW Nuclear 600 MW Coal 1,161 MW Natural Gas 108 MW Biomass 1,795 MW Wind 1,216 MW Solar * * includes signed contracts not yet online 5 How Does Austin Energy (AE) Participate? • AE does not self supply its generation to its customers • AE’s participation in the ERCOT market is not optional • AE’s generation competes in ERCOT’s deregulated wholesale market • AE is a Municipal Market Participant / Non-Opt-In Entity • AE is a Load Serving Entity – purchases customer’s power from grid at city’s load zone • ERCOT charges AE for all power we pull from grid / market at AE’s load zone price • AE is a Generator – sells electric resources to grid at locations throughout the state • ERCOT pays AE for all power we offer grid / market at prices at each resource How was Austin Energy’s portfolio prepared for 2021’s February Winter Event? 6 Supply (Capacity) by Fuel Source vs Austin Energy Load during February 2021 Winter Event 3500 3000 2500 2000 1500 1000 500 0 20210211 20210212 20210213 20210214 20210215 20210216 20210217 20210218 20210219 Nuclear Coal Natural Gas …

April 19, 2021

Item 14: Council Action Report — original pdf

Item 14 EUC Report re Council Action April 19, 2021 Item below recommended by EUC October 12; Council approved on date indicated in parenthesis. 11. (3/4) [Purchasing: Various depts; AE’s portion $1,350,000] Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Items below recommended by EUC January 11; Council approved on date indicated in parenthesis. 8. (3/4) [Purchasing] Authorize negotiation and execution of a cooperative contract with Freeit Data Solutions, Inc., for information technology professional services for the Advance Distribution Management System and Supervisory Control and Data Acquisition Energy Management System , for a term of five years in an amount not to exceed $750,000. 9. (3/4) [Purchasing – Multiple Departments; AE’s estimated portion: $300K] Authorize an amendment to an existing cooperative contract with Insight Public Sector Inc D/B/A Insight Public Sector, to continue the Adobe Enterprise License Agreement and related services, for an increase in the amount of $1,300,000 and to extend the term by three years, for a revised total contract amount not to exceed $1,741,563. 11. (3/4) [Purchasing – Multiple Departments; AE’s estimated portion: $908K] Authorize award of eight contracts for COVID-19 temperature screening services, with InGenesis, Inc.; Arch Staffing and Consulting, LLC; Donald L Mooney Enterprises, LLC; Acadia Workforce Inc.; Protouch Nurses, Inc; Ascend National LLC; Capitol Medical Services, LLC; and First Medical Response of Texas Inc.; each for a term of six months or until the contract amounts are expended in an amount not to exceed $3,700,000, divided among the contractors. Items below recommended by EUC February 8; Council approved on date indicated in parenthesis. 2. (3/4) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Stanley Consultants, Inc., for professional engineering services for the Rainey Street Gas Insulated Switchgear Substation Design (formerly Future Downtown Gas Insulated Switchgear Substation Design) in the amount of $1,436,895, for a total contract amount not to exceed $2,895,895. 3. (3/4) [Capital Contracting] Authorize award and execution of a construction contract with DynaGrid Construction Group, LLC, for Bluff Springs Substation in the amount of $7,407,380.03 plus a $740,380 contingency, for a total contract amount not to exceed $8,148,118.03. 4. (3/4) [Austin Energy] Authorize execution of 10-year extensions to existing electric service franchise agreements for the use of rights-of-way within other municipalities …

April 19, 2021

Items 2-9: Draft RCAs — original pdf

Item 2 Posting Language ..Title Authorize award and execution of a construction contract with Austin Underground Inc. (MBE), for 301 W. 20th – Duct Bank WR project in the amount of $542,120 plus a $54,212 contingency, for a total contract amount not to exceed $596,332. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 98.08% MBE and 1.75% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Public Works Department Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2020 -2021 Capital Budget of Austin Energy. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Larry Mendez, 512-974-7124. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission April 12, 2021 Additional Backup Information: The existing duct bank conduits have collapsed in this area and Austin Energy cannot install conductive or electrical cables through it. To maintain reliable electricity, a new duct bank is needed for electrical distribution and to facilitate an underground feeder installed in the new conduit. The work consists of supplementing approximately 800 linear feet of Orangeburg conduits by installing nine new 5-inch ducts from 301 W. 20th Street to 105 W. 20th Street. The duct bank will connect the existing manholes in W. 20th Street and terminate with two 5-inch ducts to a future riser. During construction there will be lane closures and detours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. A delay in the approval of this contract will limit the distribution of electricity to surrounding buildings. Due to the potential for unforeseen underground conflicts, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The contract allows 270 calendar days for completion of this project. This project is …

April 19, 2021

Play video — original link

Play video

April 19, 2021

Approved Minutes — original pdf

Electric Utility Commission April 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 5:34 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Stone, Trostle and Weldon. Commissioners Hadden and Reed joined during the staff briefing. Commissioners Tuttle and Wray were absent. CITIZEN COMMUNICATION: GENERAL – Paul Robbins re Customer Assistance Program 1. APPROVAL OF MINUTES – Approve minutes of the March 8, 2021 regular meeting. Motion (Trostle) to approve minutes; seconded (Chapman); passed on a vote of 7-0, with Commissioners Hadden and Reed off the dais and Commissioners Tuttle and Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Items 2, 3, 5-9 unanimously recommended on consent (7-0, with Commissioners Hadden and Reed off the dais and Commissioners Tuttle and Wray absent). Following discussion, motion (Ferchill) to recommend Item 4; seconded (Weldon); recommended on a vote of 7-0, with Commissioners Hadden and Reed off the dais and Commissioners Tuttle and Wray absent. 2. (4/22) [Capital Contracting] Authorize award and execution of a construction contract with Austin Underground Inc. (MBE), for 301 W. 20th – Duct Bank WR project in the amount of $542,120 plus a $54,212 contingency, for a total contract amount not to exceed $596,332. 3. (4/22) [Purchasing] Authorize an amendment to an existing contract with Pike Enterprises Inc D/B/A Pike Electric LLC, for continued substation installation, repair, and maintenance services, for an increase in the amount of $2,000,000, for a revised total contract amount not to exceed $5,000,000. 4. (4/22) [Purchasing] Authorize an amendment to an existing contract with Pike Enterprises Inc, to provide continued transmission and distribution electrical services, for an increase in the amount of $4,000,000, for a revised contract amount not to exceed $93,000,000. 5. (5/6) [Purchasing] Authorize negotiation and execution of a contract with Wesco Distribution, Inc., D/B/A Hi-Line Utility Supply Co, LLC aka Power Supply, for substation capacitor banks, for a term of five years for a total contract amount not to exceed $2,700,000. 6. (5/6) [Purchasing - Multi-Dept; AE’s portion approximately $9M] Authorize an amendment to an existing cooperative contract with Dell Marketing LP, to provide Dell hardware and software products and related services including maintenance and support, for an increase in the amount of $21,000,000, for a revised total contract amount not to exceed $68,250,000. 7. (5/6) [Purchasing] …

March 8, 2021

Special called Joint EUC/RMC meeting to be held by videoconference. — original pdf

Versión en español a continuación. Special Called Joint Meeting of the Electric Utility and Resource Management Commissions March 8, 2021 The Joint Electric Utility and Resource Management Commission meeting is to be held March 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, March 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Joint Electric Utility and Resource Management Commission meeting, members of the public must: •Call or email the board liaison at 512-322-6505 or Natasha.Goodwin@austinenergy.com no later than noon, Sunday, March 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Natasha.Goodwin@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. M eeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please call (512) 322-6450 at least 48 hours before the meeting date. TTY users route through Relay Texas at 711. For more information, please call (512) 322-6505. la Reunión del Electric Utility and Resource Management Commissions FECHA de la reunion (8 de Marzo 2021) La junta se llevará con …

March 8, 2021

Item 1: Briefing on February 2021 Winter Storm Event — original pdf

Item 1 Austin Energy February Storm Briefing: Event Overview and Communications March 8, 2021 © 2018 Austin Energy Unprecedented Winter Weather Event in Texas Strains Electric Grid February 11-21 Sidney Jackson Deputy General Manager and Chief Operating Officer 2 100-Year Storm Event 3 Emergency Preparedness and Response Incident Command Austin Energy’s Incident Command has been operational since COVID-19 and pivoted to winter storm mode for this event. Crews were sequestered during the event. Distribution Crews Dozens of distribution crews were sequestered and worked through ice and snow to restore power. Customer Care The Utility Contact Center fielded thousands of calls during the winter storm. They were able to provide information to customers and help them with questions regarding outages. 4 Vegetation Impact to Power Lines • Polar Vortex event combined with multiple winter ice, snow and windstorms that crossed the area Feb. 11-18 • Ice accumulation increased during the events and weighed down limbs and overhanging power lines. • Falling trees, falling limbs and tree contact occurred during the entire period from Feb 11-18. This resulted in damage to active feeders and just-restored feeders as well as feeders out for load shed. • Frozen lines and vegetation created hazardous working conditions and contributed to increased restoration times 5 Phases of Extreme Winter Weather Event Impacts from Initial Ice and Snow Storms (2/11-2/14) ERCOT-Directed Outages (2/15-2/17) System Restoration and Recovery (2/18-2/2) 6 Overall Event Timeline (February 11-21) Ice Storm & Wind Ice Storms, Localized High Winds & crystalline Snow Storm Ice storm and freezing rain POLAR VORTEX & BELOW FREEZING EVENT ERCOT-DIRECTED OUTAGES FEB. 11 12 13 14 15 16 17 18 19 20 FEB. 21 Customers restored after Feb. 11 ice storm; However, new outages started coming in ERCOT IMPACTS TO AE RESTORATION Incremental loading on trees and branches from ice events Challenges • • Falling debris continued during the entire series of events • Load shed feeders that were out from ERCOT actions were also damaged by falling debris • Depth of ERCOT reductions resulted in lengthy feeder outages • Lengthy outages required AE Crews to segment feeders due to Cold Load pick-up; Some issues with iced-up line switches • Road travel difficult and slow for AE Crews 100% Customers restored after ice storms and restoration issues from mandated ERCOT outages This slide is demonstrative as the weather varies across the footprint of the AE service area and the …

March 8, 2021

Agenda — original pdf

Versión en español a continuación. Meeting of the Electric Utility Commission March 8, 2021 The Electric Utility Commission is to be held March 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, March 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-322-6505 or Natasha.Goodwin@austinenergy.com no later than noon, Sunday, March 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Natasha.Goodwin@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (8 de Marzo 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (7 de Marzo antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 504-322-6505 or • Llame o envíe un correo electrónico al enlace de a más tardar al mediodía (el día antes de la reunión). La Natasha.Goodwin@austinenergy.com información requerida es el nombre del …

March 8, 2021

Item 11: Council Action Report — original pdf

Item 14 EUC Report re Council Action March 08, 2021 Item below recommended by EUC October 12; Council to review on date indicated in parenthesis. 11. (3/4) [Purchasing: Various depts; AE’s portion $1,350,000] Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Items below recommended by EUC January 11; Council to review on date indicated in parenthesis. 8. (3/4) [Purchasing] Authorize negotiation and execution of a cooperative contract with Freeit Data Solutions, Inc., for information technology professional services for the Advance Distribution Management System and Supervisory Control and Data Acquisition Energy Management System , for a term of five years in an amount not to exceed $750,000. 9. (3/4) [Purchasing – Multiple Departments; AE’s estimated portion: $300K] Authorize an amendment to an existing cooperative contract with Insight Public Sector Inc D/B/A Insight Public Sector, to continue the Adobe Enterprise License Agreement and related services, for an increase in the amount of $1,300,000 and to extend the term by three years, for a revised total contract amount not to exceed $1,741,563. 11. (3/4) [Purchasing – Multiple Departments; AE’s estimated portion: $908K] Authorize award of eight contracts for COVID-19 temperature screening services, with InGenesis, Inc.; Arch Staffing and Consulting, LLC; Donald L Mooney Enterprises, LLC; Acadia Workforce Inc.; Protouch Nurses, Inc; Ascend National LLC; Capitol Medical Services, LLC; and First Medical Response of Texas Inc.; each for a term of six months or until the contract amounts are expended in an amount not to exceed $3,700,000, divided among the contractors. Items below recommended by EUC February 8; Council to review on date indicated in parenthesis. 2. (3/4) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Stanley Consultants, Inc., for professional engineering services for the Rainey Street Gas Insulated Switchgear Substation Design (formerly Future Downtown Gas Insulated Switchgear Substation Design) in the amount of $1,436,895, for a total contract amount not to exceed $2,895,895. 3. (3/4) [Capital Contracting] Authorize award and execution of a construction contract with DynaGrid Construction Group, LLC, for Bluff Springs Substation in the amount of $7,407,380.03 plus a $740,380 contingency, for a total contract amount not to exceed $8,148,118.03. 4. (3/4) [Austin Energy] Authorize execution of 10-year extensions to existing electric service franchise agreements for the use of rights-of-way …

March 8, 2021

Items 2-8: Draft RCAs — original pdf

Item 2 Posting Language ..Title Authorize negotiation and execution of a professional services agreement with Stanley Consultants, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP310 to provide engineering services for Relay and Protection Engineering Services for Electric System Engineering and Technical Services in amount not to exceed $2,935,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). The City’s Small and Minority Business Resources Department has determined that no goals are appropriate for this solicitation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Energy. Purchasing Language: Staff recommendation is the most qualified firm out of 20 firms evaluated through the City’s qualification- based selection process. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Beverly Mendez, 512-974-3596, or the Project Manager, Tara Delagarza, 512-505- 7175. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on March 8, 2021. Additional Backup Information: The selected firm shall serve as a Relay and Protection Engineering professional consultant and shall provide technical consultation and advice to the Electric System Engineering and Technical Services group of Austin Energy. The firm shall be capable of producing turnkey project and construction drawing packages for engineering and design of existing and new protective relay and control systems for Austin Energy’s transmission, substation, and distribution system. This authorization provides for funding of the above listed services. This request allows for the development of an agreement with the qualified responder that Council awards. If the City is unsuccessful in negotiating a satisfactory agreement with the awarded responder, negotiations will cease with that provider. Staff will return to Council so that Council may award another qualified responder and authorize contract negotiations with that provider. A delay in this award could impact Austin Energy’s ability to keep up with the service demands. TOP RANKED FIRM: Stanley Consultants, Inc., is located in Austin, Texas SECOND RANKED FIRM: HDR Engineering, Inc. is located in Austin, Texas ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for all. Item 3 District(s): District 7 Purchasing Language: Prior …

March 8, 2021

Revised Agenda — original pdf

Versión en español a continuación. Meeting of the Electric Utility Commission March 8, 2021 The Electric Utility Commission is to be held March 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, March 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-322-6505 or Natasha.Goodwin@austinenergy.com no later than noon, Sunday, March 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Natasha.Goodwin@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (8 de Marzo 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (7 de Marzo antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 504-322-6505 or • Llame o envíe un correo electrónico al enlace de a más tardar al mediodía (el día antes de la reunión). La Natasha.Goodwin@austinenergy.com información requerida es el nombre del …

March 8, 2021

Item 9: Memo — original pdf

Item 9 MEMORANDUM Electric Utility Commissioners Kerry Overton, Deputy General Manager & Chief Customer Officer March 5, 2021 Customer Assistance Program Overview TO: FROM: DATE: SUBJECT: Given the recent and upcoming discussion of the Customer Assistance Program (CAP), Austin Energy wanted to take this opportunity to convey to the Electric Utility Commission how its discount program works. CAP currently has about 35,000 customers enrolled and serves as a model for similar programs throughout the country. Customers who participate in one of eight state, federal, or local assistance programs can benefit from the City of Austin's CAP utility discounts. The programs include Medicaid, Medical Access Program (MAP), Supplemental Nutrition Assistance Program (SNAP), Veterans Affairs Supportive Housing (VASH), Supplemental Security Income (SSI), Children’s Health Insurance Program (CHIP), Telephone Lifeline Program, and Travis County Comprehensive Energy Assistance program (CEAP). Participants are automatically enrolled when information between social service program enrollments match with an active customer account. This automatic enrollment is a feature of the CAP discount’s design and is one reason why the program is such an effective benefit to our community. Customers who do not participate in one of those eight programs can also apply for the CAP discount and submit income information to validate eligibility based on being at or below 200% of Federal Poverty Level (FPL). Austin Energy’s administration of CAP is done in collaboration with the Discount Steering Committee (DSC), which includes members from local non-profit, government, and faith- based organizations. Our DSC partners work in the administration of benefits to our customers, and they have significant experience serving our vulnerable customer populations. The DSC guides the City on program implementation and structure, providing input on how to best meet our customer needs as efficiently as possible. How does the City screen for customers that may earn more than 200% Federal Poverty Level? As adopted by the Austin City Council in 2012, the Community Benefit Charge fund was created along with automatic enrollment for CAP. This was done to provide simple access for program entry and ensure we can apply discounts to customers as quickly as possible, including those who may not have access to information to inform them of their eligibility or who may have other barriers to access. It is sometimes assumed customers are not income verified, but this is not correct. Participants in the CAP discount program are already income screened as part of the enrollment …

March 8, 2021

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March 8, 2021

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Feb. 8, 2021

Agenda — original pdf

Versión en español a continuación. Meeting of the Electric Utility Commission February 8, 2021 The Electric Utility Commission is to be held February 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, February 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or jeff.vice@austinenergy.com no later than noon, Sunday, February 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (8 de Febrero 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (7 de Febrero antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del …