Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Clayton Property Group, Inc. for the City to reimburse the developer for an amount not to exceed $811,440.00 for costs associated with the design and construction of an oversized water transmission main and appurtenances related to Service Extension Request No. 4228R that will provide water service to a proposed single-family and retail development located south and west of Bradshaw Road and south of Country Down Drive. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The Bella Fortuna project consists of approximately 158 acres of land located generally located south and west of Bradshaw Road and south of Country Down Drive (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Clayton Property Group, Inc. (the “Applicant”) is proposing to develop approximately 525 single-family homes and 12,000 sq. ft. retail space. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4228R. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 2,100 feet of 24-inch water transmission main from the existing 42-inch water transmission main in future S. Pleasant Valley Road and extend west through the Property along future Bella Fortuna Drive. The City will reimburse the Applicant for an overall total amount not …
Recommendation for Water & Wastewater Commission Commission Meeting Date: Council Meeting Date: Department: April 10, 2020 May 7, 2020 Austin Water SUBJECT Recommend approval to negotiate and execute a supplemental agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System in the amount of $11,454,162 for a total contract amount not to exceed $32,429,162. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: N/A Prior Council Action: July 2009—Authorization to purchase the City’s share of the Brushy Creek Regional Wastewater System from the Lower Colorado River Authority; September 2011—Authorization to enter into an agreement with the Brazos River Authority for the operation and maintenance of the Brushy Creek Regional Wastewater System; March 2014—Authorization to enter into contract with the City of Round Rock for expansion costs for the Southwest Interceptor; May 2017 – Authorization to enter into an agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System; August 2018 – Authorization to enter into an agreement with the City of Round Rock for the operation and maintenance of the Brushy Creek Regional Wastewater System; December 2018 – Authorization to enter into restated agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. For More Information: Virginia Collier, 972-0117 and Kevin Critendon, 972-0191 Boards and Commission Action: To be reviewed by the Water and Wastewater Commission on April 8, 2020. MBE/WBE: N/A The cities of Austin, Round Rock, Cedar Park, and Leander share ownership of the Brushy Creek Regional Wastewater System. The Austin City Council has authorized agreements with these partner cities concerning capacity, operation, maintenance, and improvements to the Southwest Interceptor of the Brushy Creek Regional Wastewater System. Projections indicate an anticipated increased demand for wastewater treatment as additional retail wastewater connections within each cities’ service areas and require an increase in capacity at the East wastewater treatment plant. In May 2017 Council approved funding for the City’s estimated proportionate share of costs related to expansion of the system. In March 2020, bids for the construction of the expansion at the East wastewater treatment plant were received …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Daniel Layton, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with ACT Pipe & Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Amount and Source of Funding Funding in the amount of $59,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1034REBID for these goods. The solicitation issued on December 23, 2019 and it closed on January 23, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for the supply of high-density polyethylene (HDPE) water meter boxes, lids and force main cleanouts for the City. The HDPE meter boxes and lids house and protect the water meters that are installed throughout the City’s water distribution system. The contract will provide a reliable source of supply for various sizes and types of HDPE water meter boxes, lids, and force main cleanouts. These items will be stocked at Austin Water’s warehouses and issued on an as-needed basis. This contract will replace a contract which was canceled on October 12, 2019 due to a change in the standard product list. The requested authorization amounts for the contract were determined using departmental estimates, historical spend, and future City projects. The varied demand of these products and the lead time to receive the necessary items makes it essential to maintain a readily available stock. If the City is unable to secure a contract, the water …
Water & Wastewater Commission Review and Recommendation Safety, Health & Environment COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Ayman Benyamin, Rick Coronado Recommend approval to award a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Agenda Item Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1033 for these goods. The solicitation issued on November 25, 2019 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide three 8,700-gallon polyethylene chemical tanks for the City’s South Austin Regional Wastewater Treatment Plant. These tanks will be used to store sodium hypochlorite. The sodium hypochlorite is used for disinfection of wastewater as required by the plant’s Texas Commission on Environmental Quality discharge permit. These chemical tanks are being purchased to replace the existing tanks. The existing tanks have met their useful life and are being replaced to prevent failure of any of the tanks as a result of chemical and age-related material deterioration.
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Rick Verardi, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various City facilities, for up to five years for a total contract amount not to exceed $7,390,000. Austin Water will utilize the contract at Austin Water facilities. Austin Water’s requested authorization is not to exceed $875,000. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8100 DCM1014REBID1 for these services. The solicitation issued on December 2, 2019, and it closed on January 23, 2020. Of the three offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water Wastewater Commission. April 14, 2020 - To be reviewed by the Airport Advisory Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide preventative maintenance, repair, inspection, replacement, and modernization of automatic gates, and other as-needed services related to automatic gates at City facilities. The automatic gates consist of sliding or swinging gates that are motorized to open and/or close by sensor or badge access and are used for vehicular and pedestrian traffic. The proper operation of perimeter automatic gates is an important part of security systems for City facilities. The gates are used to secure City facilities, assets, personnel, and visitors to those facilities. This contract will replace a contract which expires on May 31, 2020. The recommended contractor is the current provider of these services. The requested authorization amount was determined using departmental estimates based on historical …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to award and execute a construction contract with T Morales Company Electric & Controls Ltd. (MBE), for the South Austin Regional Wastewater Treatment Plant Electrical Substation No. 1 Replacement project, in the amount of $29,989,000 plus a $2,989,900 contingency, for a total contract amount not to exceed $32,987,900. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Only bid received through a competitive Invitation for Bid solicitation. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program by meeting the goals with 45.48% MBE and 25.87% WBE participation. The existing outdoor electrical main 15KV switchgear for the South Austin Regional Wastewater Treatment Plant (SAR WWTP) has deteriorated and is in significant need of replacement. The existing 15KV switchgear serves as primary power source predominately for the Train A and B facilities of the plant, as well as areas common to all the plant such as Lift Station No. 1, the filter building, the water reuse facility, dechlorination building, and the administration building. The chief contributing agent to the deterioration of the existing gear is the atmospheric conditions, particularly the presence of high concentrations of corrosive gas within this location of the plant. The gear also presents maintenance safety concerns. The gear is outdated, and its replacement electrical components are unavailable or difficult to procure. The purpose of this project is to construct new 15KV switchgear to support the infrastructure served by the existing deteriorated 15KV switchgear. Included is construction of a new unoccupied building to house the new 15KV switchgear and associated electronics. The new building will be environmentally protected to maintain suitable air quality for the new 15KV switchgear and its ancillary electronic equipment, thereby avoiding a re-occurrence of the corrosion issues encountered with the existing gear. This item includes two allowances. The allowance of $200,000 will be used to address the inclusion of current City security systems identified for process plant systems. The allowance of $680,000 …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, for additional construction phase services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 Replacement in the amount of $3,678,541.47. Inc. (WBE), Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original contract was awarded through a qualifications-based selection process. June 20, 2013 – Council approved a professional services agreement with Harutunian Engineering for engineering services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 replacement. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16.92% MBE and 68.47% WBE. The South Austin Regional Wastewater Treatment Plant is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Subsequent to that, treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. Electrical Substation No. 1 was built and commissioned with the start-up of treatment Train A in April of 1986, hence the substation is 26 years old. Electrical Substation No. 1 energizes treatment Trains A and B, the influent lift station No. 1, tertiary filtration, dechlorination facilities, and miscellaneous buildings. Currently, the substation and associated switch gear is antiquated, unreliable, and a safety hazard. The treatment plant was expanded to 75 MGD capacity with the construction completion of treatment Train C in 2005. As part of the plant expansion, the construction of Train C also included a new electrical substation, Electrical Substation No. 2. This substation distributes power to Train C facilities and other miscellaneous structures and buildings. This authorization is needed to address increased costs, services, and current equipment requirements for completed design. The additional authorization will provide construction phase, post construction phase, and associated engineering services for the replacement of Electrical Substation No. 1 at the South Austin Regional Wastewater Treatment Plant. …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Javier Ramirez, Matt Cullen, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with K Friese and Associates, Inc. (WBE) and CAS Consulting & Services, Inc. (MBE), (or one of the other qualified responders) for Request for Qualifications Solicitation No. CLMP289 to provide professional engineering services for the Austin Water Barton SoCo and the Travis Heights Reclaimed Water Main projects with a total amount not to exceed $1,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the two most qualified firms out of 13 firms evaluated through the City’s qualification-based selection process. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals of 15.80% MBE and 15.80% WBE participation. The Barton SoCo and Travis Heights Reclaimed Main projects are identified in Austin Water’s 2011 Reclaimed Water Infrastructure Master Plan Update and the 2013 Completing the Core plan as construction projects necessary to complete a core loop through downtown Austin. Completing the core loop interconnects Austin Water’s reclaimed water systems north and south of the Colorado River, adds customers, and builds economies of scale. Both systems, north and south are currently dead ends where routine maintenance, a line break, power outage or pump failure might have negative impacts on customer service. To minimize risk of service interruptions to current and future reclaimed water customers, it is important to provide redundancy. K Friese and Associates, Inc. (the top ranked firm) will be assigned the Barton SoCo Reclaimed Main section of the project. This section of the project includes the Barton SoCo Reclaimed Main. This main is comprised of 24-inch (3,100 linear feet), 12-inch (3,500 linear feet), and 8-inch (600 linear feet) reclaimed water mains in Barton Springs Road and Congress Avenue. CAS Consulting and Services, Inc. (the second ranked firm) will be assigned the Travis Heights Reclaimed Main section of the project. This section of the project, the Travis Heights Reclaimed Main, consists of 6,250 …
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contract Office April 23, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, James King Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM-Smith, Inc., for construction and post-construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $3,618,097, for a total contract amount not to exceed $7,318,097. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original Contract was awarded through a qualifications-based selection process. June 23, 2016 – Council approved an amendment to the professional services agreement with CDM Smith, Inc. May 23, 2013 – Council approved a professional services agreement with CDM Smith, Inc. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 22.10% MBE and 33.22% WBE. Basic engineering services to support construction activities; Resident project representative services; Computer programming and Austin Water personnel training; Facility commissioning and startup including core Instrumentation & Control Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd. is one of the oldest water facilities in Austin’s water distribution system. Over the years, the existing 10 million-gallon (MG) reservoir, the on-site pump station, and the booster pump station located across Koenig Ln. have undergone several renovations, including construction and overhaul of the pumping facilities. However, the reservoir, pump station and booster pump station have exceeded their useful lives and require replacement. The construction contract to replace the North Austin Reservoir and Pump Station was awarded by City Council on March 12, 2020. This request is for authorization to negotiate construction phase professional services with the Consultant to support delivery of the construction contract. The requested engineering services include: • • • • system startup and testing; and • support future facility operations. There are no anticipated detours or lane closures along North Lamar Blvd. or Koenig Ln. during the project and all work will occur within the facility. However, construction vehicles will enter and exit the property regularly for the …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Cole Huggins and Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with JCI Residential for the City to reimburse the developer for an amount not to exceed $450,650.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4357 that will provide water service to a proposed multi-family development located at 12001 S. IH- 35. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The 12001 S. IH-35 project consists of approximately 58 acres of land (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. JCI Residential (the “Owner”) is proposing to develop approximately 900 multi-family units. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4357. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 5,400 feet of 16-inch water main from the existing 36-inch water transmission main located north of the Property, south along the IH-35 frontage road to the existing 16-inch water main located south of the Property. The City will reimburse the Owner for an overall total amount not to exceed $450,650.00 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering reports, surveying, …
SITE Asian American Resource Center SURVEYS Total Number of Surveys Received PM #8196 (Learned Something) Number of participants who increased their knowledge and understanding of culture, history and art PM #8469 (Enjoyed the Program) Number of art and cultural program participants reporting an improved quality of life 501 497 478 99% 95% PM #8313 Visits to educational and cultural facilities 17671 TOTAL ATTENDANCE Total Daily Drop‐In Visitors PM #8315 Attendance at Free cultural special events sponsored by Museums and Cultural Centers (Taken from total Visits to edu & Cultural facilities) Total Number of Out of Town Visitors (Taken from total Visits to edu & Cultural facilities) Total Number of Out of Town Visitors (Taken from total Daily Visits to edu & Cultural facilities) 41 0% TOTAL NUMBER OF PROGRAMS & EVENTS Total number of programs and events held at Museums and Cultural Centers PM #8314 Total number of Free cultural special events sponsored by Museums and Cultural Centers Total number of Tourism Programs & Events sponsored by Museums and Cultural PM #8316 Hours of arts and cultural programming provided TOTAL PROGRAM HOURS PM #8465 Number of patron (participant) Injuries at museums and cultural centers Number of facility incidents at museums and cultural centers (Reported in TOTAL INCIDENTS & INJURIES Number of Creatives (Artists) Employeed (Free or Paid) Number of Volunteers TOTAL ARTISTS SERVED & VOLUNTEERS TOTAL PROGRAMS & ATTENDANCE BY CATEGORIES Total Programs 17250 421 1340 41 0 668 8 5 595.5 0 7 1093 751 Activity/Class Resource Center/ Computer Lab Use Performance Special Event Tour Senior Meals Exhibit Reception Rehearsal Rental Event City Business Community Use Collaborations CoSponsorships Total Attendance 3343 290 125 1258 4 3330 66 15 127 6610 672 1410 1272 2003 196 107 1 8 1 82 1 1 9 120 19 123 25 65 17250 19% 2% 1% 7% 0% 19% 0% 0% 1% 38% 4% 8%
Date: April 10, 2020 Subject: Support contract amendment with Meals on Wheels and More Motioned By: < >. Seconded By: < > Recommendation The Asian American Quality of Life Advisory Commission supports the amendment to the Parks and Recreation Department contract with Meals on Wheels and More to provide meals for the Senior Program at the Asian American Resource Center (AARC). Description of Recommendation WHEREAS, the City Parks and Recreation Department (PARD) provides meals as part of their Senior Programs at many City Recreation Centers, Neighborhood Centers and Cultural Centers, and WHEREAS, PARD has contracted with Meals on Wheels and More to provide meals to most Senior Programs, but not the Asian American Resource Center which provided culturally appropriate meals for Asian seniors through other vendors, and WHEREAS, Meals on Wheels and More has agreed to provide vegetarian meals and other meals specifically designed to meet the needs of Asian Americans, and WHEREAS, the AARC Oversight Working Group reviewed and supported the planned changes, and WHEREAS, PARD and AARC staff briefed the Asian American Quality of Life Advisory Commission (AAQoL) in December 2019 about the plan to modify the food service portion of the AARC Senior Program; WHEREAS, the contract with Meals on Wheels and More must be amended to reflect the additional services at the Asian American Resource Center. NOW, THEREFORE: BE IT RESOLVED BY THE ASIAN AMERICAN QUALITY OF LIFE ADVISORY COMMISSION: Recreation Department to include services at the Asian American Resource Center. Vote Supports the amendment to the Meals on Wheels and More contract with the Parks and . . Attest
April 10, 2020 Date: Subject: Support for the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project Recommendation The Asian American Quality of Life (AAQoL) Advisory Commission supports the CMAR delivery method for the AARC Master Plan Phase 2 project (“the project”). Description of Recommendation to Council The AARC Oversight Work Group is tasked with overseeing the AARC facility, including the project. The Work Group meets monthly with AARC Cultural Arts & Education Manager Sona Shah, who is often joined by the Parks & Recreation Department (PARD) Division Manager Laura Esparza. The Work Group receives regular updates on the progress of the project from Project Manager Riley Triggs and other Public Works staff. Work Group discussions with the project manager and staff have centered around project scope, finding, and timeline. The timeline is nearing a milestone when the project delivery method must be selected before the project can move on to the next phase. The project manager provided the Work Group with information on the CMAR delivery method, which, among other benefits, can shorten the time to complete construction when compared to the traditional project delivery method. The Work Group agrees with Public Works staff’s recommendation to proceed with the CMAR delivery method and recommended it to the full Commission. The Asian American Quality of Life Advisory Commission hereby supports the proposed CMAR delivery method for the AARC Master Plan Phase 2 project. Vote: Attest:
African American Resources Advisory Commission MEETING MINUTES Tuesday, March 3, 2020 The African American Resources Advisory Commission convened in a meeting on Tuesday, March 3, 2020 in the Executive Session Room in City Hall. The meeting was called to order at 5:46 pm by President Horton African American Resources Advisory Commissioners: Present: Chair Daryl Horton, Clifford Gillard, Dr. Chiquita Eugene, Miriam Conner, Cherelle Vanbrakle, Rashida Wright, Volma Overton, III, and Elton Randel Absent: Aaliyah Noble, Greg Smith, Nelson Linder, Elaina Fowler, Tam Hawkins, Ellen Sweet, and AAUL Vacant City Staff in Attendance: Assistant City Manager Christopher Shorter, Sylnovia Holt-Rabb, Deputy Director, Economic Development Department (EDD), Vicky Valdez Division Manager of Small Business, Joshua Robinson, Quality of Life Commission Liaison, Equity Office, Dusty McCormick, Economic and Business Development Liaison, and (EDD) Staff and Liaison Linda Hayes Citizen Communication: Michael Ward – discussion on AUTM which means The Austin Urban Technology Movement. It’s a non- profit organization that bridges the gap between the Black, Brown, and Latinx communities and the technology industry through job placement, career development, and networking opportunities. That is the mission statement for AUTM. He would like to put out a training that will assist people the tech system and connect with ages starting with K-12 and adults. With this information Chair Horton requested for Mr. Ward to present at the April Commission meeting so if Commissioners have questions about his organization. 1. Approval of Minutes Approval of Minutes The minutes of the February 4, 2020 regular meeting were approved unanimously following a motion by Commissioner Gillard, seconded by Commissioner Vanbrakle. 2. Presentations: Chair Horton asked the Commissioners to adjust the agenda to move 2.d up first because Council Member Casar had another meeting to attend the Chair Horton made the motion Commissioner Gillard and Commissioner 2nd Chair call for the vote and it was amanous. Motion carried. d. Council Member Greg Casar District 4 – St. Johns Property Disposition Overview- Council Member Casar discuss with the commission about the plan bring back the minorities to St. John to fix the problem with the empty buildings of Home Depot and the Car Lot. The community want a market, a park and better bus service. Council Members provide a plan, a lay out what he sees that might work, his request was Commissioner to attend April 23rd council meeting and attend the March 9th community meeting. a. Jackie Nirenberg Project …
AARC Workgroup meeting for the AAQoL Tuesday, March 10, 12:00pm -1:00 pm In attendance: Vince Cobalis, Sona Shah, Laura Esparza, Kirk Yoshida, Debasree DasGupta. Discussion on the AARC Phase 11 Master plan with special emphasis on Bridge funding: Since the AAQoL commission as well as the Network of Asian American Organisation was reluctant to use bond money to fund the bridge, the commission is considering other options, The Watershed Protection Department has been approached and are willing to consider it, but needs a budget and also cannot work on the bridge as an independent project. The commission is considering making a budget request of 450 K to the council for this project. Kirk Yoshida to provide a resolution to be submitted to the Council. Budget: Requests to be considered for AARC needs so far: $450K for the Bridge connecting the center to the Rutherford Campus. $200K for partitions for main hall so it could be divided into smaller rooms $20K for lighting for the stage area $? for an Administrative staff Schiller Liao expressed the need to consult with an expert regarding the quality of the partitions and cost as well as rentability with the partitions in use. The Center also needs a new projector. The department to figure out the cost for hiring an administrative assistant. be cancelled. Senior Programs/ Events: There were some cancellations due to worry about COVID-19, Some events could be also The Meals on Wheels contract needed amendments. A letter of support to be created by the commission for the City Council. The Celebrasia event in May would not be inviting community booths but AAQoL could participate as an entity of the AARC. Transportation: The Center has made arrangements to use the PARD Senior transportation group instead of doing a separate transportation program and the approved position has been transferred. There have also been cancellations by some seniors due to COVID-19 concerns. Performance reports: (please see attached) 5. HR Report: (please see attached) Meeting was adjourned at 1: 25pm.
April 10, 2020 Date: Subject: Support for the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project Recommendation The Asian American Quality of Life (AAQoL) Advisory Commission supports the CMAR delivery method for the AARC Master Plan Phase 2 project (“the project”). Description of Recommendation to Council The AARC Oversight Work Group is tasked with overseeing the AARC facility, including the project. The Work Group meets monthly with AARC Cultural Arts & Education Manager Sona Shah, who is often joined by the Parks & Recreation Department (PARD) Division Manager Laura Esparza. The Work Group receives regular updates on the progress of the project from Project Manager Riley Triggs and other Public Works staff. Work Group discussions with the project manager and staff have centered around project scope, finding, and timeline. The timeline is nearing a milestone when the project delivery method must be selected before the project can move on to the next phase. The project manager provided the Work Group with information on the CMAR delivery method, which, among other benefits, can shorten the time to complete construction when compared to the traditional project delivery method. The Work Group agrees with Public Works staff’s recommendation to proceed with the CMAR delivery method and recommended it to the full Commission. The Asian American Quality of Life Advisory Commission hereby supports the proposed CMAR delivery method for the AARC Master Plan Phase 2 project. Vote: Attest:
BOARD/COMMISSION RECOMMENDATION Hispanic/Latino Quality of Life Resource Advisory Commission Recommendation Number: 20191217‐007d: Disparate Impact Analysis of the Land Development Code Revision and Community Engagement Plan WHEREAS, City Manager Cronk directed staff to produce a draft land code revision and accompanying maps within a 3 month process without intentional community engagement nor community planning efforts; and WHEREAS, City Council held only one public hearing on December 7, 2019 before voting to approve the first reading of the new land development code; and WHEREAS, City staff, consultants and experts have not presented any evidence that the additional housing capacity proposed would support true affordability for those below 60% MFI – and especially for those below 30% MFI ‐ including low‐income families and seniors attempting to age in place; and WHEREAS, concerns about affordability and displacement impact communities of color and low‐income communities the most, considering the historically inequitable investments by public and private sectors, as well as a history of systemic racism; and WHEREAS, Mayor Pro Tem Delia Garza has proposed an equity overlay that, if adopted, would limit developers’ ability to tear down existing multifamily housing to build bigger, more expensive units ‐ which could help mitigate displacement; and WHEREAS, although Council directed on May 2nd that staff should avoid upzoning areas "currently or susceptible to gentrification," the consultant‐generated "Envision Capacity" data shows some of the largest numbers of increased zoning capacity in the Eastern crescent, in areas with predominantly Latinx populations; and WHEREAS, bonuses and high‐capacity zoning categories have been proposed in undeveloped parcels in or immediately adjacent to low‐income communities of color, but the new capacity for those units— including the income‐restricted units—would be far more expensive than what the median family income in those areas could afford, therefore having a gentrifying effect; and WHEREAS, no preservation, protection or conservation program initiative has been proposed by City staff for areas where gentrification of Latinxs, African‐Americans and low‐income residents in general has been widely documented or noted as a threat in the Uprooted Study; and WHEREAS, a lawsuit has been filed against the City of Austin, City Council members, and City Manager Cronk claiming the City has not followed the Texas Local Government Code during the process of revising the land code by not providing notice or protest rights to landowners; and WHEREAS, the City of Austin Equity Office has adopted a framework for addressing equity within policy planning that …
A Musical Evening Celebrating Love A civic fundraiser initiative for COVID-19 Pandemic Virtual Event / April 28, 9PM CST HOST: Reshmi Chowdhury PERFORMERS: Babna Karim, Raka Bhaduri, Shubhro Banerjee, Pooja Paulchoudhury, Argha Guha, Chandan Jaman Ali, Reshmi Chowdhury Charities to Donate: Austin Asian Community Health Initiative (aachi.org) SpaandanB USA (spaandanb.org)
2021 Budget Recommendations Root Cause Analysis Story: What did you hear from the community? <The Austin Fire Department (AFD) does not reflect the diversity of the Austin community, relative to Asian Americans Problem: What is the problem you identify? <From 2017 – 2019 there was limited increase of Asian American in the AFD applicant pool and academy participants. However, Asian Americans are still vastly underrepresented. In 2019, the department only received 179 Community Interest Cards from Asian Americans and had 83 Asian American applicants and six individuals registered in the academy. Source: Data provided by AFD. How does the problem show up in your community? Who is most impacted by the problem? <Asian Americans represent 7.5% of the total City population but only .4% of AFD uniformed officers. When the community isn’t representated in Public Safety, there is less trust and poor communication. This can hinder prevention efforts and response effectiveness. Considering all of the information you have or have not collected above, how do we solve for this problem? 1. Provide recruitment funding specifically targeted to the Asian American community 2. Assure that Asian Americans are represented in the panel that reviews and scores applications 3. Encourage Asian American representation on the City Civil Service Commission After question three, which questions from the flowchart are you prepared to answer? __Is there funding? Available within existing funding (assumed) __Which department holds the funding? Austin Fire Department ___How much funding is there? ___Which orgs receive it? __How is success measured? __What are the impacts, and gaps? __Check All
2021 Budget Recommendations Root Cause Analysis Story: What did you hear from the community? <There is an increasing need for culturally and linguistically sensitive physical and mental health services to immigrants and Asian Americans. Funding from the City can help patients gain access to safety net services to augment the medical services they receive. Problem: What is the problem you identify? <Limited funding was provided in FY 2019 and FY 2020, but the data shows that it doesn’t meet the growing demand. The currently funded clinic is serving 917 patients and has had to drastically limit new patients because they are at capacity. How does the problem show up in your community? Who is most impacted by the problem? <Most of the Asian Americans, immigrants and refugees served in the free health clinics have incomes below 200% of FPL. They face cultural and language barriers and, when given a choice between paying for housing, food or basic medical care, many will skip medical care. Considering all of the information you have or have not collected above, how do we solve for this problem? <We have seen how the limited funding currently available has impacted the lives of Asian Americans, immigrants and refugees. We know that individuals from these communities are more successful if they can access services that are sensitive to their culture and language needs. We propose additional funding for this program in the amount of $100,000 to increase the capacity to serve the Asian American and immigrant population. After question three, which questions from the flowchart are you prepared to answer? __Is there funding? Yes, the reallocation of funds from the Community Health Worker Training program __Which department holds the funding? Austin Public Health ___How much funding is there? $175,000 currently available. $75,000 will remain after reallocation. ___Which orgs receive it? __How is success measured? __What are the impacts, and gaps? __Check All
