INVESTING IN A CLEAN FUTURE May 28, 2014 Austin Energy Renewable Portfolio Cost (Actuals) 1 RenewablesFY 2011FY 2012WindMWH1,195,1691,717,551Energy Cost45,850,24971,920,739Congestion Cost17,516,1786,763,470Avg. $/MWH53.0245.81SolarMWH47,778Energy Cost7,859,523Congestion Cost31,667Avg. $/MWH165.16BiomassMWH59,805195,445Energy Cost2,362,40417,387,249Congestion Cost121,720Avg. $/MWH39.5089.59TotalMWH1,254,9731,960,774Energy Cost48,212,65397,167,511Congestion Cost17,516,1786,916,858Avg. $/MWH52.3753.08 INVESTING IN A CLEAN FUTURE May 28, 2014 Austin Energy Generation Production Cost (Historical) 2 FY2011FY2012Estimated System Wide Fuel Factor$/MWH30.90$ 35.98$ Estimated Non-Fuel cost$/MWH20.49$ 22.53$ Total Production Cost$/MWH51.39$ 58.51$ Note: Non-Fuel cost includes O & M, Debt service (P & I) and does not include coverage, A & G expenses etc. INVESTING IN A CLEAN FUTURE May 28, 2014 Austin Energy Load vs. Generation (2011) 3 MonthAE GenerationAE LoadImbalanceImbalance %Jan_2011843,311982,454139,14414%Feb_2011851,782923,55171,7698%Mar_2011809,631917,293107,66212%Apr_2011845,6791,039,270193,59019%May_2011948,1041,154,912206,80818%Jun_20111,206,2611,353,181146,92111%Jul_20111,416,8291,464,05347,2243%Aug_20111,422,3271,538,980116,6538%Sep_20111,117,5261,247,934130,40810%Oct_2011997,7541,035,35237,5984%Nov_2011770,517909,573139,05615%Dec_2011784,449981,366196,91720%Total12,014,169 13,547,920 1,533,751 11% INVESTING IN A CLEAN FUTURE May 28, 2014 Austin Energy Load vs. Generation (2012) 4 INVESTING IN A CLEAN FUTURE May 28, 2014 Austin Energy Load vs. Generation (2013) 5 MonthAE GenerationAE LoadImbalanceImbalance %Jan_2013751,369 992,548241,179 24%Feb_2013643,377 818,125174,748 21%Mar_2013848,266 920,65072,384 8%Apr_2013834,519 939,671105,152 11%May_20131,030,170 1,108,38378,213 7%Jun_20131,184,552 1,300,091115,539 9%Jul_20131,230,540 1,337,525106,986 8%Aug_20131,290,192 1,413,634123,442 9%Sep_20131,053,989 1,247,015193,025 15%Oct_2013920,380 1,048,425128,045 12%Nov_2013738,485 953,639215,154 23%Dec_2013911,290 1,062,856151,566 14%Total11,437,127 13,142,562 1,705,434 13%
Austin Water Resource Planning Task Force May 27, 2014 – 6:00 p.m. Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: Austin Water Resource Planning Task Force AGENDA Sharlene Leurig, Chair Tom Mason, Vice Chair Kris Bailey Christianne Castleberry Luke Metzger Marisa Perales Paul Robbins Lauren Ross Stefan Schuster Brian Smith Jennifer Walker A. CALL TO ORDER – May 27, 2014, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda, but related to the charge of the task force, with up to 3 citizens donating their time to one individual. Citizens donating their time must be in the room at the time the speaker is at the podium and must have been in the first 10 speakers signed up prior to the meeting being called to order. C. APPROVAL OF MEETING MINUTES Approval of the meeting minutes from the May 19, 2014 Task Force meeting. D. VOTING ITEMS FROM TASK FORCE 1. Assign Members to Working Groups 2. Meeting Schedule Austin Water Resource Planning Task Force Regular Meeting May 27, 2014 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 2 of 2 E. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Presentation on Water Availability Model (WAM)/Conditional Reliability Mode (CRM) – decision support tool overview F. DISCUSSION ITEMS FOR TASK FORCE’S REVIEW 1. Discussion of Task Force Goals and Work Plan including discussion of prioritizing development of drought response recommendations G. REPORTS BY TASK FORCE H. NON VOTING DISCUSSION ITEMS None I. FUTURE AGENDA ITEMS J. ADJOURN
Austin Water Resource Planning Task Force Meeting Minutes Approved May 29, 2014 The Austin Water Resource Planning Task Force convened in a regular meeting on May 27, 2014 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. Members in Attendance: Sharlene Leurig, Chair (Absent) Tom Mason, Vice Chair Kris Bailey Christianne Castleberry Luke Metzger Marisa Perales (Absent) Paul Robbins Lauren Ross Stefan Schuster (Absent) Brian Smith Jennifer Walker(arrived 6:49pm) Staff in Attendance: Greg Meszaros, Daryl Slusher, Teresa Lutes, Drema Gross, Sonja Stefaniw, Dan Strub, Geneva Guerrero, Jeff Fox, Jane Burazer, Heather Dalrymple, Adam Smith, Rick Coronado, Dan Pedersen, Chris Chen, David Green, Joe Smith, Jean Drew, Denise Avery, and Felicia Cancino Additional Attendees: Roger Baker, Jordan Furnans, Mary Sahs, Richard Hoffpauir, James Beach, Bill Bunch, Izzy Hauss, Joshua Grimes A. CALL TO ORDER Vice Chair Mason called the meeting to order at 6:04pm. B. CITIZEN COMMUNICATION Roger Baker spoke for three minutes during citizen communication providing his suggestions to the Task Force. C. APPROVAL OF MEETING MINUTES The meeting minutes for the May 19, 2014 Austin Water Resource Planning Task Force regular meeting were approved on Member Ross’ motion and Member Castleberry’s second on a 7-0-0-4 vote with Members Perales and Smith absent and Member Walker not present to vote. D. VOTING ITEMS FROM TASK FORCE 1. Assign Members to Working Groups Vice Chair Mason suggested that they assign members to the same Working Groups as mentioned at the last meeting. 1) Evaluate City’s Water Needs – Members Robbins, Ross, Bailey 2) Examine Future Water Sources – Members Mason, Schuster, Robbins, Smith Austin Water Resource Planning Task Force Regular Meeting May 27, 2014 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Felicia Cancino at the Austin Water Utility Department at 512-972-0114, for additional information; TTY users route through Relay Texas at 711 Page 2 of 2 3) Evaluate Potential Water Management Scenarios – Members Castleberry, Schuster, Walker, Perales 2. Meeting Schedule – Vice Chair Mason suggested, with no objection, to vote on the schedule at the next meeting since the Chair and other members were absent. He also suggested that …
AE Consumer Advocates Working Group May 21, 2014 9:30 am – 12:30 pm Town Lake Center, Assembly Room 100 Agenda Goal: To understand the current rules and to develop a sustainable set of recommended rules for: • Revising deferred payment plans and service disconnections • Developing an arrearage management plan, and, • Revising appropriate customer service practices. Meeting Objectives 1. Finalize Payment Arrangement recommendations; 2. Finalize Arrearage Management Program recommendations; 3. Finalize Customer Service Practices recommendations; and, 4. Acknowledge the work of the Low Income Consumer Advocacy Group. 9:15 AM Gathering and Sign-In 9:30 AM Welcome, Objectives and Agenda Ground Rules and Updates Discussion and Finalization of Payment Arrangement Recommendations 10:30 AM Discussion and Finalization of Arrearage Management Recommendations 11:30 AM Discussion and Finalization of Customer Service Recommendations Wrap-up and Next Steps • Timeline of Related Activities • Hearing Process Workshop 12:30 PM Adjourn Thank you for your participation today.
City of Austin Utilities RecommendsCity of Austin Utilities RecommendsTarget PopulationLow IncomeRegular ResidentialCritically IllElderlyHouseholds w/ young childrenSpecialty GroupEligibilityCAP CustomerAccrued debt between June 2011-June 2013Length of Term36 month cap; payment not to exceed 5%Up to 60 months (CSC)Number of PA's AllowedDown PaymentNOYes -Down payment equal to first month installment$ Amount ThresholdNoneNoneDeposit on PANo application of deposit to PANo application of deposit to PA*Bona Fide Reasons= serious illness or injury by account holder or household member; loss of employment; economic loss due to natural disaster; domestic violence against the customer; a commitment by an independent program to assist customer with paymentNoneNoneNoneNoneNONOUnlimited-as long as the account is brought to 0 balance before the account becomes eligible again.Limited - Those with broken arrangements can have 2 Payment Arrangements/3rd with "Bona Fide" Reason*Unlimited-as long as the account is brought to 0 balance before the account becomes eligible again. Limited -Those with broken arrangements can have 3 Payment Arrangements/4th with "Bona Fide" Reason*Yes - 50% down exceptions approved by SupervisorsNONOYes -Down payment equal to first month installmentUnlimited-as long as the account is brought to 0 balance before the account becomes eligible again3 Payment Arrangements4th Payment Arrangement for any customer identifying a "Bona Fide" Reason *The PURPOSE of a Payment Arrangement (PA) is a short term payment option for households that are having a temporary crisis; PAs provide several months to pay off overdue utility bills in equal installments. All ResidentialLow IncomeRegular ResidentialCritically IllElderlyHouseholds w/ young childrenCAP CustomersAll ResidentialUp to 8 months (CSR) Up to 12 months (Supervisors)24 months regular residential$48 maximum for discount participants (any length of term possible)As defined by a monthly payment not to exceed 5% of U.S. Dept of HHS monthly poverty guideline for single person householdUp to 24 months, if needed (CSR) Up to 36 months (Supervisors) City of Austin UtilitiesRegular PolicyCouncil Mandated Current PolicyAdvocacy Group RecommendsAdvocacy Group RecommendsAll ResidentialLow IncomeRegular ResidentialCritically IllElderlyHouseholds w/ young childrenLow IncomeRegular ResidentialCritically IllElderlyHouseholds w/ young childrenGeneral
City of Austin UtilitiesArrearage Program DesignDiscount ParticipantsAny Active Residential Customer Who Has Had Service with AE from June 2011 to June 2013Discount ParticipantsAny Active Residential Customer Who Has Had Service with AE from June 2011 to June 2013EligibilityEnrolled or waitlisted on the discount programActive residential customer who had service with AE from June 2011 to June 2013Enrolled or waitlisted on the discount programSpecial payment arrangement availableBenefitsImmediate incentive towards debt (match/credits begin month 1 of program) will be able to tap into AE resources (education class, weatherization) Immediate incentive towards debt (match/credits begin month 1 of program) will be able to tap into AE resources (education class, weatherization) Immediate incentive towards debt (match/credits begin month 1 of program) will be able to tap into AE resources (education class, weatherization) Special payment arrangement availableHow to ApplyAlready in place Already in place Already in place Special payment arrangement availableLength of ProgramDetermined by amount of debt; $1,750-$3,000 = 12 months $3,001-$6,000 = 24 months $6,001+ = 36 months Determined by amount of debt; $1,750-$3,000 = 12 months $3,001-$6,000 = 24 months $6,001+ = 36 months Determined by amount of debt; $1,750-$3,000 = 12 months $3,001-$6,000 = 24 months $6,001+ = 36 months Special payment arrangement availableDown payment RequirementNot requiredNot requiredNot requiredSpecial payment arrangement availablePayment Amount %20%/80%, 30%/70%, 40%/60% with cap of 5% 40%/60%, 30%70%, 20%/80%20%/80%, 30%/70%, 40%/60% with cap of 5% Special payment arrangement availableRemoval from Program2 strikes rule 30 day no contact = strike Default payment = strike NSF = strike Customer can participate in the program twice in a lifetime regardless of the outcome of previous program enrollment2 strikes rule 30 day no contact = strike Default payment = strike NSF = strike Customer can participate in the program twice in a lifetime regardless of the outcome of previous program enrollment2 strikes rule 30 day no contact = strike Default payment = strike NSF = strike Customer can be reinstated in program if payments caught up after 2 strikes Special payment arrangement availableAdministrationAustin EnergyAustin EnergyAustin EnergyAustin EnergyNot FinishedAdvocacy Group RecommendationCity of Austin Utility Recommendation
1 Employee Training May 2014 Overview of Training Program New Hire Training •Five weeks of instructor lead training totaling 200 hours of training –125 hours of classroom instruction –75 hours of trainer supported phone time •New hire graduates transition to a nesting environment in the call center for 4 to 6 weeks directly after New Hire Training •12 hours of Customer Relationship Building training is provided by our Quality Assurance team during the first 3 days of nesting Overview of Training Program Training for Existing Agents •Refresher training is provided as needed •Training is provided anytime there is a policy or process change •Weekly huddles are scheduled twice a week to address any issues or changes from the previous week •Supervisors are on-site with the CSR’s and are able to coach through challenging situations •Supervisors are available to take over any situation that requires upper management approval •Supervisors have an escalated team available to them to assist as needed Customer Advocacy Recommendations & Current Training Program Components Current Program Components •New Hire Training includes 15 hours of training on these topics •Training focus –Determining that a customer needs help when it hasn’t been explicitly stated –Determining the difference between a high bill due to an AE error versus a high bill due to usage patterns –Analyzing usage patterns to help customers conserve through changing habits –Identifying conservation programs that may benefit the customer –Connecting the customer with assistance agencies •Refresher training is provided to all agents as needed Recommendation: Inquiries and referrals to assistance and conservation and efficiency programs would be part of the conference between the customer and the AE Customer Care employee. Current Program Components: •If and when an arrearage program is created and funded, the training curriculum will be updated to include all of the above mentioned items. Customer Advocacy Recommendations & Current Training Program Components Recommendation: As part of the referral process, there should be an explanation of any arrearage programs including providing the customer application forms and instructions. Current Program Components: •All newly hired call center employees complete a 12 hour Customer Relationship Building class that focuses on improving the customer experience through the way we communicate with our customers. •The goal of the class is to highlight the importance of communicating in a way that shows we value our customers and we will work to the best of our ability to address the reason …
AE Consumer Advocates Working Group May 13, 2014 1:00 pm – 3:00 pm Town Lake Center, Assembly Room 100 Agenda Goal: To understand the current rules and to develop a sustainable set of recommended rules for: • Revising deferred payment plans and service disconnections • Developing an arrearage management plan, and, • Revising appropriate customer service practices. Meeting Objectives 1. Review group Ground Rules and protocols for interaction; 2. Finalize Arrearage Management Program recommendations; and, 3. Consider additional Payment Arrangement recommendations (Recommendations for Consideration by the Customer Assistance Advocacy Group). 12:45 PM Gathering and Sign-In 1:00 PM Welcome, Objectives and Agenda Ground Rules and Updates Discussion of Arrearage Management Program Discussion of Additional PA Recommendations for Consideration Wrap-up and Next Steps 3:00 PM Adjourn Thank you for your participation today.
City of Austin UtilitiesArrearage Program DesignDiscount ParticipantsAny Active Residential Customer Who Has Had Service with AE from June 2011 to June 2013EligibilityEnrolled or waitlisted on the discount programActive residential customer who had service with AE from June 2011 to June 2013BenefitsImmediate incentive towards debt (match/credits begin month 1 of program) will be able to tap into AE resources (education class, weatherization) Immediate incentive towards debt (match/credits begin month 1 of program) will be able to tap into AE resources (education class, weatherization) How to ApplyAlready in place Already in place Length of ProgramDetermined by amount of debt; $1,750-$3,000 = 12 months $3,001-$6,000 = 24 months $6,001+ = 36 months Determined by amount of debt; $1,750-$3,000 = 12 months $3,001-$6,000 = 24 months $6,001+ = 36 months Down payment RequirementNot requiredNot requiredPayment Amount %20%/80%, 30%/70%, 40%/60% 40%/60%, 30%70%, 20%/80%Removal from Program2 strikes rule 30 day no contact = strike Default payment = strike NSF = strike Customer can participate in the program twice in a lifetime regardless of the outcome of previous program enrollment2 strikes rule 30 day no contact = strike Default payment = strike NSF = strike Customer can participate in the program twice in a lifetime regardless of the outcome of previous program enrollmentAdministrationAustin EnergyAustin EnergyTBD
BOARDS AND COMMISSIONS TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1027 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 28, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios or Mary Lamoreaux at the Office of the City Clerk, at 512-974-2210.
Boards and Commissions Transition Taskforce Basic Conversion Groups The following Commissions and other groups will transition from the current 7-member Council to the new 11-member Council growing from seven to eleven members appointed by each Council member. Some groups are re-named for consistency with the recommendation to name groups as “Commissions” Art Commission Austin Airport Advisory Commission Austin Community Technology and Telecommunication Commission Austin Music Commission Immigrant Affairs Commission Veterans Affairs Commission Electric Utility Commission Ethics Review Commission Historic Landmark Commission Human Rights Commission Impact Fee Advisory Committee Library Commission Parks and Recreation Commission Robert Mueller Municipal Airport Plan Implementation Advisory Commission Urban Transportation Commission Water and Wastewater Commission Zero Waste Advisory Commission
Boards and Commissions Transition Taskforce Boards and Commissions Workgroup Report DRAFT 4/28/14, 8:30 pm 1. PURPOSE & BACKGROUND The Boards and Commissions Workgroup, (BCW), was formed initially to assess responses from various Boards and Commissions, (B&C), to a questionnaire developed by the B&C Transition Taskforce, (BCTT), regarding the transition from a 7-member to an 11-member City Council. Once responses were received, the BCW charge expanded to include making recommendations on the future, (continue, discontinue, merge, etc.), of any B&C not under consideration by the Planning & Development Review Workgroup. Comments and input were received during BCTT meetings, (including Citizens Communication), as well as from B&C representatives and staff liaisons. 2. ORGANIZATION The BCW included the following members of the BCTT: Angela-Jo Touza-Medina, Commission on Immigrant Affairs Olga Wise, Library Commission Norman Kieke, Austin Mayor’s Committee for People with Disabilities 3. MEETINGS The BCW met or conferred via email on these dates: March 3, 6, 10, 13, 24, 27 April 1, 3, 10, 15, 17, 22, 24, 25 Updates have been regularly provided to the BCTT at scheduled meetings. 4. RECOMMENDATIONS and LISTING of IMPACTED APPOINTEES Note: This document does not cover Boards or Commissions being considered by the Planning and Development Review group. Boards and Commissions not addressed by Transition Taskforce Work Groups will transition to 11-members with membership appointed by the City Council. City staff will determine departmental oversight, and responsibilities in the case of mergers or new Commissions or Committees. Commissions which are newly formed or merged should use Work Groups or permanent Committees to accomplish activities or address issues. The merger of some existing Commissions and the creation of new Commissions or Committees represents efforts to (1) reduce the overall number of Commissions, Boards, Committees, etc.), (2) facilitate communication between groups and eliminate issue silos which currently exist in the Boards and Commissions structure, and (3) create Commissions or Committees to address issues not represented in the recommended re-structuring of all groups For Commissions which are new, represent a merger of two existing Commissions or Boards, or have membership drawn from other Commissions, it is recommended that a “lead” staffing City Department be identified, with representation provided by additional appropriate City Departments. It is recommended that a consistent naming convention be used in referring to all possible groups as “Commissions”. Boards or Commissions represented in joint Commissions or Committees …
BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Wednesday, April 30, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Wednesday, April 30, 2014 at 301 W. Second Street, Room 1027. Chair Victor Martinez called the Taskforce Meeting to order at 4:03 p.m. Taskforce Members in Attendance: Dave Anderson Bernie Bernfeld Scott Daigle Dale Gray Jeff Jack Norman Kieke Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Dave Sullivan Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, Cindy Crosby, Law, Cynthia Tom, Law 1. CITIZEN COMMUNICATION: GENERAL Emilio Zamora Scott Johnson Delia Garza Cynthia Valadez Ernesto Calderon Martha Cotera 2. APPROVAL OF MINUTES The minutes of the April 28, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Babette Ellis and Olga Wise absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION No updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 30, 2014 2 The motion to approve section B1 of the Boards and Commissions transition work group report was made by Dave Anderson, Lori Cervenak-Renteria second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B2 of the Boards and Commissions transition work group report was made by Angela-Jo Touza-Medina, Mary Gay Maxwell second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B3 of the Boards and Commissions transition work group report was made by Dave Anderson, Jeff Jack second on a 13-0 vote. Babette Ellis and Olga Wise absent. The motion to approve section B4 of the Planning and Development Review work group report with revisions to add Option 2 was approved without objection. Lori Cervenak-Renteria off the dais, Babette Ellis and Olga Wise absent. The motion to approve section B5 of the Planning and Development Review work group report with revisions to add Option 2 was approved without objection. Lori Cervenak-Renteria off the dais, Babette Ellis and Olga Wise absent. The motion to approve section B6 of the Planning and Development Review work group report with revisions to add Option 2 was approved without …
BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Monday, April 28, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Monday, April 28, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:02 p.m. Taskforce Members in Attendance: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Dave Sullivan Olga Wise Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk, Cindy Crosby, Law, Cynthia Tom, Law 1. CITIZEN COMMUNICATION: GENERAL Vince Cobalis Alicia Perez Teresa Perez-Wisely Jane Rivera Gilbert Rivera Juan Oyervides Lesley Varghese 2. APPROVAL OF MINUTES The minutes of the April 23, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Peggy Maceo and Gabriel Rojas absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION No updates. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report BOARD AND COMMISSION TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 2 e. Intergovernmental group report f. Non 2-1 Boards The motion to approve sections A, C, & D of the Boards and Commissions transition work group report was approved without objection. Direction was given to staff to request that the final report be presented to City Council. Transition workgroup discussed the draft ordinance amending Chapter 2-1 of the Code regarding city commissions. The motion to approve the suggested revisions and return to the law department for further review was approved without objection. Part 1(E) add “or initiate a new commission” after July 1 date to replace an existing commission… The motion to approve the Planning and Development Review work group report with revisions was approved without objection. No discussion from the Diversity workgroup, Intergovernmental group or Non 2-1 Boards. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS No Items were discussed. ADJOURN Chair Victor Martinez adjourned the meeting at 6:14 p.m. without objection.
DRAFT Planning & Development Review Department Working Group Subcommittee Report April 30, 2014 EXECUTIVE SUMMARY The Planning and Development Review (PDR) Working Group was formed as a Working Group under the full Boards and Commissions (B&C) Task Force to understand and evaluate B&C roles and membership requirements for those Boards and Commissions associated primarily or tangentially with the Planning and Development Review Department, and provide our recommendations to the full B&C Task Force. The PDR Working Group evaluated the following Boards and Commissions: • Board of Adjustment • Bond Oversight Committee (Capital Planning Office) • Building and Fire Code Board of Appeals • Building and Standards Commission • Land Development Code Advisory Committee • Construction Advisory Commission • Design Commission • Downtown Commission (Economic Development Department) • Electric Board • Mechanical, Plumbing, and Solar Advisory Board • Historic Landmark Commission • Planning Commission • Residential Design and Compatibility Commission • Sign Review Board • Waterfront Planning Advisory Board • Zoning and Platting Commission The PDR Working Group consisted of Dave Sullivan (scientist), Jeff Jack (architect), Gabe Rojas (planner), and Dave Anderson (engineering), and met as a group nine (9) times in March and April 2014, in addition to the regular meetings of the full Boards and Commissions Task Force. The PDR Working Group also presented at the City Council Work Session on April 8, 2014, where they responded to questions and received comments that were integrated into the recommendations The PDR Working Group’s recommendations are summarized in the Table ES-‐1. Table ES-‐1. Summary of Recommendations Board/ Commission Recommended Action Recommended # Members Board of Adjustment Maintain duties of the Board of Adjustment, without the two additional Sign Review Board members as currently organized 11 Bond Oversight Committee Reassign duties to a newly-‐created Economic and Capital Budget Joint Subcommittee of the Planning Commission and Zoning and Platting Commission Building & Fire Code Board of Appeals Join the duties of the Building and Fire Code Board of Appeals with the duties of the Electric Board and the Mechanical, Plumbing, and Solar Board into a new Life Safety Board of Appeals 11 Building & Standards Commission Maintain duties of Buildings and Standards Commission as currently envisioned. 22 Land Development Code Advisory Committee Maintain duties of Land Development Code Advisory Committee as currently envisioned 11 Construction Advisory Commission Reassign duties to a new Municipal Contracts and Construction Commission. Design Commission Maintain duties of Design …
BOARDS AND COMMISSIONS TRANSITION TASKFORCE MONDAY, APRIL 28, 2014 4:00 PM 301 W. SECOND STREET CITY HALL ROOM 1029 AUSTIN, TEXAS CURRENT BOARD MEMBERS: Dave Anderson Bernie Bernfeld Scott Daigle Babette Ellis Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Angela-Jo Touza-Medina (Vice Chair) Mary Gay Maxwell Lori Cervenak-Renteria Gabriel Rojas Dave Sullivan Olga Wise AGENDA CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES Approve the minutes of the Boards and Commissions Transition Taskforce meeting of April 23, 2014 3. STAFF UPDATES AND POSSIBLE DISCUSSION 4. DISCUSSION AND POSSIBLE ACTION ON 10-1 TRANSITION PLAN FROM WORK GROUPS a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report f. Non 2-1 Boards 5. FUTURE MEETING DATES 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Myrna Rios at the Office of the City Clerk, at 512-974-2210 for additional information; TTY users route through Relay Texas at 711 For more information on the Boards and Commission Transition Taskforce, please contact Myrna Rios at the Office of the City Clerk, at 512-974-2210.
BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 23, 2014 1 BOARD AND COMMISSION TRANSITION TASKFORCE REGULAR MEETING MINUTES Wednesday, April 23, 2014 The Board and Commission Transition Taskforce convened in a regular meeting on Wednesday, April 23, 2014 at 301 W. Second Street, Room 1029. Chair Victor Martinez called the Taskforce Meeting to order at 4:01 p.m. Taskforce Members in Attendance: Bernie Bernfeld Scott Daigle Dale Gray Jeff Jack Norman Kieke Peggy Maceo Victor Martinez (Chair) Lori Cervenak-Renteria Dave Sullivan Olga Wise Staff in Attendance: Jannette Goodall, City Clerk, Myrna Rios, Assistant City Clerk 1. CITIZEN COMMUNICATION: GENERAL Paul Saldana Susana Almanza Jesus Lardizabal Anita Quintanilla Gilbert Rivera Juan Oyervides 2. APPROVAL OF MINUTES The minutes of the April 21, 2014 Boards and Commissions Transition Taskforce meeting were approved with no objection. Member’s Dave Anderson, Babette Ellis, Angela-Jo Touza-Medina, Mary Gay Maxwell, and Gabriel Rojas absent. 3. STAFF UPDATES AND POSSIBLE DISCUSSION Staff distributed the Boards and Commissions Transition Ordinance for review. 4. DISCUSSION AND POSSIBLE ACTION ON TRANSITION PLAN a. Boards and Commissions workgroup report b. Transition workgroup report c. Planning & Development Review workgroup report d. Diversity workgroup report e. Intergovernmental group report BOARD AND COMMISSION TRANSITION TASKFORCE WEDNESDAY, APRIL 23, 2014 2 The Boards and Commissions work group discussed the recommendations and survey results regarding mergers. No discussion from the transition workgroup, the Planning and Development Review work group, Diversity workgroup report or Intergovernmental group report. 5. FUTURE MEETING DATES No items were discussed. 6. FUTURE AGENDA ITEMS No Items were discussed. ADJOURN Chair Victor Martinez adjourned the meeting at 5:54 p.m. without objection.
DRAFT Planning & Development Review Department Working Group Subcommittee Report April 30, 2014 EXECUTIVE SUMMARY The Planning and Development Review (PDR) Working Group was formed as a Working Group under the full Boards and Commissions (B&C) Task Force to understand and evaluate B&C roles and membership requirements for those Boards and Commissions associated primarily or tangentially with the Planning and Development Review Department, and provide our recommendations to the full B&C Task Force. The PDR Working Group evaluated the following Boards and Commissions: • Board of Adjustment • Bond Oversight Committee (Capital Planning Office) • Building and Fire Code Board of Appeals • Building and Standards Commission • Land Development Code Advisory Committee • Construction Advisory Commission • Design Commission • Downtown Commission (Economic Development Department) • Electric Board • Mechanical, Plumbing, and Solar Advisory Board • Historic Landmark Commission • Planning Commission • Residential Design and Compatibility Commission • Sign Review Board • Waterfront Planning Advisory Board • Zoning and Platting Commission The PDR Working Group consisted of Dave Sullivan (scientist), Jeff Jack (architect), Gabe Rojas (planner), and Dave Anderson (engineering), and met as a group nine (9) times in March and April 2014, in addition to the regular meetings of the full Boards and Commissions Task Force. The PDR Working Group also presented at the City Council Work Session on April 8, 2014, where they responded to questions and received comments that were integrated into the recommendations The PDR Working Group’s recommendations are summarized in the Table ES-‐1. Table ES-‐1. Summary of Recommendations Board/ Commission Recommended Action Recommended # Members Board of Adjustment Maintain duties of the Board of Adjustment, without the two additional Sign Review Board members as currently organized 11 Bond Oversight Committee Reassign duties to a newly-‐created Economic and Capital Budget Joint Subcommittee of the Planning Commission and Zoning and Platting Commission Building & Fire Code Board of Appeals Join the duties of the Building and Fire Code Board of Appeals with the duties of the Electric Board and the Mechanical, Plumbing, and Solar Board into a new Life Safety Board of Appeals 11 Building & Standards Commission Maintain duties of Buildings and Standards Commission as currently envisioned. 22 Land Development Code Advisory Committee Maintain duties of Land Development Code Advisory Committee as currently envisioned 11 Construction Advisory Commission Reassign duties to a new Municipal Contracts and Construction Commission. Design Commission Maintain duties of Design …
Boards and Commissions Transition Taskforce Boards and Commissions Workgroup Report DRAFT 4/25/14, 12:00 noon 1. PURPOSE & BACKGROUND The Boards and Commissions Workgroup, (BCW), was formed initially to assess responses from various Boards and Commissions, (B&C), to a questionnaire developed by the B&C Transition Taskforce, (BCTT), regarding the transition from a 7-member to an 11-member City Council. Once responses were received, the BCW charge expanded to include making recommendations on the future, (continue, discontinue, merge, etc.), of any B&C not under consideration by the Planning & Development Review Workgroup. Comments and input were received during BCTT meetings, (including Citizens Communication), as well as from B&C representatives and staff liaisons. 2. ORGANIZATION The BCW included the following members of the BCTT: Angela-Jo Touza-Medina, Commission on Immigrant Affairs Olga Wise, Library Commission Norman Kieke, Austin Mayor’s Committee for People with Disabilities 3. MEETINGS The BCW met or conferred via email on these dates: March 3, 6, 10, 13, 24, 27 April 1, 3, 10, 15, 17, 22, 24, 25 Updates have been regularly provided to the BCTT at scheduled meetings. 4. RECOMMENDATIONS and LISTING of IMPACTED APPOINTEES Note: This document does not cover Boards or Commissions being considered by the Planning and Development Review group. Boards and Commissions not addressed by Transition Taskforce Work Groups will transition to 11-members with membership appointed by the City Council. City staff will determine departmental oversight, and responsibilities in the case of mergers or new Commissions or Committees. Commissions which are newly formed or merged should use Work Groups or permanent Committees to accomplish activities or address issues. For Commissions which are new, represent a merger of two existing Commissions or Boards, or have membership drawn from other Commissions, it is recommended that a “lead” City Department be identified to staff those Commissions, with representation provided by additional appropriate City Departments. It is recommended that a consistent naming convention be used in referring to all groups as “Commissions”. It is recommended that the City Council hold a public hearing on the transition of Boards and Commissions to the 11-member City Council and these recommendations. Boards or Commissions represented in joint Commissions or Committees will select their own representative from their membership. Other members who are not representatives of a Board or Commission shall be nominated by the Mayor and approved by a majority of the Council. A. GROUPS …
Page 1 of 3 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 2-1 OF THE CITY CODE 1 REGARDING CITY BOARDSCOMMISSION; AND PROVIDING FOR A 2 TRANSITION FROM A SEVEN-MEMBER COUNCIL TO AN 11-MEMBER 3 COUNCIL WITH REGARD TO BOARD COMMISSION MEMBERSHIP AND 4 APPOINTMENTS. 5 6 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: 7 8 PART 1. Board Commission Transition. 9 (A) In this Part “boardcommission” means: 10 (1) a board or commission named in Chapter 2-1 of the City Code and: 11 (a) the Austin Area Comprehensive HIV Planning Council; 12 (b) the Impact Fee Advisory Committee; and 13 (c) the Urban Renewal Authority. 14 (B) Beginning on the first date that the city council elected in the November 2014 15 general election convenes: 16 (1) the size, composition, officers, committees, and bylaws of each board 17 commission are continued as each of these exist until June 30, 2015; 18 (2) unless otherwise required by state law or the City Charter a quorum of a 19 boardcommission, and the number of votes required for action by the 20 boardcommission, is a majority of the members, not including a member 21 who has died, been removed, or resigned unless that member is serving in 22 a hold-over capacity; and 23 (3) unless otherwise required by state law or the City Charter: 24 (a) the term of each current council appointee on a board commission 25 is extended to June 30, 2015; and 26 (b) the term of each current council appointee on a board commission 27 expires on June 30, 2015. 28 (C) If a vacancy exists on a board commission after the last regularly scheduled 29 meeting of the seven-member at-large city council; the vacancy shall be filled 30 Page 2 of 3 by the council elected at the November 2014 general election. The Mayor shall 1 nominate a person to fill the vacancy, subject to the council’s approval. Unless 2 otherwise required by state law or the City Charter, a term of a person 3 appointed to fill a vacancy under this subpart expires on June 30, 2015. 4 (D) A council member elected at the November 2014 election who will be entitled 5 to nominate a person for appointment to a board commission under Chapter 2-6 1 as amended by Part 2 of this ordinance may nominate a person before the 7 effective …
