Versión en español a continuación Water and Wastewater Commission Budget Committee Special Called Meeting June 30, 2021 Water and Wastewater Commission to be held June 30, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 29, 2021 by noon). All public comment will occur at the beginning of the meeting. meeting). To speak remotely at the June 30, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 and Blanca.Madriz@austintexas.gov no later than noon, June 29, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión Especial del WATER & WASTEWATER COMMISSION BUDGET COMMITTEE de la reunion 30 de junio 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (29 de junio). Todos los comentarios públicos se producirán al …
FY2022 Proposed Budget Major Initiatives Summary Overall Budget Summary economic recovery • 62 New FTE’s - $6.4M • $15M revenue growth (2.7% increase) in FY22 driven by customer account growth and modest • Total budget requirements increase over prior year - $32.7M driven primarily by $25M increase in transfers for defeasance due to FY21 defeasance deferral EUM/Strategic Direction Category EUM - Enterprise Resiliency EUM - Infrastructure Strategy & Performance Insourcing of Contracted Services My ATX Water Water Forward EUM - Customer Satisfaction EUM – ELD Affordability – Debt Management Facility Improvements Total Proposed Positions 18 14 10 8 5 3 2 1 1 62 Total Position Cost $1,916,139 1,563,822 635,627 926,464 541,330 410,974 208,890 142,101 69,764 $6,415,110 Major Initiative Cost Drivers Infrastructure Strategy & Performance - $4.8M increase • $2.0M net increase - Pipeline Contract Services increased by $3.5M to create the Austin Water Restoration Services Division, the cost was offset by a decrease in Electric Services and $1.5M decrease in Interdepartmental Public Works Street Cuts. • $830K increase - multi-sensor inspection for large diameter main. This is a new program that will obtain condition assessment data on our large sewer pipes. Austin Water will use the inspection data collected to prioritize capital improvement projects and ensure infrastructure stability. • New Temp FTE’s (11 - $423,200) • Proposed FTE’s (14 - $1,563,821) Job Title AW Treatment O & M Tech Sr Business Process Spec Engineer B Engineer C Engineer, Graduate B IT Geospatial Technician Total 1 Proposed Positions 5 1 4 2 1 1 14 Total Position Cost $ 46,154 103,035 534,475 284,202 120,317 75,638 $1,563,821 FY2022 Proposed Budget Major Initiatives Summary Enterprise Resiliency ($2.74M increase) • New Temp FTE’s (2 - $133,536) • Proposed FTE’s (18 - $1,916,139) Job Title Administrative Senior Administrative Specialist AW Electrician II AW SCADA Analyst AW Treatment O & M Tech Sr Business Process Consultant Sr Business Process Spec Engineer C Internal Auditor III Inventory Planner II IT Business Systems Analyst Sr Ocptnl Health & Safety Spec Sr Ofcr, Emergency Plans Ofcr, Emergency Plans Senior Supt, AW O&M Total Proposed Positions 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 18 Total Position Cost $ 67,050 78,799 206,070 240,634 178,462 133,619 103,035 142,101 120,317 93,077 126,771 108,461 93,077 97,897 126,771 $1,916,139 Affordability - $24.9M increase • $29.8 million increase for debt defeasance due to the deferral of the …
Financial Policies FY 2022 Updates Budget Committee June 30, 2021 Proposed Financial Policy Changes Debt Service Coverage Days Cash on Hand Cash Financing of CIP Projects Drinking Water Protection Zone Minimum of 1.50x shall be targeted Minimum of 60 days shall be targeted Minimum of 20% is desirable 5 Boards & Commissions and City Council Public Hearing Minimum of 1.75x shall be targeted Minimum of 180 days shall be targeted Minimum of 35% and maximum of 50% is desirable Public Input at 3 Boards & Commissions and Budget Public Input Process 2 Background Timeline of Events Extreme Weather Conditions Council Approved CRFs @ 100% allowable Removal of Negative Watch Debt Management Strategies, Improved Metrics 2012–2014 2014 2016–2017 2021 2010–2015 2014 2016 2016–2020 Joint Committee Financial Recommendations Negative Watch: Fitch & Moody’s Cost of Service Rate Study Financial Policies Updates Proposal 3 Debt Management Strategy Impacts Total Debt Service Requirements Comparison FY 2017 to Current – Budget Basis $19.0 $45.9 $48.7 $60.6 $72.3 $78.3 $70.5 $76.8 $43.8 $58.5 Total Debt Service Savings $591.2M Since 2016 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Estimate 2021-22 Forecast 2022-23 Forecast 2023-24 Forecast 2024-25 Forecast 2025-26 Forecast Fiscal Year Current Debt Service Requirements Debt Svc Reduction 2016 Debt Service Requirements 4 $260 $210 $160 $110 $60 $10 -$40 ) s n o i l l i m n i ( e c i v r e S t b e D Debt Service Coverage – City Comparison AW Proposed Debt Service Coverage: 1.75 1.85x Moody’s Medians: 2.3X Information pulled from each City’s Annual Reports City Austin Water Austin Energy City of Arlington City of Dallas City of Fort Worth City of Houston Oklahoma City City of Phoenix City of Portland City of San Antonio City of Seattle FY18 1.57 3.56 4.80 1.96 2.31 1.49 3.42 2.15 1.48 1.98 2.40 2.47 FY19 1.83 4.00 3.46 1.74 2.34 1.39 3.64 1.82 1.34 2.14 2.46 2.38 Average Debt Service Coverage Info and documentation available at austintexas.gov/department/austin-water-financial-policies-fy-2022-update 5 Days Cash on Hand – City Comparison AW Proposed Days Cash on Hand: 180 days 245 days Moody’s Medians: 467 days Information pulled from each City’s Annual Reports City Austin Water Austin Energy City of Arlington City of Dallas City of Fort Worth City of Houston Oklahoma City City of Phoenix City of Portland City of San Antonio City of Seattle Average Days Cash on Hand FY18 280 224 …
Independent Citizens Redistricting Commission (ICRC) The finalists for the ICRC staff position of Administrative Manager are Sylvia Gomez, Christine Granados, and Gilda Shapovalov. The finalists for the ICRC staff position of Legal Counsel are David Mendez, and David Richards/George Korbel.
Independent Citizens Redistricting Commission (ICRC) June 30, 2021 at 6:00 pm VIA VIDEOCONFERENCING CURRENT COMMISSION MEMBERS: Prabhu Kannan Brigham Morris Errol Hardin Eugene Schneider Erin Dempsey Luis Gonzalez, Vice-Chair Dr. Sterling Lands Members Present Prabhu Kannan Brigham Morris Errol Hardin Erin Dempsey Camellia Falcon Luis Gonzalez, Vice-Chair Hoang Le Sara Inés Calderón Selina Yee Christina Puentes, Chair Joshua Blank Hoang Le Shaina Kambo Sara Inés Calderón Selina Yee Christina Puentes, Chair Joshua Blank Camellia Falcon Members Absent Eugene Schneider Shaina Kambo Dr. Sterling Lands Staff Present Matt Dugan Lisa Rodriguez Caroline Webster, Law Department Minutes Meeting goals: Interview candidates and make final hiring decisions for Administrative Manager and Legal Counsel staff positions, public hearings proposed schedule report out, public hearings promotion proposed plan report out CALL TO ORDER Chair Puentes called the meeting to order at 6:03pm with 11 members present. Commissioners Kambo, Lands, and Schneider were absent. CITIZEN COMMUNICATION: GENERAL The first three speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Peck Young (NAACP Committee on Redistricting) addressed the ICRC. 1. APPROVAL OF MINUTES The June 16, 2021, minutes were approved without objection. 2. UNFINISHED BUSINESS The ICRC may discuss and take action on the following agenda items A. Update from Hiring Working Group Commissioner Yee gave an update on the hiring process. 3. NEW BUSINESS The ICRC may discuss and take action on the following agenda items: A. Interviews for staff: 1. Administrative Manager Gilda (Lynette) Shapovalov and Christine Granados interviewed with the ICRC. 2. Legal Counsel Attorneys David Mendez, Syd Falk and George Korbel interviewed with the ICRC. B. Executive Session Executive Session was not held, as the commission opted to evaluate the candidates publicly. C. Final Hiring Decision on: 1. Administrative Manager On Commissioner Blank’s motion, Commissioner Yee’s second, the motion to extend the Administrative Manager job offer to Christine Granados was approved on a 9-1-1 vote, with Commissioner Falcon voting nay, and Commissioner Kannan abstaining. 2. Legal Counsel On Commissioner Calderon’s motion, Commissioner Kannan’s second, the motion to extend the Legal Counsel contract offer to the team of George Korbel and David Richards was unanimously approved. D. Update from Public Hearings Working Group Commissioner Gonzalez gave the update. Chair Puentes appointed Commissioner Falcon to the Public Hearings Working Group without objection. E. …
ARTS COMMISSION SPECIAL CALLED MEETING MONDAY, JUNE 30, 2021 – 5:30pm-7:30pm VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Michelle Polgar – Chair, Celina Zisman – Vice Chair, Brett Barnes, Jaime Castillo, Lulu Flores, Acia Gray, Felipe Garza, kYmberly Keeton, Amy Mok, Heidi Schmalbach , Rick Van Dyke CALL TO ORDER - 5:33pm MINUTES CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. Celia Hughes, Executive Director of 2. Bonnie Cullum, Producing Artistic Director of Vortex Repertory Theatre a. Approve the minutes for the regular Arts Commission meetings on: 1. APPROVAL OF MINUTES i. May 17, 2021 Motion to approve the minutes for the regular Arts Commission meeting on May 17, 2021 Moved by Commission Castillo, Seconded Commissioner Zisman Approved on consent 2. CHAIR’S REPORT a. Welcome Acia Gray b. Art in Public Places liaison report c. Boards & Commissions liaisons i. Austin Economic Development Corporation (AEDC) and Cultural Trust Advisory Council ii. Downtown Commission 3. SPECIAL PRESENTATIONS a. Austin FC ATXFC Artist Initiative – Kaitlin Swarts, Vice President, Community Impact - Austin FC and James Ruth, Senior Vice President, Marketing - Austin FC b. Mural by Arturo Herrera at Waterloo Park and Waterloo Park Update - Melissa Ayala, Waterloo Greenway 4. STAFF BRIEFINGS Department a. Hotel Occupancy Tax Update – Sylnovia Holt-Rabb, Economic Development b. American Rescue Plan Act (ARPA) Update - Sylnovia Holt-Rabb, Economic Development Department c. Cultural Funding Interim Report and Cultural Funding Review Process Update – Meghan Wells, Cultural Arts Division Manager 5. NEW BUSINESS a. AIPP Discussion and Action Items Motion to approve AIPP items 5.a.i and 5.a.ii on consent Motioned: Castillo 11-0 Approved on consent Seconded: Flores i. Approve the Final Design by Marianne Levy for the TEMPO 2021 Art in Public Places Project Approved on consent 2021 Art in Public Places Project Approved on consent ii. Approve the Final Design by Suzanne Wyss and Ilya Pieper for the TEMPO b. Misc. Discussion and Possible Action Items i. ARPA Framework, Recovery and Resilience Strategies No Action taken Motion to move up item 6.a.i Motioned: Flores Seconded: Castillo 11-0 ii. Establishment of the Joint Music/Arts Commission Working Group to identify additional funding sources and strategies beyond HOT Motion to establish the Joint Music/Arts Commission Working Group to identify additional …
Cultural Funding Review: Arts, Heritage, Music RE -EN VISIONING EQUITABLE CU LTUR AL FUN DI NG A collaborati on with the City of Austi n Economic Development Department, MJR Partners, and the Austi n cultural community Interim Rep or t, June 20 21 TABLE OF CONTENTS FOREWARD BY MARGIE J. REESE BACKGROUND PHASE 1: LAUNCH AND LISTEN PHASE 2: ANALYSIS OF PUBLIC FEEDBACK 10 PHASE 3: CULTURAL EQUITY AUDIT PHASE 4: PROGRAM DEVELOPMENT Summary of MJR Recommendations Proposed New Funding Programs Key Community Concerns PHASE 5: REFINE AND LAUNCH ACKNOWLEDGMENTS 3 4 6 11 13 15 21 26 27 28 Cultural Funding Review Interim Report • 2 As part of Austin Strategic Direction 2023, the City of Austin adopted a strong statement of commitment to achieving racial and cultural equity in the delivery of services to the public. The Economic Development Department is considering multiple ways to deliver on this promise. Across its three Divisions that facilitate Hotel Occupancy Tax- funded programs, staff and Commission members have engaged in robust conversations informed by deep community engagement and feedback, leading to new and ongoing changes in their contracting and public service processes. These shifts will take into account the severe financial impacts that Austin’s creative sectors have experienced due to COVID-19, especially for Black, Indigenous, and Person of Color-led (BIPOC) arts organizations, coupled with the compounding effects of systemic racism. The City continues to respond to the realities of budget shortfalls due to event restrictions over the past 18 months. Changes in historical funding patterns are top of mind for everyone in the arts, heritage, and music sectors, and surely anxieties are heightened during this period of uncertainty. This report does not reflect all the programmatic changes that are still being considered but tries to recount the discovery and findings that will be helpful in reframing civic priorities for the distribution of available funding going forward. Thank you for your participation in the process and for your patience as we continue to focus on sustaining Austin’s creative spirit. Margie J. Reese Cultural Funding Review Interim Report • 3 BACKGROUND The Cultural Arts Division (CAD) of the Economic Development Department (EDD) of the City of Austin manages funding programs to provide financial support to organizations and individuals through a competitive application and review process. The majority of the funds for cultural arts services contracts are derived from a portion of the revenues …
Hotel Occupancy Tax and American Rescue Plan Act Update Sylnovia Holt Rabb, Deputy Director Economic Development Department June 30, 2021 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 1 Hotel Occupancy Tax – Collection through May Tfr to Cultural Arts Fund Approved Budget 7,790,403 Amended Budget 7,790,403 May w/Encumb 104,345 Year-to-date w/Encumb 3,003,422 Year-End Estimate 4,296,896 Variance % Variance Fav(Unfav) Fav(Unfav) 44.8% 3,493,507 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 2 American Rescue Plan Act Spending Framework Council Resolution No. 20210610-077 established the City of Austin’s American Rescue Plan Act (ARPA) Spending Framework. The $263.5 million spending plan allocates funds to multiple items grouped into seven categories: Health ($46.3 million), Homelessness ($106.7 million), Economic Development ($32 million), Resilience ($6 million), Creative Sector ($12 million), Emergency Relief ($42 million), and Contingency ($18.5 million). Services and Ac(cid:415)vi(cid:415)es Homelessness Public Health(cid:3031) Colony Park Sustainable Community Community Navigators Childcare / Early Childhood(cid:3031) Workforce Development Resilience Crea(cid:415)ve Sector Relief Emergency Assistance for Individuals Contingency(cid:3031) Approved Funding $106.7M $44.3M $1.5M $0.5M $11.0M $21.0M $6.0M $12.0M $42.0M $18.5M TOTAL INVESTMENT $263.5M C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 3 American Rescue Plan Act Spending Framework – Creative Sector - $13 million investment Services and Ac(cid:415)vi(cid:415)es Approved Funding Creative Non-Profit Emergency Relief (Arts/Music) Arts Ecosystem Music Ecosystem TOTAL INVESTMENT REQUIRED Services and Ac(cid:415)vi(cid:415)es General Workforce Development(cid:3031) Aus(cid:415)n Civilian Conserva(cid:415)on Corps Aus(cid:415)n Civilian Conserva(cid:415)on Corps (Homeless and/or Crea(cid:415)ve Sector Focus) TOTAL INVESTMENT REQUIRED $21.0M $2.0M $6.0M $4.0M $12.0M Approved Funding $15.0M $5.0M $1.0M C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 4 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 5
Waterloo Park Tunnel Inlet Facility Arturo Herrera Mural Presentation to Arts Commission June 21, 2021 Texas Capitol SAN JACINTO BLVD 4 T H S T 5 T H S T 6 T H S T 7 T H S T 8 T H S T 9 T H S T 1 0 T H S T 1 1 T H S T 1 2 T H S T Moody Amphitheater 1 5 T H S T Pontoon Bridge Austin Convention Center University of Texas at Austin La d y Bir d La k e C E S A R C H A V E Z S T Emma S. Barrientos Mexican American Cultural Center Creek Delta D A V S S T I D R I S K I L L S T RAINEY ST Palm School Palm Park TRINITY ST NECHES ST RED RIVER ST SABINE ST Red River Cultural District The Refuge IH-35 Waterloo Park Dell Seton Medical Center Dell Medical School at the University of Texas Symphony Square Central Health Brackenridge Redevelopment Site Frank C. Erwin, Jr. Special Events Center Waterloo Greenway is a 1.5 mile urban ecosystem with the power to bring the entire Austin community together. Waterloo renews the natural environment, promotes play, health and wellness, economic vitality and mobility, and engages the community through outreach, education, cultural events, and the arts. In Partnership With Funded by The Marcus Foundation The Tunnel Inlet Facility The Mural Proposal 2 3 walls painted The Mural Wall painting for Austin Wall painting for Austin was created specifically for Waterloo Greenway as part of the public art commissions that will be on long term view at the park. Executed on three walls of the tunnel inlet facility, the wall painting reflects the dynamism and constant activity of water treatment and distribution in downtown Austin. Using animated abstract bio-morphic shapes and lines within a blue and white color scheme, the wall painting echo the vital flow systems inside the water treatment plant as well as the vitality and energy of the park in the urban space. The three-part wall painting for Austin can be enjoyed from the gardens and rolling pathways in the park. The integration of architecture, environmental restoration, landscape design and public art constitutes a complete ecosystem for the entire Austin community. Artwork and Artist Statement Production Timeline May-July, 2021 Materials Acrylic paint on exposed concrete substrate, finished …
Water and Wastewater Commission, Budget Committee Meeting Minutes June 30, 2021 Approved: August 4, 2021 WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MINUTES June 30, 2021 The Water and Wastewater Commission Budget Committee convened on June 30, 2021 at 1:03 pm via videoconferencing. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice Chair), Grant Fisher, William Moriarty CALL TO ORDER The meeting was called to order at 1:03 p.m. by Chair Turrieta. A. CITIZEN COMMUNICATION: GENERAL There were no speakers registered for Citizen Communication. B. DISCUSSION ITEMS: 1. Fiscal Year 2021-2022 Budget Summary 2. Fiscal Year 2022-2026 Capital Improvement Plan (CIP) 3. Austin Water Financial Forecast Fiscal Fiscal Year 2022 - 2026 4. Fiscal Year 2021-2022 Financial Policy Update 5. Budget Committee Report Discussion Austin Water Financial Managers Christina Romero and Songli Floyd presented updates on the budget summary, Capital Improvement Plan (CIP) and financial policy. The commissioners had a discussion about the budget committee report proposal. C. FUTURE AGENDA ITEMS Chair Turrieta proposed a different format for presenting the budget committee report. Vice-Chair Michel and Commissioners Moriarty and Fisher agreed to the format changes to include information presented to the budget committee from the Fiscal Year 2021-2022 Budget Summary. Chair Turrieta will confer with Austin Water Assistant Director of Financial Services, Joseph Gonzales on which agenda of the full Water and Wastewater Commission this report can begin to be discussed. D. ADJOURN The meeting was adjourned at 2:04 p.m. by Chair Turrieta.
Versión en español a continuación. Library Commission Meeting TUESDAY, June 29, 2021, 5:30-7 PM Library Commission meeting to be held June 29, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Monday, June 28 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the June 29, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Monday, June 28. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Tuesday, June 29, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Monday, June 28 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
Library Commission Meeting Minutes 26 April, 2021 SPECIAL CALLED MEETING 26 April, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, April 26, 2021 via videoconferencing. Chair Hanna called the Board Meeting to order at 3:03 p.m. Board Members in Attendance: Chair, Catherine Hanna; Vice Chair, Steven Self; Commission Members Julia Aguilar, Patricia Dabbert, JC Dwyer, Lynda Infante, Courtney Rosenthal, and Lily Trieu Board Members Absent: Commission Member Daniella Ramos Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Lynda Infante Commission Member Infante introduced herself to the commission. 2. Approval of Minutes from the March 22, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Commission Member Dabbert’s second on an 8-0 vote. Commission Member Ramos absent. a. Austin History Center Association Update, Chad Williams, AHCA Board Member Chad Williams gave an update on AHCA plans to support the Austin History Center 3. Presentations: 4. Old Business None 5. New Business: a. Election of officers Elections for Chair – Vice Chair Self nominated Commission Member Dwyer who declined the nomination. Commission Member Dabbert nominated Commission Member Aguilar who declined the nomination. Chair Hanna nominated Commission Member Trieu who declined the nomination. Chair Hanna nominated Commission Member Dabbert with a second by Vice Chair Library Commission Meeting Minutes 26 April, 2021 Self. Having no other nominations, Patricia Dabbert was elected Chair on an 8-0 vote. Commission Member Ramos absent. Elections for Vice Chair – Vice Chair Self nominated himself for Vice Chair with a second by Chair Dabbert. Having no other nominations, Vice Chair Self was elected Vice Chair on an 8-0 vote. Commission member Ramos absent. b. Discussion and possible action on an FY22 Library Budget Recommendation Library Commission Recommendation 20210426-5b: Support for Austin Public Library Proposed Budget for FY22 was approved on Commission Member Hanna’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Member Ramos absent. c. Discussion and possible action on Library Commission support for the adoption of The George Washington Carver Museum, Cultural & Genealogy Center Facility Expansion Plan Gregory Montes, Program Manager, PARD Planning, City of Austin Parks and Recreation Dept and Terry Smith, Architect, presented the plan. A motion that the Library Commission recommend adoption of the plan was approved on Commission Member Hanna’s motion and Commission Member Rosenthal’s second on an 8-0 …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,002,632 or 1.7%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $59,871,008 $525,806 445.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Personnel Requirements FTEs Wage increase of 2% for eligible employees, $ 644,899 .00 and adjustments for accrued payroll Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations IT software – increase for hardware & software licenses and contracts One-time budget reallocations: Terrazas Branch Repurpose Project (Facilities Services) Innovation Lab (Information Technology) Digital literacy training for older adults (Programs & Partnerships) AmeriCorps VISTA (Administration) Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books and Subscriptions) Programs Furniture Cataloging/Processing Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov ($1,011,798) $ 228,339 $ 237,823 $ 354,225 $ 28,018 $ 206,368 $ 16,904 $ 301,100 $ 110,000 $ 40,000 $ 25,000 $ 4,000 $ 584,000 $ 275,384 $ 183,300 $ 116,000 $ 100,000 $ 99,900 $ 27,950 5/11/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,166,808. Historic Preservation Fund The Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $33,632. This annual funding began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. It is anticipated to …
Director’s Report June 2021 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 6 FY2018 Bond Program Summary ____________________________________________________________ 6 FY2012 Bond Program Summary ____________________________________________________________ 9 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report ___________________________________________ 15 Interior Renovations Monthly Report _________________________________________________________ 18 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 21 Austin History Center _________________________________________________________ 24 APL By the Numbers __________________________________________________________ 25 May stats _______________________________________________________________________________ 25 3 HIGHLIGHTS Howson, Twin Oaks, and Willie Mae Kirk Branches Reopening to the Public June 28 Austin Public Library's (APL) limited capacity in-person Express Service is adding three locations starting Monday, June 28 - Howson, Twin Oaks, and Willie Mae Kirk Branches. Those branches will join Central, Carver, Hampton Branch at Oak Hill, Manchaca, Milwood, North Village, Old Quarry, Ruiz, Spicewood Springs, St. John, Windsor Park, and Yarborough to provide in-person book and material browsing and checkout, public computers, new library cards, holds pickup and checkout, printing and copying, Wi-Fi, and technology and reference help. At the Central Library, the Events Center, Passport Services, Recycled Reads Gift Shop, and Cookbook Café are all open. Shared Learning Rooms open June 28. The Austin History Center continues remote reference and is open for limited capacity in-person service on Thursdays and Fridays. Recycled Reads Bookstore will reopen to the public in August. Curbside Services will cease at most locations on June 28. Limited curbside service will continue at Central, Spicewood Springs, Manchaca Road, and North Village until August 2, when full public hours are restored. Beginning June 28, capacity will increase to 50% at each location, and APL will resume normal capaci ty at each location on August 2. In-person programming will also begin on August 2. All APL libraries have implemented necessary precautions to keep customers and staff safe, such as the measures included below: • Plexiglass is installed at all circulation desks • All customers and staff are highly encouraged to wear masks • APL has installed bipolar ionization equipment in the HVAC Systems system wide at all APL locations. The equipment is designed to neutralize contaminates (allergens, mold, bacteria, viruses, and volatile organic compounds) to ensure that conditioned purified air is recycled through the HVAC Systems Ayshea Khan, Austin History Center, Selected for Mellon Fellowship Austin Public Library is pleased to announce that Ayshea Khan, Asian American Community Archivist at the Austin History Center has …
LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.1 TOTAL CARDHOLDERS 686,472 684,852 APR MAY 52,080 55,958 684,039 MAR 45,041 60,000 50,000 40,000 TOTAL VIRTUAL eCARDS Virtual Resident Virtual NonResident ACTIVE CARDHOLDERS *some type of activity on the card in last 3 years 7,744 3,367 7,851 3,491 7,913 3,576 9,000 6,000 3,000 - MAR APR MAY MAR APR MAY v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.2 NEW CARDS ISSUED MAR APR MAY 1240 650 565 1800 1600 1400 1200 1000 800 600 400 200 0 New Adult Resident New Youth Resident 11 11 22 New Adult Non- Resident 200 46 39 0 0 2 160 128 130 75 99 75 New Youth Non- Resident New Virtual Cards (Adult/Youth) New Virtual Non- Resident Cards (Adult only) New_All_Cards NUMBER OF CURBSIDE CARDHOLDERS NUMBER OF HOLD ITEMS PICKED UP IN-LIBRARY (LIMITED 25% CAPACITY 64,974 29,116 61,080 27,319 MAR APR 52,738 35,401 22,295 MAY v.6/10/21 E. Johnson, Business Process Monthly System Activity Report 1682 957 854 LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.3 LIVE VIRTUAL PROGRAMS 55 80 46 MAR APR Does not include Outreach, Unadvertised, or Self-directed. MAY With 9 incredible community and city partners, 2,000 of our young neighbors received book bags filled with engaging activities. 100 + people joined the author talk with Raul the Third! LIVE VIRTUAL PROGRAMS BY AUDIENCE MAY 2021 Programs Attendees 469 105 16 Adult/Family 18 2 Teen 28 Children Does not include Outreach, Unadvertised, or Self-directed. v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.4 LIBRARY WEBSITE HITS WIFI CONNECTIONS 1,504,243 9,345 9,190 13,560 1,446,860 1,401,996 MAR APR MAY MAR APR MAY Hotspots Kits Loaned to Partners Organization Austin ISD Austin Voices Housing Authority of the City of Austin Parks and Recreation Department Mobility Department Project Connect Refugee Services of Texas 5 Asian’s Volunteer Association Hotspot Kits 1 14 60 13 6 74 3 3,330 Computer Sessions May 10-May 31 Central 1,547 Manchaca Road 383 Ruiz 276 v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.5 Non-Resident Customers 519 Active Non-Resident (NR) customers 663 Active TexShare customers The home library for most NR residents are: o Milwood (47 NR + …
