Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Rick Verardi, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various City facilities, for up to five years for a total contract amount not to exceed $7,390,000. Austin Water will utilize the contract at Austin Water facilities. Austin Water’s requested authorization is not to exceed $875,000. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8100 DCM1014REBID1 for these services. The solicitation issued on December 2, 2019, and it closed on January 23, 2020. Of the three offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water Wastewater Commission. April 14, 2020 - To be reviewed by the Airport Advisory Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide preventative maintenance, repair, inspection, replacement, and modernization of automatic gates, and other as-needed services related to automatic gates at City facilities. The automatic gates consist of sliding or swinging gates that are motorized to open and/or close by sensor or badge access and are used for vehicular and pedestrian traffic. The proper operation of perimeter automatic gates is an important part of security systems for City facilities. The gates are used to secure City facilities, assets, personnel, and visitors to those facilities. This contract will replace a contract which expires on May 31, 2020. The recommended contractor is the current provider of these services. The requested authorization amount was determined using departmental estimates based on historical …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to award and execute a construction contract with T Morales Company Electric & Controls Ltd. (MBE), for the South Austin Regional Wastewater Treatment Plant Electrical Substation No. 1 Replacement project, in the amount of $29,989,000 plus a $2,989,900 contingency, for a total contract amount not to exceed $32,987,900. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Only bid received through a competitive Invitation for Bid solicitation. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program by meeting the goals with 45.48% MBE and 25.87% WBE participation. The existing outdoor electrical main 15KV switchgear for the South Austin Regional Wastewater Treatment Plant (SAR WWTP) has deteriorated and is in significant need of replacement. The existing 15KV switchgear serves as primary power source predominately for the Train A and B facilities of the plant, as well as areas common to all the plant such as Lift Station No. 1, the filter building, the water reuse facility, dechlorination building, and the administration building. The chief contributing agent to the deterioration of the existing gear is the atmospheric conditions, particularly the presence of high concentrations of corrosive gas within this location of the plant. The gear also presents maintenance safety concerns. The gear is outdated, and its replacement electrical components are unavailable or difficult to procure. The purpose of this project is to construct new 15KV switchgear to support the infrastructure served by the existing deteriorated 15KV switchgear. Included is construction of a new unoccupied building to house the new 15KV switchgear and associated electronics. The new building will be environmentally protected to maintain suitable air quality for the new 15KV switchgear and its ancillary electronic equipment, thereby avoiding a re-occurrence of the corrosion issues encountered with the existing gear. This item includes two allowances. The allowance of $200,000 will be used to address the inclusion of current City security systems identified for process plant systems. The allowance of $680,000 …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, for additional construction phase services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 Replacement in the amount of $3,678,541.47. Inc. (WBE), Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original contract was awarded through a qualifications-based selection process. June 20, 2013 – Council approved a professional services agreement with Harutunian Engineering for engineering services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 replacement. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16.92% MBE and 68.47% WBE. The South Austin Regional Wastewater Treatment Plant is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Subsequent to that, treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. Electrical Substation No. 1 was built and commissioned with the start-up of treatment Train A in April of 1986, hence the substation is 26 years old. Electrical Substation No. 1 energizes treatment Trains A and B, the influent lift station No. 1, tertiary filtration, dechlorination facilities, and miscellaneous buildings. Currently, the substation and associated switch gear is antiquated, unreliable, and a safety hazard. The treatment plant was expanded to 75 MGD capacity with the construction completion of treatment Train C in 2005. As part of the plant expansion, the construction of Train C also included a new electrical substation, Electrical Substation No. 2. This substation distributes power to Train C facilities and other miscellaneous structures and buildings. This authorization is needed to address increased costs, services, and current equipment requirements for completed design. The additional authorization will provide construction phase, post construction phase, and associated engineering services for the replacement of Electrical Substation No. 1 at the South Austin Regional Wastewater Treatment Plant. …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Javier Ramirez, Matt Cullen, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with K Friese and Associates, Inc. (WBE) and CAS Consulting & Services, Inc. (MBE), (or one of the other qualified responders) for Request for Qualifications Solicitation No. CLMP289 to provide professional engineering services for the Austin Water Barton SoCo and the Travis Heights Reclaimed Water Main projects with a total amount not to exceed $1,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the two most qualified firms out of 13 firms evaluated through the City’s qualification-based selection process. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals of 15.80% MBE and 15.80% WBE participation. The Barton SoCo and Travis Heights Reclaimed Main projects are identified in Austin Water’s 2011 Reclaimed Water Infrastructure Master Plan Update and the 2013 Completing the Core plan as construction projects necessary to complete a core loop through downtown Austin. Completing the core loop interconnects Austin Water’s reclaimed water systems north and south of the Colorado River, adds customers, and builds economies of scale. Both systems, north and south are currently dead ends where routine maintenance, a line break, power outage or pump failure might have negative impacts on customer service. To minimize risk of service interruptions to current and future reclaimed water customers, it is important to provide redundancy. K Friese and Associates, Inc. (the top ranked firm) will be assigned the Barton SoCo Reclaimed Main section of the project. This section of the project includes the Barton SoCo Reclaimed Main. This main is comprised of 24-inch (3,100 linear feet), 12-inch (3,500 linear feet), and 8-inch (600 linear feet) reclaimed water mains in Barton Springs Road and Congress Avenue. CAS Consulting and Services, Inc. (the second ranked firm) will be assigned the Travis Heights Reclaimed Main section of the project. This section of the project, the Travis Heights Reclaimed Main, consists of 6,250 …
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contract Office April 23, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, James King Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM-Smith, Inc., for construction and post-construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $3,618,097, for a total contract amount not to exceed $7,318,097. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original Contract was awarded through a qualifications-based selection process. June 23, 2016 – Council approved an amendment to the professional services agreement with CDM Smith, Inc. May 23, 2013 – Council approved a professional services agreement with CDM Smith, Inc. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 22.10% MBE and 33.22% WBE. Basic engineering services to support construction activities; Resident project representative services; Computer programming and Austin Water personnel training; Facility commissioning and startup including core Instrumentation & Control Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd. is one of the oldest water facilities in Austin’s water distribution system. Over the years, the existing 10 million-gallon (MG) reservoir, the on-site pump station, and the booster pump station located across Koenig Ln. have undergone several renovations, including construction and overhaul of the pumping facilities. However, the reservoir, pump station and booster pump station have exceeded their useful lives and require replacement. The construction contract to replace the North Austin Reservoir and Pump Station was awarded by City Council on March 12, 2020. This request is for authorization to negotiate construction phase professional services with the Consultant to support delivery of the construction contract. The requested engineering services include: • • • • system startup and testing; and • support future facility operations. There are no anticipated detours or lane closures along North Lamar Blvd. or Koenig Ln. during the project and all work will occur within the facility. However, construction vehicles will enter and exit the property regularly for the …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Cole Huggins and Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with JCI Residential for the City to reimburse the developer for an amount not to exceed $450,650.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4357 that will provide water service to a proposed multi-family development located at 12001 S. IH- 35. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The 12001 S. IH-35 project consists of approximately 58 acres of land (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. JCI Residential (the “Owner”) is proposing to develop approximately 900 multi-family units. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4357. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 5,400 feet of 16-inch water main from the existing 36-inch water transmission main located north of the Property, south along the IH-35 frontage road to the existing 16-inch water main located south of the Property. The City will reimburse the Owner for an overall total amount not to exceed $450,650.00 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering reports, surveying, …
Water & Wastewater Commission Regular Meeting April 10, 2020 Approved May 6, 2020 The Water and Wastewater Commission convened in a special called meeting on April 10, 2020 via videoconference in Austin, Texas. REVISED AGENDA Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Christy Williams (District 8)-P Grant Fisher (District 9)-P Susan Turrieta (District 10)-P Jesse Penn (District 1)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-A Nhat Ho (District 2)-P Travis Michel (District 3)-P Annie Schmitt (District 7)-A Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christiane Castleberry, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Denise Avery, Blanca Madriz CALL TO ORDER The meeting was called to order at 8:01 am by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the March 11, 2020 Water and Wastewater Commission regular meeting were approved on a 9-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second. Commissioners Parton and Schmitt were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & Water & Wastewater Commission Regular Meeting April 10, 2020 Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 3. Recommend approval to award and execute a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 4. Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various …
Water and Wastewater Commission March 11, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the February 12, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. 3. Recommend approval to negotiate and execute cooperative contracts through the Houston- Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, Water & Wastewater Commission Regular Meeting March 11, 2020 to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400. 4. Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. 5. Recommend approval to amend existing cooperative contracts with AT&T Mobility; T- Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000. 6. Recommend approval to amend …
Recommendation for Water & Wastewater Commission COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Ellery Studivant, Ayman Benyamin, Rick Coronado SUBJECT Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Sole Source N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for the purchase of a replacement Raptor® screen cartridge and tank for use at Hornsby Bend Biosolids Management plant. The screen cartridge removes large objects, such as sticks, papers, various type of wipes and rags, bottles, and grit in the sludge that clogs the downstream pumps resulting in downtime and damaged equipment. Due to corrosion and general wear and tear, these parts are approaching the end of their life cycle making their replacement necessary to ensure proper function of the system. This sludge screening equipment was originally installed in the 1990's. Lakeside Equipment Corporation is the sole manufacturer and proprietary designer of the original and patented equipment and parts. The screen cartridge and tank cannot be retrofitted and are the only parts compatible with the existing equipment.
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 26, 2020 Client: Omoruyi Ebomwonyi, Charles Celauro, Bill Stauber Agenda Item Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. June 22, 2017 – Council awarded an IDIQ with Peabody Construction, LLC for the 2017 Facilities and Force Main Services IDIQ Contract. March 11, 2020 - To be reviewed by the Water and Wastewater Commission This contract was awarded in compliance with City Code 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 8.28% MBE and 3.29% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This contract provides emergency response services to repair or replace components of the Austin Water system. The components of the Austin Water system could include electrical or mechanical equipment, instrumentation, controls, structures, coatings, storage tanks, blocked or deteriorated existing lines, collapsed manholes, gate, butterfly or plug valves, and valve bypass systems. The contract is currently in the last option term which expires in July of 2020. Due to flood events during the contract period and a significant amount of unplanned emergency work, the total authorization was expended sooner than expected. Additional authority is being requested in order to continue performing needed work at Austin Water’s treatment facilities and to provide contingency for responding to potential future emergencies. A replacement IDIQ contract is currently being developed for these services. The project will be managed by Austin Water. PGC General Contractors, LLC (previously Peabody Construction, LLC) is located in Dripping Springs, TX. M/WBE Summary Participation goals stated in the original approved compliance plan were 1.74% African American; 2.19% Hispanic; 0.80% Native/Asian; 2.14% WBE. Additional authorization has been listed under the prime contractor. Subcontractor participation for this authorization is unknown. Prior to issuance of a notice to proceed, the prime contractor will submit their subcontractor utilization plan that will demonstrate how they will …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Micheal Singleton Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Brentwood/Arcadia Water and Wastewater Pipeline Renewal Project in the amount of $5,534,268.00 plus a $553,426.80 contingency, for a total contract amount not to exceed $6,087,694.80. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. March 11, 2020 – To be reviewed by the Austin Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 70.05% MBE and 1.10% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Brentwood/Arcadia Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program and the Sanitary Sewer Overflow Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. The project will reduce further expenditures from the Operating and Maintenance budget of Austin Water by preventing repeat water main breaks, sewer leaks and sewer overflows. The work consists of removing and replacing existing water and wastewater mains on Brentwood Street, Arroyo Seco, and Arcadia Avenue. Water system upgrades include approximately 10,187 linear feet of 6-inch, 8-inch, and 12-inch PVC pipe and all services and appurtenances. Wastewater system upgrades include approximately 7,309 linear feet of 8-inch and 12-inch PVC pipe, manholes, and service connections. Wastewater system improvements also include lining of 1,212 linear feet of concrete pipe by cured in-place pipe lining method. This project is primarily in the City of Austin right-of-way. During construction, streets will be closed between blocks in one direction for the duration of the installation. Detours are proposed for lane and intersection closures. Delaying execution of this contract would prolong the use of aged lines and could result in the failure of the pipe segments included in the scope. Due to the potential for unforeseen …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Eric Bailey Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy/Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 1, 2016 – Council approved an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for the Parmer Lane Interceptor project. July 23, 2009 – Council approved a professional services agreement with Kennedy/Jenks Consultants, Inc. for the Parmer Lane Interceptor project. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 7.70% MBE and 9.37% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane, between Anderson Mill and McNeil Roads, to better protect public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant enabling the decommissioning of the Lake Creek and Rattan Creek lift stations, which will increase reliability and lower operation and maintenance requirements. The tunnel’s construction has exceeded the original schedule (by more than 400 days) primarily due to encountering unanticipated subsurface conditions. Tunneling through these conditions has been more difficult than expected, thus delaying the work. The Consultant’s construction phase services provides for on-site engineering and inspection services, among other things, for ensuring the tunnel and the pipe are built in accordance with the specifications. This amendment will allow the Consultant to continue providing these critical services through the end of the adjusted construction completion date. Services for this amendment provide for continued professional engineering services through the new substantial completion date of July 2020. The construction is occurring entirely within City property and Austin Water …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office March 26, 2020 Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with Black & Veatch Corporation, (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek WWTP Primary Clarifier & Flow Equalization Basin Rehab project in amount not to exceed $1,000,000. Funding is available in the Fiscal Year 2019 – 2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the only qualified firm evaluated through the City’s qualification-based selection process. N/A March 11, 2020 – To be reviewed by Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.70% MBE and 3.04% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non- potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. Primary Treatment Complex No. 1 is original to the 1977 construction, and Primary Treatment Complex No. 2 was added in the late 1980s. The recommended firm will provide preliminary engineering phase services to rehabilitate and make improvements to the Primary Treatment Complexes at Walnut Creek WWTP. Each Primary Treatment Complex consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Raw wastewater flows through the primary clarifiers, then continues to the in-line FEBs. Settled wastewater is pumped to secondary treatment, and primary sludge is pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life. Only one submittal was received and evaluated for this project. Representatives from four Consultants attending the Pre-Response meeting held November 1, 2019 indicated an interest in submitting as prime consultant. Three did not submit proposals. Attempts were made to contact the three non-submitting consultants regarding …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Adewale Odufuye Agenda Item Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the Texas Department of Transportation SH71 from East of SH 130 to Kellam Road Project in the amount of $161,560.50 plus a 20% contingency of $32,312.10, for a total amount not to exceed $193,872.60. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding March 11, 2020 – To be reviewed by Water and Wastewater Commission. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This project is for the relocation and adjustments of an existing water line and appurtenances in conflict with TxDOT SH71 from east of SH 130 to Kellam Road Project. The total construction cost for the relocation of Austin Water infrastructure is estimated to be $1,077,070.00. TX DOT will be paying for 85% of the Austin Water project construction cost because the existing City Water Line Easements were acquired. The work consists of relocating approximately 4,105 linear feet of a 24-inch diameter water line, 80 linear feet of 16-inch diameter water line and 80 linear feet of 6-inch diameter water line, including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates letting (bid open) the utility relocation construction in May 2020. Austin Water’s existing water lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow the water lines in conflict to be adjusted. Executing this Agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the written approval of the City for all change order requests prior to TxDOT …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 26, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval for Service Extension Request No. 4629 for wastewater service to a 14.7 acre tract located at 11210 N. FM 620 within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Amount and Source of Funding There is no anticipated fiscal impact. N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – Recommended by the Environmental Commission March 11, 2020 - To be reviewed by the Water and Wastewater Commission N/A The Aspen Heights Multifamily project consists of approximately 14.7 acres of land located at 11210 N. FM 620 (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Lake Travis and Bull Creek Watersheds. A map of the property location is attached. Applicant: Adrienne Choi and Yong B. Choi (the “Owners”) are proposing to develop approximately 215 multi-family units and 5,300 sq. ft. of associated leasing office/amenity center. The Owners requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4629. Austin Water will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owners will be required to construct: • approximately 125 feet of 8-inch gravity wastewater main from the existing 8-inch gravity wastewater main located on the east side of N. FM 620 to the Property, • an appropriately sized upgrade to the existing Volente Lift Station The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will be inspected by the City’s Development Services Department. The Owners will construct all required improvements at their cost and dedicate the facilities to the City for ownership, …
Recommendation for Water & Wastewater Commission COA Strategic Decision: Government That Works For All Commission Meeting Date: March 11, 2020 Council Meeting Date: March 26, 2020 Department: Client: Austin Water Christina Romero, David Anders SUBJECT Recommend approval of an ordinance amending the Fiscal Year 2019-2020 Austin Water Operating Budget (Ordinance No. 20190910-001) to increase the transfer in from the Capital Improvement Program by $5,428,000 and increase the transfer out appropriations by $5,287,000 for a net reduction to the ending balance of $141,000; and amending the Fiscal Year 2019-2020 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20190910-001) to increase the transfer in from Austin Water Operating Budget by $15,287,000 and increase other operating requirement expenditures by $15,287,000 to fund debt defeasance. AMOUNT AND SOURCE OF FUNDING Austin Water Operating transfer of $10,000,000 and Capital Recovery Fee (CRF) revenue transfer of $40,000,000, the sum of which ($50,000,000) will be used to fund the defeasance of certain outstanding debt of the Water and Wastewater System. Purchasing Language: September 10, 2019—Council approved an ordinance adopting the Operating Budget for Fiscal Year 2019-2020. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: MBE/WBE: N/A A defeasance is a method of using available cash to pay off outstanding debt. The cash is placed in an escrow account held by an escrow agent to make principal and interest payments on the required payment date for the bonds being defeased. The obligations payable from the escrow are no longer secured by or payable from the revenues initially pledged to their payment. The proposed action seeks authorization to pay off certain maturities of the City’s outstanding Water and Wastewater System Revenue Refunding Bonds. This process allows Austin Water to remove the debt from its books, which reduces debt levels and improves debt service coverage by lowering the burden of debt service payments in the short-term. Also, this proposed defeasance action is in direct relation to achieving a Water and Wastewater system rate stability over the next few years. The total source of funds for the defeasance of $50,000,000 will be provided from a combination of $10,000,000 in Austin Water Operating Funds, and $40,000,000 in Impact Fee/CRF collections. The final defeasance transaction and savings amount are dependent upon market conditions. Impact fee/CRF collections are restricted in use by Texas Local Government Code Chapter 395.012. Allowable uses include paying …
Water & Wastewater Commission Review and Recommendation March 11, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 COA Strategic Direction: Client: Danielle Lord, Jermain DeFreeze, Anna Bryan-Borja Agenda Item Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. Amount and Source of Funding Funding in the amount of $300,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 7500 CRR3005 for these services. The solicitation issued on September 16, 2019 and it closed on October 10, 2019. Of the four offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. March 9, 2020 - To be reviewed by the Electric Utility Commission. March 11, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide floor installation and repairs, including labor and materials, for over 300 City-owned facilities. The flooring types covered under these contracts include carpet, linoleum, vinyl composition, rubber, hardwood, engineered wood, ceramic, porcelain, stone tile, concrete, and terrazzo. Installation and repair services include services such as floor leveling and removal of existing flooring. Materials and adhesives used under these contracts are required to comply with the City’s Carpet or Hard Surface Flooring Materials Guidelines. The contractors are required to recycle at least 80% of all flooring and carpeting removed. These contracts will replace an existing contract which expires on April 13, 2020. The requested authorization amounts were determined using departmental estimates for future repairs and historical spend. One of the recommended contractors is a current provider of these …
Water & Wastewater Commission Review and Recommendation March 11, 2020 Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Frankie Casarez Agenda Item Recommend approval to negotiate and execute cooperative contracts through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined these cooperative purchase programs best meet the needs of the department to provide the goods required at the best value for the City. N/A February 12, 2020 – Zero Waste Advisory Commission meeting cancelled. March 9, 2020 – To be reviewed by the Electric Utility Commission. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required there were no subcontracting opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The Houston-Galveston Area Council (H-GAC), Sourcewell, Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard), and Texas Multiple Award Schedule (TxMAS) cooperatives establish competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. These contracts offer the lowest prices for the budgeted vehicles and equipment and can meet the needs of City departments. Fleet Mobility Services will review quotes obtained from the listed cooperatives to ensure the offered pricing provides the best value to the City. If during the …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Chris Stewart, Bill Stauber Agenda Item Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding Sole Source Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for technical support, maintenance and license renewals for General Electric (GE) Proficy Globalcare software. This software is used in the daily operations of Austin Water treatment facilities including treatment plants, water distribution facilities and wastewater collection facilities. This software is part of the Supervisory Control and Data Acquisition (SCADA) system which is required to monitor and control the process equipment at these facilities. It is a critical system for Austin Water operations and is used 24 hours a day, seven days a week, 365 days a year. This software is highly specialized, proprietary and is necessary for operation of the SCADA system. GE Digital Solutions, LLC owns the intellectual property of this software and does not have any resellers or allow others to provide associated services to users. This contract is necessary to continue to provide support to this software. A longer term contract was not pursued given rapidly changing technology in this area. Continued licensing and maintenance of this software is critical to supporting Austin Water key daily operations.
