Recommendation for Water & Wastewater Commission February 12, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. AMOUNT AND SOURCE OF FUNDING Public Health and Safety Emergency. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. The optional extension will only be used if the new contract has …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *Revised Agenda* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,722,144.03. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; and two five year multi-term contract with Aclara Technologies, LLC, to Water & Wastewater Commission Regular Meeting February 12, 2020 provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *Revised Agenda* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; and two five year multi-term contract with Aclara Technologies, LLC, to Water & Wastewater Commission Regular Meeting February 12, 2020 provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Trans portation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 12, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain …
Water & Wastewater Commission Regular Meeting February 12, 2020 Approved March 11, 2020 The Water and Wastewater Commission convened in a regular meeting on February 12, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel Mia Parton Annie Schmitt Christy Williams Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Mia Parton, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: David Anders, Sherri Hampton, Danielle Lord, Reza Aghili, Jonathan Dalchau, Shwetha Pandurangi, Randi Jenkins, Teresa Lutes, Heather Cooke, Bill Stauber, Aldo Ranzani, Janet Stark, Kevin Critendon, Tiger Davis, Daniel Layton, Rick Coronado, Georgia Billea, Andres Ramirez, Gareth Nicely, Charles Celauro, Chris Stewart, Anna Bryan-Borja, Kevin Koeller, Brian Haws Additional Attendees: Erik Andersen, Dex Kuzo, Matthew Duree, Ed Campos, John Wepryk, Garrett Cox, Nick Trowbridge, Justin Lilhe, Jeffrey Jacoby CALL TO ORDER The meeting was called to order at 6:04p.m. by Chair Chien Lee. CITIZEN COMMUNICATION Jeffrey Jacoby, Texas Campaign for the Environment registered to speak. A. APPROVAL OF MINUTES The minutes from the January 8, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Turrieta’s second. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting February 12, 2020 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Recommended by the Water & Wastewater Commission on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on a 7-0 vote. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. Recommended by the Water & Wastewater …
Water and Wastewater Commission February 5, 2019 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of automated meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,336,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 5, 2020 system; and two five year multi-term contracts with Aclara Technologies, LLC and Watersmart Software, Inc., to provide AMI meters, meter installation, customer portal, data platform and integration, for total contract amounts not to exceed $90,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. C. VOTING ITEMS FROM COMMISSION D. REPORTS BY COMMISSION SUBCOMMITTEE 1. Joint Sustainability Committee – Mia Parton E. NON VOTING DISCUSSION ITEMS …
Water and Wastewater Commission February 5, 2019 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *REVISED AGENDA* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 5, 2020 system; and two five year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies, LLC , to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for …
Recommendation for Water & Wastewater Commission Safety COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 5, 2020 February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for a term of six months in an amount not to exceed $404,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Public Health and Safety Emergency. February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. Waste collection for City facilities Department Estimates Austin Code Austin Resource Recovery Austin Water …
Recommendation for Water & Wastewater Commission February 5, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway total amount not to exceed $26,266,546.33. Improvements Project, for a Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the …
Recommendation for Water & Wastewater Commission February 5, 2020 Commission Meeting Date: Council Meeting Date: Department: Client: Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT February 20, 2020 Government That Works For All Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Contract Amendment December 7, 2017 – Council approved the original contract which included phases I-III, item 41, on a 9-0 vote with Council Members Garza and Troxclair absent. February 5, 2020 - To be reviewed by the Water and Wastewater Commission. This contract was awarded in compliance with City Chapter 2-9C Minority Owned and Women Owned Business Enterprise Program. Current participation to date is 14.97% MBE and 1.79% WBE. The Advanced Metering Infrastructure (AMI) project will replace analog customer water meters with electronic water meters connected to a wireless network, so that meter reads will no longer be collected manually every month. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters will improve data collection by reducing meter re-reads and providing more frequent data collection while minimizing the man-hours and vehicle mileage currently needed to support the manual meter reading contract. Near real-time AMI data will be made available to customers via smartphones, desktop computers, etc. as they use water during the billing cycle. Other potential benefits include improving customer service and satisfaction, enabling customer usage alerts before a bill arrives, and identifying potential customer-side leaks. This data will also enable Austin Water to have better system diagnostic tools, such as leak detection. Additionally, this project will produce a superior metering asset management database that will better facilitate operations and maintenance activities. Although meter reads will be collected more frequently, the city’s existing multi-service billing process through its Customer Care and Billing system will remain and continue to …
Recommendation for Water & Wastewater Commission February 5, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Central Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi- term contract with Aclara Technologies, LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. AMOUNT AND SOURCE OF FUNDING Funding is available from Texas Water Development Board Swift Funding loans, and in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 2200 MDD3001 for these goods and services. The solicitation issued on April 22, 2019 and it closed on June 27, 2019. Of the 23 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. February 5, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to two project categories of the solicitation. Subcontractor goals were exceeded and the resulting contracts will include 18.84% MBE and 32.41% WBE for the advanced meter infrastructure category and 32.41% MBE/WBE combined participation for the meter installation category. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the purchase and installation of a complete Advanced Metering Infrastructure (AMI) system including implementation and required parts and services for Austin Water. The AMI project will replace customer’s analog water meters with electronically read water meters connected to a wireless network. This technology removes the need to manually collect meter-reading data monthly. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water …
Recommendation for Water & Wastewater Commission February 5, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Danielle Lord COA Strategic Direction: SUBJECT Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $183,733 is available in the fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1031 for these goods. The solicitation issued on October 28, 2019 and it closed on November 21, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A Boards and Commission Action: February 5, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. The contract will provide polyvinyl chloride (PVC) wastewater line fittings of various types and sizes. These fittings will be purchased on an as needed basis and stored in Austin Water’s Webberville storeroom and Glen Bell Service Center. The fittings will be used by valve and hydrant crews, pipeline maintenance crews and television inspection crews. These fittings will also be used by the water treatment plants for repairs and installations of PVC water lines. The contract will combine two current contracts which expire on February 26, 2020. The requested authorization amount was determined using departmental estimates based on historical spend. Core and Main, L.P. is one of the two current providers of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 551,200 $ 275,600 $ 275,600 $ 275,600 $1,378,000 Note: Contract Authorization amounts are based on the City’s estimated …
Recommendation for Water & Wastewater Commission February 5, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Client: March 12, 2020 Department: Public Works Gareth Nicely, Bill Stauber, John Wepryk SUBJECT Recommend approval to negotiate and execute the award of a construction contract with MGC Contractors, for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000 plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. Inc. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Lower responsive bid of two bids received through a competitive Invitation For Bid solicitation. Prior Council Action: N/A Boards and Commission Action: February 5, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 30.96% MBE and 1.66% WBE participation. Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd, is one of the oldest water facilities in Austin’s water distribution system. Over the years the facility sites, such as the existing 10 million-gallon (MG) reservoir, on-site pump station, and the booster pump station, located across Koenig Ln, have undergone several renovations, including construction and overhaul of the pumping facilities. During a 2011 condition assessment and reservoir evaluation, it was determined that the reservoir and pump station have greatly exceeded their expected useful life. Many of the critical mechanical, electrical, and structural assets at the North Austin Reservoir and Pump Stations were identified to be in poor to very poor condition. Austin Water intends to decommission the existing water reservoir and pump stations and construct a new North Zone pump station and ground storage reservoir on the existing reservoir site. The new facility will include a new ground storage tank and a Central Zone to North Zone pump station designed to current industry and utility standards. The work includes demolition of the existing 10-MG ground storage reservoir, concrete vaults and piping; and construction of an 8-MG concrete tank and new 50- million gallons per day (MGD) capacity pump station and new pump station electrical building. Electrical and instrumentation work includes a new SCADA system with top end programming and modifications, audio tower/monopole design installation, access control and security system. Other work …
Water and Wastewater Commission January 8, 2020 – 6:00 p.m. Waller Creek Center, Conference Room 104 625 E. 10th Street Austin, Texas Commissioners: For more information go to: http://www.austintexas.gov/wwc AGENDAWilliam Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION Speakers signed up prior to the meeting being called to order will each be allowed three minutes to address concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES Approval of minutes from the December 11, 2019 Water & Wastewater Commission regular meeting. 2. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to authorize negotiation and execute a professional services agreement with Harutunian Engineering, Inc. (WBE) (staff recommendation), or one of the other qualified responders, for Request for Qualifications Solicitation No. CLMP276 to provide engineering services for the Davis Water Treatment Plant Supervisory Control and Data Acquisition System (SCADA) System Improvements project in an amount not to exceed $1,500,000. 2. Recommend approval to authorize award and execute a construction contract with Santa Clara Construction, Ltd. (MBE), for the Highland Park Water and Wastewater Improvements Phase 1 & WL-C1 project in the amount of $5,821,470.10 plus a $582,147. 01 contingency, for a total contract amount not to exceed $6,403,617.11. Water & Wastewater Commission Regular Meeting January 8, 2020 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at Austin Water, 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 2 of 3 3. Recommend approval to authorize and execute a construction contract with Smith Contracting Co., Inc., for Howard Lane Water Main Extension in the amount of $1,057,821.75 plus a $105,782.18 contingency, for a total contract amount not to exceed $1,163,603.93. 4. Recommend approval to authorize award and execute a construction contract with Matous Construction, Ltd., for Ullrich Water Treatment Plant Lime Feed Loop in the amount of …
Water and Wastewater Commission January 8, 2020 – 6:00 p.m. Waller Creek Center, Conference Room 104 625 E. 10th Street Austin, Texas Commissioners: For more information go to: http://www.austintexas.gov/wwc *REVISED AGENDA*William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION Speakers signed up prior to the meeting being called to order will each be allowed three minutes to address concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approval of minutes from the December 11, 2019 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to authorize negotiation and execute a professional services agreement with Harutunian Engineering, Inc. (WBE) (staff recommendation), or one of the other qualified responders, for Request for Qualifications Solicitation No. CLMP276 to provide engineering services for the Davis Water Treatment Plant Supervisory Control and Data Acquisition System (SCADA) System Improvements project in an amount not to exceed $1,500,000. 2. Recommend approval to authorize award and execute a construction contract with Santa Clara Construction, Ltd. (MBE), for the Highland Park Water and Wastewater Improvements Phase 1 & WL-C1 project in the amount of $5,821,470.10 plus a $582,147. 01 contingency, for a total contract amount not to exceed $6,403,617.11. Water & Wastewater Commission Regular Meeting January 8, 2020 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at Austin Water, 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 2 of 3 3. Recommend approval to authorize and execute a construction contract with Smith Contracting Co., Inc., for Howard Lane Water Main Extension in the amount of $1,057,821.75 plus a $105,782.18 contingency, for a total contract amount not to exceed $1,163,603.93. 4. Recommend approval to authorize award and execute a construction contract with Matous Construction, Ltd., for Ullrich Water Treatment Plant Lime Feed Loop in the amount …
Water & Wastewater Commission Review and Recommendation Commission Meeting Date: January 8, 2020 Council Meeting Date: January 23, 2020 Department: Austin Water Client: Colleen Kirk, P.E., Kevin Critendon, P.E. Agenda Item Authorize negotiation and execution of an interlocal agreement with the University of Texas for the City to reimburse the University of Texas for an amount not to exceed $639,400 for costs associated with the design and construction of water main and appurtenances related to the reconstruction of Robert Dedman Drive between E. 20th Street and Dean Keeton Street. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of the Austin Water Utility. Purchasing Language: Prior Council Action: N/A Boards and Commission Action: To be reviewed by Water and Wastewater Commission on January 8, 2020. MBE/WBE: The City and the University of Texas (UT) executed an Interlocal Cooperation Agreement dated August 30, 2019 regarding the realignment of a portion of the existing Red River Street and construction of the new Red River Street. UT is constructing a portion of the realigned Red River Street within the right-of-way of Robert Dedman Drive, generally between MLK Blvd and Dean Keeton Street. Austin Water has existing water mains within Robert Dedman Drive. In conjunction with the street reconstruction work, Austin Water has requested UT also remove and replace segments of aging and small-diameter water mains and design and construct replacement 12-inch water main upgrades to provide for system resiliency and redundancy. The proposed water main improvements include construction of approximately 800 feet of 12-inch water main within Robert Deadman Drive between East 20th Street and Dean Keeton Street. The City will reimburse UT for an overall total amount not to exceed $639,400 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering reports, surveying, geotechnical studies, design, and project management. Other terms of the agreement will require that UT: • Pay all costs for financing, interest, fiscal security, accounting, insurance, inspections, permitting, easement acquisition, legal services, and other non-reimbursable soft costs associated with the project; • Conform to the City’s design criteria and construction standards; • Construct all improvements at their cost and, after the City’s final approval of the construction, dedicate the facilities to the City for ownership, operation, and maintenance; and • Follow bidding practices and procedures in …
Recommendation for Water & Wastewater Commission Commission Meeting Date: January 8, 2020 Council Meeting Date: January 23, 2020 Department: Public Works Client: Charles Celauro, Bill Stauber, James King SUBJECT Authorize negotiation and execution of a professional services agreement with Harutunian Engineering, Inc., (WBE) (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP276 to provide engineering services for the Davis Water Treatment Plant Supervisory Control and Data Acquisition System (SCADA) System Improvements project in an amount not to exceed $1,500,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Staff recommendation is the most qualified firm out of two firms evaluated through the City’s qualifications-based selection process. Prior Council Action: N/A Boards and Commission Action: To be reviewed by the Water and Wastewater Commission on January 8, 2020. MBE/WBE: Participation goals stated in the solicitation were 1.90% African American; 9.00% Hispanic; 4.90% Native Asian; and 15.80% WBE. The Davis Water Treatment Plan was originally constructed in the early 1950s, with equal sized expansions in the 1960s and 1970s. The High Service Pump Station was constructed in the 1980s. The plan has also undergone several renovations and upgrades over the years including upgrades to the Supervisory Control and Data Acquisition (SCADA) system. The Davis Water Treatment Plan makes extensive use of the SCADA Top-End computer system monitoring, control and alarming. The Top-End system predominately relies on the Programmable Logic Controllers (PLCs) located throughout the Plant to perform tasks for the Plan operations staff. Hence, the health and reliability of the PLC system is critical to the operation of the Plant. The selected consultant will replace the Plant’s remaining existing obsolete control system network and hardware with ne3w equipment which follows Austin Water (AW) SCADA standards. It is anticipated that there will be no impact on the public because all work will be performed on City property. Should Council not approve this item, AW personnel will continue to maintain and repair SCADA components as required. However, as much of the equipment is obsolete and no longer supported by the manufacturer, failures that may negatively affect the overall Plant operational processes should be expected. This authorization provides for funding of the above listed services. This request allows for the development of an agreement with the qualified responder that Council selects. If the City is unsuccessful in …
Recommendation for Water & Wastewater Commission Commission Meeting Date: January 8, 2020 Council Meeting Date: January 23, 2020 Department: Public Works Client: Joe Hoepken, Matt Cullen, Bill Stauber, Angia Shobana SUBJECT Authorize award and execution of a construction contract with Santa Clara Construction, Ltd. (MBE), for the Highland Park Water and Wastewater Improvements Phase 1 & WL-C1 project in the amount of $5,821,470.10 plus a $582,147.01 contingency, for a total contract amount not to exceed $6,403,617.11. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. Prior Council Action: N/A Boards and Commission Action: To be reviewed by the Water and Wastewater Commission on January 8, 2020. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 83.28% MBE and 1.44% WBE participation. The Highland Park neighborhood and surrounding area is served by a single 12-inch water line which is both undersized and inaccessible. The Highland Park reservoir has been out of service for over a decade and the pump station is currently acting as an inline booster which is not within current Texas Commission on Environmental Quality (TCEQ) standards and not designed to meet the current fire flow requirements. The proposed project will construct a second 16-inch water line to provide the required capacity for the increased flows and allow for the decommissioning of the pump station and reservoir, bringing the system up to current standards. This project has been divided into two phases to facilitate construction sequencing; and this request for authorization is for Phase 1. The work consists of installing approximately 7,400 linear feet of 16-inch ductile iron water main, approximately 4,600 linear feet of 8-inch wastewater main, and 115 linear feet of 36-inch steel encasement pipe and 16-inch ductile iron water main using jack and bore method. Other work includes but is not limited to: traffic control, vertical and horizontal adjustment of water meter, water valve, clean out, removal and replacement of pavement, grass and other facilities within the right of way. This item includes two allowances. The allowance of $50,000 will provide for the replacement of the bore machine soil cutting drill bit with rock cutting bit and/or clean drill bit for operation during …
