Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Daniel Layton, Rick Coronado Agenda Item Recommend approval to award two multi-term contracts with Badger Meter, Inc. D/B/A National Meter & Automation and Thirkettle Corporation D/B/A Aqua-Metric Sales Company to provide water meters, each for up to five years for total contract amounts not to exceed $5,955,000 divided between the contractors. Amount and Source of Funding Funding in the amount of $397,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms in contingent terms is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1026REBID for these goods. The solicitation issued on February 3, 2020 and it closed on February 20, 2020. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide various types and sizes of water meters for Austin Water to be installed throughout the water distribution system at new connections and to replace broken or obsolete meters. These water meters supply data to establish revenue billing for the City. By monitoring water meters, the City will be able to verify water leaks in the distribution system, gallons used per customer, and demand during peak and non-peak times. The information gathered is vital to the City’s commitment in keeping satisfied customers, ensuring efficient water consumption and delivery, and minimizing waste. These water meters will be purchased on as needed basis and stocked at Austin Water’s Webberville Center and Glen Bell Service Center Storeroom to ensure an adequate supply are available. The positive displacement meters under these contracts are intended to ensure an ongoing supply of those types of meters for …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Shay Roalson Agenda Item Recommend approval to negotiate and execute a contract with Environmental Improvements Inc., to provide a settling basin rake gearbox replacement, in an amount not to exceed $124,225. Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for the purchase and installation of a new gearbox for the wash settling basin at Ullrich Water Treatment Plant. The water treatment process consists of having backwash water go to a settling basin to allow the material in the water to settle at the bottom of the basin so that it can be removed. The settled material is continuously raked from the basin by submerged scrapers. The scrapers are driven by an electric motor and gearbox that must continually operate for the basin to be in service. The existing gearbox has reached the end of its life cycle making the replacement necessary to ensure proper functionality of the system. The gearbox was provided by a single manufacturer, EVOQUA (Envirex) local representative Environmental Improvements Inc. The new gearbox components must be replaced with original equipment manufacture’s parts to be compatible with the mixer system support structure and mixing impeller assembly. Replacing the gearbox drive is significantly less expensive than replacing the entire mixer system. through their
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water May 21, 2020 Client: Cole Huggins, Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with 5301 Decker, Ltd. for the City to reimburse the developer an amount not to exceed $302,100 for costs associated with the design and construction of an oversized wastewater interceptor and appurtenances related to Service Extension Request No. 3713R2 that will provide wastewater service to a proposed multi-family development located at 5301 Decker Lane. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The 969 Express Mart (Revision 2) project consists of approximately 19.65 acres of land located at 5301 Decker Lane (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Walnut Creek Watershed. A map of the property location is attached. 5301 Decker, Ltd. (the “Owner”) is proposing to develop a mixed-use development that includes approximately 3,600 sq. ft. of retail, 1,450 sq. ft. of restaurant, and 324 multi- family units. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 3713R2. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the gravity wastewater interceptor in order to serve additional properties within the Walnut Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized interceptor. The proposed oversized improvements include construction of approximately 425 feet of 30-inch gravity wastewater interceptor from existing manhole number 80461 to existing manhole number 194294 along FM 969. The City will reimburse the Owner for an overall total amount not to exceed $302,100 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water May 21, 2020 Client: Cole Huggins, Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Pulte Group for the City to reimburse the developer an amount not to exceed $2,782,025 for costs associated with the design and construction of an oversized lift station, an oversized wastewater force main, and appurtenances related to Service Extension Request No. 3986R that will provide wastewater service to a proposed mixed use development located at 5601 Durango Pass. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 - To be reviewed by the Water and Wastewater Commission. N/A The East Parke Subdivision – Phase 1 project consists of approximately 68 acres of land located at 5601 Durango Pass (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Austin Creek Watershed. A map of the property location is attached. Pulte Group (“Owner”) is proposing to develop approximately 124 single-family homes, 300 multi-family units, and 110,200 sq. ft. of retail space. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 3986R. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the lift station and force main in order to serve additional properties within the Walnut Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of an oversized lift station located near the southeast corner of the Property and approximately 2,020 feet of 10- inch force main from the proposed lift station, east along Loyola Lane to the existing 72-inch gravity interceptor. The City will reimburse the Owner for an overall total amount not to exceed …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Treasury May 21, 2020 Client: Virginia Collier, Kevin Critendon, David Anders Agenda Item Recommend approval of a resolution to authorize issuance by Senna Hills Municipal Utility District of Unlimited Tax and Waterworks and Sewer System Revenue Refunding Bonds, Series 2020, in an amount not to exceed $3,135,000. There is no anticipated fiscal impact. Amount and Source of Funding May 6, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Senna Hills Municipal Utility District (“the District”) was authorized to be created as a municipal utility district operating pursuant to Articles 16, Section 59 of the Texas Constitution and Chapters 49 and 54 of the Texas Water Code, as amended. The District is located on the north side of FM 2244, approximately 5.0 miles west of the intersection of FM 2244 and Loop 360 and 2.5 miles east of the intersection of FM 2244 and State Highway 71. The District is required to obtain City approval for all bond sales pursuant to the Consent Agreement. The City has received a request from the District to approve a District refunding bond sale in the amount of $3,135,000. Similar to a home refinance, “refunding” of debt lowers the amount of debt service over the life of the existing bonds by replacing them with new bonds that have lower interest costs. The District has proposed a refunding bond issue to reduce annual debt service requirements on the District’s debt. Proceeds of the issue will be used to refund and redeem $3,135,000 outstanding Unlimited Tax and Waterworks and Sewer System Revenue and Refunding Bonds originally issued in 2010. The projected present value savings due to the reduced market interest rates will need to meet the City’s target guideline of a 4.25% savings for its own bond refundings. Since the actual amount of savings is dependent on the terms of the sale, approval is requested for this transaction at a minimum present value savings of 4.25%, to allow for market fluctuations. While the City is not responsible for debt service on the District’s Bonds, the City would benefit from the debt service savings associated with the refunding once the District is dissolved. The City’s Financial Services …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All Health and Environment May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works June 11, 2020 Client: Matt Cullen, Shay Roalson, John Wepryk Agenda Item Recommend approval to execute a construction contract with Santa Clara Construction, Ltd. (MBE) for the Onion Creek District Park Phase 2 project in the amount of $339,780 plus a $33,978 contingency, for a total contract amount not to exceed $373,758. (District 2) Funding in the amount of $373,758 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of five bids received through a competitive Invitation for Bid Solicitation. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 78.17% MBE and 2.35% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: (multiple connections expected), and The Onion Creek District Park Reclaimed Water Main Phase 2 project is a reclaimed water project that will expand the reclaimed water system in the southern part of Austin. This new system will connect to an existing 8-inch reclaimed water main constructed as part of the Onion Creek Metro Park Phase I project. The project will extend reclaimed water mains farther along Nuckols Crossing Road just north of the Goodnight Ranch development. Specifically, the project will construct approximately 1,300 linear feet of 8-inch and 16-inch reclaimed water transmission and distribution mains, and includes the installation of valves, sleeves, erosion and sedimentations controls, tree protection, traffic control, re-vegetation, and pavement repair. The project is a critical link in a series of projects that will extend reclaimed water service to south Austin from the City’s Clay/Kizer Golf Course to the Onion Creek subdivision. Potential irrigation customers in this series of projects are Widen Elementary, Dove Springs Recreation Center (soccer fields and subsequent expansion to baseball fields), Dove Springs Health Center, Onion Creek Soccer Complex, Onion Creek Metro Park (including future park expansions), the Goodnight Ranch development the Onion Creek Golf Course. Ultimate reclaimed water demand from these potential customers could conserve as much as 216 million gallons per year. Traffic control along Nuckols Crossing Road will assist the traveling public during …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to negotiate and execute a cooperative contract with Home Depot USA Inc., to provide maintenance, repair, operating supplies, industrial supplies, and related products and services, for a term of 79 months for a total contract amount not to exceed $13,107,300. Austin Water’s requested authorization is $1,120,000. Amount and Source of Funding Funding in the amount of $57,143 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods and services required at the best value for the City. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide a reliable source of supplies, equipment, tool rentals, paint, and services to be used by various City departments for daily operation and emergency purchases. Staff will have the ability to obtain all products available from Home Depot retail stores. The current contract for these goods and services expires August 4, 2020. The requested amount was determined using departmental estimates based on historical, current, and projected spending data. The recommended contractor is one of the current providers for these goods and services. The U.S. Communities cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program.
Wastewater CIP Update Shay Ralls Roalson, PE, Charles Celauro, PE, and Kevin Koeller, PE May 6, 2020 5 Year Capital Improvement Plan (by funding category) Facility Engineering Wastewater CIP FY 2020 Wastewater Treatment and Lift Station Major CIP Projects SPID 3333.017 PROJECT 3023.046 Walnut Creek WWTP Expansion to 100 Million Gallons Per Day FY21-25 $68,150,000 * $57,037,553 * $26,913,187 * $25,200,000 * 3023.039 Walnut Creek Wastewater Treatment Plant Secondary Process Improvements $23,124,480 3023.019 Walnut Creek Wastewater Treatment Plant Headworks Improvements South Austin Regional WWTP Electrical Substation No.1 Replacement South Austin Regional WWTP Trains A & B Improvements 3333.032 7265.040 Brushy Creek Regional Wastewater Treatment Plant Expansion Participation $20,677,800 7265.004 Wild Horse Ranch Wastewater Treatment Plant Expansion 3164.070 Hornsby Bend Transfer Pump Station and Irrigation System Improvements 3023.022 Walnut Creek Wastewater Treatment Plant Pumping System Improvements $12,212,654 3023.035 Walnut Creek Wastewater Treatment Plant Sludge Thickener Rehab $9,416,445 10 $17,941,913 * $13,240,000 $273,914,032 Rank 1 2 3 4 5 6 7 8 9 Expansion Projects ($106,769,713) Construction Projects ($92,344,566) *Have capital cost beyond the FY21-25 CIP Budget Facility Engineering Wastewater CIP FY 2020 Walnut Creek WWTP 100 MGD Expansion Capacity: Existing Capacity = 75 MGD Capacity after Expansion = 100 MGD Capital Cost: FY21-25 Spending Plan is $68,150,000 * Total Project Contribution Cost is $297 Million ^ ^ Cost may rise due to Atlas 14 and Permitting Project Milestones: RFQ Solicitation Due Date: April 22, 2020 Preliminary and Final Design: 2024 Construction NTP: 2024 Substantial Completion: 2028 RCA Commission Actions: July 15, 2020 – RFQ Engineering Selection Facility Engineering Wastewater CIP FY 2020 East Brushy Creek WWTP 30 MGD Expansion WWTP is owned by Brushy Creek Regional Wastewater System which is a joint regional facility between the cities of Round Rock, Cedar Park, Leander* and Austin and operated by city of Round Rock. Capacity: Existing Capacity = 20 MGD Capacity after Expansion = 30 MGD Ownership: Existing CoA ownership is 3.43% (0.69 MGD) After expansion CoA ownership will be 9.87% (3.26 MGD) Project Milestones: Bid Date: February 13, 2020 Construction NTP: May 2020 Substantial Completion May 2023 Capital Cost: RCA Commission Actions: April 8, 2020 – Supplemental Agreement for Cost Participation FY20 Spending Plan is $6,892,600 FY21-25 Spending Plan is $21,171,600 Future: …
Utility Development Services DISTRICT OVERVIEW District Overview Special Districts I. Water Control and Improvement Districts (WCIDs) II. Municipal Utility Districts (MUDs) III. Public Improvement Districts (PIDs) 2 WCID Update Wholesale WCID #10 (Wholesale W) Wholesale Agreement in 1990 Contract expires August 2020 WCID #17 (Emer. W, Wholesale WW) Wholesale Agreement in June 2002 5 MUD Update Retail Wholesale Shady Hollow MUD (W/WW) Consent Agreement in November 1980 Moore’s Crossing MUD (W/WW) Consent Agreement in June 1987 Sunfield MUD (W) Consent Agreement in June 2006 Pilot Knob MUDs (W/WW) Consent Agreement in April 2012 Southeast Travis County MUDs (W/WW) Consent Agreement in April 2012 Austin Green MUD (partial W/WW; reclaimed) Consent Agreement in January 2020 Travis County (Barton Creek) MUDs (Emergency W) Created in 1974 Wells Branch MUD (W/WW) Consent Agreement in April 1981 North Austin MUD (W/WW) Consent Agreement in May 1983 Northtown MUD (W/WW) Consent Agreement in January 1986 7 PID Update City of Austin Development PIDs Estancia PID (Retail W/WW) Created in July 2013 Indian Hills PID (Retail W/WW) Created in August 2010 Whisper Valley PID (Retail W/WW) Created in August 2010 9 PID Update Travis County PIDs Wildhorse PID (Retail W/WW) Creation Resolution by County on 8-9-2016 Bella Fortuna PID (Retail W/WW) Creation Resolution by County on 10-31-2017 Turners Crossing PID (Retail W/WW) Creation Resolution by County on 11-13-2018 Velocity Crossing PID (Retail W/WW) Creation Resolution by County on 2-12-2019 Longview – E. 71 PID (Retail W/WW) Creation Resolution by County on 10-29-2019 10 Questions? 11
Water & Wastewater Commission Regular Meeting Minutes May 6, 2020 Approved June 8, 2020 The Water and Wastewater Commission convened in a regular meeting on May 6, 2020 via videoconference in Austin, Texas. REVISED AGENDA Christy Williams (District 8)-A Grant Fisher (District 9)-A Susan Turrieta (District 10)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-P Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Jesse Penn (District 1)-P Nhat Ho (District 2)-P Travis Michel (District 3)-P Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Nhat Ho, Chien Lee, Christiane Castleberry, Mia Parton, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Danielle Lord, Mercedes Garcia-Lopez, Jermain Freeze, Daniel Layton, Rick Coronado, Kevin Critendon, Cole Huggins, Colleen Kirk, Shwetha Pandurangi, Shay Roalson, Dan Pedersen, Matt Cullen, Charles Celauro, Kevin Koeller, Marisa Flores-Gonzalez, Christina Romero, Virginia Collier, Heather Cooke, Denise Avery, Blanca Madriz Others in Attendance: Bryan Rivera CALL TO ORDER The meeting was called to order at 3:01 pm by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the April 10, 2020 Water and Wastewater Commission regular meeting were approved on an 8-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Michel’s second. Commissioners Fisher and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with United Rentals (North America) Inc. D/B/A United Rentals Inc., to provide the rental of portable toilets, for up to five years for a total contract amount not to exceed $1,575,000. Austin Water’s requested authorization is Water & Wastewater Commission Regular Meeting May 6, 2020 $35,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 2. Recommend approval to award a contract with Johnson Controls Fire Protection LP, to provide inspections, maintenance, and repair services for fire alarm systems, fire suppression systems, and fire alarm monitoring services, for up to five years for a total contract amount not to exceed $10,000,000. Austin Water’s requested authorization is $1,650,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 3. Recommend approval to award two multi-term contracts with Badger Meter, Inc. D/B/A National Meter & Automation and Thirkettle Corporation D/B/A Aqua-Metric Sales Company …
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Brian Haws, Rick Coronado Agenda Item Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1006 for these goods. The solicitation issued on January 21, 2020 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer (OEM) by Robbins and Myers progressive cavity pumps. The progressive cavity pumps process the sludge in the water and wastewater treatment plants. The progressive cavity pumps require OEM or OEM approved parts in order to maintain warranty and efficiency. The preventative maintenance and repair of the cavity pumps are completed by in house mechanics. The requested authorization amount for this contract was determined using departmental estimates based on historical spend; along with a small annual increase to account for an increase in pump repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking pump failures. Pump failures potentially affect the processing of the sludge impacting the City’s wastewater treatment, thereby creating a stockpile which could contaminate the soil. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Clayton Property Group, Inc. for the City to reimburse the developer for an amount not to exceed $811,440.00 for costs associated with the design and construction of an oversized water transmission main and appurtenances related to Service Extension Request No. 4228R that will provide water service to a proposed single-family and retail development located south and west of Bradshaw Road and south of Country Down Drive. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The Bella Fortuna project consists of approximately 158 acres of land located generally located south and west of Bradshaw Road and south of Country Down Drive (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Clayton Property Group, Inc. (the “Applicant”) is proposing to develop approximately 525 single-family homes and 12,000 sq. ft. retail space. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4228R. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 2,100 feet of 24-inch water transmission main from the existing 42-inch water transmission main in future S. Pleasant Valley Road and extend west through the Property along future Bella Fortuna Drive. The City will reimburse the Applicant for an overall total amount not …
Recommendation for Water & Wastewater Commission Commission Meeting Date: Council Meeting Date: Department: April 10, 2020 May 7, 2020 Austin Water SUBJECT Recommend approval to negotiate and execute a supplemental agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System in the amount of $11,454,162 for a total contract amount not to exceed $32,429,162. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: N/A Prior Council Action: July 2009—Authorization to purchase the City’s share of the Brushy Creek Regional Wastewater System from the Lower Colorado River Authority; September 2011—Authorization to enter into an agreement with the Brazos River Authority for the operation and maintenance of the Brushy Creek Regional Wastewater System; March 2014—Authorization to enter into contract with the City of Round Rock for expansion costs for the Southwest Interceptor; May 2017 – Authorization to enter into an agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System; August 2018 – Authorization to enter into an agreement with the City of Round Rock for the operation and maintenance of the Brushy Creek Regional Wastewater System; December 2018 – Authorization to enter into restated agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. For More Information: Virginia Collier, 972-0117 and Kevin Critendon, 972-0191 Boards and Commission Action: To be reviewed by the Water and Wastewater Commission on April 8, 2020. MBE/WBE: N/A The cities of Austin, Round Rock, Cedar Park, and Leander share ownership of the Brushy Creek Regional Wastewater System. The Austin City Council has authorized agreements with these partner cities concerning capacity, operation, maintenance, and improvements to the Southwest Interceptor of the Brushy Creek Regional Wastewater System. Projections indicate an anticipated increased demand for wastewater treatment as additional retail wastewater connections within each cities’ service areas and require an increase in capacity at the East wastewater treatment plant. In May 2017 Council approved funding for the City’s estimated proportionate share of costs related to expansion of the system. In March 2020, bids for the construction of the expansion at the East wastewater treatment plant were received …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Daniel Layton, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with ACT Pipe & Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Amount and Source of Funding Funding in the amount of $59,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1034REBID for these goods. The solicitation issued on December 23, 2019 and it closed on January 23, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for the supply of high-density polyethylene (HDPE) water meter boxes, lids and force main cleanouts for the City. The HDPE meter boxes and lids house and protect the water meters that are installed throughout the City’s water distribution system. The contract will provide a reliable source of supply for various sizes and types of HDPE water meter boxes, lids, and force main cleanouts. These items will be stocked at Austin Water’s warehouses and issued on an as-needed basis. This contract will replace a contract which was canceled on October 12, 2019 due to a change in the standard product list. The requested authorization amounts for the contract were determined using departmental estimates, historical spend, and future City projects. The varied demand of these products and the lead time to receive the necessary items makes it essential to maintain a readily available stock. If the City is unable to secure a contract, the water …
Water & Wastewater Commission Review and Recommendation Safety, Health & Environment COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Ayman Benyamin, Rick Coronado Recommend approval to award a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Agenda Item Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1033 for these goods. The solicitation issued on November 25, 2019 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide three 8,700-gallon polyethylene chemical tanks for the City’s South Austin Regional Wastewater Treatment Plant. These tanks will be used to store sodium hypochlorite. The sodium hypochlorite is used for disinfection of wastewater as required by the plant’s Texas Commission on Environmental Quality discharge permit. These chemical tanks are being purchased to replace the existing tanks. The existing tanks have met their useful life and are being replaced to prevent failure of any of the tanks as a result of chemical and age-related material deterioration.
