From: Cohen, Jessica - BC <BC-Jessica.Cohen@austintexas.gov> Sent: Tuesday, November 16, 2021 1:25 PM To: Alexander, Jason <Jason.Alexander@austintexas.gov>; Shaw, Todd - BC <BC- Todd.Shaw@austintexas.gov>; Ramirez, Nadia - BC <BC-Nadia.Ramirez@austintexas.gov> Cc: Lucas, Denise <Denise.Lucas@austintexas.gov>; Truelove, Rosie <Rosie.Truelove@austintexas.gov>; Moore, Andrew <Andrew.Moore@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov>; Ramirez, Elaine <Elaine.Ramirez@austintexas.gov>; Hawthorne, Melissa Whaley - BC <bc-MelissaWhaley.Hawthorne@austintexas.gov>; Kiolbassa, Jolene - BC <bc-Jolene.Kiolbassa@austintexas.gov>; Hempel, Claire - BC <BC- Claire.Hempel@austintexas.gov> Subject: Re: Invitation to Meet, re: Permitting & Development Center Good Afternoon Mr. Alexander, I'm going to have to decline your invitation to tour the PDC. Like many of my fellow Austinites from district 3, leaving work to attend a meeting at noon on a weekday would require me to take PTO. Board members and commissioners already donate considerable time to serving their city and that time expenditure is tripled for those elected to serve as chair. With the holiday season almost upon us, it's not feasible for me at this time. I'd like to add that offering a tour of the facility, while a nice gesture, doesn't address our concerns about the lack of equity, accessibility, transparency, and public input the majority of us on the sovereign boards agree are significant problems with the proposed move. Instead, I propose a special called joint meeting of the Board of Adjustment, Planning Commission, and Zoning and Platting Commission at Austin City Hall. The week of November 29th is the fifth week of the month which should allow for easy booking of the main chamber in the evening. I believe it would be appropriate if the city manager, an ex-officio member of the Planning Commission like myself, were there to discuss the issues the PDC creates for holding hearings and meetings. Once you have a confirmed date, I'll work with our liaison to communicate time and agenda items with the BoA members. Respectfully, ---------- Jessica Cohen Chair Board of Adjustment From: Alexander, Jason <Jason.Alexander@austintexas.gov> Sent: Friday, November 12, 2021 3:08 PM To: Kiolbassa, Jolene - BC <bc-Jolene.Kiolbassa@austintexas.gov>; Shaw, Todd - BC <BC- Todd.Shaw@austintexas.gov>; Cohen, Jessica - BC <BC-Jessica.Cohen@austintexas.gov> Cc: Lucas, Denise <Denise.Lucas@austintexas.gov>; Truelove, Rosie <Rosie.Truelove@austintexas.gov>; Moore, Andrew <Andrew.Moore@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov> Subject: Invitation to Meet, re: Permitting & Development Center Chairs Kiolbassa, Shaw, and Cohen Good afternoon. I hope this email finds all of you well. My name is Jason Alexander – I am the Assistant to the City Manager, and I wanted to take this opportunity to reach out on …
November 29, 2021 Joint Meeting of BOA, PC and ZAP Question and Answer Report Item A1 Land Use Commissions Use of Austin City Hall Commissioner Richard Smith, Board of Adjustment: 1. Why did City management decide to move BOA meetings to PDC without informing BOA or the public? 2. When City management made its decision to move BOA meetings to PDC, what considerations were given to the PDC's lack of central location, and the burden on the public and BOA members to come to PDC rather than City Hall? 3. What are City management's responses to the "Whereas" points made in the BOA resolution dated November 8, 2021? 4. When City management made its decision to move BOA meetings to PDC, what considerations were given to possible public perceptions of the move, such as the perceived importance (or lack thereof) of BOA to City development and growth. Pending Pending Pending Pending Vice-Chair Kiolbassa, Zoning and Planning Commission: Why was the ICRC certification meeting held at the PDC instead of in City Council Chambers, like it was in 2013? Staff Response: Room within City Hall were unavailable. What groups will be using council chambers when the land use commissions vacate? Pending; forwarded to Office of the City Clerk for response. Where in the Zucker Report does it recommend that land use commissions move from City Hall? Staff Response: The Zucker report has no recommendations on meeting locations.
Zucker Report Full Report www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/ZuckerFinalRep ort.pdf XVI. Boards and Commissions http://www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/Zuck erFinalReport_16_BoardsCommissions.pdf
From: To: Cc: Subject: Date: Attachments: Hall, Stephanie Boards and Commissions Rodriguez, Joseph 2022 Regular Meeting Schedule Wednesday, October 6, 2021 6:03:17 PM Reservation Form.docx Dear Liaisons, That time of year has come upon us once again - it’s time to approve annual schedules! Although there is still some uncertainty in how meetings will look next year, each board or commission should approve their regular meeting schedule as they “normally” would. Please make sure your board or commission approves their 2022 regular meeting schedule in October or early November. Once approved, please send the approved schedule over to me (and Cc: Joseph) to review. We must receive the approved schedule by November 30th to maintain the Board’s place in the scheduling queue. The schedules should be approved as if meetings will be occurring in person. Adjustments will be made should anything change. Is your Board or Commission wanting to change the regular date/time of their meetings? Keep in mind any potential changes may cause rippling scheduling conflicts. Most boards and commissions have established dates and times to maintain a decent rotation and room availability. We will likely not be able to accommodate any changes in the schedule for City Hall rooms. Additionally, we are currently ONLY able to utilize Chambers or the Boards and Commissions Room for meetings at City Hall due to occupancy limits in place to accommodate social distancing. There is no telling when or how that will change, so I’m including a list of alternate contacts for other meeting locations below. Does your Board/Commission normally meet in City Hall? In addition to the approved schedule, complete and send the attached room request form. Typically reservation requests for City Hall should be sent to the reservation desk, but please send the annual requests to Joseph or I so they can be reviewed first. Other things to keep in mind: Please have the schedule discussion and approval on your B/C agenda as soon as possible. Schedules must be APPROVED by the Board or Commission to be added to the scheduling queue. Do not send us any draft calendars. We will not begin booking rooms until Council and Council Committees have approved their schedules and booked the necessary rooms. City Hall is at capacity – priority is given to meetings that have historically met in a specific room during a specific date/time. However your approved schedules must be submitted on …
Dear Commissioners, I am reaching out to you regarding Item A.1, which is the City Staff’s proposal to move future Board of Adjustment, Planning Commission and Zoning and Platting Commission Meetings to a new location in far North Austin. In regards to this item, please know that I am not speaking on the behalf of the Southeast Combined Neighborhood Plan Contact Team, but this item is on our next meeting's agenda, which is scheduled for December 13, 2021. It is listed on the SCNPCT Agenda as a "Discussion and Possible Action" item. The SCNPCT membership was alerted on this issue during our last meeting, but it was too late for us to formally consider and respond (vote) to any concerns we may have. I must say that we were extremely surprised to know this was even being considered. Our Contact Team represents residents from the City of Austin and Del Valle. As a D2 resident, I would fully support any efforts to ensure the Board of Adjustment, Planning Commission and Zoning and Platting Commission meetings stay centrally located at City Hall. Moving the meetings would add an undue burden to the residents in far SE Austin and Travis County. As you are aware, our population is very diverse and mostly representative of low-income and people of color, plus there would be challenges in having access to public transportation in order to make meetings on time or even return home safely, if there is any public transportation available when the meetings run extremely late. I do not think the Equity Office was consulted on the impact this move would have for vulnerable populations? The City Hall location is central and the logically best location for all residents when it comes to equal access for all residents. Additionally, because City Hall is centrally located, the surrounding residents and businesses would be best equally served, including equally disadvantaged. If the meetings are moved far North, those living and/or working in South Austin, particularly SE Austin, will be at a much greater disadvantage to publicly engage in BOA, PC and ZAP hearings. This could have an adverse impact on our community when equal access to community engagement is not afforded to the residents of the City of Austin and Travis County. With all the growth in our area, specifically in Southeast Austin, it will make it harder if not impossible for our community to …
Zucker Report Full Report www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/ZuckerFinalRep ort.pdf XVI. Boards and Commissions http://www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/Zuck erFinalReport_16_BoardsCommissions.pdf
From: Cohen, Jessica - BC <BC-Jessica.Cohen@austintexas.gov> Sent: Tuesday, November 16, 2021 1:25 PM To: Alexander, Jason <Jason.Alexander@austintexas.gov>; Shaw, Todd - BC <BC- Todd.Shaw@austintexas.gov>; Ramirez, Nadia - BC <BC-Nadia.Ramirez@austintexas.gov> Cc: Lucas, Denise <Denise.Lucas@austintexas.gov>; Truelove, Rosie <Rosie.Truelove@austintexas.gov>; Moore, Andrew <Andrew.Moore@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov>; Ramirez, Elaine <Elaine.Ramirez@austintexas.gov>; Hawthorne, Melissa Whaley - BC <bc-MelissaWhaley.Hawthorne@austintexas.gov>; Kiolbassa, Jolene - BC <bc-Jolene.Kiolbassa@austintexas.gov>; Hempel, Claire - BC <BC- Claire.Hempel@austintexas.gov> Subject: Re: Invitation to Meet, re: Permitting & Development Center Good Afternoon Mr. Alexander, I'm going to have to decline your invitation to tour the PDC. Like many of my fellow Austinites from district 3, leaving work to attend a meeting at noon on a weekday would require me to take PTO. Board members and commissioners already donate considerable time to serving their city and that time expenditure is tripled for those elected to serve as chair. With the holiday season almost upon us, it's not feasible for me at this time. I'd like to add that offering a tour of the facility, while a nice gesture, doesn't address our concerns about the lack of equity, accessibility, transparency, and public input the majority of us on the sovereign boards agree are significant problems with the proposed move. Instead, I propose a special called joint meeting of the Board of Adjustment, Planning Commission, and Zoning and Platting Commission at Austin City Hall. The week of November 29th is the fifth week of the month which should allow for easy booking of the main chamber in the evening. I believe it would be appropriate if the city manager, an ex-officio member of the Planning Commission like myself, were there to discuss the issues the PDC creates for holding hearings and meetings. Once you have a confirmed date, I'll work with our liaison to communicate time and agenda items with the BoA members. Respectfully, ---------- Jessica Cohen Chair Board of Adjustment From: Alexander, Jason <Jason.Alexander@austintexas.gov> Sent: Friday, November 12, 2021 3:08 PM To: Kiolbassa, Jolene - BC <bc-Jolene.Kiolbassa@austintexas.gov>; Shaw, Todd - BC <BC- Todd.Shaw@austintexas.gov>; Cohen, Jessica - BC <BC-Jessica.Cohen@austintexas.gov> Cc: Lucas, Denise <Denise.Lucas@austintexas.gov>; Truelove, Rosie <Rosie.Truelove@austintexas.gov>; Moore, Andrew <Andrew.Moore@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov> Subject: Invitation to Meet, re: Permitting & Development Center Chairs Kiolbassa, Shaw, and Cohen Good afternoon. I hope this email finds all of you well. My name is Jason Alexander – I am the Assistant to the City Manager, and I wanted to take this opportunity to reach out on …
November 29, 2021 Joint Meeting of BOA, PC and ZAP Question and Answer Report Item A1 Land Use Commissions Use of Austin City Hall Commissioner Richard Smith, Board of Adjustment: 1. Why did City management decide to move BOA meetings to PDC without informing BOA or the public? 2. When City management made its decision to move BOA meetings to PDC, what considerations were given to the PDC's lack of central location, and the burden on the public and BOA members to come to PDC rather than City Hall? 3. What are City management's responses to the "Whereas" points made in the BOA resolution dated November 8, 2021? 4. When City management made its decision to move BOA meetings to PDC, what considerations were given to possible public perceptions of the move, such as the perceived importance (or lack thereof) of BOA to City development and growth. Pending Pending Pending Pending Vice-Chair Kiolbassa, Zoning and Planning Commission: Why was the ICRC certification meeting held at the PDC instead of in City Council Chambers, like it was in 2013? Staff Response: Room within City Hall were unavailable. What groups will be using council chambers when the land use commissions vacate? Pending; forwarded to Office of the City Clerk for response. Where in the Zucker Report does it recommend that land use commissions move from City Hall? Staff Response: The Zucker report has no recommendations on meeting locations.
Zucker Report Full Report www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/ZuckerFinalRep ort.pdf XVI. Boards and Commissions http://www.austintexas.gov/sites/default/files/files/Development_Services/ZuckerFinalReport/Zuck erFinalReport_16_BoardsCommissions.pdf
MECHANICAL AND PLUMBING BOARD REGULAR MEETING Tuesday November 16 @ 9:30 AM PLANNING AND DEVELOPMENT CENTER 6310 Wilhelmina Delco Dr-Austin, Tx 78752 4th Floor- Conference Room 4001 CURRENT BOARD MEMBERS: Stephen Cox (Renteria), Chair; Robert Thornton (Kitchen), Vice Chair, Joe Cooper (Madison), Joseph Hernandez (Fuentes), Christy Floyd (Casar), Alex Ramirez (Kelly), Bianca Tafares (Adler), VACANT (Pool), Bobbi Joe Foster (Ellis), Dave Nichols (Tovo), Bill Harris (Alter) AGENDA CALL TO ORDER Speakers will each be allowed a three-minute allotment to address their concerns. CITIZEN COMMUNICATION: GENERAL Speakers will each be allowed a three-minute allotment to address their concerns. 1 APPROVAL OF MINUTES- Minutes from the Meeting on December 16, 2020 2. DISCUSSION and ACTION ITEM: 2022 Board Schedule 3 DISCUSSION- Plumbing Changes in the Building Criteria Manual 4 FUTURE AGENDA ITEMS. 5 ADJOURNMENT ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Rick Arzola at the Development Services Department at (512) 974-2417, for additional information; TTY users route through Relay Texas at 711. For more information on the Mechanical and Plumbing Board, contact Rick Arzola at (512) 974-2417
MECHANICAL AND PLUMBING BOARD REVISED AGENDA REGULAR MEETING Tuesday November 16 @ 9:30 AM PLANNING AND DEVELOPMENT CENTER 6310 Wilhelmina Delco Dr-Austin, Tx 78752 4th Floor- Conference Room 4001 CURRENT BOARD MEMBERS: Stephen Cox (Renteria), Chair; Robert Thornton (Kitchen), Vice Chair, Joe Cooper (Madison), Joseph Hernandez (Fuentes), VACANT (Casar), Alex Ramirez (Kelly), Bianca Tafares (Adler), VACANT (Pool), Bobbi Joe Foster (Ellis), Dave Nichols (Tovo), Bill Harris (Alter) AGENDA CALL TO ORDER Speakers will each be allowed a three-minute allotment to address their concerns. CITIZEN COMMUNICATION: GENERAL Speakers will each be allowed a three-minute allotment to address their concerns. 1 APPROVAL OF MINUTES- Minutes from the Meeting on March 26, 2021 2. DISCUSSION and ACTION ITEM: 2022 Board Schedule 3 DISCUSSION- Plumbing Changes in the Building Criteria Manual 4 FUTURE AGENDA ITEMS. 5 ADJOURNMENT ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Rick Arzola at the Development Services Department at (512) 974-2417, for additional information; TTY users route through Relay Texas at 711. For more information on the Mechanical and Plumbing Board, contact Rick Arzola at (512) 974-2417
2022 Approved Meeting Schedule for Mechanical & Plumbing Board The board shall meet monthly at 9:30 am or when the board is legally required to meet to comply with a legal deadline. MEETING DATES CANCELLED DATES Notes (The 4th Tuesday) January 25, 2022 February 22, 2022 March 22, 2022 April 26, 2022 May 24, 2022 June 28, 2022 July 26, 2022 August 23, 2022 September 27, 2022 October 25, 2022 November 15, 2022 December 13, 2022 Election of Officers Annual Report Due Moved due to Thanksgiving Moved due xmas holidays Remember to note change in regular meeting date if it conflicts with a holiday.
Business Committee Meeting of the HIV Planning Council Monday, November 22, 2021 The Business Committee Meeting to be held 11/22/2021 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (11/21/2021 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the November 22, 2021 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Versión en español a continuación. Reunión del Business Committee Meeting of the HIV Planning Council la folletos junta en FECHA de la reunion (November 22, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (11/21/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para …
HUMAN RIGHTS COMMISSION Monday, November 22, 2021 5:30 p.m. – Adjournment City of Austin Permitting & Development Center 6310 Wilhelmina Delco Drive, Room 1406 Austin TX 78752 CURRENT COMMISSION MEMBERS: Sareta Davis, Chair Isabel Casas, Vice Chair Malenie Areche Jared Breckenridge Kimberly Brienzi Garry Brown Jamarr Brown Kristian Caballero Idona Griffith Maram Museitif Alicia Weigel CALL TO ORDER CITIZEN COMMUNICATION: GENERAL AGENDA Citizens signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. a. Consider approval of the minutes from the Human Rights Commission’s September 27, 1. APPROVAL OF MINUTES 2021 Regular Meeting. 2. NEW BUSINESS a. Discussion and possible action on a recommendation to City Council for a World Human Rights Day Proclamation. (Brown/Museitif/Davis) 3. OLD BUSINESS a. Discussion and possible action related to Campaign Zero’s 8 Can’t Wait initiative and recommending Austin Police Department address inappropriate use of force by implementing a Duty to Intervene policy for officers. (Casas/Davis) b. Commissioners will report on and discuss the status of the Commission’s key priority areas of concern for 2021-2022, including plans and strategies for meeting those key priority areas of concern: i. Institutional Equity ii. Environment & Land Use iii. Health Access & Nutrition iv. Autonomy & Human Rights ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jonathan Babiak, Office of Civil Rights, at (512) 974-3203 for additional information; TTY users route through Relay Texas at 711. For more information on the Human Rights Commission, please contact Jonathan Babiak at (512) 974-3203 or visit http://www.austintexas.gov/hrc.
