From: King, David - BC <BC-David.King@austintexas.gov> Sent: Monday, June 1, 2020 9:42 AM To: Rivera, Andrew <Andrew.Rivera@austintexas.gov> Cc: Kiolbassa, Jolene - BC <bc-Jolene.Kiolbassa@austintexas.gov>; Ramirez, Nadia - BC <BC- Nadia.Ramirez@austintexas.gov>; Duncan, Jim - BC <BC-Jim.Duncan@austintexas.gov>; Aguirre, Ana - BC <BC-Ana.Aguirre@austintexas.gov> Subject: Request to Rescind ZAP Action - C14-2019-0129 – 10801 Wayne Riddell Loop Good Morning, Andrew, Please distribute the following backup material for item C-1 on the agenda for the Zoning and Platting Commission (ZAP) meeting on June 2, 2020. Item C-1 is discussion and possible action to rescind ZAP action from May 19, 2020, regarding C14-2019-0129 – 10801 Wayne Riddell Loop, located at 10801 Wayne Riddell Loop. ZAP bylaws indicate that two or more commissioners may request that a case be rescinded or amended within fourteen days of the date on which the action to be rescinded or amended was taken by the Commission. ZAP experienced significant technical issues that prevented Commissioners from hearing some public comments during the public hearing on the Wayne Riddle Loop case at the ZAP meeting on May 19, 2020. Here's a brief list of the more impactful tissues during the meeting: 1. Rebecca Howe (0:42:48 on video recording of meeting) about one-third of her comments were unintelligible due to poor sound quality. (Commissioners expressed concern and the ZAP Chair asked for her comments by email.) 2. Kevin Chaney & Jim Dew (0:48:00 on video) - Their comments were disrupted by crosstalk in the phone queue. 3. Sam Prichard (0:57:30 on video) - The first one-third of his comments were unintelligible due to crosstalk in the phone queue. 4. Mike Smuts (1:58:50)- About half of his comments were unintelligible due to crosstalk in the phone queue - (Commissioners pointed this out and ZAP chair asked for his comments by email.) 5. Rick Anderson (2:34:00 to 2:47:00 on video) - Speaker signed up for item B6 but it was passed on consent - He was apparently inadvertently signed up for item B1 instead. (It took 13 minutes to resolve during the hearing! Mr. Anderson indicated that he had emailed his handout for his comments on item B6 to Andrew at 1:00 pm earlier that afternoon.) 6. Daniel Kirkaby - (3:19:30 on video) - About one-third of his comments were unintelligible due to crosstalk in the phone queue. In addition to the significant issues above, there were a multitude of less disruptive technical issues with sound delays, …
Property listing with travis county filing Buckner RD right side of street as you enter in 1.440986 BUDGET LEASING INC 11900 Buckner RD Volvo dealer Zoning GR 2.440987 11900 Buckner rd LO-MO-Co Commercial office zoned Empty land 3.directly behind previous property couldn’t find address Empty land Zoned DR Buckner RD Left side of street as you enter in 1. 580620 10418 N FM 620 Austin TX 78726 SF2 grand fathered as mechanic shop 2.848454 10418 N Ranch rd 620 Austin TX 78726 SF2 grand fathered in as used car and motorcycle sales 3.826591 11805 Buckner rd Austin TX 78726 SF2 Grand fathered in as auto upholstery shop 4.440707 11809 buckner rd Austin TX 78726 SF2 zoning Grand fathered in as auto glass business Smith glass 5.440706 and 849532 11815 buckner rd Austin TX 78726 GR zoning rezoned afew years ago from SF to GR Magic touch auto/renovo services/Austin motor sports Car sales and service shop 6.882712 and 928975 11817 buckner rd Austin TX 78726 SF2 Grand fathered into used car sales 1st stop auto sales and DJ Garage Used car sales and service and inspection 7.440704 and 383104 11821 buckner rd Austin TX 78726 DR Zoning used as Commercial construction company 8.440703 11825 buckner rd Austin TX 78726 DR zoning being used as floral design and event planning company PIC needed 9.440702 11827 buckner rd Austin TX 78726 Zoned LO CO office commercial Time warner/spectrum cable using it clearly not office trucks being parked there and has millions of dollars worth of equipment in it 10.440701 11829 buckner rd Austin tx 78726 Empty house for rent zoned DR 11.422083 12011 buckner rd Austin TX 78726 Zoned DR being used as AC and heating company Kindred Services 12.440724 12013 Buckner rd Austin TX 78726 Zoned DR being used as Cabinet Shop 13.708002 12025 Buckner RD Austin TX 78726 MCelnenny woodworks LP cabinet shop Zoned DR house and being used as shooting range in residential neighborhood right behind my property with nothing in between Sherif wont do anything till someone gets shot 14.441029 12029 buckner rd Austin TX 78726 Zoned DR being used as house way in the back of buckner about 8 minute walk from my property based on the map 15.813207 and 475738 B-021 of 43B-02Part 1 (Additional Information) 12030 buckner rd Austin TX 78726 Zoned DR mobile home and another 5 acre of land B-022 of 43B-02Part 1 (Additional …
CASE NUMBER C14-2020-0046 12182 JOLLYVILLE ROAD REZONING GOOD EVENING ZONING AND PLATTING COMMISSIONERS. THIS IS DAVID SPATZ AND I AM THE MANAGER AND OWNER OF JOLLYVILLE DEVELOPMENT, LLC. I MADE THE APPLICATION TO REZONE THE ABOVE 0.79 ACRE PARCEL FROM SF-2 TO MF-3. THIS SITE IS IDEAL FOR MEDIUM DENSITY MULTI-FAMILY ZONING AND DEVELOPMENT. CONSDIDER THESE FACTS: 1. THERE IS A COMMERCIAL USE (TELECO FEDERAL CREDIT UNION) DIRECTLY NORTH. 2. DIRECTLY WEST IS MOST OF THE WATER QUALITY FIELD FOR THE CREDIT UNION AND THAT WILL NOT BE CHANGED. 3. ACROSS THE STREET ARE ALL COMMERCIAL RETAIL AND SERVICE BUSINESSES. YES, RESIDENTS OF THE TO BE BUILT COMPLEX WILL BE ABLE TO WALK TO ALMOST EVERY SERVICE INCLUDING A GROCERY STORE AND PHARMACY. 4. THERE IS A DEVELOPMENT OF DUPLEX HOMES ZONED SF-2 DIRECTLY TO THE SOUTH. 5. THERE IS METROBUS SERVICE 0.2 MILES AWAY AT JOLLYVILLE, BARRINGTON AND RESEARCH. 6. THE DEVELOPER PLANS TO USE THE SMART ZONING ALLOWANCE. THIS WILL RESULT IN AT LEAST 5 AFFORDABLE UNITS. ADDITIONALLY, SINCE THE SITE IS COMPLETELY FLAT, THE DEVELOPER EXPECTS TO BE ABLE TO BUILD TWO ACCESSIBLE UNITS TOO. 7. THE SITE HAS SEVEN MATURE OAKS TREES THAT ARE 40 FEET TALL. IN ADDTION THERE ARE MORE MATURE OAK TREES BETWEEN THE JOLLYVILLE PROPERTY AND CHELSEA MANOR AND OTHER SURROUNDING STREETS. 8. A THREE-STORY APARTMENT BUILDING IS LIKELY 30-32 FEET TALL AND IN NO WAY LOOKS OVER SURROUNDING PROPERTIES. 9. THIS LOCATION HAS A WALK SCORE IN THE MID SEVENTIES. THAT MEANS THAT MOST ERANDS CAN BE DONE BY WALKING AND THE LOCATION IS VERY WALKABLE. 10. THIS LOCATION HAS A BIKE SCORE IN THE EIGHTIES. THAT MEANS THAT THE LOCATION 11. THE TRANSIT SCORE IS 40 AND VERY CONVENIENT FOR METROBUS. AS STATED EARLIER IS VERY BIKEABLE. 0.2 MILES AWAY. 12. JOLLYVILLE ROAD HAS A TRAFFIC LANE IN EACH DIRECTION, A CENTER TURN LANE AND BIKE LANES IN EACH DIRECTION. 13. THERE IS A LIBRARY 1.1 MILE AWAY AND GREAT HILLS PARK IS 1.4 MILES AWAY I REPEAT, THIS SITE IS IDEAL FOR MEDIUM DENSITY FOR MF-3 MULTI-DAMILY ZONING, CONSTRUCTION AND LIVING. I ASK FOR YOUR SUPPORT AND APPROVAL. THANK YOU.
Rhoades, Wendy Rhoades, Wendy FW: C14-2019-0162 Slaughter and Cullen at ZAP June 2, Tuesday, June 2, 2020 11:35:59 AM From: To: Subject: Date: From: Susan Hambright Sent: Tuesday, June 2, 2020 11:28 AM To: Rhoades, Wendy <Wendy.Rhoades@austintexas.gov> Cc: Jeanne M. Baert; Sharon Scott; Shirley Masterson; Kaysie Fernandez; Rivera, Andrew <Andrew.Rivera@austintexas.gov> Subject: Re: C14-2019-0162 Slaughter and Cullen at ZAP June 2, Wendy, thank you very much. I take full responsibility for misreading the date for signing up and it will not happen again. Do we need to "appear" tonight or do anything else for the postponement or is it automatic? We appreciate Staff and Applicant's agreeing to the postponement. Best, Susan On Tuesday, June 2, 2020, 11:21:55 AM CDT, Rhoades, Wendy <wendy.rhoades@austintexas.gov> wrote: Hello All, I confirmed that speaker registration is closed and that the Law Department is not flexible with allowing sign-up after the posted cut-off time. I regret the circumstances and will forward the Neighborhood’s request for postponement to the Tuesday, June 16th ZAP meeting. The Applicant does not object to the Neighborhood’s request for postponement. Next Friday, June 12th I will forward the updated Staff report, the ZAP agenda and instructions for speaker registration (with deadlines!) to the group listed above. If you would like to send additional correspondence regarding this case, please send to me by the close of business next Tuesday, June 9th. Sincerely, Wendy Rhoades From: Susan Hambright <austinsus@att.net> Sent: Tuesday, June 2, 2020 10:52 AM To: Rhoades, Wendy <Wendy.Rhoades@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov> Cc: Jeanne M. Baert; Sharon Scott; Shirley Masterson; Kaysie Fernandez Subject: Re: C14-2019-0162 Slaughter and Cullen at ZAP June 2, Good morning, Wendy and Andrew. Have you revisited our ability to speak at the hearing tonight? I apologize for misreading the message in the first place, but I truly believed we had until today to sign up and had passed that info on to our group when we met this weekend. It will cause prejudice to our neighborhood if we are unable to speak to the commission, and will give an unfair advantage to Applicant. Since the agenda for the hearing tonight is not lengthy, there will be no unfair advantage to anyone to allow us to speak. Even though I misread the information provided on the first page of the agenda, in the notice of the hearing that was provided to affected property owners and our board, a link to the …
From ATXN Transcript JIM DEW UH, MY NAME IS JIM. DO. WE MOVED HERE IN 2009 AND HAVE SINCE UH, ADDED TO OUR FAMILY, UH, SIX GRANDCHILDREN, CHILDREN WHO'VE COME HERE TO PLAY IN THE PARK AND TO SWIM IN THE POOL AND TO RIDE BIKES ALONG THE STREET, WHICH RIGHT NOW ARE PRETTY SAFE. UM, OUR, OUR CONCERN IS THE OPENING OF WAYNE RYEDALE LOOP AND THE INCREASED TRAFFIC THAT'S GOING TO COME FROM THAT. OUR STREET, UH, NO, NO DRIVEWAYS BACK OUT ONTO WAYNE RYEDALE LOOP. AND FOR THAT REASON, UH, THE SPEED LIMIT IS 35 OR 45 IF YOU CAN DO IT. AND MOST OF THE PEOPLE, ALMOST ALL THE ONES THAT LIVE IN THE NEIGHBORHOOD DON'T DRIVE THE 35, BUT THAT'S, THAT'S EVEN TOO FAST. BUT THAT'S NOT THE CASE HERE. IF, IF WE HAVE A CUT THROUGH, IT'S GOING TO BE TERRIBLE. AND I KNOW THAT BECAUSE EVERY NEIGHBORHOOD THAT HAS THEM ENDS UP COMPLAINING JUST LIKE THE MEADOWS DEAD. WE ALSO HAVE A SCHOOL HIGH SCHOOL AND A MIDDLE SCHOOL THAT ARE ALREADY OVERCROWDED. AND, AND, UH, THE THAT THEY DEVELOPED FOR THIS, UH, 750 UNITS, UH, INSTALLATION, UH, DIDN'T INCLUDE ANY OF THE NEW ONES THAT ARE GOING TO BE ON. SO THE EAST OF, OF, UH, THIS COMMUNITY ON 1626, UH, ALL THAT TRAFFIC IS GOING TO END UP CUTTING THROUGH OUR NEIGHBORHOODS SO THEY CAN GET ONTO 16, 26 AND GO EAST FAST. AND WHAT WE DON'T NEED IS, IS THE LINES BACKED UP HALFWAY DOWN, WAYNE, RIGHT OUT LOOP LIKE THE ARE BACKED UP HALFWAY DOWN SOUTH FIRST AT NIGHT. WE, WE'VE WHAT WE NEED OUR SINGLE FAMILY HOME WHEN I IMAGINE, I IMAGINE AUSTIN HAVE BEING HOUSES AND COMMUNITIES RATHER THAN APARTMENT STUFFED INTO PLACES WHERE THEY CAN FIT, BUT WHETHER OR NOT NEEDED, WE DON'T HAVE ENOUGH SINGLE FAMILY HOUSES NOW IN THE AREA. UH, AND, AND AS FAR AS THE CREEK GOES, UH, IT'S ALREADY FLOODING MORE THAN WHAT IT USED TO. AND THAT'S ALL BECAUSE OF ALL THIS DENSIFICATION. C-01Commissioner Evans Exhibit1 of 15 WHAT WE NEED IS THE BOARD TO LOOK AT THIS AND TO FACTOR IN ALL OF THOSE AND ALL OF THOSE COMMUNITIES THAT ARE BEING PUT IN RIGHT NOW AND SEE IF WE REALLY NEED TO HAVE THIS DONE. AND, AND AS REBECCA HOWE POINTED OUT, IF THEY PUT THIS ROAD CONNECTION …
From: Bobby Levinski < Sent: Tuesday, June 2, 2020 1:39 PM To: King, David - BC <BC-David.King@austintexas.gov>; Kiolbassa, Jolene - BC <bc- Jolene.Kiolbassa@austintexas.gov>; Aguirre, Ana - BC <BC-Ana.Aguirre@austintexas.gov>; Ray, Ellen - BC <BC-Ellen.Ray@austintexas.gov>; Ramirez, Nadia - BC <BC-Nadia.Ramirez@austintexas.gov>; Duncan, Jim - BC <BC-Jim.Duncan@austintexas.gov>; Denkler, Ann - BC <bc- Ann.Denkler@austintexas.gov>; Rivera, Andrew <Andrew.Rivera@austintexas.gov>; Rhoades, Wendy <Wendy.Rhoades@austintexas.gov>; Evans, Bruce - BC <bc-Bruce.Evans@austintexas.gov>; Bray, Timothy - BC <BC-Timothy.Bray@austintexas.gov> Cc: Tom 'Smitty' Smith <citizen.smitty@gmail.com> Subject: Wayne Riddell Reconsideration *** External Email - Exercise Caution *** Dear Chair Kiolbassa, Vice Chair Barrera-Ramirez and ZAP Commissioners, Many thanks to each of you for even entertaining a reconsideration of the Wayne Riddell Loop zoning case. Your willingness to give this case more thought demonstrates a level of public service beyond what we could have asked. When I got word that Commissioners King and Duncan were bringing this item up to rectify the flaws of the public hearing that occurred, I felt proud to be a resident of Austin. We are living in interesting times, and we are trying to do the best we can. Sometimes that involves recognizing when our systems have failed and attempting to make it right. Throughout the night, the public hearing was hindered with technical difficulties and indiscernible audio. Each one of the speakers took the time to provide testimony they wanted heard, and the inability to hear them deprived the Zoning and Platting Commission with the information they intended to convey. All of that testimony--by definition--would be new information, because you haven’t heard it. No matter what level of review this case receives, we are continuing to explore possible paths towards resolution. The letter from Council Member Kitchen was nice, because it emphasized the need to take the time to work together. We spent an hour today with the Austin Transportation Department to explore what traffic solutions might be available in the area. New information to us today was that the applicant’s proposed traffic calming solutions would likely not be considered viable by ATD. We also learned that it would be feasible for the Zoning and Platting Commission and/or Council to condition/phase the connection of the roadway’s extension on a triggering event. (For example, the extension could be made a “Healthy Street”, until such time that the intersection at 1626 and Wayne Riddell Loop is improved.) There are more options available. We just need the time to explore them. On a final …
B-01 Applicant - David Spatz Oppposed Rick Anderson B-02 Applicant Ramin Ramin Zavareh For John Sheline B-03 Applicant Representative - Nikelle Mead For Micah King Opposed Stephanie Lindholm Jeanne Baert B-04 Applicant C-01 Opposed to Action to Rescind David Hartman
AMENDED Regular Called Meeting ZONING & PLATTING COMMISSION Tuesday, June 2, 2020 The Zoning & Platting Commission convened in a meeting on Tuesday, June 2, 2020 @ http://www.austintexas.gov/page/watch-atxn-live Chair Kiolbassa called the Commission Meeting to order at 6:05 p.m. Commission Members in Attendance: Ana Aguirre – Secretary Nadia Barrera-Ramirez Timothy Bray Ann Denkler – Parliamentarian Jim Duncan – Vice-Chair Bruce Evans David King Jolene Kiolbassa – Chair Ellen Ray Hank Smith Absent One vacancy (D-4) EXECUTIVE SESSION (No public discussion) The Zoning & Platting Commission will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel on matters specifically listed on this agenda. The Commission may not conduct a closed meeting without the approval of the city attorney. Private Consultation with Attorney – Section 551.071 A. APPROVAL OF MINUTES 1. Approval of minutes from May 19, 2020. Motion to approve the minutes from May 19, 2020 was approved on the consent agenda on the motion by Commissioner Smith, seconded by Commissioner Evans on a vote 10-0. One vacancy on the Commission. B. PUBLIC HEARINGS 1. Rezoning: Location: Owner/Applicant: Agent: Request: Staff Rec.: Staff: C14-2020-0046 - Jollyville Apartments; District 10 12182 Jollyville Road, Walnut Creek Watershed Jollyville Development, LLC (David M. Spatz) Spatz Development (David Spatz) SF-2 to MF-3 Recommended Sherri Sirwaitis, 512-974-3057, sherri.sirwaitis@austintexas.gov Planning and Zoning Department Public Hearing closed. Motion by Commissioner Evans, seconded by Commissioner Smith to approve MF-3-CO combining district zoning, with a maximum of 24 residential units, for C14-2020-0046 - Jollyville Apartments located at 12182 Jollyville Road failed on a vote of 5-5. Those voting nay were Chair Kiolbassa and Commissioners Aguirre, Denkler, Duncan and King. Those voting aye were Vice-Chair Barrera- Ramirez and Commissioners Bray, Ray, Smith and Evans. One vacancy on the Commission. Forwarded to Council without a recommendation due to lack of affirmative vote. 2. Rezoning: Location: Owner/Applicant: Ramin Zavareh Request: Staff Rec.: Staff: SF-3 to GR Not Recommended Sherri Sirwaitis, 512-974-3057, sherri.sirwaitis@austintexas.gov Planning and Zoning Department C14-2020-0040 - New Lot; District 6 11833 Buckner Road, Lake Travis Watershed Public Hearing closed. Motion by Commissioner Aguirre, seconded by Commissioner King to grant Staff’s recommendation to deny GR district zoning for C14-2020-0040 - New Lot located 11833 Buckner Road was approved on a vote of 8-2. Commissioners Evans and Smith voted nay. One vacancy on the Commission. 3. Rezoning: Location: …
Public Safety Commission Meeting Monday, June 1, 2020 at 3:00 pm CST Public Safety Commission Meeting to be held Monday, June 1, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 31, 2020 by Noon CST). All public comment will occur at the beginning of the meeting. To speak remotely at the Monday, June 1, 2020 PUBLIC SAFETY COMMISSION Meeting, residents must: •Call or email the board liaison at (512) 974-5747 or Janet.jackson@austintexas.gov no later than noon, Sunday, May 31, 2020 (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak; late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Janet.jackson@austintexas.gov by Noon CST the day before the scheduled meeting (Sunday, May 31, 2020). This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live PUBLIC SAFETY COMMISSION Monday, June 1, 2020 at 3:00 pm CST VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Meghan Hollis, Chair Daniela Nunez Rebecca Bernhardt Kathleen Hausenfluck Rebecca Gonzales Rebecca Webber, Vice Chair Selena Alvarenga Bill Kelly Chris Harris Rocky Lane AGENDA CALL TO ORDER 3:00-3:05 pm Public Comment 3:05-3:20 pm (from speakers who signed up to speak on an agenda item) Items for Presentation, Discussion and Possible Action: 1. APPROVAL OF MINUTES 3:20-3:25 pm 2. OLD BUSINESS – Review and vote on a corrected version of ATCEMS (Austin Travis County Emergency Medical Services) funding Recommendation item #3 of May, 18 2020 Special Called Meeting 3:25-3:35pm Sponsored by Commissioners Hollis and Kelly 1. Austin Travis County Emergency Medical Services 3. COVID-19 Agency Impact Updates and Discussion of Delay of Cadet Classes for Public Safety Agencies 3:35-3:55pm Sponsored by Commissioners Hollis, Harris, and Hausenfluck 1. Austin Fire Department …
Public Safety Commission Meeting **Revised** Monday, June 1, 2020 at 3:00 pm CST Public Safety Commission Meeting to be held Monday, June 1, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 31, 2020 by Noon CST). All public comment will occur at the beginning of the meeting. To speak remotely at the Monday, June 1, 2020 PUBLIC SAFETY COMMISSION Meeting, residents must: •Call or email the board liaison at (512) 974-5747 or Janet.jackson@austintexas.gov no later than noon, Sunday, May 31, 2020 (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak; late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Janet.jackson@austintexas.gov by Noon CST the day before the scheduled meeting (Sunday, May 31, 2020). This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live PUBLIC SAFETY COMMISSION Monday, June 1, 2020 at 3:00 pm CST VIA VIDEOCONFERENCING * **REVISED** CURRENT BOARD MEMBERS: Meghan Hollis, Chair Daniela Nunez Rebecca Bernhardt Kathleen Hausenfluck Rebecca Gonzales Rebecca Webber, Vice Chair Selena Alvarenga Bill Kelly Chris Harris Rocky Lane AGENDA CALL TO ORDER 3:00-3:05 pm Public Comment 3:05-3:20 pm (from speakers who signed up to speak on an agenda item) Items for Presentation, Discussion and Possible Action: 1. APPROVAL OF MINUTES 3:20-3:25 pm 2. OLD BUSINESS – Review and vote on a corrected version of ATCEMS (Austin Travis County Emergency Medical Services) funding Recommendation item #3 of May, 18 2020 Special Called Meeting 3:25-3:35pm Sponsored by Commissioners Hollis and Kelly a. Austin Travis County Emergency Medical Services 3. COVID-19 Agency Impact Updates and Discussion of Delay of Cadet Classes for Public Safety Agencies 3:35-3:55pm Sponsored by Commissioners Hollis, Harris, and Hausenfluck a. …
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200601‐002 June 1, 2020 Recommendation that Council Approve ATCEMS Budget Requests Date: Subject: Motioned by: Seconded by: Recommendation: The Public Safety Commission recommends that the ATCEMS budget should include funding for: (1) an analysis of overtime with the corporate budget, (2) Phase II of the Meadows Foundation, (3) Warehouse and Inventory Control to support asset inventory and controlled medication program, (4) billing personnel and software upgrades, (5) an additional finance team support supervisor (6) six additional clinical specialist positions to permanently staff the Paramedic Consult Line, (7) twelve additional FTEs so that Demand 1 and Demand 3 can be converted to 24‐hour ambulances, and (8) twenty‐four additional FTEs and two ambulances to better staff Medic 1 and Medic 5. Description of Recommendation to Council: The Austin Public Safety Commission is tasked with reviewing public safety agency budgets and providing recommendations to the Austin City Council. The ATCEMS provided backup materials and a briefing in the March 2020 Public Safety Commission on budget requests. The Public Safety Commission found that there are five initiatives that Commissioners feel should be funded. Therefore, The Public Safety Commission recommends that ATCEMS includes the following items in the budget submitted to the Austin City Council: 1. Corporate budget should review and fund overtime based on current pay rates. $TBD for analysis of overtime with the corporate budget. 2. $642,200 to fund Phase II of the Meadows Foundation study. 3. $150,500 for warehouse and inventory control to support asset inventory and controlled medication program. 4. $146,000 for billing personnel and software upgrades. 5. $109,500 for a finance team support supervisor. 6. $592,706 for 6 new sworn FTEs to staff Paramedic Consult Line. 7. $1,199,832 for 12 new sworn FTEs to staff conversion of two demand trucks to 24‐hour. 8. $3,130,976 for 2 ambulances ($982,884) and 24 new FTEs to staff them ($2,148,092) The Public Safety Commission also recommends that the Austin City Council funds these items in the budget. Commented [BJ1]: This is a duplication of the 6 Medics the association is asking for in #6. The meadow foundation discussed a triage line but was not one of their funding recommendation the Department was funding internally and before COVID19 it was dedicated to coordinating resources for the Community Health Paramedics as a force multiplier. See the attached description. The 7 medics in this request would be dedicated for this service and the …
` William (Bill) Kelly Kathleen Hausenfluck Rebecca Webber PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Monday, May 4, 2020 The Public Safety Commission convened a videoconferencing meeting Monday, May 4, 2020 at City Hall 301 W. 2nd Street in Austin, Texas. Commissioner Meghan Hollis called the Board Meeting to order at 4:00p.m. Board Members in Attendance: Meghan Hollis Daniela Nunez Rebeca Bernhardt Rebecca Gonzales Selena Alvarenga Chris Harris Board Members Absent: None Staff in Attendance: Troy Gay, Chief of Staff, Austin Police Department Rob Vires, Chief of Staff, Austin Fire Department Jasper Brown, Chief of Staff, Austin Travis County Emergency Medical Services Citizens signed up to speak on agenda items only: • Sue Gabriel – with Communities of Color United- spoke on item #3 in opposition to funding for Austin Police Department in the FY20-21 budget. 1. APPROVAL OF MINUTES - Commissioner Hollis asked for any discussion/edits of the March 2, 2020 minutes; hearing no comments, Commissioner Alvarenga motioned approval of the minutes and Commissioner Kelly second the motion. Vote was taken by roll call and the minutes were approved with a unanimous vote. 1 2. Election of Chair and Co-Chair to serve on Public Safety Commission from May 2020 through April 2021. Commissioner Hollis opened the floor for nominations. Commissioner Kelly nominated Commissioner Hollis for second term as Chair, and Commissioner Harris seconded the motion. A roll call vote was taken and the vote was unanimous for Commissioner Hollis as chair for second term. The floor opened for nominations for Vice-chair and Commissioner Harris nominated Rebecca Webber and Commissioner Nunez second the motion. Roll call vote, and the vote was unanimous for Rebecca Webber as Vice-chair for May 2020 to April 2021. 3. Budget Proposal Review and Discussion for City of Austin Public Safety Agencies The Chair opened the floor for discussion and there were questions. Commissioner Hausenfluck where are we on officers current and authorized and AC Gay responded with currently 150 vacancies and 1959 authorized with an expectancy to be fully staffed in Spring 2021. Commissioner Harris asked for month-to-month breakdown of retires and how that affect the numbers. AC Gay committed to emailing attrition rates to the PSC, Chair. Michelle Schmidt elaborated on the personnel listed in the FY20-21 budget and the records mgmt. system and the need to replace a 2001 helicopter. Commissioner Hausenfluck had questions for Austin Fire Department’s overtime issues in 2020 and Dr. …
EOC Vision A disaster-prepared and resilient community. EOC Mission To serve as the coordinating focal point for preparedness, response, recovery, and education in any emergency or disaster that disrupts the community. • The Austin Police Department Emergency Management Unit has been fundamental to the City and County-wide response to the COVID-19 pandemic. The Austin Travis County Emergency Operations Center (ATCEOC) was opened on March 13th and maintained 12 hour operational periods for most of the event. Working alongside Command and Executive Staff as well as leaders from HSEM, Austin Public Health, Travis County, AFD and EMS, the ATCEOC quickly mobilized and initiated planning for the pandemic response. • APD has worked with the ATCEOC in developing safety protocols and guidelines for officers and other first responders. Worked with APH to initiate APD testing, isolation and quarantine guidelines. Worked to develop innovative staffing strategies to keep essential workers safe and teleworking Worked with our law enforcement partners to develop enforcement protocols according to CDC, employees engaged and informed. State and local guidance. APD Public Information Officers, through the ATCEOC JIC, worked diligently to provide a unified message for a whole-community approach to the COVID-19 response. • SE/EMU staff created and assisted with training for proper use of the following equipment. • Approx. 3500 N95 masks to sworn and civilian personnel. • Approx. 2500 digital thermometers. • Approx. 2500 cloth masks and filters. • Approx. 25,000 surgical masks. • Approx. 2500 disinfecting chemical sachets for mask cleaning. • Sourcing and procuring PPE equipment during this time has proven challenging. EMU staff worked with the Austin Police Association, APD Purchasing and Finance and the ATCEOC to source, procure and establish supply lines for PPE to keep our officers and civilian employees safe. The generosity of our first responder partners and the Austin Community was also apparent through the many donations of PPE and offers of assistance that were received. • APD developed and created a process for the decontamination of police vehicles based upon an EMS process. Special decon kits were assembled and deployed throughout the agency. This process, and the accompanying training, has been referred to several other agencies. Logistical support • APD tracked down and purchased additional resources to ensure sufficient quantities of PPE for Sworn and • APD worked with the following community partners who donated additional PPE for assistance with COVID- o Donations of masks, …
GO 914 Austin Police Department General Orders Equal Employment Opportunity and Non- Discrimination 914.1 PURPOSE AND SCOPE The purpose of this order is to prevent Department employees from being subjected to discrimination, harassment, sexual harassment, or retaliation. 914.2 POLICY The Austin Police Department is committed to providing a work environment that is free of discrimination, harassment, sexual harassment, and retaliation and that ensures equal employment opportunities for all employees. Discrimination, harassment, sexual harassment, and retaliation based on a protected class, in any form, as defined in federal, state, or local law, will not be tolerated. Protected classes include race, color, religion, creed, sex, gender, pregnancy status, genetic information, sexual orientation, gender identity, national origin, ethnicity, age, disability, and veteran status or other legally protected class. Every employee is responsible for maintaining a professional environment free of discrimination, harassment, sexual harassment, and retaliation, and for bringing to the City’s attention conduct that interferes with providing a work environment free of discrimination, harassment, sexual harassment, and retaliation. Findings of discrimination, harassment, sexual harassment, or retaliation against an employee may result in discipline up to and including discharge or indefinite suspension. 914.3 PROHIBITED CONDUCT 914.3.1 DISCRIMINATION Discrimination is the unequal or different treatment of an individual in any employment and/or personnel action based on a protected class, as per section 914.2. The Department will recruit, hire, train, compensate, discipline, provide benefits, and promote without regard to a protected class. The Department will employ positive business and personnel practices designed to ensure equal employment opportunity. (a) The Department will ensure: 1. 2. equal employment opportunities to all employees and candidates; and that employees covered by these policies are selected and promoted based on merit and fitness and without discrimination, and in accord with the requirements of state civil service laws and any applicable labor contract. (b) The Department will not discriminate in employment decisions and/or personnel actions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the Department discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Copyright Lexipol, LLC 2020/04/14, All Rights Reserved. Published with permission by Austin Police Department Equal Employment Opportunity and Non- Discrimination - 608 Austin Police Department General Orders Equal Employment Opportunity and Non-Discrimination (c) Reasonable accommodations shall be provided for all employees and qualified applicants with …
Collaborative Care Communication Center “C4” C 4 - C o l l a b o r a t i v e C a r e C o m m u n i c a t i o n C e n t e r 4 / 3 / 1 9 2 M a i n G o a l o f C 4 A t t a c h e d t o t h e E M S 9 1 1 C e n t e r o p e r a t i o n , t h e m a i n g o a l o f C 4 i s t o e s t a b l i s h a c o l l a b o r a t i o n p o i n t f o r c a s e m a n a g e m e n t a n d s e r v i c e d i s t r i b u t i o n w h e r e a l l s e r v i c e p r o v i d e r s c a n a c c e s s i n f o r m a t i o n a b o u t s e r v i c e a v a i l a b i l i t y , c o n n e c t c l i e n t s t o s e r v i c e s m o r e e f f i c i e n t l y t h r o u g h c o l l a b o r a t i o n w i t h o t h e r p r o v i d e r s , i n c r e a s e w h a t i s k n o w n a b o u t t h e c l i e n t p o p u l a t i o n , a n d e x p a n d t h e r e a c h o f e x i s t i …
Subject: AUSTIN FIRE DEPARTMENT Policy and Procedure Discrimination, Harassment, and Retaliation Application: All Uniformed Personnel Authorized by: Joel G. Baker, Fire Chief General Order Number E202.3 Effective Date: 05-06-2020 Rescinds: E202.2 Page: 1 of 9 I. Purpose II. Background To define and establish the Discrimination, Harassment, and Retaliation policy for Austin Fire Department (AFD) sworn personnel. AFD civilian personnel need to refer to Chapter A of the City of Austin’s Personnel Policies. The Austin Fire Department strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. The environment of all workplaces within AFD should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation. Members should be able to work and learn in a safe, yet stimulating atmosphere. Accomplishing this goal is essential to the mission of AFD. For that reason, AFD is committed to equal employment opportunity and anti- discrimination. Discrimination, harassment, or retaliation to a protected class, in any form, as defined in federal, state, or local law/ordinance, will not be tolerated. Through enforcement of this policy, and by education of its members, AFD seeks to prevent, correct, and discipline behavior that violates this policy. All members, regardless of their positions/ranks, are responsible for maintaining a professional environment free of discrimination, harassment, and retaliation, and for bringing to their chain of command’s attention conduct that interferes with providing such an environment. Findings of discrimination, harassment, or retaliation against a member may result in discipline, up to and including indefinite suspension. Policy and Procedure Discrimination, Harassment, and Retaliation E202.3, Page 2 of 9 III. Policy A. Definitions 1. Assault – When a person intentionally or knowingly causes physical contact with another, and said person knows or should reasonably believe the other will regard the contact as offensive or provocative. This includes a threat of bodily harm coupled with an apparent, present ability to cause that harm. 2. Bullying – Persistent conduct that is malicious or unwelcome. Abusive, obscene, or threatening conduct or communication intended to shame, injure, or instill fear in another and/or conduct that harms, intimidates, offends, degrades, or humiliates another. Bullying conduct can be verbal, non-verbal, physical, or psychological. This policy considers bullying to be a form of harassment. 3. Discrimination – The unequal or different treatment of an individual, in any employment and/or personnel action, due to their status in a protected class. 4. Harassment …
MESSAGE FROM THE CHIEF TO: All Fire Department Personnel FROM: DATE: Joel G. Baker, Fire Chief May 6, 2020 SUBJECT: E202.3 Discrimination, Harassment, and Retaliation Policy In January 2020 I provided you a revised draft of E202, the department’s Harassment Prevention Policy for comments. The policy needed revisions to address requests from the City of Austin Human Resources Department, City Legal, and the Public Safety Commission to update and standardize language across all City policies. There was a delay while we discussed procedure changes and addressed coronavirus issues. The E202.3 policy that is being adopted today is now titled E202.3 Discrimination, Harassment, and Retaliation Policy. Adjustments to this policy include legal definitions of terms and the corporate process related to third-party investigation of all sexual harassment allegations and certain allegations against department executives. While the changes are not a huge departure from the previous policy, I believe this is a good time for all sworn members to perform a thorough review of E202.3. Company Officers and Battalion Chiefs shall dedicate time to discuss the policy with their crews, ensuring that it is fully understood and questions regarding the procedures are addressed. Within company journals, Company Officers shall document a review of the E202.3 policy for each company member. Verification of policy review documentation will be the responsibility of the Battalion Chiefs. This review must be completed by all uniformed personnel no later than July 2, 2020. Please direct your questions through your chain of command.
Appendix A OPC investigates (Sworn) EMSHR investigates (Non-Sworn) Reporting Discrimination, Harassment, Sexual Harassment and Retaliation Employee submits a complaint Employee, Manager, Supervisor, member of ATCEMS Mgmt Team, OPC, EMSHR, receives complaint Employee, Manager, Supervisor, member of ATCEMS Mgmt Team or OPC notify EMSHR w/out undue delay Employee, Manager, Supervisor, member of ATCEMS Mgmt Team or OPC notify EMSHR w/out undue delay Discrimination, Harassment or Retaliation? Yes Sexual Harassment? Yes No No EMSHR or OPC investigates EMHR notify HR Director and/or HRD’s ER Division w/out undue delay HRD will coordinate w/ EMSHR and/or OPC on addressing complaints EMHR notify HR Director and/or HRD’s ER Division w/out undue delay HRD or 3rd Party Investigator (at HRD’s discretion) investigates sexual harassment complaint (Sworn & Non-Sworn)
3. COVID-19 Agency Impact Updates and Discussion of Delay of Cadet Classes for Public Safety Agencies 4:35-4:55 pm Sponsored by Commissioners Hollis, Harris, and Hausenfluck In response to the COVID-19 pandemic, AFD took actions to ensure proper staffing of frontline units and a safe training environment for our cadets. At the time the pandemic struck, AFD had two separate classes (Classes 128 and 129) in session (approximately 75 cadets total). To minimize exposure between students instructors and bolster social distancing at the Academy, AFD was able to accelerate those cadets in Class 128 who were already pre-certified and graduate them early. The benefits realized from this action included increasing our Operations’ staffing (saving ~$90,000) and reducing the number of individuals at the Academy by 50 percent. Class 129 will graduate July 31, 2020. The next cadet class will begin in late October 2020. Applicant processing of the next 200 candidates (the final list of which will make up Class 130) has been delayed due to the shifting of staffing resources at our Wellness Center. Several of those members are deployed in support of COVID-19 testing for public safety personnel across Travis County and critical City of Austin infrastructure personnel. In mid-May, we re-evaluated testing needs and adjusted scheduling to continue testing in the morning. This freed up the remainder of each day to resume applicant processing and regularly scheduled physicals. AFD is currently on track to fill two cadet classes in FY2021. 4. Sexual Harassment Policy Updates 4:55-5:15 pm Sponsored by Commissioners Hollis and Webber AFD’s revised Discrimination, Harassment, and Retaliation policy was distributed on May 6, 2020, with a corresponding Information Bulletin. Points to note: o Although the final version of the policy was ready for distribution in March, it was held due to the emerging COVID-19 pandemic. o Battalion Chiefs are required to dedicate time to discuss the policy with their crews, ensuring it is fully understood and questions regarding the procedures are addressed. All reviews of the revised policy must be completed by July 2, 2020. AFD began revising its existing E202 Harassment policy in 2019. Revisions to the independent harassment policies across all three public safety departments for both uniform and sworn personnel focused on aligning those policies with the legal language used by the City of Austin. This was initiated by inquiries from the Public Safety Commission. The City’s Legal and …
CITY OF AUSTIN EMS DEPARTMENT 208 CHAPTER 2 – Code of Conduct POLICY MANUAL POLICY TITLE: General Workplace Standards – Equal Employment Opportunities (EEO), Discrimination, Harassment, Sexual Harassment, and Retaliation APPLICATION: All Personnel Effective Date: AUTHORIZED BY: Rescinds: Revision: 208 – General Workplace Standards – Equal Employment Opportunities (EEO), Discrimination, Harassment, Sexual Harassment, and Retaliation .01 Purpose Austin-Travis County Emergency Medical Services Department (ATCEMS) is committed to provide a work environment that is free of discrimination, harassment, sexual harassment or retaliation. Discrimination, harassment, sexual harassment and retaliation based upon a protected class, in any form, as defined in federal, state or local law, will not be tolerated. Protected classes includes classes as defined by the Civil Rights Act of 1964, Title VII and the City’s Personnel Policies. Every employee is responsible for maintaining a professional environment free of discrimination, harassment, sexual harassment and retaliation, and for bringing to the City’s attention conduct that interferes with providing a work environment free of discrimination, harassment, sexual harassment and retaliation. The purpose of this policy is to provide guidelines and expectations for general workplace standards to further equal employment opportunities and prevent discrimination, harassment, sexual harassment or retaliation. In addition, this policy establishes guidelines in reporting concerns regarding alleged violations of City policy, or local, state or federal law. Sustained allegations/findings of discrimination, harassment, sexual harassment or retaliation against an employee may result in discipline up to and including indefinite suspension (termination of employment) or discharge. .02 .03 Exceptions / Exemptions None Definitions A. Austin-Travis County Emergency Medical Services Department (ATCEMS) Executive Management team – ATCEMS Executive Management team includes the EMS Chief, Assistant Director, Chief of Staff, Assistant Chiefs and Division Chiefs. B. Chain of Command – The order in which authority delegated within ATCEMS. The Chain of Command is as follows: CAAS Standards: 202 - 1 of 6 POLICY TITLE: General Workplace Standards NUMBER: 208 Chain of Command (Sworn) Chief Chief of Staff Assistant Chief Division Chief Commander Captain Chain of Command (Non-Sworn) Chief Assistant Director Manager Supervisor C. Discrimination – The unequal or different treatment of an individual in any employment and/or personnel action on the basis of a protected status. D. Emergency Medical Services Department Human Resources (EMSHR) – EMSHR receives any complaints and investigates complaints again non-sworn personnel. E. Human Resources Director (HR Director) – Director of the City’s corporate Human Resources Department. F. Human Resources Department’s (HRD) …
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200601-002 June 1, 2020 Recommendation that Council Approve ATCEMS Budget Requests Date: Subject: Motioned by: Meghan Hollis Seconded by: William (Bill) Kelly Recommendation: The Public Safety Commission recommends that the ATCEMS budget should include funding for: (1) an analysis of overtime with the corporate budget, (2) Phase II of the Meadows Foundation, (3) Warehouse and Inventory Control to support asset inventory and controlled medication program, (4) billing personnel and software upgrades, (5) an additional finance team support supervisor, (6) twelve additional FTEs so that Demand 1 and Demand 3 can be converted to 24-hour ambulances, and (7) twenty-four additional FTEs and two ambulances to better staff the area around Dove Springs and the Rundberg corridor. Description of Recommendation to Council: The Austin Public Safety Commission is tasked with reviewing public safety agency budgets and providing recommendations to the Austin City Council. The ATCEMS provided backup materials and a briefing in the March 2020 Public Safety Commission on budget requests. The Public Safety Commission found that there are five initiatives that Commissioners feel should be funded. Therefore, The Public Safety Commission recommends that ATCEMS includes the following items in the budget submitted to the Austin City Council: 1. Corporate budget should review and fund overtime based on current pay rates. 2. $642,200 to fund Phase II of the Meadows Foundation study for 6 new sworn FTEs to staff 3. $150,500 for warehouse and inventory control to support asset inventory and controlled Paramedic Consult Line. medication program. 4. $146,000 for billing personnel and software upgrades. 5. $109,500 for a finance team support supervisor. 6. $1,199,832 for 12 new sworn FTEs to staff conversion of two demand trucks to 24-hour. 7. $3,130,976 for 2 ambulances ($982,884) and 24 new FTEs to staff them ($2,148,092) The Public Safety Commission also recommends that the Austin City Council funds these items in the budget. Rationale: The Public Safety Commission has reviewed the requests from ATCEMS for additions to the budget for the seven items outlined above in the March, May, and May Special Called meetings of the Public Safety Commission. ATCEMS has kept this community safe during this COVID-19 crisis. And they have done so while putting their own lives at risk. This pandemic has entirely changed the way ATCEMS operates from adjusting the workflow of each medical call all the way down to requiring each medic to have a second pair …
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200601-005 June 1, 2020 Recommendation that Council Eliminate City of Austin Open Container Policies Date: Subject: Motioned by: Meghan Hollis Seconded by: Bill Kelly Recommendation: The Public Safety Commission recommends that the City Council eliminate Open Container ordinances across the City of Austin. Description of Recommendation to Council: The Austin City Council passed Resolution No. 20191205- 062. This Resolution tasked the Public Safety Commission with reviewing the City of Austin’s Open Container Policies. The Public Safety Commission reviewed these policies at the June 2020 meeting and found that these policies (1) only apply to certain areas of the city, and (2) could contribute to disparate treatment by race, ethnicity, and/or socioeconomic status due to the sociodemographic composition of areas where open container policies apply compared to those where they do not. Therefore, The Public Safety Commission recommends that the Austin City Council eliminates all Open Container prohibitions in the city. Rationale: The Public Safety Commission has reviewed Resolution No. 20191205-062 and all related ordinances. The Public Safety Commission has also reviewed available data on enforcement of Open Container statutes and the socio-demographic properties of the areas of the city subject to open container prohibitions compared to those that are not subject to open container prohibitions. The Public Safety Commission found that there is great potential for open container policies and prohibitions to be applied in a discriminatory manner due to the way those ordinances are written. To promote rule of law and equal protection under the law in the City of Austin, it is essential that laws apply equally across population subcategories – including different racial, ethnic, and socioeconomic status/class groups – in the City. The designations of areas where Open Containers are permitted compared to those where they are prohibited reflect underlying socio-demographic differences. This does not afford citizens equal protection under the law and equal probability of being subject to the law. This could have adverse effects in perceptions of procedural justice based on the research evidence presented before the Commission. Therefore, we recommend that any open container laws must be consistent across all geographic areas in the City. Additionally, the Public Safety Commission found that there are other tools available to handle concerns that arise from the presence of the open container itself. It is not the open container that is the behavioral and societal concern. Concerns emerge when the presence and consumption …
Comments to the Austin Public Safety Commission June 1, 2020 Meeting I was on your Commission when it launched in 2009 appointed by Councilwoman Sheryl Cole. I was elected Chair and served until 2013. I have worked with the City of Austin in many ways and have provided University classes for city and country employees in public safety and leadership over the years. One of the more intensive efforts I was involved in was the Federal Demonstration Grant: Restore Rundberg that used community policing to address high levels of crime and disturbances in the Rundberg area of the City. That was a very successful effort and was seen as that year’s most successful award of the DoJ’s national innovation awards. What The Police Do Police perform three basic social services for a city and the residents. The first is where officers spend their most time and that is direct service. Your car breaks down at night and a patrol officer stops to provide assistance. You fall in the home and need assistance. A child is lost. A call to 911 is usually first responded by a police officer. The police unlike Fire and EMS are on mobile patrols rather than at a station house and can get there first and provide initial assistance. The second basic social service is order maintenance. Heavy rains cause a street to flood. Police place barriers and re-direct traffic. Electricity goes out and so do traffic lights. Police direct traffic. The third basic function is crime control. Police respond to crime calls, seek to take suspects in custody, prepare reports and then respond to grand juries and county and district attorneys in criminal proceedings. The first two basic functions are where officers spend most of their time. Only on the average is crime control ever more than 10 percent. We must select, train and supervise officers in terms of these basic functions. Current thinking and research use the model of “community policing” to best meet these functions. Community policing means the officer builds and maintains partnerships with all people in the community. They are not a paramilitary force. They do not impose order. Getting out of the patrol car and meeting citizens on the street is important. So is contact with schools, churches, businesses, people walking in the parks, clubs, etc. The funding and authority of the police officer comes from the community. Community policing …
Special Meeting of the HIV Planning Council Monday, June 1, 2020 Governance/Membership Meeting to be held 06/01/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP MEETING Monday, June 1, 2020, 1:00 P.M. City Hall/ Remote Meeting Austin, Texas GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Dale Thele, Julio Gómez, Tarik Daniels, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. c. Membership policy around non-voting members that don’t impact quorum 6. MEMBERSHIP AND ATTENDANCE a. Review attendance – tabled due to absences not counted due to COVID-19 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. ANNUAL CALENDAR REVIEW 5. POLICY DEVELOPMENT a. Teleconferencing b. Social Media b. Review of membership activities c. Membership roster and demographics 7. RECRUITMENT/PROMOTION a. Review membership application b. Review Orientation Process 8. DOCUMENT REVIEW a. Promotional materials b. Office of Support Policy and Procedures c. Directives Policy 9. HIV PLANNING COUNCIL STAFF REPORT ADJOURNMENT Indicative of action items The City of …
CITY OF AUSTIN FIREFIGHTERS’, POLICE OFFICERS’ AND EMERGENCY MEDICAL SERVICES PERSONNEL’S CIVIL SERVICE COMMISSION REGULAR MEETING INFORMATION FOR THE PUBLIC Monday, June 1, 2020, 10:00 a.m. DIAL IN NUMBER: 512-974-9300 Participant Code: 849237 Public comment will be allowed via telephone using the number above; no in-person input will be allowed. The presiding officer may require that a speaker remain on the topic of a particular agenda item with the exception of general citizen communication. Following the Call to Order the Commission Chair will call for general citizen communication on items not posted on the agenda. Citizen communication is open-ended in subject matter as long as it does not contain profane, obscene, or threatening speech. Speakers may sign up to speak for ANY agenda item except those listed as “Briefing” for which no action will be taken. If you wish to speak on an agenda item during the meeting, please contact the Commission Coordinator Michael Sullivan at 512-974-3314. Speakers may sign up until the item they are speaking on is taken up by the Commission. After introducing each agenda item the Chair will ask if anyone has signed up to speak on the agenda item, and each person will be provided 3 minutes to speak. Speakers wishing to introduce any supporting materials should email them to the Commission Coordinator michael.sullivan@austintexas.gov as far as possible prior to the agenda item being called for appropriate distribution to the Commission and for record keeping. CITY OF AUSTIN FIREFIGHTERS’, POLICE OFFICERS’ AND EMERGENCY MEDICAL SERVICES PERSONNEL’S CIVIL SERVICE COMMISSION REGULAR MEETING Monday, June 1, 2020, 10:00 a.m. DIAL IN NUMBER: 512-974-9300 Participant Code: 849237 AGENDA EXECUTIVE SESSION (No Public Discussion on These Items) The Commission will announce it will go into closed session to receive advice from Legal Counsel, or to discuss matters of litigation and personnel matters pursuant to Texas Government Code (LGC) Chapter 551, Section 551.071 and Section 551.074. If necessary, the Commission will go into closed session, as permitted by law regarding any item on this agenda. CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES 2. NEW BUSINESS a. Approve the minutes from the Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission Special Called Meeting of April 13, 2020. a. Discussion and possible action regarding the request of an Austin Fire Department candidate to the Commission to appoint three-member boards per …
Regular Meeting of the Art in Public Places Panel June 1, 2020 – 6:00 PM - 7:30 PM Art in Public Places Panel to be held June 1, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance, the day before the scheduled meeting, Sunday, May 31 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the June 1 Art in Public Places Panel Meeting, residents must: • Call or email the panel liaison at 512-974-7860 or alex.irrera@austintexas.gov no later than noon, Sunday, May 31. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the panel liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to alex.irrera@austintexas.gov by Noon the day before (Sunday, May 31) the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. 2. 3. 4. ART IN PUBLIC PLACES PANEL AGENDA Regular Meeting - Monday, June 1, 2020; 6:00 PM VIA VIDEOCONFERENCING CURRENT PANEL MEMBERS: Vacant – Chair, Tammie Rubin –Vice Chair, Brett Barnes – Arts Commission Liaison, Sarah Carr, Stephanie Lemmo, Joel Nolan, Jacob Villanueva CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items posted on the agenda. 1. APPROVAL OF MINUTES a. Approve minutes from Regular Meeting on Monday, May 4, 2020. CHAIR’S REPORT a. Election of Officers to AIPP Panel ARTS COMMISSION LIAISON REPORT a. Schedule an AIPP Panel and Arts Commission discussion NEW BUSINESS a. Discussion and Action Items i. ii. Presentation on the Parks and Recreation Department Pharr Tennis Center Renovations 2018 Bond Project -Audra Biediger, Project Manager, Public Works Presentation by Pease Park …
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, June 1st, 2020 via WebEx. Panel Vice Chair Tammie Rubin called the Meeting to order at 6:02 PM. Panel Members in Attendance: Vice Chair Tammie Rubin, Arts Commission Liaison Brett Barnes, Panel Members Stephanie Lemmo, Joel Nolan, and Jacob Villanueva. Staff in Attendance: Sue Lambe, Laura Odegaard, Marjorie Flanagan, Curt Gettman, Frank Wick, Alex Irerra, Maria Teresa Bonet, Art in Public Places. Audra Biediger, Alison Von Stein, Public Works. Anthony Collier, Austin Convention Center. Susan Daniels, Austin Transportation. Guests in Attendance: Chuck Smith, Pease Parks Conservancy. CITIZEN COMMUNICATION: GENERAL None. 1. APPROVAL OF MINUTES a. The minutes from the meeting on Monday, May 4th, 2020 were approved on the motion of Panel Member Lemmo, Panel Member Villanueva seconded. Passed 5-0-0. 2. CHAIR’S REPORT a. Election of Officers to AIPP Panel Panel Member Barnes nominated Panel Member Tammie Rubin to serve as the Chair of the AIPP Panel and Panel Member Jacob Villanueva to serve as the Vice Chair of the AIPP Panel for the next cycle. Panel members Rubin and Villanueva accepted the nominations. Panel Member Tammie Rubin was approved as Chair and Panel Member Jacob Villanueva was approved as Vice Chair of the AIPP Panel with a motion by Panel Member Barnes, seconded by Panel Member Lemmo. 5-0-0. 3. ARTS COMMISSION LIAISON REPORT Arts Commission Liaison Brett Barnes noted that all of the AIPP items were approved on consent at the May Arts Commission meeting and that the process of approval went smoothly. Barnes notes that there is a lot of discussion regarding how the arts are going to be affected by the reduction in Hotel Occupancy Tax. AIPP Panel Member Tammie Robin is now serving on the Arts Commission’s Funding Matrix Working Group. It is important to have someone at the table at the working group because of AIPP’s TEMPO program. 4. NEW BUSINESS Discussion and Action Items a. Presentation on the Parks and Recreation Department Pharr Tennis Center Renovations 2018 Bond Project ---Audra Biediger, Project Manager, Public Works Public Works Project Manager Audra Biediger introduced the Pharr Tennis Center Renovation Capital Improvement Project. An AIPP project will be executed for this site. No action was taken. b. Presentation by Pease Park Conservancy regarding the Artwork Loan of Blue Trees at Pease Park --Chuck Smith, Pease Park Conservancy …
Special Meeting of the Mayor’s Committee for People with Disabilities (MCPD) May 29, 2020 MCPD to be held Friday May 29, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday May 28, 2020 by 12:00pm noon. All public comment will occur at the beginning of the meeting. To speak remotely at the May 29, 2020 Meeting, residents must: •Call or email the board liaison at (512)-974-3256 or david.ondich@austintexas.gov no later than noon, Thursday May 28, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to david.ondich@austintexas.gov by Noon on Thursday May 28, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES May 29, 2020 1:00p.m.-2:30p.m. VIA VIDEOCONFERENING CURRENT BOARD MEMBERS: Robin Orlowski Danny Saenz Emily Shryock Deborah Trejo AGENDA Jonathan Franks, Chair Jose Levy, Vice-chair Gene Brooks Taurean Burt Joey Gidseg Diane Kearns-Osterweil CALL TO ORDER 2. NEW BUSINESS: 1. APPROVAL OF MINUTES Consider approval of the minutes from the Mayor’s Committee for People with Disabilities May 06, 2020 meeting. 2A. Discussion and possible action vote to approve MCPD 20-21 Budget recommendations submitted by Commissioners – Chair Jonathan Franks and Vice Chair Jose Levy, full committee 2B. Discussion COVID-19 Impact on Health, Housing and Employment of People with Disabilities – Chair Jonathan Franks and Commissioner Robin Orlowski, full committee 3. FUTURE AGENDA ITEMS: 4. ADJOURNMENT: For accessibility, we appreciate your cooperation in keeping our meetings fragrance free. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations …
Mayor’s Committee for People with Disabilities (MCPD) Special Called Meeting Minutes May 29, 2020 Mayor’s Committee for People with Disabilities REGULAR MEETING MINUTES (29 May 2020) The City of Austin, Mayor’s Committee for People with Disabilities convened in a special called meeting via video conference on May 29, 2020 with a live broadcast on ATXN. CALL TO ORDER: With quorum present Chair Jonathan Franks called the May 29, 2020 meeting of the Mayor’s Committee for People with Disabilities to order at 1:04pm Committee Members in Attendance:, Chair Jonathan Franks, Vice Chair Jose Levy Commissioners: Taurean Burt Gene Brooks, Robin Orlowski, Danny Saenz, Emily Shryock, Deborah Trejo. Committee Members Absent: Commissioners: Joey Gidseg and, Diane Kearns- Osterweil Staff in Attendance: Lee Nguyen, ADA Program Human Resources (HR) Specialist 1. APPROVAL OF MINUTES Commissioner Gene Brooks made a motion to approve the minutes from the Mayor’s Committee for People with Disabilities from March 13, 2020. The motion was seconded by Commissioner Robin Orlowski. The motion passed with Commissioner Gene Brooks abstaining. CITIZEN COMMUNICATION: There was no citizen communication that took place during the May 29, 2020 MCPD Special Called Meeting. 2. NEW BUSINESS: 2A. Discussion and possible action on Discussion and possible action vote to approve MCPD 20-21 Budget recommendations submitted by Commissioners – Chair Jonathan Franks and Vice Chair Jose Levy, full committee. Chair Jonathan Franks and working group members. Chair Franks led a discussion with the Committee on the recommendations. Motion: Commissioner Robin Orlowski made a motion to approve the MCPD Budget 20- 21 recommendation with the amendments discussed. The motion was seconded by Commissioner Emily Shryock. The motion passed unanimously. To view the discussion and commissioners’ comments in their entirety please visit: https://austintx.new.swagit.com/videos/62834 and view item 2A. 2B. Discussion and possible action Discussion COVID-19 Impact on Health, Housing and Employment of People with Disabilities – Chair Jonathan Franks and Commissioner Robin Orlowski, full committee. To view the discussion and commissioners’ comments in their entirety visit https://austintx.new.swagit.com/videos/62834 and view item 2B 3. Future Agenda Items: 3A. Letter to HEB addressing Disability Shopping Experiences during COVID-19 Chair Franks and Commissioner Deborah Trejo 3D. Letter to Local Media addressing camera angles to include Sign Language Interpreting during live broadcasts where they are present. Commissioner Deborah Trejo and Taurean Burt. 3E. Police and Safe Place Staff Presentation 3F. Draft Resolution on Opposing Violence against People with Disabilities. Commissioners Trejo and Orlowski 3G. Presentation …
Special Called Meeting of the “Electrical Board” May 29, 2020 at 10:00 AM Electrical Board to be held May 29 at 10:00 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance May 28 by NOON. All public comment will occur at the beginning of the meeting. To speak remotely at the May 29 Electrical Board Meeting, residents must: •Call or email the board liaison at 512-974-2417 or rick.arzola@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to rick.arzola@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. ELECTRIC BOARD SPECIAL CALLED MEETING Friday May29, 2020 at 10:00 AM VIA VIDEOCONFERENCE CURRENT BOARD MEMBERS: Gabriel Flores-Chair (Garza); Delwin Goss-V.Chair (Renteria); Randy Pomikahl (Tovo), David Johnson (Madison) Michael King (Paige), Rogelio Wallace (Adler), Miguel Suazo (Madison); Derrek Larue (Casar), Nicole Stasek (Kitchen), Mark Weaver (Flannigan), Ben Brenneman (Alter), Adamson, David (Pool) AGENDA CALL TO ORDER Speakers will each be allowed a three-minute allotment to address their concerns. 1. APPROVAL OF MINUTES- Minutes from Regular Meeting April 15, 2020 2. PUBLIC HEARING AND ACTION– 2021 International Swimming Pool and Spa Code. 3. DISCUSSTION- a. Update on Austin Criteria Manual b. DSD Permit Program. 4. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Rick Arzola at Development Services Department, Building Inspections, at (512) …
101.1 103.3 105.5.4 107.5 § 25-12- XXXXX – 2018 International Swimming Pool and Spa Cod (A) The 2018 International Swimming Pool and Spa Code published by the International Code Council is adopted and incorporated by reference into this section along with Appendixes with deletions in Subsection (B), (C) and amendments in Section 25-12-XXX (Local Amendments to the International Swimming Pool and Spa Code). (B) All references to the International Plumbing Code to mean the currently adopted Uniform Plumbing Code and amendments unless not covered in the Uniform Plumbing Code. (C) All references to the International Mechanical Code to mean the currently adopted Uniform Mechanical Code and amendments unless not covered in the Uniform Mechanical Code (D) Delete barrier requirements from City Code 25-12-242, R326 (E) City Code 25-12-1 Building Code Division: 3109.3 Public swimming pools. Public swimming pools shall be enclosed as per the Texas Department of Health Standards for Swimming Pools and Spas Swimming Pool and Spa Code. (F) The following specific sections of the 2018 Swimming pool code and spa code are deleted and or amended: 101.2.1 104.2.1 105.6.2 202.1 101.2.2 105.4 105.6.3 305.2.7 103.1 105.5.3 107.4 [A] 101.1 Title. These regulations shall be known as the Swimming Pool and Spa Code of the City of Austin, hereinafter referred to as “this code.” 101.2.1 Public Facility Compliance with State Pool and Spa Regulations. A public pool must be constructed, maintained, and operated in accordance with the state pool and spa regulations and the International Swimming Pool and Spa Code. 101.2.1 101.2.2 Flotation Tanks. Flotation tank systems intended for sensory deprivation therapy shall not be considered to be included in the scope of this code. SECTION 103 DEPARTMENT OF BUILDING SAFETY CODE OFFICIAL [A] 103.1 Creation of enforcement agency. The department of building safety is hereby created and the official in charge thereof shall be known as the code official. [A] 103.1 Authority. The health authority is the City official responsible for administering, implementing, and enforcing the public swimming pool requirements of this code. The building official is the City official responsible for administering, implementing, and enforcing residential swimming pool requirements of this code. The health authority and the building official shall be known as the code official. [A] 103.3 Deputies. In accordance with the prescribed procedures of the jurisdiction and with the concurrence of the appointing authority, the code official shall have the authority to appoint a deputy …
International Swimming Pool and Spa Code 1 Proposed Adoption • In accordance with State Law, the City of Austin is adopting the 2018 International Swimming Pool and Spa Code (ISPSC) on September 1, 2020 • Minor local amendments are proposed related to chain link fencing, regulatory authority, and administrative procedure 2 Chapter 25-12: Local Amendments to International Pool & Spa Code Proposed amendments to introductory section Additions • The 2018 International Swimming Pool and Spa Code published by the International Code Council is adopted and incorporated by reference into this section along with Appendixes with deletions in Subsection (B), (C) and amendments in Section 25-12-X (Local Amendments to the International Swimming Pool and Spa Code). • All references to the International Mechanical Code to mean the currently adopted Uniform Mechanical Code and amendments unless not covered in the Uniform Mechanical Code. • All references to the International Plumbing Code to mean the currently adopted Uniform Plumbing Code and amendments unless not covered in the Uniform Plumbing Code. 3 Chapter 25-12: Local Amendments to International Pool & Spa Code Proposed amendments to existing provisions of City Code Section 25-12 Section 25-12, Article 1 (Building Code): 3109.3 Public swimming pools . Public swimming pools shall be enclosed as per the Texas Department of Health Standards for Swimming Pools and Spas International Swimming Pool and Spa Code. Section 25-12-242, Provision R326: Delete Barrier Requirements LEGEND: Strikethrough: deletion Red font: new insertion 4 Chapter 25-12: Local Amendments to International Pool & Spa Code Proposed amendments to Section 101: General [A] 101.1 Title. These regulations shall be known as the Swimming Pool and Spa Code of the City of Austin, hereinafter referred to as “this code.” [A] 101.2.1 Public Facilities- Compliance with State Pool and Spa Regulations. [relocated from City Code Chapter 10-7-2] A public pool facility must be constructed, maintained, and operated in accordance with the state pool and spa regulations and the International Swimming Pool and Spa Code. LEGEND: Strikethrough: deletion Red font: new insertion 5 Chapter 25-12: Local Amendments to International Pool & Spa Code Proposed amendments to Section 103: Code Official [A] 103.1 Creation of enforcement agency. The department of building safety is hereby created and the official in charge thereof shall be known as the code official. Authority. The health authority is the City official responsible for administering, implementing, and enforcing the public swimming pool requirements of this code. The …
2018 International Swimming Pool and Spa Code (ISPSC) Summary of Proposed Local Amendments CODE SECTION INTRODUCTION Addition: New Code Section 25-12-X International Swimming Pool and Spa Code. Addition: The 2018 International Swimming Pool and Spa Code published by the International Code Council is adopted and incorporated by reference into this section along with Appendixes with deletions in Subsection (B), (C) and amendments in Section 25-12-X (Local Amendments to the International Swimming Pool and Spa Code). Addition: All references to the International Mechanical Code to mean the currently adopted Uniform Mechanical Code and amendments unless not covered in the Uniform Mechanical Code. Addition: All references to the International Plumbing Code to mean the currently adopted Uniform Plumbing Code and amendments unless not covered in the Uniform Plumbing Code. Deletion: Barrier requirements from City Code Section 25-12-242, R326 Modification: City Code Section 25-12, Article 1 (Building Code): 3109.3 Public swimming pools. Public swimming pools shall be enclosed as per the Texas Department of Health Standards for Swimming Pools and Spas International Swimming Pool and Spa Code. SECTION 101: GENERAL Modification: [A] 101.1 Title. These regulations shall be known as the Swimming Pool and Spa Code of the City of Austin, hereinafter referred to as “this code.” Addition: [A] 101.2.1 Public Facilities- Compliance with State Pool and Spa Regulations. [relocated from City Code Chapter 10-7-2] A public pool facility must be constructed, maintained, and operated in accordance with the state pool and spa regulations and the International Swimming Pool and Spa Code. Modification: 101.2.1 101.2.2 Flotation Tanks. Flotation tank systems intended for sensory deprivation therapy shall not be considered to be included in the scope of this code. SECTION 103: DEPARTMENT OF BUILDING SAFETY CODE OFFICIAL Modification: [A] 103.1 Creation of enforcement agency. The department of building safety is hereby created and the official in charge thereof shall be known as the code official. [A] 103.1 Authority. The health authority is the City official responsible for administering, implementing, and enforcing the public swimming pool requirements of this code. The building official is the City official responsible for administering, implementing, and enforcing residential swimming pool requirements of this code. The health authority and the building official shall be known as the code official. Modification: [A] 103.3 Deputies. In accordance with the prescribed procedures of the jurisdiction and with the concurrence of the appointing …
B&C MEETING INSTRUCTIONS As we temporarily transition to remote meetings, the following is how we propose meetings be conducted until further notice: MEETING • There will be no General Citizen Communication. • Date and start time of meetings will vary, they will not follow the approved time/date approved • Time for each meeting will be limited to an hour and a half, unless arrangements have been for the year. made in advance. • All Members will attend remotely. o A quorum of members, at least, must attend remotely to convene and conduct business. • The Board or Commission can handle all items, even if they are discussion items. • Chair will do Roll Call; attendance and votes should be taken verbally. SPEAKERS person. BOARD LIAISON • Speakers will be able to sign up in advance and speak via phone; no speakers will be heard in • Each speaker will get three minutes to discuss all items they register to speak on, with no donation of time due to technical challenges. Instructions on how to register to speak will be listed on the agenda. • All registered speakers on items will speak at the beginning of the meeting. • After a registered speaker dials into the conference line provided to them by the board liaison, they must mute their telephone line until the chair calls their name. Any speaker who speaks out of turn will be disconnected. • Please let the registered speaker know that similar to a regular meeting, depending on the number of speakers, and length of discussion, they may need to remain on the line for a period of time. • The staff liaison will be available via phone to answer questions and take meeting minutes as they do at regular meetings. Thank you for your continued service to the community and understanding the challenges faced making sure the services you provide are supported through the limited resources available to us. We appreciate you understanding and following the meeting schedule assignments.
Hello Everyone For all B & C meetings, we have decided to use Webex. Below, you will find a link to a great introductory video that will tell you just about everything you need to know on how to join a WebEx meeting, how to test your hardware setup before joining a meeting, and how to turn on and off your microphone and your webcam. In addition to the training video, we have included some must have information about how to change your meeting view to a grid view, so that you can see everyone on one screen. The grid view is happily called “The Brady Bunch” view. We will be sending out a meeting invitation that’s specific for your meeting, which will include a WebEx meeting link. Introductory WebEx Training Video (only 2 min & 34 seconds) or try: https://youtu.be/ru85544RveA Below are a few tips in order to make your meeting successful • For this meeting, please use a computer to connect, or dial in using your phone • Do not use the VPN for participating in this meeting, the VPN will cause a slowdown in your internet traffic, which will cause issues during the video conference • Please use the computer headset if you have one available • Please keep your microphone muted, unless you are recognized to speak • In order for other to see you clearly, please participate in the meeting from a location that provides ample lighting, and do not pick a spot where there is a window behind you • Use the “grid view” in order to see all meeting participants How to turn on “grid view” 1. Hover over the view icon in the top right corner of the screen 2. Select the “grid view” icon If anyone has any questions at all about the technology behind the B & C meetings, please let me know. Stay healthy, and we’ll see you all soon. Thank you, Kory Ellis IT Manager - City Hall
