REGULAR MEETING OF THE ANIMAL ADVISORY COMMISSION March 10, 2025, 6:00 p.m. Austin City Hall, Room 1101 301 West 2nd St Austin, Texas 78701 Some members of the Animal Advisory Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Christi Vitela at christi.vitela@austintexas.gov or (512) 974-2792. CURRENT COMMISSIONERS: Ryan Clinton, Chair, Travis County Nancy Nemer, Travis County Lotta Smagula, D1 Beatriz Dulzaides, D2 Ann Linder, Vice Chair, D3 Dr. Paige Nilson, D4 Whitney Holt, D5 Luis Herrera, D6 Larry Tucker, D7 Sarah Huddleston, D9 Laura Hoke, Mayor CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Animal Advisory Commission Regular Meeting on February 10, 2025. STAFF BRIEFING 2. Staff briefing regarding monthly reports provided by the Animal Service Center. DISCUSSION ITEMS 3. Presentation and discussion regarding the development of bond technical criteria and the recent work of the Bond Election Advisory Task Force. Presentation by Jason Garza, Deputy Officer, Animal Services Office. 4. Overview of budget requests made by Animal Services Office and the process for Fiscal Year 2026 budget development. 5. Discussion of targets for the Animal Services Strategic Plan. DISCUSSION AND ACTION ITEMS 6. Discussion of long distance adoption support at Austin Animal Center and formation of a working group to research, support and encourage the shelter in increasing adoptions by utilizing long distance adoption models. 7. Discussion of Greater Good Charities, Good Fix support and formation of a working group to find ways to improve outcomes. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. …
ANIMAL ADVISORY COMMISSION REGULAR MEETING MINUTES FEBRUARY 10, 2025 The Animal Advisory Commission convened in a regular meeting on February 10, 2025, at 301 W. 2nd St in Austin, Texas. Chair Clinton called the Animal Advisory Commission Meeting to order at 6:00 p.m. Commissioners in Attendance: Ryan Clinton, Chair, Travis County Sarah Huddleston, D9 Dr. Paige Nilson, D4 Larry Tucker, D7 Commissioners in Attendance Remotely: Ann Linder, Vice Chair, D3 Beatriz Dulzaides, D2 Nancy Nemer, Travis County Luis Herrera, D6 Whitney Holt, D5 Commissioners Absent: Laura Hoke, Mayor’s Appointee PUBLIC COMMUNICATION: GENERAL Rochelle Vickery – Dogs Pat Valls-Trelles – Performance Measures APPROVAL OF MINUTES 2025. 1 1. Approve the minutes of the Animal Advisory Commission Regular Meeting on January 13, The motion to approve the minutes from the meeting on January 13, 2025, was approved on Commissioner Nilson’s motion, Commissioner Huddleston’s second, on a 10-0 vote. Commissioner Hoke was absent. STAFF BRIEFING DISCUSSION ITEMS 2. Staff briefing regarding monthly reports provided by the Animal Service Center. The presentation was made by Don Bland, Chief Animal Services Officer, Austin Animal Services. 3. Presentation by Austin Pets Alive! regarding license agreements reports. The presentation was made by Stephanie Bilbro, Austin Pets Alive! Director of Operations. 4. Discussion of the draft Animal Services Strategic Plan. The presentation was made by Susana Carbajal, Assistant City Manager, Audrey Muntz, Budget and Performance Manager, Financial Services Department, Don Bland, Chief Animal Services Officer, Austin Animal Services. DISCUSSION AND ACTION ITEMS 5. Approve a Recommendation to Council regarding the draft Animal Services Strategic Plan. The motion to amend the Animal Services Office Strategic Plan 2025-2030 with the titled “Proposed Additions to ASO Strategic Plan” was made by Vice Chair Linder, seconded by Commissioner Huddleston. The amendments were as follows: “Spay Neuter (Page 13) • Goal 2: Add language to Strategy A as noted in underlined terms so that sentence is: “Partner with volunteers and organizations that support community cats to identify opportunities to enhance, reduce barriers to, and maximize the impact of trap-neuter-return programs. Goal 1: Add Strategy C as follows: “C. Develop methods to identify and Open Intake (Page 14) • implement policies to prioritize emergency cases and most at-risk animals for immediate intake.” Open Intake (Page 15): • Goal 3: Remove “Get” in title. 2 • Add language to Strategy A as noted in underlined terms so that sentence is: “Review, research, and provide recommendations …
Information is from October 1, 2024– February 28, 2025 Information compiled via ASO Power BI dashboards. Difference of outcomes - intakes Intake Year (fiscal) Outcome Year (fiscal) Dog totals Cat totals Totals Dog totals Cat totals Totals Dog totals Cat totals Totals Cats Adoption Transfer Euthanasia Died Missing Total Dog Adoption Transfer Euthanasia Died Missing Total RTO/RTO Adopt SNR (former SCRP) RTO/RTO Adopt 2025 2129 2024 4153 2025 2059 2206 4265 2025 -70 182 112 2025 1595 78 274 67 32 2 158 2206 2025 1328 290 369 63 9 0 2059
February 2025 AUSTIN ANIMAL SERVICES REPORT 1 Austin Animal Center clinic, and 1 at TLAC). clinic, and 4 at TLAC). Animal Protection Rescue. positive bat. Wildlife • The live outcome rate for February was 95.81%. • A total of 846 animals were brought to the shelter which included 476 dogs, 331 cats, 20 wild animals, 10 rabbits, 4 betta fish, one guinea pig, and one rat. • A total of 526 animals were adopted (140 adult dogs, 154 puppies, 112 kittens, and 120 adult cats). • A total of 75 dogs and cats were returned to their owners (RTOs and RTO-Adopt). • On February 1, there were 745 dogs and cats within the ASO inventory (460 onsite, 280 in foster, 2 at a vet • On March 1, there were 770 dogs and cats within the ASO inventory (479 onsite, 285 in foster, 2 at a vet • Animal Protection Officers (APOs) made contact with the public 2,234 times in the month of February. • Animal Protection Officers (APOs) returned 29 animals to their owners in the field. • Officers handed out 19 fencing assistance applications and implanted 4 microchip(s). • Officers impounded 89 injured animals and delivered approximately 62 wildlife animals to Austin Wildlife • Officers entered 197 rabies exposure reports and submitted 20 specimens for rabies testing. We had 1 • There were 38 total coyote related activities (Behavior types include Sighting, Encounter, Incident, and Observation. “Observation” is defined as hearing coyotes howling and finding scat or footprints.) o 22 sightings, 7 wild sick, 2 incidents, 3 observations, 1 encounters, 1 wild injured, and 2 wild speak • Out of 38 coyote related activities, 28 (74%) reports fell within the reported behavior types (sighting, encounter, incident, and observation) o Encounters: Pets were a factor in 1/1 (100%) of encounters reported. 1/1 encounters (100%) involved a coyote chasing an owned outside cat in a fenced o Incidents: Pets were a factor in 2/2 (100%) of incidents reported. 1/2 incidents (50%) involved a coyote possibly injuring a pet. Unable to contact the 1/2 incidents (50%) involved a coyote injuring a person’s dog and caller backyard. caller for more information witnessed incident. • Out of 38 coyote related reports, 12 (32%) reports were updated to the correct behavior types. o 2 sightings updated to wild sick (due to mange) o Residents are mistaking coyotes with mange for dogs …
Animal Services Budget Animal Services Office Budget Asks and Appropriations March 10th, 2025 Presented by: Don Bland 1 Operating Budget Operating Budget Expenditure by Program Animal Services Support Services Transfers, Debt Service, and other Requirements 2022-23 Actual 2023-24 Estimate 2023-24 Amended 2024-25 Approved 13,176,253 15,056,502 15,149,003 16,010,710 1,492,425 3,431,484 1,544,174 4,161,880 1,751,149 4,161,880 2,036,181 5,419,387 Total by Program Revenue from General Fund 15,957,928 18,684,168 19,064,818 21,225,540 21,062,032 20,762,556 18,100,163 23,466,278 Revenue from Fees/ILA 2,142,235 2,078,388 1,997,204 2,240,738 Total Revenue Civilian FTEs 18,100,163 20,762,556 21,062,032 23,466,278 121.00 126.00 126.00 128.50 2 Animal Services Operating Budget Expense Categories Provides an array of animal protection, animal sheltering, rabies prevention, and pet owner services. Expense Category 2022-23 Actual 2023-24 Estimate 2023-24 Amended 2024-25 Approved Animal Services Personnel Contractuals Commodities Expense Refunds Non-CIP Capital Total Program Revenue Civilian FTEs 9,516,023 2,708,860 1,259,272 (307,902) 0 9,798,286 10,269,387 10,740,720 3,506,162 1,913,827 (161,773) 0 3,687,002 1,352,387 (161,773) 2,000 3,669,603 1,652,387 (54,000) 2,000 13,176,253 15,056,502 15,149,003 16,010,710 112 116 116 118.50 3 Support Services Operating Budget Expense Categories Provides administrative and managerial support to the Department. Expense Category 2022-23 Actual 2023-24 Estimate 2023-24 Amended 2024-25 Approved Support Services Personnel Contractuals Commodities Expense Refunds Non-CIP Capital Total Program Personnel Civilian FTEs 1,011,592 1,025,083 1,272,932 1,435,573 357,032 90,404 (189) 33,587 465,819 53,522 (250) 0 406,125 72,342 (250) 0 530,608 70,250 (250) 0 1,492,425 1,544,174 1,751,149 2,036,181 9.00 10.00 10.00 10.00 4 Transfers, Debt Service, and Other Requirements Operating Budget Expense Categories comprises Primarily other departmental requirements at the fund or agency level. transfers and Expense Category 2022-23 Actual 2023-24 Estimate 2023-24 Amended 2024-25 Approved T.DS.OR Services Personnel Contractuals Transfers Total Program 31,445 662,447 662,447 905,737 3,398,842 3,499,433 3,499,433 4,513,650 1,197 0 0 0 3,431,484 4,161,880 4,161,880 5,419,387 5 5 2 0 2 - 4 2 0 2 s e g n a h C t n a c i f i n g i S 6 Requested for Animal Services Expense Category $2,932,551.00 To t a l E st i m a t ed Co s t o f U n me t N e e d s $2,932,551.00 $2,119,898.00 (Recurring FTE costs) $812,653.00 (One-time costs) Job Title Vehicles Laptops Animal Protection Officer 11 Vehicles ($65,423/each) 31 units ($3,000/each) Total(s) $812,653 Department/Position # of positions Grand Total Animal Protection 11.5 $951,899 Vet Services Coordinator, Rescue/Foster Animal Care Total(s) 10 2.5 6 30 $766,263 $207,704 $430,547 $2,356,413 Approved for Animal Services Expense …
REGULAR MEETING OF THE ELECTRIC UTILITY COMMISSION March 10, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Members: Dave Tuttle, Chair Kaiba White, Vice Chair Ayo Akande Raul Alvarez Lauren Bellomy Cesar Benavides Jonathon Blackburn Al Braden Chris Kirksey Cyrus Reed Joshua Rhodes CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Meeting on February 10, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing negotiation and execution of a contract for an electric utility depreciation rate study for Austin Energy with NewGen Strategies and Solutions, LLC, in an amount not to exceed $175,000. Funding: $175,000 is available in Austin Energy’s Operating Budget. 3. Recommend approval authorizing an amendment to a contract for continued Veritas-Netbackup products and services for Austin Energy with TEQSYS, Inc., to increase the amount by $1,500,000 for a revised total contract amount not to exceed $8,800,000. Funding: $1,500,000 is available in Austin Energy’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for comprehensive management of Austin Energy’s IBM software portfolio for Austin Energy with CDW, LLC d/b/a Sirius Computer Solutions, LLC, CDW Government, for an initial term of three years with up to two one-year extension options, in an amount not to exceed $27,065,000. Funding: $2,656,500 is available in Austin Energy’s Operating Budget. 5. Recommend approval authorizing a contract for service updates and repairs at District Cooling Plant #2 for Austin Energy with Texas Airsystems, LLC d/b/a Texas Airsystems, in an amount not to exceed $3,209,924. Funding: $3,209,924 is available in Austin Energy’s Operating Budget. 6. Recommend approval authorizing amendments to two contracts for continued overhead distribution …
Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interests needed for the Cap Ex South, CKT987 & 1031 Structure Relocation 2021 Project for the public use of relocating various structures along the existing circuits 926, 927, 987, and 988 requiring relocation to accommodate the Texas Department of Transportation expansion of Interstate Highway 35 (I- 35) as part of its I-35 Capital Express program, requiring the acquisition of a Permanent Electric Transmission and Distribution Easement, consisting of approximately 0.584 acres (25,438 square feet, including part 1 of 2,562 square feet and part 2 of 22,876 square feet), an Access Easement, consisting of approximately 0.1272 acres (5,540 square feet), and a Temporary Construction Easement, consisting of approximately 0.1591 acres (6,928 square feet, including part 1 of 329 square feet, part 2 of 3,874 square feet, and part 3 of 2,725 square feet) of land out of the Santiago Del Valle survey, Abstract No. 24, Travis County, Texas, being a portion of the remainder of Lot 4A, Block “A”, resubdivision of Lot 4, Block “A” South Bend Subdivision, a subdivision of recorded September 2, 2003 in Document No. 200300231, Official Public Records, Travis County, Texas , currently appraised at $1,462,131 subject to an increase in value based on updated appraisals or a Special Commissioner’s award. The owner of the needed property is Home Depot, U.S.A., Inc. The property is located at 124 E. Slaughter Lane, Austin, TX 78744. The general route of the project is along Interstate 35 from State Highway 71 south to State Highway 45. Funding: $1,462,131 is available in the Capital Budget of Austin Energy. ..Body Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. For More Information: Michael Gates, Financial Services Department, 512-974-5639; Brandon Williamson, Financial Services Department, 512-974-5666; Amy Everhart, Austin Energy, Director, Local Government Issues (512) 322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, (512) 322-6821; Tina Little, Austin Energy, Director, Electric Systems and Shared Services, (512) 322-6396. Council Committee, Boards and Commission Action: March 10, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: Various structures along the existing circuits 926/927, 987, and 988 require relocation to accommodate the Texas Department of Transportation (TxDOT) expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. …
Posting Language ..Title Authorize an increase in authority to the previously approved interlocal agreement for construction projects involving jointly owned transmission infrastructure project between Austin Energy and the Lower Colorado River Authority and the Lower Colorado River Authority Transmission Services Corporation from an amount not to exceed $24,000,000 to an amount not to exceed $52,000,000. Funding: $52,000,000 is available in the Capital Budget of Austin Energy. ..De Lead Department Austin Energy Fiscal Note Funding is available in the Capital Budget of Austin Energy. Prior Council Action: July 20, 2023- Council authorized negotiation and execution of an interlocal agreement with the Lower Colorado River Authority and the Lower Colorado River Authority Transmission Services Corporation for construction projects involving jointly owned transmission infrastructure projects. For More Information: Amy Everhart, Director, Local Government Relations (512) 322-6087; David Tomczyszyn, Vice President, Electric System Engineering and Technical Services (512) 322-6821. Council Committee, Boards and Commission Action: March 10, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: The initial cost estimate underestimated the construction costs primarily as a result of continued rise in inflation that drives up the costs of materials and labor and the exclusion in the initial estimate of key environmental protection matting that will protect the vegetation and decrease the chances of adverse environmental impacts. These project costs are a reimbursable expense for the Public Utility Commission of Texas (PUCT) 25.192 Transmission Cost of Service (TCOS). This interlocal agreement will authorize Austin Energy (AE), the Lower Colorado River Authority, and the Lower Colorado River Authority Transmission Services Corporation (the latter two jointly referred to as LCRA) to provide and obtain labor, parts, and materials, in support of construction improvement projects that involve existing jointly owned transmission facilities. This agreement defines the projects’ scope, projected costs, performing parties, reimbursing parties, facility ownership of the modified and/or added assets, and other identified responsibilities between AE and LCRA. The construction improvement projects include: 1. Fayette Power Plant (FPP) Yard 2 to Lytton Springs Transmission Line Storm Hardening: LCRA will upgrade existing jointly owned transmission structures to improve system reliability, resiliency, and safety. This project involves LCRA’s transmission circuit T255 and AE’s transmission circuits 3121, 3122, and 3136. 2. Howard Lane - McNeil Transmission Line Storm Hardening: LCRA will upgrade existing jointly owned transmission structures to improve system reliability, resiliency, and safety. This project involves LCRA’s transmission circuit T163 and AE’s transmission circuit …
Posting Language ..Title Authorize a contract for tire repair, maintenance and replacement services for Austin Energy with T & W Tire, LLC d/b/a T & W Tire, for an initial term of one year with up to two one-year extension options in an amount not to exceed $350,000. Funding: $80,000 is available in Austin Energy’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $80,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 1100 DPL1005REBID for these goods and services. The solicitation was issued on August 26, 2024, and closed on September 12, 2024. Of the four offers received, the recommended contractor submitted the most responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141590 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide tire repair, maintenance, and replacement on leased Austin Energy vehicles, including aerial bucket trucks, fleet vehicles, cranes and digger-derrick trucks. These services will reduce downtime and avoid disruption in providing services such as outage response, maintenance, and ongoing scheduled jobs for Austin Energy customers. Without this contract, Austin Energy will not be able to respond to customers’ needs in a timely manner. Item 12
Posting Language ..Title Authorize negotiation and execution of a contract for an electric utility depreciation rate study for Austin Energy with NewGen Strategies and Solutions, LLC, in an amount not to exceed $175,000. Funding: $175,000 is available in Austin Energy’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note $175,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 WDD3032REBID for these services. The solicitation was issued on October 21, 2024, and closed on November 14, 2024. Of the two offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/finance/. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: March 10, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Austin Energy (AE) with a utility depreciation rate study. The study will determine how the value of AE's assets (e.g. buildings and equipment) decreases over time and aims to suggest depreciation rates that ensure accuracy of financial reporting as well as ensure compliance with requirements for AE’s upcoming comprehensive transmission cost of service rate filing. AE maintains accounting records for capital assets and associated depreciation based on the estimated useful life of its assets. This information is utilized for financial reporting requirements and rate-setting related to AE’s role as a transmission service provider. AE recovers costs through rates paid by load-serving entities and approved by the Public Utilities Commission of Texas (PUCT). This study will help AE ensure accuracy of financial reporting as well as ensure compliance with the PUCT requirements for AE’s upcoming comprehensive transmission cost of service rate filing. Item 2
Posting Language ..Title Authorize an amendment to a contract for continued Veritas-Netbackup products and services for Austin Energy with TEQSYS, Inc., to increase the amount by $1,500,000 for a revised total contract amount not to exceed $8,800,000. Funding: $1,500,000 is available in Austin Energy’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $1,500,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: April 7, 2022 – Council approved a contract for Veritas-Netbackup products and services with TEQSYS, Inc. May 30, 2024 – Council approved an amendment for continued Veritas-Netbackup products and services with TEQSYS, Inc. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The original contract was for Veritas-NetBackup products and services, including maintenance, support, software, and training. Austin Energy utilizes Veritas-Netbackup products and services to support the recoverability and integrity of corporate data stored on the network and North American Electric Reliability Corporation Cyber Infrastructure Protection (NERC/CIP) logs. Due to a delay in initiating the request for a replacement contract, Austin Energy is in need of additional funding authority to continue services until a new contract can be established. The requested amount is based on anticipated support and maintenance needs until a new contract can be established. Item 3 Without this amendment, Austin Energy will not have sufficient funds to support its needs until a new contract is executed. This will result in the inability to ensure data backup and restoration in a reliable and efficient manner to meet retention policies for critical data, service level agreements, and NERC/CIP compliance mandates. Item 3
Posting Language ..Title Authorize a contract for comprehensive management of Austin Energy’s IBM software portfolio for Austin Energy with CDW, LLC d/b/a Sirius Computer Solutions, LLC, CDW Government, for an initial term of three years with up to two one-year extension options, in an amount not to exceed $27,065,000. Funding: $2,656,500 is available in Austin Energy’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $2,656,500 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 TLG3002 for these goods and services. The solicitation was issued on April 29, 2024, and closed on June 4, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140354 . MBE/WBE: This contract will be awarded in accordance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established, however, the subcontracting opportunities were identified. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Austin Energy with comprehensive management of its IBM software portfolio, including licenses, maintenance and support, software as a service, subscription services, and related professional services. IBM applications support Austin Energy operations in a variety of ways, including specific business operations as well as enterprise applications. An evaluation team with expertise in this area evaluated the offers and scored CDW, LLC d/b/a Sirius Item 4 Computer Solutions, LLC, CDW Government as the best to provide these services based on Price, Support, Experience & Qualifications, Local Business Presence, and Small Business Presence. The recommended contractor is the current provider for these goods and services. Without a contract, Austin Energy …
Posting Language ..Title Authorize a contract for service updates and repairs at District Cooling Plant #2 for Austin Energy with Texas Airsystems, LLC d/b/a Texas Airsystems, in an amount not to exceed $3,209,924. Funding: $3,209,924 is available in Austin Energy’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $3,209,924 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide service updates and repairs as part of Phase 2.2 of Austin Energy’s District Cooling Plant #2 (DCP2) upgrade project. The contract will allow for the replacement of the 14 fan motors with updated direct drive motors coupled with highly efficient variable-speed drives. DCP2 has the largest cooling capacity among Austin Energy’s four downtown district cooling plants. It has been underperforming over the past years, primarily due to aging cooling tower fill, degrading controls wiring, inefficient and failing fan motors and condenser water pumps. The upgrade project, once complete, will result in enhanced operational reliability and an increase in DCP2’s cooling capacity by 2,000 tons, which translates to an additional $2 million in annual revenue. The retrofit kit of replacing the existing fans, motors, motor supports, and associated components is only provided by Baltimore Aircoil Company, Inc., and no other companies provide products compatible with DCP2’s cooling towers. In addition, Baltimore Aircoil Company, Inc. allows only one company per geographical area for product representation. Texas AirSystems, LLC d/b/a Texas Airsystems is the sole- source representative for Baltimore Aircoil Company, Inc. in Central Texas for sales, service, and parts. Without this contract, DCP2’s operational reliability will be at risk, and Austin Energy will be unable to address the plant’s underperformance. Item 5
Posting Language ..Title Authorize amendments to two contracts for continued overhead distribution electrical services for Austin Energy with Linetec Services, LLC, and Renegade Group, LLC, to increase the amounts by $18,000,000 for revised total contract amounts not to exceed $54,000,000, divided between the contractors. Funding: $18,000,000 is available in Austin Energy’s Capital Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: These contracts were awarded in compliance with City Code Chapter 2-9C (Minority-Owned and Women- Owned Business Enterprise Procurement Program). Current participation to date for Linetec Services, LLC is 1.31% combined M/WBE. Current participation to date for Renegade Group, LLC is 0.22% combined M/WBE. Prior Council Action: June 1, 2023 – Council approved contracts for overhead distribution electrical services with Linetec Services, LLC, and Renegade Group, LLC. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 10, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts are for overhead distribution electrical services for Austin Energy, providing ready access to labor and equipment for service extensions, the removal and replacement of utility poles, and distribution line relocations, along with support during emergency response efforts, including during storm restorations. The amendment is needed because Austin Energy declared a Critical Business Need to contract directly with Linetec Services, LLC, and Renegade Group, LLC, in order to quickly onboard crews to meet project demands and deadlines. These two contracts augment two other contractors who continue to experience labor shortages recruiting qualified line workers. Contract spend has been higher than originally anticipated, and Austin Energy requests additional funding authority to support the increasing demand arising from grid resiliency efforts and for contingency in the event of weather events. Item 6 If a contract is not approved, Austin Energy customers will experience delays in power restoration. Item 6
Posting Language ..Title Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a Permanent Electric Transmission and Distribution Easement consisting of approximately 0.0932 acres (4,058 square feet) of land, out of the William Cannon League Survey No.19, Abstract No.6, Travis County, Texas, being a portion of the remainder of Lots 1B and 2B, Mrs. Rosa J. Spillmann Estate, a subdivision recorded October 15, 1956, in Book 8, Page 15, Plat Records, Travis County, Texas, said Lot 1B (Tract 1) and said Lot 2B (Tract 2) conveyed to IMP South Congress LLC by Special Warranty Deed dated August 20, 2021 as recorded in Document No. 2021188813 Official Public Records, Travis County, Texas, located at 8103 South Interstate Highway 35, Austin, Texas 78744 from IMP South Congress LLC, in an amount not to exceed $144,910, including closing costs. Funding: $144,910 is available in the Austin Energy Capital Budget. ..Body Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. For More Information: Michael Gates, Financial Services Department, 512-974-5639; Brandon Williamson, Financial Services Department, 512-974-5666; Amy Everhart, Austin Energy, Director, Local Government Issues 512-322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, 512- 322- 6821; Tina Little, Austin Energy Director, Electric Systems and Shared Services, 512-322-6396. Council Committee, Boards, and Commission Action: March 10, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This acquisition is required to relocate various structures along the existing circuits 926, 927, 987, and 988 to accommodate the Texas Department of Transportation’s expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. The I-35 Capital Express South project runs along I-35 from State Highway 71 south to State Highway 45. The relocation of the circuit adjacent to the property at 8103 South I-35 requires the City to purchase an electric easement out of the William Cannon League Survey No.19, Abstract No.6, Travis County, Texas, being a portion of the remainder of Lots 1B and 2B, Mrs. Rosa J. Spillmann Estate, a subdivision recorded October 15, 1956, in Book 8, Page 15, Plat Records, Travis County, Texas, said Lot 1B (Tract 1) and said Lot 2B (Tract 2) conveyed to IMP South Congress LLC by Special Warranty Deed dated August 20, 2021 as recorded in Document No. 2021188813 Official Public Records, Travis County, Texas. An …
Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interests needed for the Cap Ex South, CKT987&1031 Structure Relocation 2021 Project for the public use of relocating various structures along the existing circuits 926, 927, 987, and 988 requiring relocation to accommodate the Texas Department of Transportation expansion of Interstate Highway 35 (I- 35) as part of its I-35 Capital Express program, requiring the acquisition of a Permanent Electric Transmission and Distribution Easement, consisting of approximately 0.3067 acres (13,358 square feet), an Access Easement, consisting of approximately 0.0979 acres (4,266 square feet), and a Temporary Construction Easement, consisting of approximately 0.0132 acres (575 square feet) of land out of the Santiago Del Valle survey, Abstract No.24, Travis County, Texas, being a portion of the remainder of Lot 4B, resubdivision of Lot 4, Block “A” South Bend Subdivision, a subdivision of recorded September 2, 2003 in Document No. 200300231, Official Public Records, Travis County, Texas, currently appraised at $863,894 subject to an increase in value based on updated appraisals or a Special Commissioner’s award. The owner of the needed property is Dario P. Gonzalez. The property is located at 8625 S. Interstate Hwy. 35, Austin, TX 78745. The general route of the project is along Interstate 35 from State Highway 71 south to State Highway 45. Funding: $863,894 is available in the Capital Budget of Austin Energy. ..Body Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. For More Information: Michael Gates, Financial Services Department, 512-974-5639; Brandon Williamson, Financial Services Department, 512-974-5666; Amy Everhart, Austin Energy, Director, Local Government Issues (512) 322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, (512) 322-6821; Tina Little, Austin Energy, Director, Electric Systems and Shared Services, (512) 322-6396. Council Committee, Boards, and Commission Action: March 10, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: Various structures along the existing circuits 926/927, 987, and 988 require relocation to accommodate the Texas Department of Transportation (TxDOT) expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. TxDOT’s I-35 Capital Express South project runs along I-35 from State Highway 71 south to State Highway 45. The relocation of the circuit adjacent to the property at 8625 South I-35 requires the City to purchase these easements out of …
