Item 15 # 22-3387 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2022A, in the amount of $13,000,000. Lead Department Financial Services Department Fiscal Note This item has no fiscal impact. Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Pilot Knob Municipal Utility District No. 3 (“District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), codified as Chapter 8377, Texas Special District Local Laws Code (“Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (“City”). The City consented to the creation of the District by Council action taken March 22, 2012 (“Consent Ordinance”) and under the terms of the April 13, 2012 Consent Agreement among the City, the District, and Carma Easton LLC, a Texas limited liability company (“Developer”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (“SPA”), as authorized by Section 43.0751, Texas Local Government Code. The SPA sets forth the terms and conditions of the City’s annexation of the land within the District and frames the terms by which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3, following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is approximately eight miles southeast of the City’s downtown, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. An extension of William Cannon Drive, the initial phases of which are under construction, bisects the District in an east-west direction. Cottonmouth Creek traverses the District in a north-south direction. The Austin-Bergstrom International Airport is approximately four miles to the northeast …
Item 16 # 22-3369 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval for Service Extension Request No. 5575 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note There is no anticipated fiscal impact. Prior Council Action October 14, 2021 - Karanam Subdivision (SER-5067) was approved by Council on a 10-0 vote Council Committee, Boards and Commission Action October 19, 2022 - Recommended by the Environmental Commission on a 9-0 vote. November 9, 2022 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information The Karanam Subdivision project consists of approximately 0.62 acres of land located at 10802 D K Ranch Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Bull Creek Watershed. A map of the property location is attached. Applicant: Guru Prasad Karanam (the “Owner”) is proposing to develop approximately two single-family homes. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5575. The Property is currently developed with an existing single-family home served by an on-site sewage facility (OSSF) and receives City of Austin retail water service. The Owner is proposing to subdivide the Property into two lots and will abandon the existing OSSF. Austin Water will provide retail water service to each proposed single-family home. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. City Council on October 14, 2021, approved SER-5067 for wastewater service to the Property; however, the previously approved SER expired since the Owner did not submit a development application within the 180-day expiration window (LDC 25-9-39). The proposed development under this current request is identical to the previous request. Item 16 # 22-3369 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Infrastructure Improvements: To serve the Property, the Owner will be required to construct approximately …
Item 17 # 22-3442 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Kor Real Estate Partners, LLC for the City to reimburse the developer for an amount not to exceed $4,680,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 5206 that will provide water service to a proposed mixed- use development located at 4400 E. SH 71. Lead Department Austin Water Client Department Austin Water Assistant Director of Environment, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2022-2023 Capital Budget of the Austin Water Utility Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Barkley Meadows project consists of approximately 43.91 acres of land located at 4400 E. SH 71 (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-Mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Dry South and Onion Creek Watersheds. A map of the property location is attached. Kor Real Estate Partners, LLC (the “Applicant”) is proposing to develop approximately 450 multi- family units and approximately 165 single family residences. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 5206. Austin Water will also provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the Central water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 11,755 feet of 24-inch water transmission main from the existing 24-inch water transmission main located in Ross Road, west along E. SH 71 to the subject tract, southwest through the subject tract, northwest towards SH 130, and then south-southwest along SH 130 to the existing 24-inch water transmission main located in Pearce Lane. The City will reimburse the Applicant for an …
Item 2 # 22-3403 Water & Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to award and execute a construction contract with Matous Construction Ltd., for Walnut Creek Wastewater Treatment Plant (WWTP) Gas Scrubber Systems Renewal project in the amount of $6,375,000 plus a $637,500 contingency, for a total contract amount not to exceed $7,012,500. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 6.09% MBE and 1.34% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Walnut Creek Wastewater Treatment Plant (WWTP) was originally built in 1977 and receives wastewater flow from Austin Water's wastewater collection system. Over the years, the treatment plant has undergone numerous improvements and upgrades to modernize treatment methods as well as expand treatment capacity to 75 million gallons per day (MGD). Treated plant effluent is discharged into the Colorado River. A portion of the treated effluent is used for non-potable water (NPW) on the plant site and supplies much of the City’s Reclaimed Water program including irrigation and cooling towers. This project is needed to improve safety in the chlorination and dechlorination buildings. Walnut Creek WWTP uses chlorine gas for disinfection and sulfur dioxide gas for dechlorination. The project consists of improvements to scrubbing and general ventilation at both the chlorination and dechlorination buildings. Improvements to the chlorine building include the replacement of the Item 2 # 22-3403 Water & Wastewater Commission: November 9, 2022 Council: December 1, 2022 emergency chlorine gas scrubber, extending scrubbing to the chlorination room, and various other ventilation improvements. Improvements to the sulfur dioxide (dechlorination) building include adding a second blower to the existing sulfur dioxide scrubber and other ventilation improvements. The project also includes improvements to electrical …
Item 3 # 22-3405 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Wild Horse Ranch Wastewater Treatment Plant (WWTP) Expansion project in the amount of $69,530,500 plus a $6,953,050 contingency, for a total contract amount not to exceed $76,483,550. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.16% MBE and 1.65% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Wild Horse Ranch Wastewater Treatment Plant (WWTP) was constructed in 2004 and is rated at a 0.75 million gallons per day (MGD) capacity to serve Northeast Austin, including the Harris Branch, Gilleland Creek, and portions of Wilbarger Creek basins. Due to increased growth in the service area and more stringent regulatory requirements, the plant must be expanded and upgraded. This project will expand the plant from 0.75 MGD to 2.25 MGD and convert from a conventional treatment process to a biological nutrient removal treatment process to meet more stringent effluent requirements. The project includes a new headworks, additional aeration basins, new clarifiers, new pump stations, new filters, new ultraviolet disinfection, new sludge handling facilities, new odor control, a new administration building, and a new electrical building. Also included are major improvements to the existing treatment plant including improvements to the influent lift station, aeration basins, blowers, and pump stations. Item 3 # 22-3405 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 This item includes six allowances. The allowance of $555,500 will be used for the equipment for the Supervisory Control and Data Acquisition (SCADA) top end and control room. The allowance of $120,000 will be used for the security equipment. The …
Item 4 # 22-3406 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to execute and negotiate an agreement with Texas Gas Service (Texas Gas), for the installation of a natural gas pipeline and service connection to the Rock Harbour Lift Station, in coordination with the Rock Harbour Lift Station Improvements project, in the amount of $100,991. (District 10) MBE/WBE This contract will be awarded as a sole source as provided in Chapter 252 of the Texas Local Government Code and is exempt from City Code Chapter 2-9A Minority Owned and Women Owned Business Enterprise Procurement Program. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language This is a sole source contract. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The requested action is for Council to authorize a contract with Texas Gas Service, which has been procured under authority of Section 252.022(a) (7) (C) of the Texas Local Government Code as a sole source procurement. As part of the Rock Harbour Lift Station Improvements project, a new permanent natural gas generator will be installed to mitigate risk from power outages and provide a back-up power source. To provide natural gas to this on-site generator, a new natural gas distribution pipeline and service connection is necessary. Texas Gas is the sole provider of natural gas in the area. The associated construction at the lift station, including installation of a new permanent natural gas generator, is underway as part of the Rock Harbour Lift Station Improvements project. The requested Agreement with Texas Gas will facilitate the construction of the natural gas lines to the Rock Harbour Lift Station. Approval of this Agreement will enable Austin Water to improve wastewater system resilience, mitigate risk associated with future emergency weather conditions, and provide electrical resiliency. Item 4 # 22-3406 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 This project is located within zip code 78726 (District 10). Strategic Outcome(s) Health and Environment
Item 5 # 22-3424 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to execute and negotiate a professional services agreement with CDM Smith Inc., (staff recommendation) or one of the other qualified respondents for Request for Qualifications Solicitation No. CLMP340 to provide engineering services for the Upper Tannehill Stormwater Improvements & Wastewater Interceptor Phase 1 project in an amount not to exceed $3,500,000. (District 1, District 4) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water and the Watershed Protection Department Purchasing Language Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. A complete solicitation package is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Watershed Protection Department has identified the Tannehill Branch Creek Watershed as a priority for water quality improvements. Projects implemented in this watershed will emphasize removal of nutrients and suspended solids and improved stream hydrology and riparian habitat. Existing impoundments at the Bartholomew District Park and Morris Williams Golf Course can be retrofitted to serve as regional stormwater control measures. Benefits provided by these proposed improvements include enhanced water quality treatment, baseflow restoration, erosion mitigation, and flood risk reduction. In addition, Austin Water has reviewed its existing infrastructure in the project area and determined that its existing Upper Tannehill interceptor merits replacement based on capacity and condition Item 5 # 22-3424 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 considerations. This existing interceptor, installed in 1959, consists of a 24-inch reinforced concrete pipe primarily located along the Tannehill Branch creek channel and overbanks. The existing interceptor needs to be upsized to meet the current and anticipated long-range capacity needs for this portion of the wastewater collection system. This contract will provide engineering services to design and implement regional stormwater control measures and replace aging wastewater infrastructure. The stormwater …
Item 6 # 22-3475 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM Smith, Inc., for additional construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $797,079 for a total contract amount not to exceed $8,171,176. (District 7) MBE/WBE This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 18.38% MBE and 30.41% WBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Original contract was awarded through a qualifications-based selection process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action May 23, 2013 - Council approved a professional services agreement with CDM Smith, Inc. June 23, 2016 - Council approved an amendment to the professional services agreement with CDM Smith, Inc. March 12, 2020 - Consent Agenda approved unanimously, 10-0 with CM Harper-Madison off the dais April 23, 2020 - Council approved an amendment to the professional services agreement with CDM Smith, Inc. for construction phase services Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission May 8, 2013 - Unanimously approved by the Water and Wastewater Commission on a 7-0 vote June 8, 2016 - Recommended by the Water and Wastewater Commission on a vote of 8-0 with Commissioner’s Kellough, Ho, and Fishbeck Maia absent Item 6 # 22-3475 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Additional Backup Information Originally constructed in 1913, the North Austin Reservoir located at 5802 North Lamar Blvd. is one of the oldest water facilities in Austin’s water distribution system. Over the years, the existing 10 million-gallon (MG) reservoir, the on-site pump station, and the booster pump station located across Koenig Ln. have undergone several renovations, including construction and overhaul of the pumping facilities. However, the reservoir, pump station, and booster pump station have exceeded their useful lives and require replacement. The construction contract to replace the North Austin Reservoir and …
Item 7 # 22-3476 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to award and execute a construction contract with Posillico Civil, Inc., for the William Cannon Drive, Running Water Drive to McKinney Falls Parkway project in the amount of $21,366,910 plus a $3,205,036 contingency, for a total contract amount not to exceed $24,571,946. (District 2) MBE/WBE This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) by meeting the goals. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budgets of the Austin Transportation Department, Austin Water, and Public Works Department Purchasing Language Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. Prior Council Action: N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information As part of the Council approved 2016 Bond Corridor Construction Program (Resolution No. 20180426-028) being managed by the Corridor Program Office, this request is to award a construction contract for a corridor project on William Cannon Drive from Running Water Drive to McKinney Falls Parkway. This project is funded with 2016, 2018, and 2020 mobility bond funds, Austin Water Capital Budget funds, Watershed Protection Department Capital Budget funds, and a Capital Area Metropolitan Organization (CAMPO) grant. The project’s improvements include widening from a two-lane undivided urban roadway to a four- lane divided roadway, with the construction of sidewalks, shared use paths, a new bridge over Marble Creek, median reconstruction, traffic signal improvements, streetscape improvements, landscaping including trees and planting zones, safety and access management improvements, lane configuration changes, signage, pavement markings, curb and gutter, driveway reconstruction, street drainage improvements, water quality ponds, and water line relocations. Item 7 # 22-3476 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 The Austin Water portion of this project consists of the replacement of 272 linear feet of six-inch polyvinyl chloride pipe, 233 linear feet of 12-inch polyvinyl chloride pipe, 52 linear feet of 16-inch ductile iron pipe, 893 linear feet of 24-inch ductile iron pipe, and 1,219 linear feet of ductile iron pipe. The Watershed Protection Department’s portion of this project consists of improvements to an existing water quality pond. Due to the potential for unforeseen …
Item 8 # 22-3477 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with Carollo Engineers, Inc. for professional engineering services for the Northeast (Wild Horse Ranch) Wastewater Treatment Plant Expansion project in the amount of $6,523,883 for a total contract amount not to exceed $11,662,793. (District 1) MBE/WBE This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 6.29% MBE and 15.55% WBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Original contract was awarded through a qualifications-based selection process. Prior Council Action April 25, 2019 - Council approved an amendment to the professional services agreement with Carollo Engineers, Inc. for the Wild Horse Ranch Wastewater Treatment Plant Expansion project August 17, 2017 - Council approved a professional services agreement with Carollo Engineers, Inc. for the Wild Horse Ranch Wastewater Treatment Plant Expansion project Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Wild Horse Ranch Wastewater Treatment Plant (WWTP) was constructed in 2004 and has a rated capacity of 0.75 million gallons per day (MGD). The plant serves Northeast Austin, including the Harris Branch, Gilleland Creek, and portions of Wilbarger Creek basins. Due to increased growth in the service area and more stringent regulatory requirements, the plant must be expanded and upgraded. This project will expand the plant from 0.75 MGD to 2.25 MGD and convert from a conventional treatment process to a biological nutrient removal treatment process to meet more stringent effluent requirements. The project includes a new headworks, additional aeration basins, new clarifiers, new pump stations, new filters, new ultraviolet (UV) disinfection, new sludge handling facilities, new odor control, a new administration building, and a new electrical building. Also included are major Item 8 # 22-3477 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 improvements to the existing treatment plant including improvements to the influent lift station, aeration basins, blowers, and pump stations. An amendment to the professional services agreement is required to move the project forward into construction phase. This amendment will authorize construction phase …
Item 9 # 22-3478 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with K. Friese & Associates, Inc. for engineering services for Design and Bid phases for the South and Northwest Area Lift Station Improvements in the amount of $550,395, for a total contract amount not to exceed $4,197,395. (District 10) MBE/WBE This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 7.02% MBE and 81.10% WBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Original contract was awarded through a qualifications-based selection process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action July 29, 2021 - Council approved a professional services agreement amendment with K. Friese & Associates, Inc. for the South Area and Northwest Area Lift Station Improvements November 1, 2018 - Council approved a professional services agreement with CDM Smith, Inc. and K. Friese & Associates, Inc. for the South Area and Northwest Area Lift Station Improvements, respectively Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Four Points Center Lift Station is part of the Austin Water wastewater collection system consisting of more than 130 lift stations, 78 miles of force mains, and 2,900 miles of gravity lines. Lift stations convey wastewater from lower to higher elevation when the use of gravity conveyance will result in excessive excavation depths and high gravity line construction costs. The Four Points Center Lift Station is one of several Northwest Area Lift Stations that require engineering services for improvements. The lift station requires several upgrades to accommodate an increase in wastewater flows to the station due to population growth in the area. The upgrades will also increase the lift station’s capability to receive and pump solids from the Handcox Water Item 9 # 22-3478 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Treatment Plant when needed, which improves system operational resiliency. Additional improvements include …
2. REGULAR MEETING OF THE COMMISSION ON AGING NOVEMBER 9TH, 2022 AT NOON CITY HALL, BOARDS AND COMMISSIONS ROOM 301 W 2ND ST AUSTIN, TEXAS, 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jeremy Garza, 512-978-1797, jeremy.garza@austintexas.gov. CURRENT MEMBERS: Janee Briesemeister, Chair Richard Bondi Amy Temperley, Vice-Chair Patricia Bordie Jacqueline Angel Martha Bauman Erica Garcia-Pittman Sally Van Sickle Henry Van de Putte Martin Kareithi Peter Varteressian Luz Lopez-Guerrero Natalie Cagle Emily De Maria Nicola Fred Lugo AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the October 12th, 2022 Regular Commission on Aging Meeting. 1. STAFF BRIEFINGS/ANNOUNCEMENTS Staff briefing regarding Age-Friendly Austin Update, Kodjo Dodo, Manager, Planning and Evaluation Unit, Austin Public Health. DISCUSSION ITEMS Presentation: City Services for Older Adults Audit, Neha Sharma and Kelsey Thompson, Office of the City Auditor. Review and Discuss Age-Friendly Austin Community Feedback Survey 2023 DISCUSSION AND ACTION ITEMS Discussion and Possible Action on City of Austin Audit on Access to City Services for Seniors. Discussion and possible action on the Quality of Life Townhalls. Discussion and possible action on reforming the Commission on Aging Working Groups. WORKING GROUP/COMMITTEE UPDATES Update from Commission Work Plan Update from the Age Friendly Action Plan Implementation Working Group Update from the Budget Working Group Update from the Community Support and Health Services Working Group Update from the Joint Inclusion Committee Update from the Quality-of-Life Study Working Group Update from the Social Participation, Respect and Social Inclusion, Civic Participation and Employment Working Group Update from the Transportation, Housing, and Outdoor Spaces Working Group WORKING GROUP RECOMMENDATIONS Discussion and possible action from the FY23 Budget Workshop November 5th, 2022. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be …
Item 22-3212 Posting Language ..Title Authorize an amendment to a contract with Employee Owned Nursery Enterprises Ltd d/b/a Organics by Gosh for continued organics processing services, to increase the amount by $1,500,000 for a revised total contract amount not to exceed $5,130,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $1,073,520 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: October 3, 2019 – Council approved the original contract, item 19, on a 10-0 vote with Council Member Harper-Madison off the dais. For More Information: Inquiries should be directed to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: November 9, 2022 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract is critical for processing organic and food waste material from the City’s curbside compost collection program. Austin Resource Recovery has used funds at a quicker pace than projected due to higher- than-expected price increases as well as a high volume of organic material generated in Fiscal Year 2021 due to the winter storms. The additional funds will be used to cover needs through the remainder of the contract term. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment. .
Item 22-3371 Posting Language ..Title Authorize negotiation and execution of three contracts for solid waste consultant services with Burns & McDonnell Engineering Company, Inc., Newgen Strategies and Solutions, LLC, and Risa Weinberger & Associates, each for a term of five years in an amount not to exceed $500,000, divided between the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, (Minority Owned and Women Owned Business Enterprise Procurement Program.) For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $100,000 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Qualification Statements (RFQS) 1500 JTH4011REBID for these services. The solicitation was issued on March 7, 2022 and closed on April 5, 2022. Of the six offers received, the recommended contractors submitted the best evaluated, responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Al Drayton, at 512-974-2298 or alfonso.drayton@austintexas.gov. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: These contracts provide consulting services in support of Austin Resource Recovery’s (ARR) Zero Waste by 2040. An integral part of the ARR’s Comprehensive Plan is to reduce the amount of trash sent to landfills by 90 percent by the year 2040. These contracts will produce new strategies for managing, reducing and eliminating waste, facility and infrastructure planning, workforce planning, and implementing aspects of the comprehensive plan. These are new contracts and a new initiative. An evaluation team with expertise in this area evaluated the offers and scored Burns & McDonnell Engineering Company, Inc., Newgen Strategies and Solutions, LLC, and Risa Weinberger & Associates as the best to provide these services based on demonstrated applicable experience, project approach and methodology, and project management structure. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment, Government that Works for All.
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery November 9, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Brush Collection Austin Resource Recovery will begin the On-Call Brush Collection Pilot in January 2023. The pilot was originally scheduled to begin in August 2022 but was delayed until January 2023 so that the On-Call HHW Pilot could be brought online. The On-Call pilot will involve two separate brush routes across the city and customers may schedule up to three brush collections during the pilot. Goals include reducing on route mileage as well as increasing service levels for customers. The pilot will run until the end of 2023 and will have dedicated staff to provide collection. Routes chosen to participate will be temporarily removed from the brush route calendar until the pilot has concluded. All brush debris is taken to the Hornsby Bend where it is processed into mulch and used to make Dillo Dirt for Austin Water. Staff will collect data during the pilot on tonnages collected, and frequency of use and will provide ZWAC with a detailed presentation after the pilot has concluded and data analyzed. ARR Solicitations Update As of October 21, 2022 ZWAC Meeting November 09, 2022 Upcoming Solicitations and Agreements Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – The City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the city. 2. Mattress Collection and Recycling Pilot Program: RFP – The Contractor shall develop and implement a mattress and box spring collection and recycling pilot program. No existing contract. 3. Supplemental Brush and Bulk Collection Services: IFB - The Contractor shall provide supplemental brush and bulk debris removal and hauling services throughout Travis County and dispose of the debris at the designated Debris Management Site. Link to the current contract. Solicitations Expected to be Posted Within the Next 90 Days & Published Solicitations: 1. Sale of Trash Carts and Materials for Recycling: IFB – The Contractor shall purchase, transport, and recycle trash carts and materials including carts, lids, and wheels that the City of Austin deems no longer usable. Link to the current contract. Solicitations in Evaluation or Negotiation: 1. Solid Waste Industry Consulting Services: RFQS 1500 JTH4011REBID - This solicitation was posted on March 07, 2022, and closed on April …
ARR’s Fleet System Enhancement Project Transitioning from RMS to the New System Created: CJ Sisco – Customer Service Division Fleet System Enhancement Project Outline • Project Background and Infrastructure • Current System Gaps Description • New System Software Solution Project Background and Infrastructure • • • • In 2017 ARR began the process to replace its 17-year-old SWTS fleet system with Fleetmind RMS To meet ARR’s requirements, RMS had to be integrated with the two City of Austin (COA) systems used by ARR To achieve the integration, an IT infrastructure had to be built to unify all the systems’ workflows using the COA’s Enterprise Service Bus (ESB) interface. Once the infrastructure was completed and the integration was finalized, the project was implemented in October 2021 After the implementation, ARR identified and addressed system gaps that it encountered with the Fleetmind system by creating manual workarounds, which stretched its bandwidth Fleetmind System Gaps Description • ARR conducted a gap analysis that identified the following Fleetmind system gaps (attempts were made to resolve the issues, but they are recurring issues): o When there is an increase in the volume of request, the Fleetmind system goes offline and needs to be restarted. This causes system performance issues o Fleetmind is unable to uniformly update the software on the units due to system downloading issues o The routing functionality is deficient in error handling o When Fleetmind is used in the semi-automated vehicles it’s unable to record pickups from both sides of the street o Fleetmind has limited reporting functionalities and video access / storage New System Software Solution • The ARR/Fleetmind contract ends in FY23. This affords ARR the opportunity to pursue new software technology that will address the current Fleetmind system gaps • ARR researched several fleet software. The goal was to identify a software that could meet the current system demands, with expansion capabilities to meet future needs. And one that could also leverage the existing infrastructure and equipment • The RubiconSmartCity software solution was identified by ARR stakeholders as a software that can meet the department’s needs • The Rubicon software is App and computer accessible. It uses artificial intelligence to optimize routes, offers uniformed software updates and customizable reporting using telematics, it’s cloud base with large storage capacity, it records pickups on both sides of the street, and it’s expandable. Rubicon can integrate with asset management systems, COA systems …
Trash In Creeks: Benchmarking Solution Space and Resources RR-22-02, August 2022 Leila Gosselink, Andrew Clamann and Mateo Scoggins Leila.Gosselink@austintexas.gov Andrew.Clamann@austintexas.gov Mateo.Scoggins@austintexas.gov City of Austin, Watershed Protection Department 505 Barton Springs Road, Austin, Texas 78704 Abstract At the request of Austin City Council (CIUR 2234), to address prevention and abatement of trash in waterbodies, the Watershed Protection Department (WPD) researched strategies available in literature and reached out to peer municipalities, organizations, and vendors. The City of Austin already implements many of the strategies employed by other entities. While there are novel technologies for the active and passive collection of trash, most have limitations that preclude efficient use in Austin’s setting. Based on the research, recommendations for the City of Austin to address the problem of trash in creeks include a progressive and three-pronged strategy: the physical removal of trash at strategic locations, improved methods to prevent trash from getting to the waterways, and strategies to reduce the quantities of some types of items that typically become trash in our community such as single-use plastics. A companion report “Trash in Creeks: A Field Survey of Trash Intensity and Source Types in Austin, Texas” (RR-22-01) provides a high-resolution characterization of Austin’s trash in creeks problem. Recommendations in this report integrate the findings of the Austin field survey with the results of comprehensive benchmarking. Introduction Due in part to public comments that 1) assert the increase of trash in creeks over time, 2) express concern of micromobility vehicles (i.e. scooters) in waterbodies, and 3) request the reinstatement of the public camping ban, Austin City Council passed Resolution No. 20200123-108 (CIUR 2234) directing the City Manager to “prepare a study with recommendations to improve the ecological health and safety of Austin’s rivers, lakes, and creeks by addressing litter problems, prevention, and abatement in our watersheds…”. The resolution further specified a list of deliverables to address litter problems and illegal dumping of electric micro-mobility devices in waterways. The Environmental Monitoring and Compliance (EMC) Division of the Watershed Protection Department (WPD), in response to one of these deliverables, committed to a research effort to identify practices by peer cities and organizations (nationally and globally) and provide recommendations for actions that Austin could take to substantially prevent and abate litter in our watersheds. RR-22-02 Page 1 of 55 Aug 2022 Litter, overflowing dumpsters at apartments, windblown garbage from the bed of a pickup truck, storm- washed floatables, illegal …
https://arcg.is/0z48bj0 Trash In Creeks: A field survey of trash intensity and source types in Austin, Texas RR-22-01, August 2022 Andrew Clamann, Mateo Scoggins, James Collins, Jeremy Walker City of Austin, Watershed Protection Department. 505 Barton Springs Road, Austin, Texas 78704. (andrew.clamann@austintexas.gov, mateo.scoggins@austintexas.gov, james.collins2@austintexas.gov, jeremy.walker@austintexas.gov) Abstract The Watershed Protection Department conducted a field survey to understand distribution and sources of trash in creeks to inform solutions. Data points were collected every 30ft for a total of 19,467 observations in 110 miles along 20 creeks from November 2021 to April 2022. Results show that trash intensity does not correlate well with stream position (upstream-to-downstream) which implies that trash does not move evenly through the system, complicating efforts to quantify the relative impact of different sources. Presence of trash is more strongly influenced by stream roughness (primarily riparian vegetation) than by source inputs which presents an opportunity to use these natural “strainers” as locations to periodically remove trash from the system. ArcGIS attributes and linear regression, at the raw data level and aggregated, were used to evaluate relationships between trash intensity and observed point sources such as overflowing dumpsters, illegal dumping, historic dumping, encampments, as well as land attributes such as population, transportation, and land use (e.g., single family residential, multifamily, commercial, parks, etc.). Surprisingly, there were no strong relationships with any of the sources or watershed attributes. This indicates that culpability of trash in creeks should not be directed specifically at any one source, but rather it is the cumulative influence of the Austin community. Spatial analysis indicates that 76% of the total volume of trash was located at only 10% of the observation points. The most encountered items were single use plastic beverage and food containers resonating a global appeal for reduction. A companion report “Trash in Creeks: Benchmarking Solution Space” (RR-22-02) provides recommendations synthesizing the data from this field survey in the context of international strategies to prevent and abate trash in waterways. Introduction Purpose Due in part to public comment asserting an increase of trash in creeks over time, prevalence of scooters thrown in waterbodies and concerns with encampments, the City Council passed Resolution No. 20200123- 108 (CIUR 2234) directing the City Manager “to prepare a study with recommendations to improve the ecological health and safety of Austin’s rivers, lakes, and creeks by addressing litter problems, prevention, and abatement in our watershed.” The resolution further specified a list of …
Trash in Creeks Field Investigation Report and Benchmark Research Study Andrew Clamann ZWQC 11//09/22 Andrew.Clamann@austintexas.gov Mateo.Scoggins@austintexas.gov Leila.Gosselink@austintexas.gov Resolution No. 20200123-108 (CIUR 2234) field study benchmark report upstream concentration source downstream concentration Typical pollutant assessment: downstream – upstream = source contribution This assessment does not work for trash Variability in storm intensity Variability in stream character Data Collection • 20 Creeks • 110 miles • Observations every 30ft • 19,467 data points Scooters only 21 found Small number of occurrence due to: o reduced permitted fleets (since 2020) o improved process for reporting (311) o efficient process for removal (vendor) Trash intensity score + source presence • Overflowing dumpster • Outfall/tributary • Encampment • Dumping historic site • Dumping point source • Dumping unknown • Property management Sources by occurrence Takeaway # 1 Encampment was the most commonly-observed source, but is similar in intensity and range to most other sources Result: A georeferenced map of intensity* and sources example: upper shoal creek *can be used by internal or external partners for strategic cleaning https://arcg.is/0z48bj0 Takeaway # 2 Trash intensity is not proportional to its drainage area (source input locations are deceiving) Geospatial analysis using 300’ and 3000’ buffers Population Transportation Land Use Takeaway # 3 There were no statistically significant correlations between trash intensity and: landuse, census, transportation, • • • • parks, etc. Takeaway # 4 Virtually anything can be found in creeks, but single use plastics were the most common item clothing, tents, bedding recreation items, toys erosion matting, silt fences packaging, shipping office, household lawn tools, mulch bags, garden hoses, appliances medical, electronics, textiles, hardware traffic cones, barriers, safety construction materials, asphalt, lumber Telecommunication cables, displaced infrastructure 500+ shopping carts Takeaway # 5 76% of the trash is found in 10% of the area (opportunity for strategic site selection for cleanups by COA, partners, contractors, volunteers) Field report provides diverse assemblage of recommendations at different scales • • • • • • • site-specific cleanups, improved rules for dumpsters, structural controls, enforcement, education/outreach, coordination with partners, etc Benchmarking Research Report • EXTRACTION (physically removing trash from waterways) ex: structural controls, machines, manual labor • INTERCEPTION (keeping trash from entering waterways) ex: education, enforcement, landscape cleanups, structural controls • SOURCE REDUCTION (stemming the flow into our community) ex: limit single use plastics Extraction • creek and lake cleanups* • requirement/enforcement of vendors/individuals to clean up • targeted cleanups at …
FY22 Year In Review November 2022 Recycling Plan Submission Rate 85% Organics Plan Submission Rate 70% Recycling • • FY22 85% plan submission rate rebounded from pandemic levels (in the 80% range) Recycling plan submission rate in the eastern crescent was 84.47%, the rest of Austin 87.21% Organics • The 70% organic plans submission rate represents the highest rate in program history • Organic plan submission rate in the eastern crescent was 67.33%, the rest of Austin 73.07% Compliance • Approximately 10K properties and 5K food permit holders are affected by the ordinance • Property owner response to a deficiency letter increased by 15% with the new Code Compliance team • Identifying and contacting mobile food vendors continues to be a challenge Brick and Mortar Submission Rate 75% Mobile Food Vendor Submission Rate 28% 66% of businesses who submit recycling plans reported not meeting all ordinance requirements. 90% met dumpster size and placement requirements (but were missing other items such as signs or education) • Learn more about the ordinance at: austintexas.gov/uro Department Administrative or Operational Action related to the ordinance • New software build for public facing online recycling and organic plans • New software database build to support online submissions • New software database and case filing system for compliance • Implement 3-1-1 call in-process for public ordinance questions • Implement strategies to reduce the 25% of organic submissions reporting source reduction and no food donation or composting • Proactive outreach to properties that reported no education and signage Active Potential Policy Revisions to the ordinance • Austin Travis County Food Policy Board - Working Group - food donation • ZWAC - URO Committee City Council resolution discussion related to multifamily composting Austin Travis County Food Policy Board: austintexas.gov/content/austin-travis-county-food-policy-board 11 businesses received $18k in rebates in FY22 6 organizations purchased five refrigerators/freezers to expand food rescue 3 businesses switched from single use plastic or foam to reusable or compostable items 2 businesses started composting services Learn more at: austintexas.gov/zwbizrebate
