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Electric Utility CommissionJan. 13, 2020

Agenda original pdf

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Electric Utility Commission January 13, 2020  6:00 p.m. Town Lake Center, Shudde Fath Conference Room 721 Barton Springs Road, Austin, Texas AGENDA Members: Cary Ferchill, Chair (Adler) Marty Hopkins, Vice Chair (Casar) Jim Boyle (Pool) Carrie Collier-Brown (Ellis) Erik Funkhouser (Garza) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Dave Tuttle (Alter) Matt Weldon (Flannigan) Stefan Wray (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-12 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER CITIZEN COMMUNICATIONS: GENERAL – Speaker remarks limited to three minutes 1. APPROVAL OF MINUTES – Approve minutes of the November 18, 2019 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date 2. (1/23) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. (District 8) 3. (2/6) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Pages 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). 4. (2/6) [Austin Energy] Authorize reimbursement of costs to Ascension Seton for the purchase and installation of heat exchangers and associated piping required to interconnect the future Seton Medical Office Building to the Mueller District Cooling System, in …

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Electric Utility CommissionJan. 13, 2020

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Electric Utility CommissionJan. 13, 2020

Item 13: Procurement Overview original pdf

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Procurement Overview Presented by City of Austin Purchasing Office For Electric Utility Commission January 13, 2020 Item 13 I t e m 1 3 1 City of Austin Purchasing Office Corporate internal services organization supporting all City departments, including Austin Energy Responsible for procurement of non- construction goods and services “Government That Works for All” strategic outcome Procurement staff dedicated specifically to Austin Energy’s needs = 15 2 Procurement Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; and all functions that pertain to the acquisition, including description of requirements, selection, and solicitation of sources, preparation and award of contract, and all phases of contract administration. (National Institute of Government Procurement) * * Department responsibility * 3 Procurement Guidance Texas Local Government Code, Ch 252 City Charter Administrative Bulletins 03-01 and 84-07 Council Resolution 040610-02 Policies enacted by City Council Purchasing Office Policies and Procedures Other – industry best practices 4 Formal Solicitation Open Market Competition Invitation for Bid (IFB) Specific, price only Request For Proposal (RFP) City seeks a solution, evaluation based on price and other criteria Request For Qualification Statement (RFQS) Experience, credentials, work history 5 From Scope of Work to Contract* Month 1 Develop solicitation docs, advertise, Q&A, close Months 4-5 Negotiate contract Months 7-9 Dept submits draft SOW and requisition to Purchasing Office Months 2-3 Evaluation, recommendation Month 6 RCA review, Commission recommendation, Council approval, and contract definitized *General timeline for goods/services acquired through Request for Proposal. Current Solicitations Solicitation Packet Vendor Notification (Formal Solicitations) Posted to City of Austin website https://www.austintexas.gov/financeonlin e/account_services/solicitation/solicitatio ns.cfm Email notification • Vendor registered under applicable commodity codes • Vendor requested by user department Advertised in Austin American Statesman (statutory requirement) 7 Evaluation Based on contents of response Evaluation described in solicitation documents IFB – lowest responsive, responsible RFP – highest evaluated responsive, responsible RFQS – most qualified responsive, responsible 8 Evaluation (IFB) Single Award Award by line item Award by category 9 Evaluation (RFP, RFQS) Evaluation Rules Evaluators with expertise, no conflict of interest, power dynamics Briefing on rules and NDAs signed No discussion outside of meetings facilitated by procurement specialist Meeting & Documentation Notes of discussion recorded – includes strengths and weaknesses in each evaluation category with page numbers in proposal and reference to solicitation documents Evaluation Tool Formula – points allocated based on major, moderate, minor strengths and weaknesses in each evaluation category and points available …

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Electric Utility CommissionJan. 13, 2020

Item 16: Council Action Report original pdf

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Item 16 EUC Report re Council Action January 13, 2020 Item below approved by EUC November 18; Council approved on date indicated in parenthesis. 2. (12/05) [Purchasing Office] Authorize negotiation and execution of a multi-term contract with Doble Engineering Company, to provide asset risk management software, services, and support, for up to five years for a total contract amount not to exceed $428,125. 3. (12/05) [Purchasing Office] Authorize negotiation and execution of a contract with Hyundai Power Transformers USA Inc., to uprate a transformer at the Cardinal Lane substation, in an amount not to exceed $136,200. 4. (12/05) [Purchasing Office] Approve ratification of a contract with Nolan Power Group LLC, for battery chargers, in the amount of $280. 5. (12/05) [Purchasing Office] Authorize an amendment to an existing contract with Nolan Power Group LLC to provide battery chargers, for an increase in the amount of $100,000, for a revised contract amount not to exceed $357,900. 6. (12/05) [Purchasing Office] Authorize award of a contract with Radian Research Inc., for an advanced metering infrastructure meter farm, in an amount not to exceed $265,000. 7. (12/05) [Purchasing Office] Authorize award of a contract with Techline Inc., to provide steel utility poles, for a total contract amount not to exceed $400,000. 8. (12/05) [Purchasing Office] Authorize negotiation and execution of a contract with Sparx Systems North America, to provide an enterprise architect software tool, for a term of five years in an amount not to exceed $336,000. 9. (12/05) [Purchasing Office] Authorize negotiation and execution of a multi-term contract with Smart Charge Residential, LLC, or one of the other qualified offerors to Request For Proposals (RFP) 1100 EAL3005, to provide electric vehicle charging stations maintenance and repairs, for up to five years for a total contract amount not to exceed $800,125. 10. (12/05) [Purchasing Office] (Various departments; AE’s estimated amount is $500,000) Authorize negotiation and execution of a multi-term contract with WorkQuest, to provide cleanup services for lands, creeks, electric utility distribution and transmission, and related infrastructures, for up to five years for a total contract amount not to exceed $1,750,000. 11. (12/05) [Austin Energy] Authorize execution of an agreement with Blue Wave USA, Inc. to provide performance-based incentives for the generation of solar energy at its light manufacturing facility located at 3725 South FM 973 in Austin, Texas, for an estimated $85,471 per year, for a total amount not to exceed $854,708 …

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Electric Utility CommissionJan. 13, 2020

Items 2-12: Draft RCAs original pdf

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RECOMMENDATION FOR COUNCIL ACTION Item 2 Posting Language ..Title Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. Council Meeting Date: January 23, 2019 ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas J. Pierpoint, VP Electric Service Delivery (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services (512) 322- 6442. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The Texas Department of Transportation (TxDOT) is widening U.S. Highway 290 from west of Ranch to Market 1826 to State Highway Loop 1, known as the Oak Hill Parkway. In connection with the improvement project, TxDOT has identified the need to acquire a 0.021 acre tract of land owned by Austin Energy. The 0.021 acres or 912 square foot of land is part of a parent tract consisting of a 4.018 acre site improved with an electrical substation, corresponding overhead electric utility lines and related site improvements. Conveyance of this 0.021 acre portion to TxDOT will not compromise current or future electric utility operations in the area. TxDOT has made an offer to purchase the subject property at the appraised value of $6,384. Austin Energy has reviewed the appraisal provided by TxDOT and determined its value conclusion to be reasonably supported. City of Austin Council District 8/Ellis McCarty Lane 0.021 Acres 912 Sq Ft for Proposed Electric Transmission and Distribution Easement US HWY 290/SH 71 West Texas Department of Transportation Road Widening Owner: City of Austin, Austin Energy Location: 6005 McCarty Lane Proposed Easement Parcels 2019 Aerial Imagery, City of Austin ± 50 AE Public Involvement & Real Estate Services 0 100Ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location …

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Special Events Task ForceJan. 13, 2020

Agenda original pdf

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SPECIAL EVENTS TASK FORCE January 13, 2020 2:00pm-4:00pm Austin Center for Events Conference Room Suite 1070 A/B One Texas Center 505 Barton Springs Road Austin, Texas TASK FORCE MEMBERS James Russell, (Mayor) Cindy Lo, (District 1) Bobby Garza, (District 2) Laurel White, (District 3) Shelley Philips, (District 4) Jeff Smith, (District 5) Heath Riddles, (District 6) Mandi Thomas, (District 7) Dan Carroll, (District 8) Ingrid Weigand, (District 9) Frances Thompson, (District 10) EX-OFFICIO MEMBERS Bill Manno, Corporate Special Events Brian Block, Economic Development Lt. Kelly Davenport, Austin Police Frances Hargrove, Austin Transportation Tony Hernandez, Development Services Elaine Garrett, Code Department Jason Maurer, Parks and Recreation Commander Kevin Parker, ATCEMS Captain Phil Mueller, Austin Fire Iby Setzer, Austin Resource Recovery Bryan Walker, Development Services AGENDA CALL TO ORDER CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES a. Discussion and action on minutes for the December 16, 2019 meeting. 2. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 3. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION a. Discussion and possible action on draft recommendations regarding special event load/capacity 4. FUTURE ITEMS FROM TASK FORCE OR CITY STAFF NOTE- Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. 5. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974- 1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact Bill Manno at william.manno@austintexas.gov or by phone at 512-974-1000.

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Special Events Task ForceJan. 13, 2020

Backup original pdf

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SPECIAL EVENTS TASK FORCE MEETING MINUTES Monday, December 16, 2019, REGULAR MEETING December 16, 2019 2:30pm – 4:30pm Austin City Hall Boards and Commissions Room 301 W.2nd St Austin, Texas 78701 The Special Events Task Force convened in a meeting on Monday, December 16, 2019 at 301 W. 2nd St. SETF Members present: Cindy Lo, Bobby Garza, Laurel White, Shelley Philips, Jeff Smith, Heath Riddles, Ingrid Weigand SETF Members not present: James Russell, Mandi Thomas, Dan Carroll, Shelley Phillips, Frances Thompson Staff in attendance: Bill Manno, Kelly Davenport, Frances Hargrove, Phil Mueller, Iby Setzer, Leslie Tello, Alicia Dean, Michael Suda, Gergo Perlaky A. CALL TO ORDER- Meeting called to order at 2:33pm by Jeff Smith. B. APPROVAL OF MINUTES- Jeff Smith motioned to approve the minutes for the November 18th meeting and was seconded by Ingrid Weignad. C. CITIZEN COMMUNICATION- The first 10 speakers signed up prior to the meeting being called to order each will be allowed a three-minute allotment to address their concerns regarding items not posted on agenda. D. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION- E. New BUSINESS: BRIEFING, DISCUSSION,AND POSSIBLE ACTION 1) Select group members for post-event reporting working groups. A work group was created with Ingrid Weigand, Cindy Lo and Jeff Smith. i. At a later meeting, the group will present recommendations to the SETF for additional information to be collected and reported. 2) Discussion and possible action on draft recommendations regarding Tiers and notifications. No action taken. F. FUTURE ITEMS from Task Force or City Staff. NOTE-Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G.ADJOURNMENT- Meeting was adjourned @4:04pm by Jeff Smith and was second by Cindy Lo. The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974-1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact …

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Arts CommissionJan. 13, 2020

Agenda original pdf

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AUSTIN ARTS COMMISSION AGENDA Special Called Meeting – Monday, January 13, 2020, 6:00 P.M. Cultural Arts Division Bluebonnet Training Room 5202 E Ben White, Suite 400, Austin, TX 78741 CURRENT BOARD MEMBERS: Jaime Castillo – Chair, Michelle Polgar – Vice Chair, Brett Barnes, Lulu Flores, Bears Rebecca Fonte, Felipe Garza, Amy Mok, Krissi Reeves, Celina Zisman CALL TO ORDER – 6:00 P.M. CITIZEN COMMUNICATION: GENERAL The speakers signed up prior to 6:00pm will each be allowed a three-minute allotment to address their concerns regarding items posted and/or not posted on the agenda. 1. STAFF BRIEFINGS a. Cultural Funding Program Review Process Update, presented by Cultural Arts Division Staff 2. SPECIAL PRESENTATION 3. NEW BUSINESS a. Strategic Themes Presentation, presented by Margie Reese, MJR Consultants a. Strategic Themes Workshop Activity b. Discussion and Possible Action regarding Strategic Themes 4. STAFF CLOSING COMMENTS/NEXT STEPS 5. ITEMS FOR INFORMATION Next Regular Meeting will be on Monday, January 27 @ 6pm at Cultural Arts Division Bluebonnet Training Room – 5202 E Ben White, Suite 400, Austin, TX 78741 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Anne-Marie McKaskle-Davis at the Cultural Arts Division, at 512-974-7854, for additional information; TTY users route through Relay Texas at 711. For more information on the Austin Arts Commission please contact Anne-Marie McKaskle-Davis at 512-974-7854.

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Arts CommissionJan. 13, 2020

added the AIPP Panelist names and new Arts Commissioner name original pdf

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Special Called Meeting of the Arts Commission and the Art in Public Places Panel AUSTIN ARTS COMMISSION REVISED AGENDA Monday, January 13, 2020, 6:00 P.M. Cultural Arts Division Bluebonnet Training Room 5202 E Ben White, Suite 400, Austin, TX 78741 CURRENT ARTS COMMISSION MEMBERS: Jaime Castillo – Chair, Michelle Polgar – Vice Chair, Brett Barnes, Lulu Flores, Bears Rebecca Fonte, Felipe Garza, kYmberly Keeton, Amy Mok, Krissi Reeves, Celina Zisman CURRENT AIPP PANEL MEMBERS: Chris McCray – Chair, Tammie Rubin–Vice Chair, Brett Barnes – Arts Commission Liaison, Sarah Carr, Stephanie Lemmo, Joel Nolan, Jacob Villanueva CALL TO ORDER – 6:00 P.M. CITIZEN COMMUNICATION: GENERAL The speakers signed up prior to 6:00pm will each be allowed a three-minute allotment to address their concerns regarding items posted and/or not posted on the agenda. 1. STAFF BRIEFINGS Staff a. Cultural Funding Program Review Process Update, presented by Cultural Arts Division 2. SPECIAL PRESENTATION a. Strategic Themes Presentation, presented by Margie Reese, MJR Consultants 3. NEW BUSINESS a. Strategic Themes Workshop Activity b. Discussion and Possible Action regarding Strategic Themes 4. STAFF CLOSING COMMENTS/NEXT STEPS 5. ITEMS FOR INFORMATION Next Regular Arts Commission Meeting will be on Monday, January 27 @ 6pm at Cultural Arts Division Bluebonnet Training Room – 5202 E Ben White, Suite 400, Austin, TX 78741 6. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Anne-Marie McKaskle-Davis at the Cultural Arts Division, at 512-974-7854, for additional information; TTY users route through Relay Texas at 711. For more information on the Austin Arts Commission please contact Anne-Marie McKaskle-Davis at 512-974-7854.

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Arts CommissionJan. 13, 2020

Final - CAD-MJR Partners Presentation original pdf

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Cultural Arts Funding Review Process Arts Commission and AIPP Panel Workshop 1/13/2020 Cultural Funding Process Refresher The Cultural Funding Review Process will consist of the following key phases: Listen Refine Recommend Feedback Draft Goal:  Hold listening sessions to hear the views and values of the community through conversations with individuals and small and large groups. Events: Town Hall Kick Off Event | July 10 One-on-Ones | July 11 - 12 Listening Sessions | July 13 - Aug. 27 Virtual Comment Box Goal:  Conclude Listening Sessions  Start Feedback Analysis-continue conversations with the community  Begin to analyze feedback from those conversations to organize into more specific themes and directions to discuss further. Phase 1& 2 participation: 175 Town Hall Event Participants • • 540 participants in 39 unique stakeholder listening sessions including o Interdepartmental City Staff o Community stakeholders representing arts education, faith- based, social services, funders & community advocacy/organizing o City of Austin Cultural Contractors & members of the creative community • 1160 Unduplicated Hours of stakeholder engagement • Additional meetings with stakeholder groups such as the Equity Action Team, Raza Roundtable, Austin Arts Advocacy Coalition, and council members & policy staff Listening Session Goals: • Gather multiple points of view regarding programs and operations of the CAD • Understand perceptions and expectations of CAD, of the funding and grant making process from announcement of grant opportunities thru the review and contracting process; • Understand grantees’ (artists/organizations across the spectrum of grantees) sense of shared responsibility for contributing to a healthy cultural system in the Austin; Identify effectiveness and potential efficiencies in the grant making processes; Stimulate awareness of the City’s goals for achieving racial equity; and • Understand grantees’ (contractors’) approach to inclusion across five key • • programmatic and operational areas: o Programming o Audience expansion o Marketing and public information o Staffing o Governance How CAD has responded in real time: • Moved up pre-contract & final report submission due dates for cultural contractors - incentivized early completion • ADA quiz no longer required every year • Drafting reducing # of questions in final report questionnaire • Working closely with Purchasing & Finance offices to improve contract management efficiency & contracting • Collaboration with Equity Office, Convention Center in best practices in grant making • Emphasizing resident centered/friendly language & communications in collaboration with CTM Office of Design & Delivery • Referring cultural contractors …

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Arts CommissionJan. 13, 2020

Final - Meeting Design original pdf

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Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting Meeting Objective(s): 3 or less is fine 1. Define & leading with a racial equity lens as a Cultural Arts Division (completed in first session) 2. 3. Use community feedback to set Arts Commission role in Cultural Funding Review process, explore best approach to organize AC input & interaction with Inform meeting attendees of potential strategic themes derived from community feedback of Cultural Funding Review Process & process 4. Describe extended Cultural Funding Review process timeline Meeting Location: CAD offices, Date: Jan 13, 2020 Time: 6:00pm‐8:30pm Attendees: Commissioners, AIPP panel members, COA Staff, Facilitators, Community Members Overview: Commissioners will participate in activities to achieve Commission goals and update strategic planning activities. Agenda Item 1.Sign In Leader Commission Liaison Outcome Duration To occur prior to the commencement of the meeting 3‐5 Minutes / 6:00pm 2.Call to Order Chair Castillo Meeting will be called to order. 3.Approval of Minutes and Action 3‐5 Minutes 6:10pm Chair Castillo Minutes and actions will be approved. Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 4.Citizen Communication: General 10‐Minutes 6:15pm Chair Castillo Hear concerns and voices of the citizens. 5.a. Motion to Suspend Robert Rules of Order 5 Minutes 6:20pm Chair Castillo Robert rules of order will be suspended. 5.a. Motion to Suspend Robert Rules of Order 5.b Commission Introduction Cara Welch /Alberto Mejia 6. Staff Introduction &CFRP Refresher & Extension brief 7. Leading with a Racial Equity Lens in the Cultural Arts Ask: Any reflections? Any major comments missing? 10‐15 Minutes 6:30pm Slides 2‐ 16 *Slides 15,16,19 hidden 10‐15 Minutes 6:45pm Slides 17‐ 18 Robert rules of order will be suspended. Introduce the commission members as well as a brief description of the purpose of the meeting. Introduce the staff, go over agenda and plan for the meeting. Meghan Wells and/or Brion Oaks Set a framework for activities and the discussion Commissioners & AIPP will identify tasks that address the themes from the previous session. Commissioners will understand the timeline and planned activities for the extended cultural funding review process Reinstate Robert rules of order for the remaining of the meeting. Margie Reese / MJR Consultants 45 min – 1hr 7:45pm Slides 19‐29 Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 8. Presentation of potential strategic themes derived from community feedback of Cultural Funding Review Process …

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Arts CommissionJan. 13, 2020

Leading with a Racial Equity Lens in the Cultural Arts original pdf

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Cultural Arts Funding Review Process Arts Commission and AIPP Panel Workshop 1/13/2020 Leading with a Racial Equity Lens in the Cultural Arts Equity Framework • • • • • City goal of achieving a point at which race is no longer a predictor of quality of life outcomes; (acknowledges intersectionality but race is most reliable predictor) Equity Office helps normalize, organize, and operational race‐forward efforts across city departments Strategic Direction 2023 – “Equity” not a separate effort, but infused throughout Ensure that we are not further “othering,” marginalizing, or displacing through good intentions Commit together to continue this work throughout all of CAD’s programs to broaden and deepen community access to City investment in the arts and remove barriers to participation • MJR Partners and Equity Office identifying areas where we can focus need for change across CAD’s work – from internal to external policies and practices Cultural Funding Process Refresher The Cultural Funding Review Process will consist of the following key phases: Listen Refine Recommend Feedback Draft Goal:  Hold listening sessions to hear the views and values of the community through conversations with individuals and small and large groups. Events: Town Hall Kick Off Event | July 10 One-on-Ones | July 11 - 12 Listening Sessions | July 13 - Aug. 27 Virtual Comment Box Goal:  Conclude Listening Sessions  Start Feedback Analysis-continue conversations with the community  Begin to analyze feedback from those conversations to organize into more specific themes and directions to discuss further. Phase 1& 2 participation: 175 Town Hall Event Participants • • • 540 participants in 39 unique stakeholder listening sessions including o Interdepartmental City Staff o Community stakeholders representing arts education, faith- based, social services, funders & community advocacy/organizing o City of Austin Cultural Contractors & members of the creative community 1160 Unduplicated Hours of stakeholder engagement • Additional meetings with stakeholder groups such as the Equity Action Team, Raza Roundtable, Austin Arts Advocacy Coalition, and council members & policy staff Listening Session Goals: • Gather multiple points of view regarding programs and operations of the CAD • Understand perceptions and expectations of CAD, of the funding and grant making process from announcement of grant opportunities thru the review and contracting process; • Understand grantees’ (artists/organizations across the spectrum of grantees) sense of shared responsibility for contributing to a healthy cultural system in the Austin; Identify effectiveness and potential efficiencies in …

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Arts CommissionJan. 13, 2020

Meeting outline original pdf

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Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting Meeting Objective(s): 3 or less is fine 1. Define & leading with a racial equity lens as a Cultural Arts Division (completed in first session) 2. 3. Use community feedback to set Arts Commission role in Cultural Funding Review process, explore best approach to organize AC input & interaction with Inform meeting attendees of potential strategic themes derived from community feedback of Cultural Funding Review Process & process 4. Describe extended Cultural Funding Review process timeline Meeting Location: CAD offices, Date: Jan 13, 2020 Time: 6:00pm‐8:30pm Attendees: Commissioners, AIPP panel members, COA Staff, Facilitators, Community Members Overview: Commissioners will participate in activities to achieve Commission goals and update strategic planning activities. Outcome Set Up Name tags, Name tents, sign in sheet Agenda Item 1.Sign In Duration To occur prior to the commencement of the meeting Leader Commission Liaison 2.Call to Order 3‐5 Minutes Chair Castillo Meeting will be called to order. Agenda, recorders, batteries 3.Approval of Minutes and Action 3‐5 Minutes Chair Castillo Minutes and actions will be approved. Copy of previous minutes Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 4.Citizen Communication: General Chair Castillo 10‐Minutes Hear concerns and voices of the citizens. Citizen communication signup sheet 5.a. Motion to Suspend Robert Rules of Order 5 Minutes Chair Castillo Robert rules of order will be suspended. 5.a. Motion to Suspend Robert Rules of Order 5.b Commission Introduction 6. Staff Introduction 7. Leading with a Racial Equity Lens in the Cultural Arts Ask: Any reflections? Any major comments missing? 3‐5 Minutes 10‐15 Minutes Cara Welch /Alberto Mejia Meghan Wells and/or Brion Oaks Agenda Agenda Robert rules of order will be suspended. Introduce the commission members as well as a brief description of the purpose of the meeting. Introduce the staff, go over agenda and plan for the meeting. Set a framework for activities and the discussion Handout, (Documents for backup‐ planning session notes prepared by Alberto & Anne Marie) 25 Minutes 45 min – 1hr Margie Reese / MJR Consultants Marion Sanchez/Cara Welch Cultural Funding Arts Commission & Art in Public Places Strategic Planning Meeting 8. Presentation of potential strategic themes derived from community feedback of Cultural Funding Review Process 9. Tyranny of Urgent Activity Prompt: Ask participants to sort the themes/theme items on the X axis‐ IMPORTANT IMPORTANT: of great significance or value; …

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Urban Renewal BoardJan. 13, 2020

Agenda original pdf

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URBAN RENEWAL BOARD OF THE CITY OF AUSTIN Monday, January 13, 2020 Street – Jones Building 1000 East 11th Street, Room 400A 6:00 p.m. Current Board Members: Manuel Escobar, Chair Roxanne Evans, Vice Chair Danielle Skidmore Amit Motwani Darrell W. Pierce Nathaniel Bradford Jacqueline Watson PURPOSE: The Board of Commissioners primary responsibility is to oversee the implementation and compliance of approved Urban Renewal Plans that are adopted by the Austin City Council. An Urban Renewal Plan's primary purpose is to eliminate slum and blighting influence within a designated area of the city. CALL TO ORDER – Monday, January 13, 2020, at 6:00 p.m. 1. APPROVAL OF MINUTES – Approval of the December 16, 2019, Regular Meeting Minutes 2. CITIZEN COMMUNICATION: GENERAL (Speakers signed up prior to the meeting will be called in order and will each be allowed a three‐minute allotment to address their concerns. This is the opportunity for visitors and guests to address the Urban Renewal Board of the City of Austin (URB) on any issue. The URB may not debate any non‐agenda issue, nor may any action be taken on any non‐agenda issue at this time however the URB may present any factual response to items brought up by citizens. (Attorney General Opinion – JC‐0169) (Limit of three minutes each). a. Discussion and possible action to authorize the negotiation and execution of the sixth amendment to the Escrow Agreement that provides for approval of the fifth extension to the Outside Completion Date for the properties located at 1322‐1336 East 12th Street from January 31, 2020 to March 31, 2020. b. Discussion and possible action of the scoring criteria and matrix for the Urban Renewal Agency‐owned properties located in the 900 and 1100 Blocks of East 11th Street (Blocks 16 and 18) Request for Proposal and how enforcement provisions may be implemented. c. Discussion and possible action on Permitted, Prohibited and Conditional uses for East 11th and 12th Street Urban Renewal Plan and the East 11th Street Neighborhood Conservation Combining District (NCCD). 3. NEW BUSINESS P a g e 1 | 2 4. OLD BUSINESS AND APPOINTMENTS 5. UPDATE FROM URBAN RENEWAL BOARD COMMITTEES, WORKING GROUPS a. Discussion and possible action on recommended modifications to the East 11th and 12th Street Urban Renewal Plan and the East 11th Street Neighborhood Conservation Combining District (NCCD) to parallel the structure of the current East 12th Street NCCD. b. Discussion and …

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Urban Renewal BoardJan. 13, 2020

Draft December Minutes original pdf

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REGULAR MEETING December 16, 2019 URBAN RENEWAL BOARD DRAFT MINUTES The Urban Renewal Board convened the regular meeting on Monday, December 16, 2019, at the Street‐Jones Building, 1000 East 11th Street, Room 400A, Austin TX. Chair Escobar called the Board Meeting to order at 6:04 p.m. Board Members in Attendance: Manuel Escobar, Chair Roxanne Evans, Vice‐Chair Amit Motwani Danielle Skidmore Nathaniel Bradford Jacqueline Watson Darrell Pierce Board Members Absent: None Staff in Attendance: Gina Copic Sandra Harkins PURPOSE: The Board of Commissioners primary responsibility is to oversee the implementation and compliance of approved Urban Renewal Plans that are adopted by the Austin City Council. An Urban Renewal Plan's primary purpose is to eliminate slum and blighting influence within a designated area of the city. 1. APPROVAL OF MINUTES – Approval of the November 18, 2019, Regular Meeting Minutes. The vote. 2. CITIZEN COMMUNICATION: GENERAL (The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns. This is the opportunity for visitors and guests to address the Urban Renewal Agency of the City of Austin (Agency) on any issue. The Agency may not debate any non‐agenda issue, nor may any motion to approve the November 18, 2019, regular meeting minutes, was made by Commissioner Motwani seconded by Commissioner Skidmore and approved on a 6‐0‐1 1 3. NEW BUSINESS Ethan Smith action be taken on any non‐agenda issue at this time however the Agency may present any factual response to items brought up by citizens. (Attorney General Opinion – JC‐0169) (Limit of three minutes each). a. Authorize negotiate and execute the fifth amendment to the Escrow Agreement that provides for approval of the fifth extension to the Outside Completion Date for the properties located at 1322‐1336 East 12th Street from December 31, 2019 to January 31, 2019. December 31, 2019 to January 31, 2020, was made by Commissioner Watson with Commissioner Bradford and approved on a 7‐0‐0 vote. b. Discussion and possible action authorizing the negotiation and execution of a one‐day License Agreement with Greater Austin Black Chamber for the properties located at 920 East 11th Street and 913 Juniper Street, Austin TX 78702 on March 15, 2020, to host the SXSW Africa House. Matt Harriss, Chief Financial Officer, Butler Family Interests, provided a project briefing, which included a request for the fifth extension. The motion authorizing the …

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Urban Renewal BoardJan. 13, 2020

Item 3.b - Block 18 - Stakeholder Comments Jan 2019 original pdf

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BLOCK 18 RFP COMMENTS February 11, 2019 1 Resolve existing egress enchroachment and underground utility issues for Historic Victory Grill and Comment and/or Recommendation ensure its preservation. 2 Reserve and enhance Kenny's Backyard *Is it possible to keep an outdoor music venue? We really enjoy the music from Kenny Dorham's Backyard. • The Block 18/Kenny Dorham’s space should be allowed to remain in operation until the property has been sold and the timeline dictates that site prep needs to begin. • Going forward, if not specially Kenny Dorham’s Backyard, some facility based on this model should be incorporated into whatever development plan is accepted for Block 18 • Make Block 18 an intentional and specific destination for arts, culture, music, cultural preservation, and creative industries for the District • Though commercial in nature, Block 18 development should intentionally incorporate the Victory Grill Building (and the historic legacy of the venues and businesses that once populated these blocks) into a plan for this block to function as a Cultural Hub that pays homage to what once was the center of the Central East Austin Entertainment District 3 4 5 6 7

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Urban Renewal BoardJan. 13, 2020

Item 3.b - Draft Block 16 RFP Community Benefits original pdf

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DRAFT SCORING CRITERIA - Block 16 14-Jan-19 Points (80 Point Maximum) 20 20 10 10 5 5 Project Creativity and Need Community Benefit Considerations To what extent will the project satisfy priority needs, as identified in the current Urban Renewal and the City Imagine Austin comprehensive plan? Describe the appropriateness of the proposed development for the neighborhood. Please provide: • Impact on making the commercial corridor more welcoming and on increasing the availability of pedestrian oriented retail goods or services. • Impact on other public or private investment in the neighborhood. • Jobs created as a result of the project. Additional Affordable Housing 25% of residential units. Rental = 60% MFI for 40 years; Ownership = 80% MFI for 99 years Community Parking Provide parking in excess of the minimum requirements to support adjacent businesses in the corridor. Incorporation of the African American Cultural & Heritage Facility It is strongly encouraged the proposed project identify synergies with the African American Cultural and Heritage Facility (AAC&HF). Define the approach the proposed project will utilize to successfully create a sustainable synergy with the African American Cultural and Heritage Facility by providing for example; active space for community, educational and cultural uses. How will proposed project design and uses be respectful to the adjacent AAC&HF Dedrick-Hamilton house a historic structure? As part of the implementation of City Council resolution no. 20071108‐127 (see Exhibit B), relating to MBE/WBE compliance (the City of Austin program for Minority‐owned Business Enterprises / Women‐owned Business Enterprises), the Successful Proposer is encouraged to set MBE/WBE participation goals or make a good faith effort to achieve these goals in the design and construction of improvements on the subject Property. Green Building The Successful Proposer is encouraged to meet ambitious green building goals. This includes meeting a minimum Austin Energy 2 Star Green Building rating or USGBC LEED Silver rating. (Please refer to information and links provided at www.austintexas.gov/realestate) Other Public Benefits Other public benefits proposed will be given additional consideration. Affordable Housing Threshold Requirement: 25% of residential units. Rental = 60% MFI for 40 years; Ownership = 80% MFI for 99 years 10 Minority and Women Owned Business

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Urban Renewal BoardJan. 13, 2020

Item 3.b - Draft Block 18 RFP Community Benefits original pdf

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DRAFT SCORING CRITERIA - Block 18 14-Jan-19 Points (80 Point Maximum) 20 20 10 10 10 5 5 Project Creativity and Need Community Benefit Considerations To what extent will the project satisfy priority needs, as identified in the current Urban Renewal and the City Imagine Austin comprehensive plan? Describe the appropriateness of the proposed development for the neighborhood. Please provide: • Impact on making the commercial corridor more welcoming and on increasing the availability of pedestrian oriented retail goods or services. • Impact on other public or private investment in the neighborhood. • Jobs created as a result of the project. Additional Affordable Housing 25% of residential units. Rental = 60% MFI for 40 years; Ownership = 80% MFI for 99 years Community Parking Provide parking in excess of the minimum requirements to support adjacent businesses in the corridor Incorporation of the Historic Victory Grill It is strongly encouraged the proposed project identify synergies with the Historic Victory Grill. Define the approach the proposed project will utilize to successfully create a sustainable synergy with the Historic Victory Grill. How will proposed project design and uses be respectful to this historic structure? Minority and Women Owned Business As part of the implementation of City Council resolution no. 20071108‐127 (see Exhibit B), relating to MBE/WBE compliance (the City of Austin program for Minority‐owned Business Enterprises / Women‐owned Business Enterprises), the Successful Proposer is encouraged to set MBE/WBE participation goals or make a good faith effort to achieve these goals in the design and construction of improvements on the subject Property. Green Building Other Public Benefits The Successful Proposer is encouraged to meet ambitious green building goals. This includes meeting a minimum Austin Energy 2 Star Green Building rating or USGBC LEED Silver rating. Other public benefits proposed will be given additional consideration. Affordable Housing Threshold Requirement: 25% of residential units. Rental = 60% MFI for 40 years; Ownership = 80% MFI for 99 years

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Urban Renewal BoardJan. 13, 2020

Item 3.b - E 11th and 12th Street Development Strategy Community Engagement Summary original pdf

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Backup

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Urban Renewal BoardJan. 13, 2020

Item 3.b - General Stakeholder Comments Jan 2019 original pdf

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BLOCKS 16 AND 18 RFP GENERAL COMMENTS Comment and/or Recommendation February 11, 2019 1 Partner Actively with GNDC, Blackshear, Blackand D.C.'S Give them a say in housing 1. Affordable Grocery Store. It's a food desert. 2. Document the history of Robertson Hill that’s being erased. Define the following terms: "priority needs"/"more welcoming"/"impact" Baseline positive “impact” requirements: 1. Compatibility of maximum heights, intensity of uses, light and sound pollution with adjacent residential and cultural uses and historic assets; and 2. Long-term dedication of space for existing and new local businesses at affordable rates, as well as for on-grade programmable public space • Specify “Permanent and temporary jobs.” • Prioritize services not yet present on the corridor that are compatible with all adjacent uses, such as a pharmacy and a pick-up/drop-off drycleaners. • Hew to plain intent and letter of URP; no variances or bonus entitlements-such as to maximum height, FAR, setbacks, protection of heritage trees. Affordable Housing What is the baseline affordable housing requirement from which additional units will be gauged? Per forum-25%. Ownership unis at 60% MFI for 99 year and below should be weighted significantly higher than current proposed criteria (+5 points) Community Parking Prioritize projects with a holistic parking demand management program that includes: Public parking to support existing local businesses Innovative approach to accommodating alternative modes of transportation, bus, bike locks, bike showers, scooters, Vespas, commercial loading zone, etc.; and A mix of uses on-site that balance 24/7 demand of parking Minority and women owned business Theses points should be all-or-nothing based on: 1. Meeting a quantitative baseline % participation; and 2. Executed partnership agreements (MOU’s?) at time of application Please clarify requirements for City projects/state regulations and aim to match them. 2 3 4 5 6 Page 1 of 7 BLOCKS 16 AND 18 RFP GENERAL COMMENTS Comment and/or Recommendation February 11, 2019 Green Building 2 Star/Silver should be a baseline requirement for submission; 5 points for Gold Star Reward incorporation of alternative energy (such as solar) on-site Other Public Benefits Baseline requirement for award consideration: demonstrated timely, substantive engagement with RHNA, OCEAN and Six Square. Demonstrated community support (15 points) – letters of support from all of the following: RHNA, OCEAN and Six Square. We urge the board to set specific, baseline qualifications for proposal consideration that reflect community needs and priorities. Requiring upfront what our community and the city most value should help ensure …

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