REGULAR MEETING o f th e A I R PO R T A D V I S O R Y C O M M I S S I O N JULY 12, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via Videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, email Steve Khanoyan, Stephen.Khanoyan@FlyAustin.com. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks, Secretary* Scott Madole *Pending approval of changes to the AAC bylaws by the City Council Ernest Saulmon Jonathan Coon Billy Owens Bakari Brock Vicky Sepulveda Chad Ennis Raymond Young AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. INTRODUCTION OF RICK BELLIOTTI, DEPUTY CHIEF OFFICER IT APPROVAL OF MINUTES 1. Approve the minutes of the Airport Advisory Commission regular meeting on June 14, 2022. 1 STAFF BRIEFINGS 2. May 2022 Financial Results presented by Rajeev Thomas, Deputy Chief Finance Officer. 3. Air Service Update presented by Jamy Kazanoff, Air Service Development. 4. Airport Expansion and Development Program (AEDP) Update - Environmental Assessment, Program Management Support Consultants, and HNTB Tasks presented by Tracy Thompson, Interim Chief Planning and Development Officer. CONSENT AGENDA 5. Authorize negotiation and execution of a contract with SKIDATA, Inc. to provide remote and onsite maintenance, support, and repair services of the parking revenue and control system for a term of 10 years in an amount not to exceed $4,008,200. Scheduled for approval by the City Council at the July 28, 2022 meeting. (Note: SKIDATA, Inc. is the sole distributor, manufacturer, and support provider for their products. There are …
Airport Expansion Development Program Airport Advisory Commission July 12, 2022 Agenda • Overview of Airport Expansion & Development Program • Update - Environmental Assessment • RCA - Program Management and Support Consultant Services • Update - HNTB Task Order Components • August AAC Meeting – AEDP Visioning • AEDP Future Council Action Items 1 Long-range Airport Program Utilities and Airfield Infrastructure New Concourse B Optimize Barbara Jordan Terminal Future Roadway and Landside Improvements Future Barbara Jordan Terminal Expansion 2 AUS AEDP Elements Overall AEDP scope and budget - currently in development 10+ Gate Midfield Concourse Airfield and Utility Infrastructure • Meet the air service needs of Central Texas • Meet the needs of airlines serving the airport and region • Maintain excellent passenger experience • Provide flexible expansion for dynamic airline growth 3 Tunnel Expandable for Future Growth Barbara Jordan Terminal Source: City of Austin Department of Aviation Airport Expansion & Development Program Demand Capacity Initiatives Enabling Infrastructure • Passenger processing improvements • Apron and airfield improvements/connections • Upgrade utility infrastructure • Demolition, storm water, and environmental site preparation Optimize Barbara Jordan Terminal Gates, Ticket Counters and Processing • Existing Baggage Handling System • Ticket lobby modernization- (BHS) technology • Environmental Assessments • • Pre-construction, Interim gate capacity preliminary, conceptual, and schematic design for AEDP 4 New Midfield Concourse Additional Gates and Concessions * • New midfield concourse (10+ gates) • Passenger connector (below grade) • Utility and baggage tunnel * Subject to Passenger Activity Triggers AEDP Anticipated Schedule 2021 2022 2023 2024 2025 2026 2027 2028 BJT Optimization • Baggage System Modernization • Incremental Gate Capacity • Additional Passenger Processing Infrastructure • Airfield Enhancements • Utility Infrastructure Concourse B • Permanent Gate Capacity 5 Environmental Assessment Update • NEPA requires Federal agencies to assess the environmental effects of proposed major Federal actions prior to making decisions. • Balance the benefits of the proposed action against the impacts. • • Evaluate alternatives to minimize impacts. Inform and involve the public before making a decision. EA Study Areas 6 Environmental Assessment Update All Public Meetings provided for Spanish interpretation September 9, 2021 • Environmental Assessment Scoping Virtual Public Meeting Notice - La Voz and Austin American Statesman Meeting hosted via zoom and phone Comments were provided via Online, by Mail, by Phone • Open comment period closed on October 11, 2021 February 22, 2022 – Draft EA Posted: AUS Environmental Assessment …
Annual Internal Review This report covers the time period of 7/1/2021 to 6/30/2022 Airport Advisory Commission The Board/Commission mission statement is: A) The Airport Advisory Commission (AAC) reviews, assesses, and makes recommendations to Austin City Council concerning the Austin-Bergstrom International Airport (AUS): B) In its recommendations, AAC ensures consistency with good business practices, integrity, and the values of the City of Austin and AUS including: Capital improvement projects, Proposed aviation grants, Proposed aviation contracts, Annual operating budgets, and Quality of services and customer experience. Safety, Public service & engagement, Responsibility & accountability, Innovation & sustainability, Diversity & inclusion, and Ethics & integrity. C) The AAC advises and offers help to solve problems and advance the mission and initiatives of AUS. D) The AAC brings citizen input to the airport leadership and engages community stakeholders as needed to promote public awareness and good decision making. E) The AAC facilitates and promotes communication between AUS staff and the Austin City Council. F) In all their work, members of the AAC advocate the interests of the airport’s customers, City of Austin citizens, and the Austin City Council. Annual Review and Work Plan 2021-2022 Page 2 of 3 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. The Airport Advisory Commission (AAC) held 2 virtual meetings, 4 in-person meetings, and 5 hybrid meetings during the period covering this report. One regularly scheduled meeting was cancelled in November 2021. During the course of its business, the AAC made recommendations on 25 action items – 11 items regarding negotiation and execution of goods and services agreements, 2 related to airport revenue, bonds, and financing, 2 items regarding administration, and 10 related to construction projects. Additionally, the AAC received regular reports and presentations from the Department of Aviation regarding executive updates, financial results, passenger traffic, air service development, and planning and development. Aviation staff held briefings to the AAC officers on pertinent matters as the need arose throughout the year. The AAC also received special reports and presentations including topics regarding, COVID-19’s ongoing impact on air travel, the Airport Expansion and Development Program (AEDP) and its associated environmental assessment, cargo development, airline lounges, the Hilton Hotel operation and financing, TSA and CBP staffing, the …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES JULY 12, 2022 The Airport Advisory Commission convened in a regular meeting on July 12, 2022 at 2716 Spirit of Texas Drive in Austin, Texas. Chair E. Sepulveda called the regular meeting to order at 3:00 p.m. Commissioners in Attendance: Eugene Sepulveda, Chair Wendy Price Todd, Vice Chair Chad Ennis Commissioners in Attendance Remotely: Bakari Brock Jonathan Coon Commissioners Absent: Ernest Saulmon Scott Madole Billy Owens Raymond Young Jeremy Hendricks Vicky Sepulveda PUBLIC COMMUNICATION: GENERAL None. INTRODUCTION OF RICK BELLIOTTI, DEPUTY CHIEF OFFICER IT APPROVAL OF MINUTES Approve the minutes of the Airport Advisory Commission Regular Meeting on June 14, 2022. Vice Chair Todd recommended an edit to the minutes that was incorporated without objection. The minutes from the meeting of June 14, 2022 were approved on Commissioner Ennis’ motion, Commissioner Young second on a 9-0-0-2 vote. Commissioners Saulmon and V. Sepulveda were absent. 1. 1 2. 3. 4. 5. 6. 7. 8. STAFF BRIEFINGS May 2022 Financial Results presented by Rajeev Thomas, Deputy Chief Officer Finance, Department of Aviation. Air Service Update presented by Jamy Kazanoff, Air Service Development, Department of Aviation. Airport Expansion and Development Program (AEDP) Update – Environmental Assessment, Program Management Support Consultants, and HNTB Tasks presented by Tracy Thompson, Interim Chief Officer Planning and Development, Department of Aviation. CONSENT AGENDA Items 6 and 8 were pulled for discussion by Chair E. Sepulveda. Item 5 was pulled for discussion by Vice Chair Todd. Authorize negotiation and execution of a contract with SKIDATA, Inc. to provide remote and onsite maintenance, support, and repair services of the parking revenue and control system for a term of 10 years in an amount not to exceed $4,008,200. A motion to approve was made by Vice Chair Todd; Commissioner Madole seconded. Motion passed on a 9-0-0-2 vote. Commissioners Saulmon and V. Sepulveda were absent. Approve a resolution approving amendments to the Amended and Restated Hotel Management Agreement between Austin-Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC. A motion to approve was made by Commissioner Young; Commissioner Madole seconded. Motion passed on a 6-1-1-3 vote. Commissioner Ennis voted no. Vice Chair Todd abstained. Commissioners Hendricks, Saulmon, and V. Sepulveda were absent. Authorize contingency in an amount of $1,000,000 to the job order assignment for Barbara Jordan Terminal Optimization Vertical Circulation Project with Alpha Building Corporation for a total assignment amount not to exceed $4,000,000. A motion …
AIRPORT ADVISORY COMMISSION MEETING JUNE 14, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via Videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES a) May 10, 2022 meeting. 2. STAFF REPORTS Officer. a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 1 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi, TSA Screening, and Baggage Porter Services presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000. Scheduled for approval by the City Council at the June 16, 2022 meeting. (Note: This contract will be awarded in compliance with 49 CFR Part 26 DBE Procurement Program and City Code Chapter 2-9B by meeting the goals with 22.33% DBE participation.) b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified …
AIRPORT ADVISORY COMMISSION MEETING JUNE 14, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via Videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES a) May 10, 2022 meeting. 2. STAFF REPORTS Officer. a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 1 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi, TSA Screening, and Baggage Porter Services presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000. Scheduled for approval by the City Council at the June 16, 2022 meeting. (Note: This contract will be awarded in compliance with 49 CFR Part 26 DBE Procurement Program and City Code Chapter 2-9B by meeting the goals with 22.33% DBE participation.) b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified …
Airport Expansion and Development Program Enabling 30 Million Annual Journeys Interim Capacity Improvements June 14, 2022 0 Planned Interim Improvements • Ticketing, Check-in and Bag Drop • Passenger Security Screening • Checked Baggage Screening • Baggage Claim • Gate 13 Improvements for Busing • New West Gates Outbound Passenger and Baggage Flow Check In Kiosks Counters Security Screening Checked Bag Screening Airline Boarding Interim Capacity Improvements 1 Ticketing, Check-in and Bag Drop Near-term (2022-2023): 24 Additional Curbside Counters Mid-term (2026): Atrium Infill with ~30 New Counters Atrium infill New counters Six additional counters located at each existing location N Not to Scale N Not to Scale Existing Curbside Check-in Counters Existing Atrium above Baggage Claim Interim Capacity Improvements 2 Source: City of Austin Department of Aviation Passenger Security Screening Near-term (2023): Checkpoint 1 Upgraded to Automated Screening Lane (ASL) Technology Mid-term (2024): Checkpoint 2E Expanded and Upgraded to ASL Technology New technology screening lanes New technology screening lanes Additional lane Kaba exit facility removed N Not to Scale Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 3 Passenger Security Screening Mid-term (2024): Checkpoint 2 Lanes Upgraded to ASL Technology Mid-term (2025): Checkpoint 3 Expanded and Upgraded to ASL Technology Two new technology screening lanes Six ASL Lanes West Infill new building area Interim Capacity Improvements 4 N Not to Scale N Not to Scale Source: City of Austin Department of Aviation Checked Baggage Screening New Checked Bag Screening System First Phase : 2024 Second Phase: 2025 Existing checked baggage system in two locations is at capacity and aging Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 5 Baggage Claim Improvements Atrium Infill (above) Replace Carousel 5 with new larger carousel (2025) Expand Carousel 6 (2025) Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 6 Gate 13 Improvements for Busing Existing Gate 13 Holdroom New Escalators (2023) New escalators and stairs To curb/busing Existing elevator Location Map Source: City of Austin Department of Aviation Gate 13 7 Interim Capacity Improvements New West Gates Net 3 New Airline Gates (2025) Apron, concourse and mezzanine level expansion Preliminary Rendering N Not to Scale Interim Capacity Improvements 8 Source: City of Austin Department of Aviation Indicative Schedule of Future AUS Action Items Airport Advisory Commission and City Council Project Name/Scope BJT Optimization (3-Gate Expansion) – CMR …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, JUNE 14, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, June 14, 2022. CALL TO ORDER Vice Chair Todd called the Commission Meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd – Vice Chair Vicky Sepulveda Chad Ennis Raymond Young Bakari Brock (*attended via videoconference) Commissioners Absent: Eugene Sepulveda – Chair Ernest Saulmon Jonathan Coon* Billy Owens Scott Madole Jeremy Hendricks CITIZENS COMMUNICATIONS: advertising. digital advertising. regarding agenda item 3a. 1. APPROVAL OF MINUTES a) Girard Kinney, AIA, was allotted 3 minutes to address the Commission regarding digital b) Jason Wills, Scenic Texas, was allotted 3 minutes to address the Commission regarding c) Jeff Pearse, LoneStar Airport Holdings, was allotted 3 minutes to address the Commission a) The minutes from the meeting of May 10, 2022 were approved on Commissioner Ennis’ motion; Commissioner Madole seconded. Motion passed on a 9-0-0-2 vote. Chair E. Sepulveda and Commissioner Hendricks were absent. 2. STAFF REPORTS a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief of Finance. 1 b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi and TSA Screening presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA All three items were pulled by Vice Chair Todd for discussion. a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000 A motion to approve was made by Commissioner Saulmon; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Chair E. Sepulveda and Commissioner Hendricks were absent. b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified respondents for Request for Qualifications No. CLMP326 to provide engineering design and construction phase services for AEDP Airfield Infrastructure in an amount not to exceed $8,000,000. A motion to approve was made by Commissioner Saulmon; Commissioner Brock seconded. Motion passed on a 9-0-0-2 …
AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
Hilton Austin Airport Information for Airport Advisory Commission City of Austin, Department of Aviation May 10, 2022 0 Hilton Austin Airport – Unique History • Former Headquarters of Bergstrom Air Force Base • Opened in 1968 • Three stories • Underground bunker • Enclosed courtyard • Names: • Building 2900 • The Roundagon • The Donut • The Little Pentagon • Base closed in 1993 1 Hilton Austin Airport – Facility Information Austin American Statesman December 17, 2000 • Improvements Description • Year Opened: 2001 • Property Type: Full-service lodging facility • Building Area: 206,608 square feet • Guestrooms: 262 • Number of Stories: Four • Meeting Space: 17,505 square feet • Parking Spaces: 278 (Surface) • Additional Facilities: Outdoor pool, an outdoor whirlpool, fitness center, a lobby workstation, guest laundry room, and vending areas • Food and Beverage Facilities: Restaurant and lounge, coffee shop 2 Hilton Austin Airport – Structure & Operations • Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) • Texas nonprofit public facility corporation created by City of Austin (City) in 1998 • Authorized under Chapter 303 of Texas Local Government Code • ABLE acts on behalf of the City of Austin (City) • Created to be the Issuer of tax exempt bonds (1999 Bonds and 2017 Bonds) • Construct/improve public facilities at the Airport - Hilton Austin Airport (Hotel) • Department of Aviation (Aviation Department) oversight of ABLE • Staff provide liaison, business, and financial services to ABLE • Grant Agreement - Aviation Department supports Bond payments – as required • Ground Lease - Aviation Department receives Ground Rent/Administrative Fees • Operations of the Hotel are subject to Federal Aviation Administration regulations 3 Briefings to AAC Regarding Hotel • AAC Hotel briefings since the emergence of COVID-19 • 11/10/2020 – Hotel Property/Facility, Structure and Operations and Financial Information • 03/09/2021 – Update including COVID Impact, Loan Development, and Grant Pledge • 04/13/2021 - Update including ABLE Governance, Loan Agreement and Grant Payments • 12/14/2021 - Update on Loan Draws and Spending, 2021 Financial Performance • 04/11/2022 – AAC Finance Working Group – General Update on 2022 Financials • 05/10/2022 – Briefing on Report to Council Audit Finance Committee • Up Next 06/14/2022 – RCA for Amendment to Management Agreement 4 Hilton Austin Airport Information for Audit Finance Committee City of Austin, Department of Aviation April 27, 2022 5 Introductions • Tracy Thompson, Esq. Airport Chief Officer, Administrative & …
Airport Expansion and Development Program RCA Schedule Update To Airport Advisory Commission May 10, 2022 Draft for Review Indicative Schedule of AAC and City Council Requests Schedules subject to change based on AEDP program requirements RCA Program Element Est. Solicitation Date Est. AAC Date Est. Council Date Communications & Marketing Support for AEDP AEDP Airfield Construction - Design Consultant Contract Program Management Support Consultants (PMSC) AEDP Airfield Construction – CMR Construction Contract CUP B - Alt Del. Approval - Design-Build Passenger Tunnel - Alt. Del. Approval Concourse B - Alt Del. Approval AEDP Remediation IDIQ Environmental Mitigation Testing, Design, and Monitoring RL AEDP Building Demolition - Solicitation for Contractor Central Utility Plant (CUP) B - Design-Build (D-B) Solicitation Existing BHS - RCA for Full BHS/West Infill Construction - Package 2 South Campus Stormwater - 100% Design PFAS "Construction" Removal (if not with H&J) Stormwater Watershed Ordinance Update Concourse B - Design CMR Contract South Campus Stormwater Construction (if not with Midfield TWYs) Concourse B - Construction CMR Passenger Tunnel – Design CMR (if not with Concourse B) Passenger Tunnel – Construction CMR 3/21/2022 1/31/2022 3/23/2022 3/28/2022 N/A N/A N/A 22Q4 22Q4 22Q4 23Q1 N/A N/A 23Q1 N/A 23Q1 23Q1 23Q2 23Q2 23Q2 6/14/2022 6/14/2022 6/14/2022 8/9/2022 8/9/2022 8/9/2022 8/9/2022 1/10/2023 1/10/2023 1/10/2023 2/14/2023 22Q4 22Q4 22Q4 22Q4 23Q3 23Q3 23Q4 23Q4 24Q1 7/28/2022 6/16/2022 7/28/2022 9/1/2022 9/15/2022 9/15/2022 9/15/2022 1/26/2023 1/26/2023 2/9/2023 3/16/2023 11/3/2022 11/2/2022 12/1/2022 1Q23 TBD TBD TBD TBD TBD AEDP Program Summary 2 AEDP Contracting & Business Opportunities AustinTexas.gov/AEDP-Business Follow progress of the program at AustinTexas.gov/AEDP Questions, Comments & Discussion 3
BYLAWS OF THE AIRPORT ADVISORY COMMISSION ARTICLE 1: NAME The name of the Commission is the Austin Airport Advisory Commission (AAC). ARTICLE 2: PURPOSE AND DUTIES A) The Austin Airport Advisory Commission (AAC) reviews, assesses, and makes recommendations to the Austin City Council concerning the Austin-Bergstrom International Airport (AUS): B) In its recommendations, the AAC ensures consistency with good business practices, integrity, and the values of the City of Austin and AUS, including: Capital improvement projects, Proposed aviation grants, Proposed aviation contracts, Annual operating budgets, and Quality of services and customer experience. Safety, Public service and engagement, Responsibility and accountability, Innovation and sustainability, Diversity and inclusion, and Ethics and integrity. C) The AAC advises and offers help to solve problems and advance the mission and D) The AAC brings public input to the airport leadership and engages community stakeholders as needed to promote public awareness and good decision making. E) The AAC facilitates and promotes communication between AUS staff and the Austin initiatives of AUS. City Council. F) In all their work, members of the AAC advocate the interests of the airport’s customers, City of Austin public, and the Austin City Council. ARTICLE 3: MEMBERSHIP A) The AAC is composed of eleven members appointed by the Austin City Council. B) A member serves at the pleasure of the Austin City Council. C) Commission members serve for a term of four years beginning May 1st on the year of appointment. 1 D) An individual Commission member may not act in an official capacity except through the action of the AAC. E) A commission member who is absent for three consecutive regular meetings or one-third of all regular meetings in a rolling twelve month timeframe automatically vacates the member’s position subject to the holdover provisions in Section 2-1-27 of the City Code. This does not apply to an absence due to illness or injury of the Commission member, an illness or injury of a Commission member’s immediate family, active military service, or the birth or adoption of the Commission member’s child for 90 days after the event. The Commission member must notify the Staff Liaison of the reason for the absence not later than the date of the next regular meeting of the Commission. Failure to notify the liaison before the next regular meeting of the AAC will result in an …
AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
3. AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, MAY 10, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, May 10, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:03 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Wendy Price Todd – Vice Chair* Jeremy Hendricks* (*attended via videoconference) Commissioners Absent: Scott Madole – Vice Chair Ernest Saulmon CITIZENS COMMUNICATIONS: 1. APPROVAL OF MINUTES Vicky Sepulveda Chad Ennis Jonathan Coon* Billy Owens Raymond Young a) William Gonzalez was allotted 3 minutes to address the Commission regarding the AUS Hilton Hotel and UNITE HERE. a) The minutes from the meeting of April 12, 2022 were approved on Commissioner V. Sepulveda’s motion; Commissioner Coon seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and Young were absent. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief of Finance. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. 1 b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM 4. 5. CONSENT AGENDA None. ACTION ITEMS 6. 7. OLD BUSINESS None. NEW BUSINESS Council Member a) Commissioner Coon moved for the following changes to the AAC bylaws. Article 4, Paragraph A: The officers of the Commission shall consist of a Chair, a Vice Chair, and a Secretary. Article 5, Paragraph B: In the absence of the Chair, the Vice Chair shall perform all duties of the Chair. In the absence of the Chair and the Vice Chair, the Secretary shall perform all duties of the Chair. (Amendments to the Bylaws will not take effect until approval of the City Council.) Vice-Chair Todd seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and …
AIRPORT ADVISORY COMMISSION MEETING APRIL 12, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Public communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL 1. INTRODUCTION OF NEW EXECUTIVE STAFF a) Jill Goodman, Deputy Chief of Innovation and Strategy b) Kevin Russell, Deputy Chief of Talent 2. APPROVAL OF MINUTES March 8, 2022 meeting. 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 3. STAFF REPORTS a) February 2022 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 4. STAFF BRIEFINGS a) Financial updates and status and schedule of bonds issuance presented by Rajeev Thomas, Deputy Chief Officer Finance. b) Introduction of HNTB presented by Tracy Thompson, Chief Officer of Administration and External Affairs and Julie Wienberg, VP Aviation Architecture, HNTB. c) Airport Expansion and Development Program (AEDP) Updates regarding solicitations, environmental assessment status and public comments, and terminal optimization presented by Lyn Estabrook, Manager of Planning & Development. d) Updates on the proposed fuel facility presented by Tracy Thompson, Chief Officer of Administration and External Affairs. Officer of Operations. e) Operation Report on March 28, 2022 situation presented by Ghizlane Badawi, Chief 5. CONSENT AGENDA a) Authorize negotiation and execution of a cooperative contract with SHI-Government Solutions, Inc. for network management software for a term of three years in an amount not to exceed $315,000. …
AIRPORT ADVISORY COMMISSION MEETING APRIL 12, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Public communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL 1. INTRODUCTION OF NEW EXECUTIVE STAFF a) Jill Goodman, Deputy Chief of Innovation and Strategy b) Kevin Russell, Deputy Chief of Talent 2. APPROVAL OF MINUTES March 8, 2022 meeting. 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 3. STAFF REPORTS a) February 2022 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 4. STAFF BRIEFINGS a) Financial updates and status and schedule of bonds issuance presented by Rajeev Thomas, Deputy Chief Officer Finance. b) Introduction of HNTB presented by Tracy Thompson, Chief Officer of Administration and External Affairs and Julie Wienberg, VP Aviation Architecture, HNTB. c) Airport Expansion and Development Program (AEDP) Updates regarding solicitations, environmental assessment status and public comments, and terminal optimization presented by Lyn Estabrook, Manager of Planning & Development. d) Updates on the proposed fuel facility presented by Tracy Thompson, Chief Officer of Administration and External Affairs. Officer of Operations. e) Operation Report on March 28, 2022 situation presented by Ghizlane Badawi, Chief 5. CONSENT AGENDA a) Authorize negotiation and execution of a cooperative contract with SHI-Government Solutions, Inc. for network management software for a term of three years in an amount not to exceed $315,000. …
