Airport Advisory Commission - June 12, 2024

Airport Advisory Commission Regular Meeting of the Airport Advisory Commission

Agenda original pdf

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REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) June 12, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on May 8, 2024 STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of …

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Backup original pdf

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AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES May 8, 2024 The Airport Advisory Commission convened in a regular meeting on May 8, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Commissioners in Attendance Remotely: Jonathan Coon Fang Fang Jeremy Hendricks Raymond Young Scott Madole Jeff Eller Doyle Valdez Chad Ennis PUBLIC COMMUNICATION: GENERAL Jonathan Appel – Eden Energy Solutions Stanley Huntsman – Eden Energy Solutions APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on April 10, 2024. A motion to approve was made by Commissioner Brock; Commissioner Hendricks seconded. Commissioner Todd abstained. Motion passed on a 10-0-1-0 vote. 1 STAFF BRIEFINGS 2. March 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary A motion to nominate and approve Patrick Rose was made by Commissioner Brock; Commissioner Valdez seconded. Motion passed on a 11-0-0-0 vote. 7. Nomination and election of Airport Advisory Commission Vice-Chair A motion to nominate and approve Bakari Brock was made by Commissioner Hendricks; Commissioner Eller seconded. Motion passed on a 11-0-0-0 vote. 8. Nomination and election of Airport Advisory Commission Chair A motion to nominate and approve Wendy Price Todd was made by Commissioner Hendricks; Commissioner Rose seconded. Commissioner Todd abstained. Motion passed on a 10-0-1-0 vote. 9. Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. A motion to approve was made by Commissioner Young; Commissioner Rose seconded. Motion passed on a 11-0-0-0 vote. 2 10. Authorize negotiation and execution of a contract for engineering and architectural services …

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Backup original pdf

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REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) June 12, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on May 8, 2024 STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount …

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06122024-002 Financial Memo original pdf

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MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: June 12, 2024 April 2024 Financial Results SUBJECT: Austin-Bergstrom International Airport (AUS) Update Passenger traffic totaled 1,875,980 in April 2024, an increase of 1.7% compared to April 2023. The increase is driven in part by the high volume of travelers visiting to observe the solar eclipse. Average daily departures decreased from 262 in April 2023 to 257 in April 2024, a decrease of 5 daily departures or 1.7% resulting primarily from changes in service offered by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 April FY 2023 April Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 949,386 934,029 1.6% 6,245,716 6,165,972 1,137,450,764 1,127,819,520 0.9% 7,798,593,786 7,746,236,179 13,218 11,346 16.5% 87,047 87,436 1.3% 0.7% (0.4%) $26,896,310 $22,722,028 $4,174,281 $180,327,084 $155,023,167 $25,303,917 $11,809,655 $9,681,893 ($2,127,763) $86,735,560 $67,550,234 ($19,185,326) $18,596,037 $15,591,270 ($3,004,767) $134,393,936 $108,924,117 ($25,469,819) Net Income Before Federal Relief $8,300,272 $7,130,758 $1,169,514 $45,933,148 $46,099,050 ($165,902) Federal Relief Reimbursement $0 $2,792,492 ($2,792,492) $0 $32,645,734 ($32,645,734) Net Income After Federal Relief $8,300,272 $9,923,251 ($1,622,978) $45,933,148 $78,744,784 ($32,811,636) Table #1 illustrates April 2024’s enplanements totaled 949,386, an increase of 1.6% compared to April 2023. Landing weights totaled 1.1 billion pounds in April 2024 representing an increase of 0.9% compared to April 2023. Cargo volume totaled 13,218 tons in April 2024, an increase of 16.5% compared to April 2023. April 2024 operating revenue totals $26.9M, an increase of 18.4% or $4.2M compared to April 2023. The increase in operating revenue primarily results from updated airline rates for FY24, changes to the parking rate structure from prior year, and the impact of passenger traffic related to the solar eclipse. April 2024 operating revenue is composed of 45.5% airline revenue, 52.5% non-airline revenue, and 2.0% interest income. Airport operating expenses totaled $11.8M for the month, an increase of 22.0% or $2.1M compared to April 2023. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system maintenance. AUS reported an $8.3M surplus in April 2024, an increase of $1.2M or 16.4% compared to April 2023. Fiscal Year 2024 Financial Results FY2024 Year to Date (YTD) Operating Revenue totals $180.3M compared to $155.0M in FY2023, a 16.3% increase. Airport …

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06122024-002 Financial Report original pdf

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1 15 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE NON-AIRLINE REVENUE Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees TOTAL NON-AIRLINE REVENUE Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money TOTAL Net Debt Service OTHER REQUIREMENTS Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Compensation Adjustment TOTAL OTHER REQUIREMENTS TOTAL OPERATING EXPENSES Debt Service CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT Airport Operating Fund 5070 Income Statement - For Internal Use Only Fiscal Year to Date for 7 Month(s) ended April 30, 2024 FY 2024 Budget Budget Seasonalized 7 month(s) FY 2024 CYE CYE Seasonalized 7 month(s) Year to Date w/ Accruals Variance Fav (Unfav) % Variance Fav (Unfav) Variance Fav (Unfav) % Variance Fav (Unfav) Y-T-D to Budget Y-T-D to CYE 2,491,042 289,208,645 1,453,108 162,778,511 5,000,000 317,033,111 2,916,667 178,727,529 2,962,350 180,327,084 47,227,041 91,892,750 139,119,791 67,567,206 8,940,600 20,911,887 16,357,880 6,920,612 4,906,850 21,992,777 147,597,812 85,141,445 8,161,976 46,218,424 14,238,156 153,760,001 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 4,670,043 527,737 457,471 1,268,713 16,359 20,345,221 27,159,694 53,818,343 80,978,037 36,134,577 4,592,224 12,476,681 8,818,246 3,645,031 3,140,603 11,540,006 80,347,367 46,170,681 4,238,794 24,037,013 7,967,581 82,414,069 3,158,291 4,128,743 5,853,584 8,384,662 10,339,010 3,931,122 35,795,411 361,608 3,881,809 1,256,910 117,862 2,177,144 2,724,192 307,847 266,858 740,083 0 11,834,312 53,744,580 94,770,054 148,514,634 75,170,413 10,977,853 21,309,473 19,546,350 7,250,762 4,908,235 24,355,391 163,518,477 92,972,047 7,264,214 44,227,387 16,606,860 161,070,508 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 5,934,852 527,737 457,471 1,268,713 0 21,593,671 29,736,319 54,299,334 84,035,653 40,678,872 6,120,730 13,130,503 11,204,729 3,818,721 3,414,014 13,407,642 91,775,210 51,283,204 3,559,232 22,390,084 9,645,634 86,878,154 3,158,291 4,128,743 5,853,584 8,384,662 10,339,010 3,931,122 35,795,411 361,608 3,881,809 1,256,910 117,862 2,177,144 3,461,997 307,847 266,858 740,083 0 12,572,117 29,939,362 54,433,500 84,372,862 40,783,109 6,272,590 13,611,015 11,476,094 3,927,571 3,420,288 13,501,206 92,991,873 51,379,194 3,467,704 22,226,098 9,662,565 86,735,560 3,158,291 4,128,743 5,853,584 8,384,662 10,339,010 3,931,122 35,795,411 361,608 3,881,809 1,256,910 117,862 2,177,144 2,752,844 307,847 266,858 740,083 0 11,862,964 2,779,668 615,157 3,394,825 4,648,532 1,680,366 1,134,335 2,657,848 282,541 279,685 1,961,200 12,644,506 1,509,242 17,548,572 (5,208,513) 771,090 1,810,915 (1,694,983) (4,321,491) 0 0 0 0 0 0 0 0 0 0 0 0 (28,652) 0 0 0 0 …

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06122024-003 Air Service Report original pdf

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June 2024 Air Service Snapshot AUS monthly seat comparisons, January-December ‘24, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include:  Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ’24, also Oct. 21-22 ’24 and Dec. 20 ’24 – Jan. 6 ’25  Air Canada resumed service to YVR on May 1 ’24 & will started new service to YUL eff. May 3 ’24; reduced YVR from 4/Wk to 3/Wk for June-August  Alaska suspended SJC after April 11 ‘24  Allegiant new 2/Wk service to EUG started May 31 ’24  American summary of 2024 service pulldown: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LIR, MBJ, MCI, MEM, NAS, OKC, PUJ, PVR, RSW, SMF, TPA &TUL o RNO – resumed May 6 o Added Saturday only service to ECP and VPS for June 8 – August 3 o Added 3 roundtrips to AGS in April for the Masters and 2 roundtrips to SDF in May for the Kentucky Derby November  Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) for May-  Delta started BNA 3x MAF 3x & MFE 3x on April 22; added AGS roundtrips on April 10 & 15 for the Masters golf tournament; added service for college football games for the following weekends: Gainesville (GNV) & TPA on Nov. 9, XNA on Nov. 16 & Lexington (LEX) on Nov. 23  Frontier started nonstop service to CLE 3/Wk on May 16  Hawaiian added HNL 4th weekly flight for May 25 – Aug 3   KLM used the 318-seat B787-10 for April 1 – June 1 and will use the B777-200ER (288 seats) from June JetBlue discontinued FLL after April 30 3 – October 26; the 275-seat B787-9 returns on October 28  Lufthansa brought back the B787-9 (294 seat) starting Jan. 15 ’24 and increased service to 5/Wk on  Southwest Sat. only SJU service started Mar 9 ’24 and loaded through Jan. 5 ‘25; SDF flights on May 2 June 5 ’24 for the Summer season & 5 for Kentucky Derby  Spirit suspended LAX for December ’23 forward; EWR also suspended for Sept 4 – Oct 8  VivaAerobus started new MTY service eff. Mar. 22 ‘24  WestJet …

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06122024-004 Journey w/AUS June Update original pdf

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Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission June 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Airfield Infrastructure – Midfield Taxiways ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● West Gate Expansion ● Fuel Facility (Tenant Project) ● West Infill and TSA Checkpoint 3 Expansion Airfield Infrastructure: Midfield Taxiways ○ ○ ○ ● Latest Updates 90% Design Finalized GMP development underway, anticipated end of June. ● Anticipated Timeline Pre-Construction GMP Support: Q3 2023 – Q3 2024 ○ Design: Q3 2023 – Q3 2024 ○ Build: Q4 2024 – Q2 2027 New conceptual rendering Utility Infrastructure Campus-Wide ● Latest Updates ○ ○ ○ ○ UICW Professional Engineering Services (PES) Council Award: May 30, 2024 UICW PES: Contract Execution on or before June 30, 2024 UICW Construction Manager at Risk (CMAR) interview May 21, 2024 UICW CMAR Council Award July 18, 2024 ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 ○ ○ Design: Q2 2024 – Q3 2025 ○ ○ Preconstruction: Q3 2024– Q3 2025 Build: Q4 2025 – Q2 2027 Central Utility Plant Relocation ● Latest Updates July 06, 2024 Anticipated Design Build Contract Execution ● Anticipated Timeline Procurement: Q4 2023 – Q3 2024 Design: Q3 2024 – Q3 2025 Build: Q2 2025 – Q4 2027 ○ ○ ○ ○ Conceptual rendering Parking and Landside: West Garage Lot B ● Latest Updates Proposed A/E and CMR approved by Airport Advisory Committee Project team began meeting to discuss scope and schedule Proposed A/E and CMR firms approved by City Council 5/30/24 Contract negotiations underway ○ ○ ○ ○ ○ ○ ○ ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 Design: Q3 2024 – Q3 2025 Build: Q3 2025 – Q1 2028 Conceptual rendering BJT Optimization: West Gates Expansion ● Latest Updates ○ ○ Temporary Gate 33 opened and in use ○ Northside grade beams excavated, formed and concrete placed ○ North trench drain extension completed Steel erection anticipated to begin mid-June ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 First Journey With AUS project crane Cargo Development East ● Latest Updates ○ Security System and connection to other aviation systems underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ ○ Build: Q3 2022 – Q2 2024 Activate: Q2 2024 Interior – New East Cargo Building Fuel Facility ● Latest Updates ○ New fuel …

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06122024-004 Upcoming AEDP RCAs original pdf

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Solicitation RCA’s 2024 AUS Architectural & Engineering Services Rotation List (CLMP372) • Rotation List contracting method AUS Building Commissioning (Cx) Services (CLMP373) • Master Agreement contracting method • Received 22 Responses • Recommending 6 firms • Received 11 Responses • Recommending 1 firm • Total authorization: $60 Million • Total authorization: $24 Million • Terms: Dependent on expiration of authorization • Term: 4 years w/ 3 two (2) year options – 10 years • Goals: AA-1.82%, Hisp-2.96%, Asian-2.50%, WBE-2.66% • Goals: AA-1.73%, Hisp-3.63%, Asian-7.81%, WBE-4.31% • Services: Airport building, structural additions, civil, • Services: LEED Fundamental and Enhanced utility projects, other specialty work • Anticipated Tasks: Scoping, investigation, design, cost estimating, construction oversight, sustainability, other functions to meet project requirements • Anticipated NTP: August 2024 Commissioning or AEGB Basic Requirement and Additional Commissioning • Anticipated Systems: HVAC, thermal control, pumps and fans, building automation, lighting, domestic water, on- site water treatment, reclaimed/reuse water, building envelopes, IT and security, vehicle electrification, and renewable energy • Anticipated NTP: August 2024

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06122024-006 FY24 Budget Amendment Fiscal Note original pdf

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OPERATING BUDGET FISCAL NOTE DATE OF COUNCIL CONSIDERATION: DEPARTMENT(S): FUND: 7/18/24 Aviation Airport Operating SUBJECT: Approve an ordinance amending the Fiscal Year 2023‐2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818‐008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, reflect expenses resulting from the greatly improved vacancy rate, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. Facilities Management, Operations, and Airport Security Support Services Airport Planning & Development Business Services CURRENT YEAR IMPACT: Beginning Balance Total Revenue Total Transfers In Total Available Funds Department Requirements Total Department Requirements Total Other Requirements Total Transfers Out Total Requirements Excess (Deficiency) of Total Available Funds Over Requirements Ending Balance Full‐time Equivalents FIVE‐YEAR ESTIMATED IMPACT: 2023‐24 Approved 0 This Action 2023‐24 Amended 0 289,208,645 10,082,451 299,291,096 16,658,692 16,658,692 305,867,337 10,082,451 315,949,788 85,141,445 46,218,424 8,161,976 14,238,156 153,760,001 3,992,124 6,129,000 1,752,000 101,000 618,000 8,600,000 91,270,445 47,970,424 8,262,976 14,856,156 162,360,001 3,992,124 82,987,480 1,482,451 84,469,931 240,739,605 10,082,451 250,822,056 65,127,732 65,127,732 65,127,732 65,127,732 674.00 0.00 674.00 0 0 0 0 0 0 0 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Revenue Total Expenses 10,082,451 10,082,451 0 0 0 0 0 0 ANALYSIS / ADDITIONAL INFORMATION: This budget amendment is to accommodate adjustments resulting from a greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, increased commodity purchase needs and implementation of the Aviation staffing market study. This amendment will increase appropriation to the Department of Aviation and will be funded from operating revenues within the Airport Operating Fund without impact to the General Fund. The Department of Aviation in collaboration with the City of Austin Human Resources Department, is in the final stage of completion of the Aviation staffing market study. The market study compared the salary ranges for positions at the Department of Aviation with comparable airports in other markets. Changes to salary ranges resulting from conclusions of the market study will be implemented within FY2024 and will have a material financial impact on the operating expenses of the Department of Aviation. In the wake of the COVID‐19 pandemic, the Department of Aviation’s vacancy rate surged to as high as 40% as a result of increased number of FTEs necessitated by greatly increased passenger traffic and by challenges recruiting and retaining …

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06122024-006 FY24 Budget Amendment RCA original pdf

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City of Austin Recommendation for Action File #: 24-4803, Agenda Item #: 7/18/2024(cid:4) Posting Language Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not to exceed $500,000,000. Lead Department Aviation Fiscal Note Grant reimbursement will apply to projects in the Fiscal Years 2025-2027 Approved Capital and/or Operating Budgets of the Aviation Department. Grant funds will be placed in the Airport Capital Fund, the ABIA Improvement Funds and/or the ABIA Operating Fund. The General Fund will not be required to contribute to this grant. There is no unanticipated fiscal impact. Prior Council Action: Council approved Resolution No. 20220324-004 authorizing acceptance of grant funds for Fiscal Years 2022- 2024. For More Information: Rajeev Thomas, Chief Financial Officer, Department of Aviation: (512) 530-2463 or Rajeev.Thomas@flyaustin.com <mailto:Rajeev.Thomas@flyaustin.com> . Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on June 12, 2024. Additional Backup Information: In March 2022, Council adopted Resolution 20220324-004 which authorized the Department of Aviation to accept grant funds from the Federal Aviation Administration, Department of Homeland Security, and other state and federal agencies for Fiscal Years 2022-2024. That authorization is set to expire at the end of Fiscal Year 2024, and the Department is requesting new authorization for Fiscal Years 2025-2027. Approval of this request will allow the City Manager or the Chief Executive Officer of the Department of Aviation to quickly accept and execute grant offers made available by the abovementioned government agencies. Grant Amounts, as they may become available, would reduce the need to utilize airport-generated capital or revenue bonds for funding airfield and terminal improvements, capital infrastructure, equipment, as well as numerous projects within the Airport Expansion and Development Program. These projects include the Central Utility Plant Relocation, Midfield Taxiways, Concourse B - Phase 1 and tunnel system, the Utility Infrastructure Campus Wide Project, and the new Arrivals and Departures Hall. Grant funding may also reimburse operating expenses. City of Austin Page 1 of 1 Printed on 6/3/2024 powered by Legistar™ (cid:5) (cid:6)

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06122024-007 Grant Acceptance Authorization RCA original pdf

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City of Austin Recommendation for Action File #: 24-4803, Agenda Item #: 7/18/2024(cid:4) Posting Language Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not to exceed $500,000,000. Lead Department Aviation Fiscal Note Grant reimbursement will apply to projects in the Fiscal Years 2025-2027 Approved Capital and/or Operating Budgets of the Aviation Department. Grant funds will be placed in the Airport Capital Fund, the ABIA Improvement Funds and/or the ABIA Operating Fund. The General Fund will not be required to contribute to this grant. There is no unanticipated fiscal impact. Prior Council Action: Council approved Resolution No. 20220324-004 similarly authorizing acceptance of grant funds for Fiscal Years 2022-2024. For More Information: Rajeev Thomas, Chief Financial Officer, Department of Aviation: (512) 530-2463 or Rajeev.Thomas@flyaustin.com <mailto:Rajeev.Thomas@flyaustin.com> . Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on June 12, 2024. Additional Backup Information: In March 2022, City Council adopted Resolution 20220324-004 which authorized the Department of Aviation to accept grant funds from the Federal Aviation Administration, Department of Homeland Security, and other state and federal agencies for Fiscal Years 2022-2024. That authorization is set to expire at the end of Fiscal Year 2024, and the Department is requesting new authorization for Fiscal Years 2025-2027. Approval of this request will allow the City Manager or the Chief Executive Officer of the Department of Aviation to quickly accept and execute grant offers made available by the abovementioned government agencies. Grant Amounts, as they may become available, would reduce the need to utilize airport-generated capital or revenue bonds for funding airfield and terminal improvements, capital infrastructure, equipment, as well as numerous projects within the Airport Expansion and Development Program. These projects include the Central Utility Plant Relocation, Midfield Taxiways, Concourse B - Phase 1 and tunnel system, the Utility Infrastructure Campus Wide Project, and the new Arrivals and Departures Hall. Grant funding may also reimburse operating expenses. City of Austin Page 1 of 1 Printed on 5/16/2024 powered by Legistar™ (cid:5) (cid:6)

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06122024-010 AAC Annual Review 2022 original pdf

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Annual Internal Review 7/1/2022 to 6/30/2023 AIRPORT ADVISORY COMMISSION The Board/Commission mission statement (per City Code 2-1-105) is: The commission shall: (1) review and make recommendations to the council on aviation projects that the Department of Aviation proposes for the capital improvements program; (2) review and make recommendations to the council on proposed aviation grants, including airport trust funds administered by the Federal Aviation Administration; (3) review and make recommendations to the council on aviation contracts that are presented by the Department of Aviation to the council for action; (4) review and make recommendations to the council on the annual operating budget proposed by the Department of Aviation; and (5) review and make policy recommendations to the council on the quality of services at Austin-Bergstrom International Airport to citizens of Austin and customers of the airport and long term planning of Austin-Bergstrom International Airport. 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. Eleven monthly meetings and one special called meeting were conducted (December 2022). Hybrid meetings were livestreamed, recorded and archived on ATXN beginning in January 2023. An Open House (February 2023) and an Industry Day (April 2023) were posted for Community Interest. Meetings contained regular staff briefings that include Air Service Update, Finance Report, and Journey with AUS Capital Improvement Program (current Barbara Jordan Terminal Projects that include Baggage Handling, Gate 13, and 3-Gate West End Expansion; South Demolition) in addition Airport Principal Architect/Engineer Contract. All other briefings were requested by commissioners and have included reports on compliance with City of Austin Better Builder Program and coordination with the Workers Defense Project/Certification Associates concerning onsite monitoring, Small Minority Business Resource (SMBR) contracting goals, Jet Fuel Facility outreach, Passenger Experience measurements, Director resignation, South Terminal litigation and settlement, Austin-Bergstrom Landhost Enterprises (ABLE), Advertising Contract, Industry Days and Open House overviews, Accessibility, Hidden Disabilities Sunflower Program, 8/10/22 Terminal Evacuation, 9/7/22 Power Outage, 2/22/23 Runway Incident. The following recommendations from staff for City Council action were approved: July 2022 Authorize negotiation and execution of a contract with SKIDATA, Inc. to provide remote and onsite maintenance, support, and repair services of the parking revenue and control system for a term of 10 years in an amount not to exceed $4,008,200. Approve a resolution approving amendments to the Amended and Restated …

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06122024-080 Creative Enterprises Solutions DBA Beyond 20 original pdf

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City of Austin Recommendation for Action File #: 24-4822, Agenda Item #: 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for a technology service solution including support with Creative Enterprise Solutions, LLC d/b/a Beyond20, for up to five years for a total contract amount not to exceed $1,200,000. [Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Professional Service. Fiscal Note Funding in the amount of $53,596 is available in the Fiscal Year 2023-2024 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. . Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for software licenses, software support, professional services, consulting, and training to support the Department of Aviation’s (Aviation) Information Technology Service Management software system (ITSM). This system allows the Aviation Information Systems (IS) Division to automate and manage enterprise information, technology operations, and provides a single platform for all information technology related processes. Additionally, this solution provides a single system of record for end-to-end tracking of technology- based assets and services. The contract will support the continued development of the ITSM system by providing annual software licensing, support and maintenance, along with expert guidance and services for implementation of additional functionality and processes. The services provided by this contract will support Aviation’s information technology best practices and continual improvement efforts. City of Austin Page 1 of 2 Printed on 6/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4822, Agenda Item #: 7/18/2024(cid:4) This contract is replacing an existing contract expiring August 7, 2024, which was awarded through a Request for Proposals process. This contractor has knowledge of and experience with the existing workflows, processes, and customizations of the software specific to Aviation IS which gives them unique qualifications. They have deep knowledge of this platform as well as significant understanding of Aviation IT’s operations and needs and can provide expert consulting, …

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20240612-006 Draft Ordinance original pdf

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ORDINANCE NO. AN ORDINANCE AMENDING THE FISCAL YEAR 2023-2024 AVIATION DEPARTMENT OPERATING BUDGET AIRPORT OPERATING FUND (ORDINANCE NO. 20230818-008) TO RECOGNIZE ADDITIONAL REVENUE AND INCREASE APPROPRIATIONS IN THE AMOUNT OF $10,082,451. AT THE AUSTIN-BERGSTROM INTERNATIONAL AIRPORT. BE IT ORDAINED BY THE CITY COUNCIL OF THE THME CITY OF AUSTIN: PART 1. Council amends the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, reflect expenses resulting from the greatly improved vacancy rate, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. PART 2. The ordinance takes effect on July 29, 2024. PASSED AND APPROVED _________________________, 2024 § ______________________________ Kirk Watson Mayor § § APPROVED:____________________ ATTEST:__________________________ Page 1 of 2 Myrna Rios 31 City Clerk Page 2 of 2

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20240612-006 Updated Budget Amendment RCA original pdf

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Posting Language Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, and reflect expenses resulting from the improved vacancy rate, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. Lead Department Aviation Fiscal Note Funding in the amount of $10,082,451 is available in the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund. Additional Aviation Department revenue in the amount of $10,082,451 is also recognized. A fiscal note is attached. Prior Council Action: N/A For More Information: Ghizlane Badawi, Aviation, Chief Executive Officer, 512-530-8846 Rajeev Thomas, Aviation, Chief Financial Officer, 512-530-2463 Council Committee, Boards and Commission Action: Airport Advisory Commission – June 12, 2024 Additional Backup Information: This budget amendment is to accommodate adjustments resulting from a greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, increased commodity purchases, and to reflect expenses associated with the implementation of the Aviation staffing market study. This amendment will increase appropriation to the Department of Aviation and will be funded from operating revenues within the Airport Operating Fund without impact to the General Fund. The Department of Aviation in collaboration with the City of Austin Human Resources Department, is in the final stage of the Aviation staffing market study. The market study compared the salary ranges for positions at the Department of Aviation with comparable airports in other markets. Changes to salary ranges resulting from conclusions of the market study will be implemented within FY2023-2024 and will have a financial impact on the operating expenses of the Department of Aviation. In the wake of the COVID-19 pandemic, the Department of Aviation’s vacancy rate surged to as high as 40% as a result of increased number of FTEs necessitated by greatly increased passenger traffic and by challenges recruiting and retaining staff. The Department has worked to address the hiring and retention issues and has far outpaced the forecasted improvement in vacancy rate included in the FY2023-2024 Budget. As of May 2024, the Department has a vacancy rate of 20% and forecasts this will continue to improve through the end of the fiscal year. This has driven a significant variance compared to the approved FY2023-2024 Budget due …

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20240612-006 Updated Fiscal Note for Budget Amendment original pdf

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OPERATING BUDGET FISCAL NOTE DATE OF COUNCIL CONSIDERATION: DEPARTMENT(S): FUND: 7/18/24 Aviation Airport Operating SUBJECT: Approve an ordinance amending the Fiscal Year 2023‐2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818‐008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, and reflect expenses resulting from the improved vacancy rate, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. Facilities Management, Operations, and Airport Security Support Services Airport Planning & Development Business Services CURRENT YEAR IMPACT: Beginning Balance Total Revenue Total Transfers In Total Available Funds Department Requirements Total Department Requirements Total Other Requirements Total Transfers Out Total Requirements Excess (Deficiency) of Total Available Funds Over Requirements Ending Balance Full‐time Equivalents FIVE‐YEAR ESTIMATED IMPACT: 2023‐24 Approved 0 This Action 2023‐24 Amended 0 289,208,645 10,082,451 299,291,096 16,658,692 16,658,692 305,867,337 10,082,451 315,949,788 85,141,445 46,218,424 8,161,976 14,238,156 153,760,001 3,992,124 6,129,000 1,752,000 101,000 618,000 8,600,000 91,270,445 47,970,424 8,262,976 14,856,156 162,360,001 3,992,124 82,987,480 1,482,451 84,469,931 240,739,605 10,082,451 250,822,056 65,127,732 65,127,732 65,127,732 65,127,732 674.00 0.00 674.00 0 0 0 0 0 0 0 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Revenue Total Expenses 10,082,451 10,082,451 0 0 0 0 0 0 ANALYSIS / ADDITIONAL INFORMATION: This budget amendment is to accommodate adjustments resulting from a greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, increased commodity purchase needs and implementation of the Aviation staffing market study. This amendment will increase appropriation to the Department of Aviation and will be funded from operating revenues within the Airport Operating Fund without impact to the General Fund. The Department of Aviation in collaboration with the City of Austin Human Resources Department, is in the final stage of the Aviation staffing market study. The market study compared the salary ranges for positions at the Department of Aviation with comparable airports in other markets. Changes to salary ranges resulting from conclusions of the market study will be implemented within FY2023‐2024 and will have a material financial impact on the operating expenses of the Department of Aviation. In the wake of the COVID‐19 pandemic, the Department of Aviation’s vacancy rate surged to as high as 40% as a result of increased number of FTEs necessitated by greatly increased passenger traffic and by challenges recruiting and retaining staff. The …

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