Annual Internal Review This report covers the time period of 7/1/2021 to 6/30/2022 Airport Advisory Commission The Board/Commission mission statement is: A) The Airport Advisory Commission (AAC) reviews, assesses, and makes recommendations to Austin City Council concerning the Austin-Bergstrom International Airport (AUS): B) In its recommendations, AAC ensures consistency with good business practices, integrity, and the values of the City of Austin and AUS including: Capital improvement projects, Proposed aviation grants, Proposed aviation contracts, Annual operating budgets, and Quality of services and customer experience. Safety, Public service & engagement, Responsibility & accountability, Innovation & sustainability, Diversity & inclusion, and Ethics & integrity. C) The AAC advises and offers help to solve problems and advance the mission and initiatives of AUS. D) The AAC brings citizen input to the airport leadership and engages community stakeholders as needed to promote public awareness and good decision making. E) The AAC facilitates and promotes communication between AUS staff and the Austin City Council. F) In all their work, members of the AAC advocate the interests of the airport’s customers, City of Austin citizens, and the Austin City Council. Annual Review and Work Plan 2021-2022 Page 2 of 3 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. The Airport Advisory Commission (AAC) held 2 virtual meetings, 4 in-person meetings, and 5 hybrid meetings during the period covering this report. One regularly scheduled meeting was cancelled in November 2021. During the course of its business, the AAC made recommendations on 25 action items – 11 items regarding negotiation and execution of goods and services agreements, 2 related to airport revenue, bonds, and financing, 2 items regarding administration, and 10 related to construction projects. Additionally, the AAC received regular reports and presentations from the Department of Aviation regarding executive updates, financial results, passenger traffic, air service development, and planning and development. Aviation staff held briefings to the AAC officers on pertinent matters as the need arose throughout the year. The AAC also received special reports and presentations including topics regarding, COVID-19’s ongoing impact on air travel, the Airport Expansion and Development Program (AEDP) and its associated environmental assessment, cargo development, airline lounges, the Hilton Hotel operation and financing, TSA and CBP staffing, the …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES JULY 12, 2022 The Airport Advisory Commission convened in a regular meeting on July 12, 2022 at 2716 Spirit of Texas Drive in Austin, Texas. Chair E. Sepulveda called the regular meeting to order at 3:00 p.m. Commissioners in Attendance: Eugene Sepulveda, Chair Wendy Price Todd, Vice Chair Chad Ennis Commissioners in Attendance Remotely: Bakari Brock Jonathan Coon Commissioners Absent: Ernest Saulmon Scott Madole Billy Owens Raymond Young Jeremy Hendricks Vicky Sepulveda PUBLIC COMMUNICATION: GENERAL None. INTRODUCTION OF RICK BELLIOTTI, DEPUTY CHIEF OFFICER IT APPROVAL OF MINUTES Approve the minutes of the Airport Advisory Commission Regular Meeting on June 14, 2022. Vice Chair Todd recommended an edit to the minutes that was incorporated without objection. The minutes from the meeting of June 14, 2022 were approved on Commissioner Ennis’ motion, Commissioner Young second on a 9-0-0-2 vote. Commissioners Saulmon and V. Sepulveda were absent. 1. 1 2. 3. 4. 5. 6. 7. 8. STAFF BRIEFINGS May 2022 Financial Results presented by Rajeev Thomas, Deputy Chief Officer Finance, Department of Aviation. Air Service Update presented by Jamy Kazanoff, Air Service Development, Department of Aviation. Airport Expansion and Development Program (AEDP) Update – Environmental Assessment, Program Management Support Consultants, and HNTB Tasks presented by Tracy Thompson, Interim Chief Officer Planning and Development, Department of Aviation. CONSENT AGENDA Items 6 and 8 were pulled for discussion by Chair E. Sepulveda. Item 5 was pulled for discussion by Vice Chair Todd. Authorize negotiation and execution of a contract with SKIDATA, Inc. to provide remote and onsite maintenance, support, and repair services of the parking revenue and control system for a term of 10 years in an amount not to exceed $4,008,200. A motion to approve was made by Vice Chair Todd; Commissioner Madole seconded. Motion passed on a 9-0-0-2 vote. Commissioners Saulmon and V. Sepulveda were absent. Approve a resolution approving amendments to the Amended and Restated Hotel Management Agreement between Austin-Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC. A motion to approve was made by Commissioner Young; Commissioner Madole seconded. Motion passed on a 6-1-1-3 vote. Commissioner Ennis voted no. Vice Chair Todd abstained. Commissioners Hendricks, Saulmon, and V. Sepulveda were absent. Authorize contingency in an amount of $1,000,000 to the job order assignment for Barbara Jordan Terminal Optimization Vertical Circulation Project with Alpha Building Corporation for a total assignment amount not to exceed $4,000,000. A motion …
AIRPORT ADVISORY COMMISSION MEETING JUNE 14, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via Videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES a) May 10, 2022 meeting. 2. STAFF REPORTS Officer. a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 1 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi, TSA Screening, and Baggage Porter Services presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000. Scheduled for approval by the City Council at the June 16, 2022 meeting. (Note: This contract will be awarded in compliance with 49 CFR Part 26 DBE Procurement Program and City Code Chapter 2-9B by meeting the goals with 22.33% DBE participation.) b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified …
AIRPORT ADVISORY COMMISSION MEETING JUNE 14, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via Videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES a) May 10, 2022 meeting. 2. STAFF REPORTS Officer. a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 1 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi, TSA Screening, and Baggage Porter Services presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000. Scheduled for approval by the City Council at the June 16, 2022 meeting. (Note: This contract will be awarded in compliance with 49 CFR Part 26 DBE Procurement Program and City Code Chapter 2-9B by meeting the goals with 22.33% DBE participation.) b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified …
Airport Expansion and Development Program Enabling 30 Million Annual Journeys Interim Capacity Improvements June 14, 2022 0 Planned Interim Improvements • Ticketing, Check-in and Bag Drop • Passenger Security Screening • Checked Baggage Screening • Baggage Claim • Gate 13 Improvements for Busing • New West Gates Outbound Passenger and Baggage Flow Check In Kiosks Counters Security Screening Checked Bag Screening Airline Boarding Interim Capacity Improvements 1 Ticketing, Check-in and Bag Drop Near-term (2022-2023): 24 Additional Curbside Counters Mid-term (2026): Atrium Infill with ~30 New Counters Atrium infill New counters Six additional counters located at each existing location N Not to Scale N Not to Scale Existing Curbside Check-in Counters Existing Atrium above Baggage Claim Interim Capacity Improvements 2 Source: City of Austin Department of Aviation Passenger Security Screening Near-term (2023): Checkpoint 1 Upgraded to Automated Screening Lane (ASL) Technology Mid-term (2024): Checkpoint 2E Expanded and Upgraded to ASL Technology New technology screening lanes New technology screening lanes Additional lane Kaba exit facility removed N Not to Scale Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 3 Passenger Security Screening Mid-term (2024): Checkpoint 2 Lanes Upgraded to ASL Technology Mid-term (2025): Checkpoint 3 Expanded and Upgraded to ASL Technology Two new technology screening lanes Six ASL Lanes West Infill new building area Interim Capacity Improvements 4 N Not to Scale N Not to Scale Source: City of Austin Department of Aviation Checked Baggage Screening New Checked Bag Screening System First Phase : 2024 Second Phase: 2025 Existing checked baggage system in two locations is at capacity and aging Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 5 Baggage Claim Improvements Atrium Infill (above) Replace Carousel 5 with new larger carousel (2025) Expand Carousel 6 (2025) Interim Capacity Improvements Source: City of Austin Department of Aviation N Not to Scale 6 Gate 13 Improvements for Busing Existing Gate 13 Holdroom New Escalators (2023) New escalators and stairs To curb/busing Existing elevator Location Map Source: City of Austin Department of Aviation Gate 13 7 Interim Capacity Improvements New West Gates Net 3 New Airline Gates (2025) Apron, concourse and mezzanine level expansion Preliminary Rendering N Not to Scale Interim Capacity Improvements 8 Source: City of Austin Department of Aviation Indicative Schedule of Future AUS Action Items Airport Advisory Commission and City Council Project Name/Scope BJT Optimization (3-Gate Expansion) – CMR …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, JUNE 14, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, June 14, 2022. CALL TO ORDER Vice Chair Todd called the Commission Meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd – Vice Chair Vicky Sepulveda Chad Ennis Raymond Young Bakari Brock (*attended via videoconference) Commissioners Absent: Eugene Sepulveda – Chair Ernest Saulmon Jonathan Coon* Billy Owens Scott Madole Jeremy Hendricks CITIZENS COMMUNICATIONS: advertising. digital advertising. regarding agenda item 3a. 1. APPROVAL OF MINUTES a) Girard Kinney, AIA, was allotted 3 minutes to address the Commission regarding digital b) Jason Wills, Scenic Texas, was allotted 3 minutes to address the Commission regarding c) Jeff Pearse, LoneStar Airport Holdings, was allotted 3 minutes to address the Commission a) The minutes from the meeting of May 10, 2022 were approved on Commissioner Ennis’ motion; Commissioner Madole seconded. Motion passed on a 9-0-0-2 vote. Chair E. Sepulveda and Commissioner Hendricks were absent. 2. STAFF REPORTS a) April 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief of Finance. 1 b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Chief Executive Officer’s Update on Item 63 on the City Council Agenda for June 16, 2022 Regarding the South Terminal presented by Jacqueline Yaft, Chief Executive Officer. b) Chief Operations Officer’s Report on Airport Wi-Fi and TSA Screening presented by Ghizlane Badawi, Chief Operating Officer. c) Airport Expansion and Development Program (AEDP) Terminal Optimization presented by Tracy Thompson, Interim Chief Planning and Development Officer. 4. CONSENT AGENDA All three items were pulled by Vice Chair Todd for discussion. a) Authorize negotiation and execution of a Construction Manager at Risk Agreement with Hensel Phelps Construction Co. for preconstruction and construction services for the Barbara Jordan Terminal (BJT) Optimization in an amount not to exceed $46,000,000 A motion to approve was made by Commissioner Saulmon; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Chair E. Sepulveda and Commissioner Hendricks were absent. b) Authorize negotiation and execution of a professional services agreement with RS&H, Inc. (staff recommendation) or one of the other qualified respondents for Request for Qualifications No. CLMP326 to provide engineering design and construction phase services for AEDP Airfield Infrastructure in an amount not to exceed $8,000,000. A motion to approve was made by Commissioner Saulmon; Commissioner Brock seconded. Motion passed on a 9-0-0-2 …
AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
Hilton Austin Airport Information for Airport Advisory Commission City of Austin, Department of Aviation May 10, 2022 0 Hilton Austin Airport – Unique History • Former Headquarters of Bergstrom Air Force Base • Opened in 1968 • Three stories • Underground bunker • Enclosed courtyard • Names: • Building 2900 • The Roundagon • The Donut • The Little Pentagon • Base closed in 1993 1 Hilton Austin Airport – Facility Information Austin American Statesman December 17, 2000 • Improvements Description • Year Opened: 2001 • Property Type: Full-service lodging facility • Building Area: 206,608 square feet • Guestrooms: 262 • Number of Stories: Four • Meeting Space: 17,505 square feet • Parking Spaces: 278 (Surface) • Additional Facilities: Outdoor pool, an outdoor whirlpool, fitness center, a lobby workstation, guest laundry room, and vending areas • Food and Beverage Facilities: Restaurant and lounge, coffee shop 2 Hilton Austin Airport – Structure & Operations • Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) • Texas nonprofit public facility corporation created by City of Austin (City) in 1998 • Authorized under Chapter 303 of Texas Local Government Code • ABLE acts on behalf of the City of Austin (City) • Created to be the Issuer of tax exempt bonds (1999 Bonds and 2017 Bonds) • Construct/improve public facilities at the Airport - Hilton Austin Airport (Hotel) • Department of Aviation (Aviation Department) oversight of ABLE • Staff provide liaison, business, and financial services to ABLE • Grant Agreement - Aviation Department supports Bond payments – as required • Ground Lease - Aviation Department receives Ground Rent/Administrative Fees • Operations of the Hotel are subject to Federal Aviation Administration regulations 3 Briefings to AAC Regarding Hotel • AAC Hotel briefings since the emergence of COVID-19 • 11/10/2020 – Hotel Property/Facility, Structure and Operations and Financial Information • 03/09/2021 – Update including COVID Impact, Loan Development, and Grant Pledge • 04/13/2021 - Update including ABLE Governance, Loan Agreement and Grant Payments • 12/14/2021 - Update on Loan Draws and Spending, 2021 Financial Performance • 04/11/2022 – AAC Finance Working Group – General Update on 2022 Financials • 05/10/2022 – Briefing on Report to Council Audit Finance Committee • Up Next 06/14/2022 – RCA for Amendment to Management Agreement 4 Hilton Austin Airport Information for Audit Finance Committee City of Austin, Department of Aviation April 27, 2022 5 Introductions • Tracy Thompson, Esq. Airport Chief Officer, Administrative & …
Airport Expansion and Development Program RCA Schedule Update To Airport Advisory Commission May 10, 2022 Draft for Review Indicative Schedule of AAC and City Council Requests Schedules subject to change based on AEDP program requirements RCA Program Element Est. Solicitation Date Est. AAC Date Est. Council Date Communications & Marketing Support for AEDP AEDP Airfield Construction - Design Consultant Contract Program Management Support Consultants (PMSC) AEDP Airfield Construction – CMR Construction Contract CUP B - Alt Del. Approval - Design-Build Passenger Tunnel - Alt. Del. Approval Concourse B - Alt Del. Approval AEDP Remediation IDIQ Environmental Mitigation Testing, Design, and Monitoring RL AEDP Building Demolition - Solicitation for Contractor Central Utility Plant (CUP) B - Design-Build (D-B) Solicitation Existing BHS - RCA for Full BHS/West Infill Construction - Package 2 South Campus Stormwater - 100% Design PFAS "Construction" Removal (if not with H&J) Stormwater Watershed Ordinance Update Concourse B - Design CMR Contract South Campus Stormwater Construction (if not with Midfield TWYs) Concourse B - Construction CMR Passenger Tunnel – Design CMR (if not with Concourse B) Passenger Tunnel – Construction CMR 3/21/2022 1/31/2022 3/23/2022 3/28/2022 N/A N/A N/A 22Q4 22Q4 22Q4 23Q1 N/A N/A 23Q1 N/A 23Q1 23Q1 23Q2 23Q2 23Q2 6/14/2022 6/14/2022 6/14/2022 8/9/2022 8/9/2022 8/9/2022 8/9/2022 1/10/2023 1/10/2023 1/10/2023 2/14/2023 22Q4 22Q4 22Q4 22Q4 23Q3 23Q3 23Q4 23Q4 24Q1 7/28/2022 6/16/2022 7/28/2022 9/1/2022 9/15/2022 9/15/2022 9/15/2022 1/26/2023 1/26/2023 2/9/2023 3/16/2023 11/3/2022 11/2/2022 12/1/2022 1Q23 TBD TBD TBD TBD TBD AEDP Program Summary 2 AEDP Contracting & Business Opportunities AustinTexas.gov/AEDP-Business Follow progress of the program at AustinTexas.gov/AEDP Questions, Comments & Discussion 3
BYLAWS OF THE AIRPORT ADVISORY COMMISSION ARTICLE 1: NAME The name of the Commission is the Austin Airport Advisory Commission (AAC). ARTICLE 2: PURPOSE AND DUTIES A) The Austin Airport Advisory Commission (AAC) reviews, assesses, and makes recommendations to the Austin City Council concerning the Austin-Bergstrom International Airport (AUS): B) In its recommendations, the AAC ensures consistency with good business practices, integrity, and the values of the City of Austin and AUS, including: Capital improvement projects, Proposed aviation grants, Proposed aviation contracts, Annual operating budgets, and Quality of services and customer experience. Safety, Public service and engagement, Responsibility and accountability, Innovation and sustainability, Diversity and inclusion, and Ethics and integrity. C) The AAC advises and offers help to solve problems and advance the mission and D) The AAC brings public input to the airport leadership and engages community stakeholders as needed to promote public awareness and good decision making. E) The AAC facilitates and promotes communication between AUS staff and the Austin initiatives of AUS. City Council. F) In all their work, members of the AAC advocate the interests of the airport’s customers, City of Austin public, and the Austin City Council. ARTICLE 3: MEMBERSHIP A) The AAC is composed of eleven members appointed by the Austin City Council. B) A member serves at the pleasure of the Austin City Council. C) Commission members serve for a term of four years beginning May 1st on the year of appointment. 1 D) An individual Commission member may not act in an official capacity except through the action of the AAC. E) A commission member who is absent for three consecutive regular meetings or one-third of all regular meetings in a rolling twelve month timeframe automatically vacates the member’s position subject to the holdover provisions in Section 2-1-27 of the City Code. This does not apply to an absence due to illness or injury of the Commission member, an illness or injury of a Commission member’s immediate family, active military service, or the birth or adoption of the Commission member’s child for 90 days after the event. The Commission member must notify the Staff Liaison of the reason for the absence not later than the date of the next regular meeting of the Commission. Failure to notify the liaison before the next regular meeting of the AAC will result in an …
AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
3. AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, MAY 10, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, May 10, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:03 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Wendy Price Todd – Vice Chair* Jeremy Hendricks* (*attended via videoconference) Commissioners Absent: Scott Madole – Vice Chair Ernest Saulmon CITIZENS COMMUNICATIONS: 1. APPROVAL OF MINUTES Vicky Sepulveda Chad Ennis Jonathan Coon* Billy Owens Raymond Young a) William Gonzalez was allotted 3 minutes to address the Commission regarding the AUS Hilton Hotel and UNITE HERE. a) The minutes from the meeting of April 12, 2022 were approved on Commissioner V. Sepulveda’s motion; Commissioner Coon seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and Young were absent. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief of Finance. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. 1 b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM 4. 5. CONSENT AGENDA None. ACTION ITEMS 6. 7. OLD BUSINESS None. NEW BUSINESS Council Member a) Commissioner Coon moved for the following changes to the AAC bylaws. Article 4, Paragraph A: The officers of the Commission shall consist of a Chair, a Vice Chair, and a Secretary. Article 5, Paragraph B: In the absence of the Chair, the Vice Chair shall perform all duties of the Chair. In the absence of the Chair and the Vice Chair, the Secretary shall perform all duties of the Chair. (Amendments to the Bylaws will not take effect until approval of the City Council.) Vice-Chair Todd seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and …
AIRPORT ADVISORY COMMISSION MEETING APRIL 12, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Public communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL 1. INTRODUCTION OF NEW EXECUTIVE STAFF a) Jill Goodman, Deputy Chief of Innovation and Strategy b) Kevin Russell, Deputy Chief of Talent 2. APPROVAL OF MINUTES March 8, 2022 meeting. 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 3. STAFF REPORTS a) February 2022 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 4. STAFF BRIEFINGS a) Financial updates and status and schedule of bonds issuance presented by Rajeev Thomas, Deputy Chief Officer Finance. b) Introduction of HNTB presented by Tracy Thompson, Chief Officer of Administration and External Affairs and Julie Wienberg, VP Aviation Architecture, HNTB. c) Airport Expansion and Development Program (AEDP) Updates regarding solicitations, environmental assessment status and public comments, and terminal optimization presented by Lyn Estabrook, Manager of Planning & Development. d) Updates on the proposed fuel facility presented by Tracy Thompson, Chief Officer of Administration and External Affairs. Officer of Operations. e) Operation Report on March 28, 2022 situation presented by Ghizlane Badawi, Chief 5. CONSENT AGENDA a) Authorize negotiation and execution of a cooperative contract with SHI-Government Solutions, Inc. for network management software for a term of three years in an amount not to exceed $315,000. …
AIRPORT ADVISORY COMMISSION MEETING APRIL 12, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Public communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL 1. INTRODUCTION OF NEW EXECUTIVE STAFF a) Jill Goodman, Deputy Chief of Innovation and Strategy b) Kevin Russell, Deputy Chief of Talent 2. APPROVAL OF MINUTES March 8, 2022 meeting. 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 3. STAFF REPORTS a) February 2022 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 4. STAFF BRIEFINGS a) Financial updates and status and schedule of bonds issuance presented by Rajeev Thomas, Deputy Chief Officer Finance. b) Introduction of HNTB presented by Tracy Thompson, Chief Officer of Administration and External Affairs and Julie Wienberg, VP Aviation Architecture, HNTB. c) Airport Expansion and Development Program (AEDP) Updates regarding solicitations, environmental assessment status and public comments, and terminal optimization presented by Lyn Estabrook, Manager of Planning & Development. d) Updates on the proposed fuel facility presented by Tracy Thompson, Chief Officer of Administration and External Affairs. Officer of Operations. e) Operation Report on March 28, 2022 situation presented by Ghizlane Badawi, Chief 5. CONSENT AGENDA a) Authorize negotiation and execution of a cooperative contract with SHI-Government Solutions, Inc. for network management software for a term of three years in an amount not to exceed $315,000. …
AUS AAC April 2022 April 12, 2022 Discussion Items • YTD Results and Forecast • AUS Debt • Revisit 2022 bond issuance from August 2021 1 10 Year Total Passenger Traffic – Fiscal year (thousands) 6% 7% 3% 10% 11,562 9% 13,406 7% 12,342 10,000 9,318 10,520 9,857 18,000 16,000 14,000 12,000 8,000 6,000 4,000 2,000 0 15% 15,451 16,907 9% 10% 20% 10% 0% -10% -20% -30% -40% -50% 10,396 9,435 -44% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Source: Austin-Bergstrom International Airport 2 AUS Activity Has Recovered February 2022 activity levels nearly equal to February 2020 AUS Monthly Activity 1.2M passengers (2020 and 2022) n a J b e F r a M r p A y a M n u J l u J g u A p e S t c O v o N c e D n a J b e F r a M r p A y a M n u J l u J g u A p e S t c O v o N c e D n a J b e F r a M r p A y a M n u J l u J g u A p e S t c O v o N c e D n a J b e F 2019 2021 2022 2020 Year/Month • 2019 bond issuance base case scenario projected 10M enplanements in 2025. • Current enplanement projection for 2022 is 10M Source: City of Austin Department of Aviation s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - 3 Operating Revenues 2019 - 2022 FY22 revenues expected to exceed FY19 and FY22 Budgeted 4 FY22 Forecast Revenue Airline Revenue Non Airline Revenue Interest Total Revenue Operating Expenses Operating Expenses - Aviation Operating Expenses - City Operating Reserve Cares Act Transfer to Subordinate Obligation Debt Service (Net of PFC) Total Requirements Net Income Enplanements 5 FY22 BUD FY22 Estimate Variance $74.7 $85.9 $0.4 $160.9 $103.6 $12.0 $0.0 ($18.2) $3.4 $53.2 $154.0 $7.0 $99.0 $118.1 $0.0 $217.1 $103.6 $12.0 $0.0 ($35.6) $1.1 $53.2 $134.3 $82.8 $24.3 $32.2 ($0.3) $56.2 $0.0 ($0.0) $0.0 $17.4 $2.3 $0.0 $19.7 $75.8 6,839,990 10,018,573 3,178,583 • Higher revenues due to higher aircraft activity and enplanements. • Increase in federal grants due to ARPA relief awarded …
HNTB is committed to exceeding the 31.6% M/WBE goal at 35.3%. The Airports Council International-North America named HNTB a 2021 Champion of Inclusion s s Proposed Initial Task Orders - HNTB • Program Definition Documents for the AEDP • Program requirements to 30% • Siting Analysis and Conditions Assessment • Site and Systems Plans • Implementation Plans – Cost Estimates and Schedules • Task Order 01: • Project /Team Mobilization • Airport Design Standards, Principles and Guidelines • Digital Asset and Management • Horizontal and Vertical Control Analyses • Barbara Jordan Terminal Master Plan with Landside • Select AUS Project Design Initiatives AEDP Program Summary 4 Tunnel to Midfield Concourse Concourse to Tunnel Tunnel Midfield Concourse TASK ORDER 01 7 month duration PROJECT MOBILIZATION / STANDRS OUTLINE AND BENCHMARKING; HORIZONTAL AND VERTICLE CONTROL DEVELOPMENT Task 1.1 Team Mobilization 2 weeks Task 1.2 Airport Design Standards 3 mo Task 1.3 AUS Design Principles Guideline 3 mo Task 1.4 Digital Asset and Collaboration Management 3 mo Task 1.5 Horizontal and Vertical Control Analyses 6 mo The goal of this task order is for the consultant to produce high-level outlines and benchmarks for the development of Airport Design and Visioning Standards to establish consensus. In addition, the consultant will establish the initial horizontal and vertical control for the new concourse, tunnel connector and supporting infrastructure taking the tunnel to a 15%+/- level of design to establish engineering parameters. The balance of these tasks will be completed in a subsequent task.
