Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of Service Extension Request No. 5067 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. (District 10) There is no anticipated fiscal impact. Amount and Source of Funding N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: August 4, 2021 – Recommended by the Environmental Commission on a vote of 6-0. October 6, 2021 – To be reviewed by the Water and Wastewater Commission. N/A The Karanam Subdivision project consists of approximately 0.62 acres of land located at 10802 D K Ranch Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Bull Creek Watershed. A map of the property location is attached. Applicant: Guru Prasad Karanam (the “Owner”) is proposing to develop approximately two single- family homes. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5067. The Property is currently developed with an existing single-family home served by an on-site sewage facility (OSSF) and receives City of Austin retail water service. The Owner is proposing to subdivide the Property into two lots and will abandon the existing OSSF. Austin Water will provide retail water service to each proposed single-family home. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owner will be required to construct approximately 400 feet of low-pressure force main from the existing 8-inch gravity wastewater main and extend west along Nashfara Cove and then south along D. K. Ranch Road to the Property. The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will …
My ATX Water PROGRAM UPDATE Water & Wastewater Commission October 6, 2021 Agenda: May 13, 2021 AW Oversight Committee Briefing Deployment Progress • Cumulative Meter Installations • Citywide Full Implementation • Disaster Recovery and Meter-to-Bill Certification • Improving Resilience Customer Outreach / Portal Engagement Preliminary Data – Alerts & Notifications DEPLOYMENT PROGRESS Cumulative Meter Installations 13,714 meters installed Meter Installation Map myatxwater.org Citywide Full Implementation Citywide Deployment • 28% Data Collection Units installed • ~32,500 field surveys complete • Supply chain adjustments Workforce Development • AW – New full-time positions • Aclara – Install technicians Disaster Recovery and Meter-to-Bill Certification IT Integration • Disaster Recovery Scope Completed Meter Certification Process • Test meters for accurate reads • Inspect for consistency and reliability • Assess data integrity • 10 criteria for validation Improving Resilience Winter Storm Uri impacted water infrastructure first in SW Austin Several thousand My ATX Water meters installed throughout SW Austin Enables near real-time monitoring of water loss during future extreme events • Improved communications • Enhanced resilience CUSTOMER OUTREACH & PORTAL ENGAGMENT Customer Outreach Virtual community information meetings Customer mailer (2-4 weeks prior to install) Email (~1 week prior to install) Neighborhood yard signs NextDoor posts HOA/Neighborhood Association notification Portal Engagement Portal registrations – 5,668 customers • Invitation one week after meter install • 75% of registrations from email invites Portal notifications – more than 1 million • Invitations to register • Preinstall notifications • Continuous Use (Leak) Detection • High Use notifications • Billing / Conservation messaging • Emergency messaging PRELIMINARY DATA: Alerts & Notifications Portal Notifications Leak Alerts - Preliminary Data 8,482 Continuous Usage Alerts • 7,894 emails • 278 texts • 41 robocalls • 519 letters AW Customer Service Division assists with trouble-shooting private-side leaks and bill adjustments Customer Satisfaction “Love my spouse, but they didn’t tell me they forgot to shut off our hose out back. Also, this alert was extremely useful. Thank you!” Questions?
Invitation for Bid Contracting: Austin Water Procurements Presented by: Rolando Fernandez, Jr. Capital Contracting Office 1 Presentation Overview • CCO’s Vision, Mission and Goals • Austin Water Invitation for Bid (IFB) Procurements • Comparison: Pre-Bid vs. Bids Received • Process for Low Attendance at Pre-Bid Meetings • Outreach Efforts • Additional Efforts • Questions 2 The Capital Contracting Office Vision: To be a valuable business partner in Capital Project Delivery. Mission: The mission of the Capital Contracting Office is to procure and manage contracts supporting capital project delivery resulting in an improved quality of life for all. 3 The Capital Contracting Office Goals: • • • Improve the quality of life for Austin residents through timely completion of CIP contracts; Create an environment where people feel connected, empowered, and committed to excellence; Promote competition for CIP contracts; 4 The Capital Contracting Office Goals (cont’d): • Attract a pool of construction workers to meet the City’s construction needs by ensuring workers are paid fair for work performed and by establishing a wages construction training program to equip them to acquire the skills they need to perform and to promote into the skilled trades. 5 Invitation for Bid (IFB) Procurements Austin Water August 2019 to Present • 30 solicitations issued • Average of 4.3 bids per solicitation • 5 solicitations had only one bidder • 2 were IDIQ • 3 were small stand-alone projects 6 Austin Water: Single Bidder Procurements August 2019 - Present Project Name Ullrich WTP Low Service Pump Station Safety Improvements Davis Water Treatment Plant Gas Heater Replacements North Area Lift Stations Improvements: Spring Lake #2 Facilities: Emergency and Lift Station IDIQ 0 2 1 4 0 # Primes at Pre- Bid Solicitation Estimate Potential Reason for One Bid $125,000 Small Project $177,00 Small Project $267,660 Small Project $12,000,000 ($3M/term) Emergency Response Requirement In Situ Wastewater Line Renewal Program $4,050,000 ($1.35M/term) Specialized scope of work 7 Bidder Attendance at Pre-Bids vs. Bids Received August 2019 - Present ALL CCO IFB PROCUREMENTS AW IFB PROCUREMENTS Average # prime bidders attending pre- bid meetings is 4 and the average # bids received is 4.1 Average # prime bidders attending pre- bid meetings is 3 and the average # bids received is 4.3 The average number of bids received is higher than the average number of prime bidders attending pre-bid meetings for all CCO procurements, including those for AW. 8 Bidder Attendance …
Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 The Water and Wastewater Commission convened in a regular called meeting on October 6, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the September 1, 2021 Water and Wastewater regular called meeting were approved on an 8-0 vote on Vice-Chair Castleberry’s motion and Commissioner Moriarty’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. Recommended by the Water and Wastewater Commission on an 8-0 …
Water and Wastewater Commission September 1, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas Some members of the Water and Wastewater Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty, (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the August 4, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. 2. Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s total requested authorization is $4,080,000. 3. Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide heavy equipment rental services, with Anderson Machinery Austin Inc, R B Everett Co, Vermeer Equipment of Texas Inc. and other contractors, each for up to 33 months for total contract amounts not to exceed $585,000, divided among the contractors. Austin Water’s total requested authorization is $180,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All; Affordability September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Steve Hutton September 2, 2021 Agenda Item Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 5000 PAX3165 for the goods and services. The solicitation was issued on May 3, 2021 and it closed on May 25, 2021. Of the nine offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services insufficient this solicitation, subcontracting opportunities; therefore, no subcontracting goals were established. there were required for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide software licenses, cloud services, maintenance, and support of the Bluebeam site and building plan markup solution. Bluebeam is used for electronic reviews, markup of project plan sets, and file manipulations with focus on building and site plans. The software facilitates a paperless process for engineers, intake staff, reviewers, and inspectors which increases the accuracy and speed of plan reviews and inspections. This contract will consolidate 10 contracts from various City departments into a single contract. The requested authorization amount is based on forecasted needs for the term of the contract. An evaluation team with expertise in this area evaluated the offers and scored Bluebeam, Inc. as the best to provide these goods and services based on price; compliance to requirements; local preference; and service-disabled veteran business enterprise.
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s total requested authorization is $4,080,000. Amount and Source of Funding Funding in the amount of $816,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1000 for these goods. The solicitation was issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide sandy and chocolate loam for repair of utility infrastructure utilized by multiple departments throughout the city. Sandy and chocolate loam are finely screened topsoils containing sand, clay and organic materials that create an ideal backfill base which allows proper plant regrowth. The City requires utility lines be backfilled at utility repairs to protect the lines from exposure to the elements and unintended damage. The recommended contractor is not the current provider for these goods and services. The contract will replace a contract which expires on November 11, 2021. The requested authorization amount is based on historical spending and forecasted needs. PRICE ANALYSIS a) Solicitations: 34 notices were sent, including 7 MBE and 1 WBE firms with 1 M/WBE firm responding and awarded b) Cost Analysis: The proposed contract pricing is consistent with an 0.95% decrease represented in the market.
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. Amount and Source of Funding Funding in the amount of $800,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 SLW1053 for these goods. The solicitation issued on April 5, 2021 and it closed on April 29, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for liquid polymer to be used at the Hornsby Bend Biosolids Management Plant to thicken and dewater sludge. The polymer will be used to treat and reuse the City bio-solids (sewage sludge) from the wastewater treatment plants and several small package plants around the City. The polymer will be delivered and stored at the Hornsby Bend facility. The contract is replacing a contract expiring October 29, 2021. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,600,000 $ 800,000 $ 800,000 $ 800,000 $4,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 54 notices were sent, including 0 MBE and 2 WBE firms with no M/WBE …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Mobility; Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide heavy equipment rental services, with Anderson Machinery Austin Inc.; R B Everett Co; Vermeer Equipment of Texas Inc.; and other contractors, each for up to 33 months for total contract amounts not to exceed $585,000, divided among the contractors. Austin Water’s total requested authorization is $180,000. Amount and Source of Funding Funding in the amount of $60,000 is available in Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple contractors within this cooperative purchasing program were reviewed for these services. The Purchasing Office has determined these contractors best meet the needs of the departments to provide the services required at the best value for the City. N/A September 1, 2021 - To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services there were no subcontracting required opportunities; therefore, no subcontracting goals were established. theses procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the rental of heavy-duty equipment including pneumatic rollers, broom sweepers, pavers, excavators, milling machines, front-end loaders, pumps and trommel screeners. These contracts will allow departments to rent equipment required for continuing operations when City-owned equipment is unavailable due to project demand or maintenance and repairs. The equipment rentals are needed by Public Works for preventative maintenance on roadways such as seal coating, which extends the overall life of road surfaces. Austin Water requires the ability to rent pumps for potential failures at any of its 130 lift stations and other equipment to facilitate compost operations at the Hornsby Bend Biosolid Facility. The Watershed Protection Department requires the ability to rent pumps, plugs, and other equipment as needed to facilitate operations in the field. The Local Government Purchasing Cooperative administered by Texas Association of School Boards (BuyBoard) establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the volume-buying power to …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Steve Hutton September 30, 2021 Agenda Item Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2021-2022, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $63,448,196. Austin Water’s total requested authorization is $7,099,000. Amount and Source of Funding Funding in the amount of $860,000 is available in the Austin Water Fiscal Year 2021- 2022 Operating Budget. Funding in the amount of $6,239,000 is available in the Austin Water Fiscal Year 2021-2022 Capital Budget. The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. N/A September 1, 2021 – To be reviewed by the Water and Wastewater Commission. September 13, 2021 - To be reviewed by the Electric Utility Commission. These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. State of Texas Department of Information contracts also have historically underutilized business (HUB) requirements for subcontracting. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The requested authorization will enable City departments to purchase the following information technology (IT) and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers, and printers throughout the City, and to transmit and receive information via the internet. • Software and software maintenance and support. • Technology consulting, technical training, information resources technology services and technology staffing. This annual aggregated request for authorization is submitted to Council before the end of each fiscal year. The spending authority does not carry over from year to year. The current …
Water & Wastewater Commission Review and Recommendation Health and Environment September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office September 30, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Insituform Technologies, LLC, for the In-Situ Wastewater Line Renewal Program (2022-2024) Indefinite Delivery/Indefinite Quantity contract in the amount of $1,350,000 for an initial 1-year term, with two 1-year extension options of $1,350,000, for a total contract amount not to exceed $4,050,000. Amount and Source of Funding Funding for the initial amount of $1,350,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Only bid received through a competitive Invitation for Bid solicitation. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.39% MBE and 0.80% WBE participation. Austin Water’s wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the wastewater treatment plants. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on-going maintenance including repair and replacement. This project is for the rehabilitation of deteriorated wastewater mains using the Cured in Place Pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method. The Indefinite Delivery/Indefinite Quantity (ID/IQ) method of contract delivery is selected for the project to allow flexibility to address issues and respond to emergencies within the collection system as they are identified. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for …
Water & Wastewater Commission Review and Recommendation Health and Environment September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office September 30, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with M.A. Smith Contracting, Co., Inc. for the Piland Triangle Interconnect project in the amount of $1,577,340 plus a $157,734 contingency, for a total contract amount not to exceed $1,735,074. (District 2) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.99% MBE and 1.65% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s water distribution system is fundamental for the conveyance of water to Austin Water’s customers. Austin Water’s water distribution system is a large and complex system, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Due to growth and system expansion, water distribution system assets require upgrades to meet customer supply needs. The Piland Triangle Waterline Interconnect project will construct a new water transmission main from the intersection of FM 812 and Circuit of the Americas Boulevard to the intersection of Piland Triangle and FM 812. The work includes approximately 3,500 linear feet of 24-inch diameter water transmission main replacing an 8-inch diameter water main. This project provides additional water service reliability and addresses low pressure issues for customers in this area. This item includes one allowance. The allowance of $5,000 will be used for tree planting near the project. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unforeseen conditions, a 10% contingency has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water September 30, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution authorizing Austin Water to continue a pilot program and issue incentives during Fiscal Year 2021-2022 for alternative onsite water reuse systems for large new commercial and multi-family developments under the utility’s new regulatory framework, in a total aggregate amount not to exceed $1,000,000, and not to exceed $500,000 for each individual project. Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Amount and Source of Funding November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. December 11, 2019 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for onsite Water Reuse Systems on first reading on a 7-4 vote. February 13, 2020 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for Onsite Water Reuse Systems on second reading on a 7-4 vote. December 10, 2020 – City Council voted to approve an ordinance establishing City Code Chapter 15-13 relating to treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems on a 10-0 vote. April 22, 2021 – City Council voted to initially approve the Pilot Incentive Program for Onsite Water Reuse Systems for Fiscal Year 2020-2021 for the installation of alternative onsite water reuse systems up to a total aggregate amount of $1,000,000 and not to exceed $500,000 for each project on a 10-1 vote. September 1, 2021 – To be reviewed by the Water and Wastewater Commission. September 21, 2021 – To be reviewed by the Resource Management Commission. Prior Council Action: Boards and Commission Action: A recommendation in the 2018 Water Forward Plan (Plan) approved by city council included the development and adoption of an ordinance requiring the use of alternative onsite water for large, new commercial and multi-family development. The Plan included making this mandatory in Fiscal Year 2022-2023 after development of regulatory guidance for such systems had been adopted and tested through a voluntary incentive program. The regulatory guidance was adopted by city council on December 10, 2020 and became effective December 21, 2020. Approval of a resolution …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing September 30, 2021 Client: Anna Bryan-Borja Agenda Item Ratification of five contracts for emergency repairs and goods for Austin Water, with Meylan Enterprises, Inc.; PGC General Contractors, LLC d/b/a Peabody General Contractors; Matous Construction LTD; Sun Coast Resources Inc.; and DPC Industries, Inc.; in the amount of $1,083,907. Funding was available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Amount and Source of Funding Ratification N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: September 1, 2021 - To be reviewed by the Water and Wastewater Commission. These contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. On February 12, 2021, Governor Abbott issued a Declaration of State of Disaster that allowed for additional steps to respond to the severe winter weather event. On February 14, 2021, a Declaration of Local Disaster was issued by Mayor Adler to allow the City to take measures in response to the severe snow and ice storm along with extremely cold temperatures to protect the health and safety of Austin residents. Austin Water experienced emergency conditions at the water and wastewater plants, service centers, and infrastructure throughout the City. To provide for goods and services urgently needed to respond to this emergency, multiple contracts were executed. The requested authorization is for contracts that exceeded the City Manager’s authority that were executed under the disaster declaration including the following: Meylan, Enterprises, Inc. - $70,420; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. PGC General Contractors, LLC d/b/a Peabody General Contractors - $344,964; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. Matous Construction LTD - $427,533; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. Sun Coast Resources Inc. - $175,505; to provide 60 water totes and two bulk water delivery trucks routed throughout the City as specified to deliver water in areas of need. DPC Industries, Inc. - $65,485; to provide sodium hypochlorite used in the treatment of water as part of the disinfecting process and used …
AUSTIN WATER Water Loss and Mitigation Briefing Matt Cullen, P.E. September 1, 2021 Water Loss and Mitigation Briefing September 1, 2021 Overview: Austin Water’s water distribution system includes 3,965 miles of pipeline ranging in size from 2-inch diameter to 84-inch diameter pipes. While all water systems experience water loss, Austin Water has a multi- pronged approach to increase accuracy of our measurements and reduce sources of water loss in our system. On-going participation in industry best practices and innovations Fast response to reported leaks Infrastructure renewal investments Proactive detection and prevention Agenda Measuring Water Loss Performance Indicators for Water Loss Austin Water Performance Production Meter Validation Project Strategies to Address Water Loss Summary and Questions Measuring Water Loss American Water Works Association methodology: Plant Production Meter Volumes Known and Estimated Water Use (metered-billed, fire fighting, flushing, etc.) Water Loss Performance Indicators Infrastructure Leak Index (ILI) Real Water Losses/Unavoidable Real Loss Based on miles of main, system pressure, and number of connections Benchmarks: • 1.0 – Theoretical perfection • 2.0 – Excellent performance • 3.0-5.0 – Texas Water Development Board suggested range Austin Water’s Performance Infrastructure Leakage Index Lead pipe 10 9 8 7 6 5 4 3 2 1 0 TWDB SUGGESTED RANGE FY 08 FY 09 FY 10 FY 11 FY 12 FY13 2014 2015 2016 2017 2018 2019 2020 ILI is within Texas Water Development Board’s suggested range Total water loss is increasing Austin Water’s Performance Water Loss Metrics Comparison Lead pipe 25.0 20.0 15.0 10.0 5.0 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ILI Leaks/100 Miles of Main Industry Average Leaks/100 Miles of Main ILI is not tracking the same as our other metrics Production Meter Validation Project Consultant performed meter validation at all three plants (37 meters) Preliminary take-aways: • Not all meters were calibrated correctly • Some plant meters have errors in excess of ±5% • Errors are variable • Impact on previous calculations are not clear Action items: • Refine calibration procedures • Make recommended corrections and improvements • Repeat validation process after improvements are completed Strategies to Address Water Loss Response to reported leaks Percent of Leaks responded to in under 3 hours 100.0 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 2012 …
Water & Wastewater Commission Regular Meeting Minutes September 1, 2021 Approved: October 6, 2021 The Water and Wastewater Commission convened in a regular called meeting on September 1, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, William Atallah, Christy Williams Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the August 4, 2021 Water and Wastewater regular called meeting were approved on a 6-0-1 vote on Commissioner Michel’s motion and Commissioner Penn’s second with Vice-Chair Castleberry abstaining, Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes Musgrove, Fisher and Turrieta absent and one vacancy. September 1, 2021 Approved: October 6, 2021 2. Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s …
Water and Wastewater Commission August 4, 2021 — 6:00 p.m. Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty, (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Approval of minutes from the July 14, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with ECS Environmental Solutions, to provide installation, removal and rental of activated carbon-based odor control units, for up to five years for a total contract amount not to exceed $481,295. 2. Recommend approval to award a multi-term contract with Univar Solutions USA Inc., for fluorosilicic acid, for up to five years for a total contract amount not to exceed $1,550,000. 3. Recommend approval of amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. Austin Water’s requested authorization is $750,000. 4. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TXDOT) for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TXDOT Loop 360 at Westlake Roadway Project in the amount of $7,010,054 plus a 10% contingency of $701,005.40 for a total amount not to exceed $7,711,059.40. (District 10) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 26, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award a multi-term contract with ECS Environmental Solutions, to provide installation, removal and rental of activated carbon-based odor control units, for up to five years for a total contract amount not to exceed $481,295. Amount and Source of Funding Funding in the amount of $8,022 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 WJT1005 for these goods and services. The solicitation was issued on May 3, 2021 and it closed on May 27, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 4, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for rental of two odor control units to relieve wastewater odors at Westbank Lift Station and the Agave neighborhood. These areas have a history of odor complaints originating from the local wastewater systems and this contract will serve as an interim solution until a permanent solution is utilized. Additionally, a Notice of Violation has been issued by Texas Commission on Environmental Quality (TCEQ) for the Agave neighborhood demanding that Austin Water take the necessary steps to relieve the system of nuisance odors. These rental units will also allow the engineering team to determine the flow rate Item needed to keep the respective system in negative pressure such that localized odors do not escape it through sewer access points such as clean outs, manholes, vents, etc. If the City is unable to secure a contract the Westbank Lift Station and the Agave neighborhood will continue experiencing nuisance odors that will affect the everyday lives of the local residents. …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 26, 2021 Client: Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Univar Solutions USA Inc., for fluorosilicic acid, for up to five years for a total contract amount not to exceed $1,550,000. Amount and Source of Funding Funding in the amount of $25,833 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 SLW1054 for these goods. The solicitation issued on May 10, 2021 and it closed on May 25, 2021. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 4, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide fluorosilicic acid to Austin Water for use as an approved water treatment chemical. Fluorosilicic acid is used in the water treatment process to provide a fluoride supplement aiding in public dental health. This contract is replacing a contract expiring on August 30, 2021. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 620,000 $ 310,000 $ 310,000 $ 310,000 $1,550,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 48 notices were sent, including 5 WBE firms with no M/WBE firms responding. b) Cost Analysis: The Proposed contract pricing is consistent with an 1.02% increase represented in the market.
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Economic Opportunity and Affordability August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 26, 2021 Client: Anna Bryan-Borja Agenda Item Recommend approval amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. Austin Water’s requested authorization is $750,000. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budgets of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendments May 24, 2018 – Council approved the original contract, item 26, on a 10- 0 vote with Council Member Troxclair absent. August 4, 2021 – To be reviewed by the Water and Wastewater Commission. August 9, 2021 – To be reviewed by the Electric Utility Commission. August 10, 2021 – To be reviewed by the Airport Advisory Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The proposed amendments will increase authorization on contracts for chiller systems maintenance, repair, inspection, and installation services for various City departments. The need for the increase is due to un-forecasted maintenance and repairs across multiple City departments. City departments require consistent and reliable preventative maintenance and repair services for City facilities chiller systems. Chiller systems include air-cooled chillers, chilled water systems, pumps, and cooling towers that make up a part of the facility’s heating, ventilation, and air conditioning systems. Services provided will include monthly or quarterly preventative maintenance, annual inspections, unscheduled repairs, and the installation of repair parts or replacement of like systems. Contract Details: Contract Term Initial Term Proposed Amendments TOTAL Length of Term 53 mos. 53 Current Contract Authorization $8,253,937 $8,253,937 Revised Total Requested Additional Authorization Authorization $4,675,000 $4,675,000 $8,253,937 $4,675,000 $12,928,937 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Public Works August 26, 2021 Client: Shay Ralls Roalson Agenda Item Authorize negotiation and execution of an Advance Funding Agreement with Texas Department of Transportation (TXDOT) for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TXDOT Loop 360 at Westlake Roadway Project in the amount of $7,010,054 plus a 10% contingency of $701,005.40 for a total amount not to exceed $7,711,059.40. (District 10) Amount and Source of Funding Funding is included in the Proposed Fiscal Year 2021-2022 Capital Budget of Austin Water. August 4, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the Loop 360 Road project from Westlake Drive to Plaza on the Lake. The total construction cost for Austin Water facilities is estimated to be $7,010,054. The work consists of relocating approximately 11,080 feet of water and 1,685 feet of wastewater lines, including appurtenances. TXDOT project scope includes lowering Loop 360 to become an underpass at Westlake Drive and Cedar Street. The construction of this relocation will be included in the TXDOT contract. TXDOT anticipates starting the letting (bid) process for the roadway and utility construction in January 2022. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow the infrastructure in conflict to be relocated and adjusted. Executing this Agreement will bring together the efforts of TXDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to reduce impacts to the public and save cost. The City will provide construction inspection and testing for this project and agrees to provide funding to TXDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TXDOT shall obtain the written approval of the City for all change order requests prior to TXDOT issuing the approved change order to the contractor. Due to the potential for unknown subsurface conditions and utility conflicts …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water August 26, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Indefinite Contractors, LLC, Delivery/Indefinite Quantity contract in the amount of $4,000,000 for an initial 1-year term, with two, 1-year extension options of $4,000,000 for a total contract amount not to exceed $12,000,000. - Emergency and Lift Station for Facilities Amount and Source of Funding Funding for the initial amount of $4,000,000 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Only one bid received through a competitive Invitation for Bid solicitation. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: August 4, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.19% MBE and 1.48% WBE participation. A previous contract was developed to support facility needs such as emergency response services as well as non-emergency improvements for components of the Austin Water system. That contract was approved by Council in 2014 and has been completed and fully expended. This is the third in a sequence of contracts to deliver necessary emergency and non-emergency lift station services. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. This contract will be used by Austin Water Facility Engineering to address facility emergencies and maintain lift stations. The work includes but is not limited to emergency on call response, operations support, and the rehabilitation of existing facilities. The contractor will provide on-call or emergency response services …
Water & Wastewater Commission Review and Recommendation Health and Environment August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office August 26, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc. for Springdale and 290 Water Line Improvements project in the amount of $6,437,898 plus a $643,789.80 contingency, for a total contract amount not to exceed $7,081,687.80. (District 1) Amount and Source of Funding Funding is included in the Proposed Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A August 4, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 98.34% MBE and 1.65% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s water distribution system is fundamental for the conveyance of water to Austin Water’s customers. The system is a large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Due to deterioration from time and environmental conditions, water distribution system assets require ongoing repair and replacement in order to prevent leaks and loss of valuable treated water. The water system in the US Highway 290 and Springdale Road area has aging high pressure water mains that have a documented history of multiple breaks, are in poor condition, and impact service delivery. This project extends the 16-inch water network in the North Pressure Zone to serve ongoing development and is an important part of a larger plan to convert a portion of the Central Pressure Zone south of US Hwy 290 to the North Reduced Pressure Zone. Construction will be coordinated with a proposed Travis County sidewalk project on Springdale Road. The Springdale/290 Water Line Improvements project consists of the replacement of existing water mains located within the general boundaries of the Chimney Hill and Walnut Trace Subdivisions on either side of Springdale Road. The water system renewal work consists of installing two pressure reducing valve stations to reduce the pressure in the Chimney Hill and Walnut Trace Subdivisions; one remote terminal unit and antenna; approximately 400 linear feet of 6-inch polyvinyl chloride pipe (PVC); 8,000 linear feet …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water August 26, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute of an amendment to the existing interlocal agreement (ILA) with Travis County for relocation and adjustments of existing water lines and appurtenances in conflict with Travis County’s roadway improvements on Elroy Road between McAngus Road and Kellam Road to increase Austin’s contribution for design and construction costs by $220,375.67 for a total not to exceed $416,762.67 Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding August 22, 2019 — Approved authorization to negotiate and execute an interlocal cooperation agreement with Travis County for relocation and adjustments of existing water lines and appurtenances in conflict with the County’s Elroy Road Improvement Project. The Council also authorized payment to the County in the amount of $178,534 plus a $17,853 contingency for a total amount of $196,387 for the relocation and adjustments. August 4, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The Elroy Road Improvement Project is a Travis County Bond Project that is being managed by the Central Texas Regional Mobility Authority (CTRMA) with Travis County oversight. The existing two-lane rural roadway is being widened to a four-lane major urban arterial roadway with a continuous center left turn lane, sidewalks, and bicycle lanes on both sides of Elroy Road between McAngus Lane and Kellam Road. As a result of unforeseen changes that occurred during construction, this amendment updates the Interlocal Agreement approved by Council on August 22, 2019. The main change is related to the addition of 742 linear feet of new 12-inch water line that was not part of the original interlocal agreement and was needed to be relocated due to conflicts identified during construction. Other costs included in this amendment include material cost increases and additional design costs. The original Interlocal Agreement authorized Austin Water to pay Travis County an estimated amount not to exceed $ 196,387. The additional funding being requested is for $220,375.67 broken down as follows: $180,607.46 for construction, $30,737.84 for design, and $9,030.37 for 5% contingency. The additional funds requested will fund the project through construction completion. The construction of the …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water August 26, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute a cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $1,930,850 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 5078 that will provide wastewater service to a proposed residential development located at 13338 Old San Antonio Road. Amount and Source of Funding Funding is included in the Proposed Fiscal Year 2021-2022 Capital Budget of Austin Water. August 4, 2021 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A NA The Stillwater Old San Antonio Rd project consists of approximately 36.15 acres of land located at 13338 Old San Antonio Road (the “Property”). The Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Stillwater Capital Investments, LLC (the “Applicant”) is proposing to develop approximately 163 single-family homes. The Applicant requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5078. Additionally, the Applicant is proposing to develop an adjacent 22- acre tract with approximately 371,280 square feet of office-warehouse and has requested the City provide wastewater utility service as proposed in SER No. 5085. Upon the Property’s release from Creedmoor-Maha’s water service area (CCN), the Applicant has requested Austin Water also provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the lift station and force main in order to serve additional properties within the Onion Creek drainage basin consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of an oversized lift station located within the Property and approximately …
Water & Wastewater Commission Review and Recommendation August 4, 2021 Government That Works for All COA Strategic Direction: August 11, 2021 (Budget Reading) Commission Meeting Date: Council Meeting Date: Department: Austin Water Client: Joseph Gonzales Agenda Item Recommend approval of Austin Water’s Fiscal Year 2021-2022 Proposed Operating Budget, Capital Budget, new appropriations, and 5-Year Capital Improvement (CIP) spending plan. Amount and Source of Funding August 4, 2021 – To be reviewed by the Water and Wastewater Commission. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This action authorizes approval of Austin Water’s FY 2021-2022 Operating Budget, capital budget appropriations and 5-year spending plan. Council is scheduled to adopt the budget on August 11, 2021. The City Code in Section 15-9-3 specifically requires a public hearing prior to the City Council approving any changes in electric, water, wastewater, and garbage collection rates. Austin Water has not proposed water or wastewater service rate changes for FY 2021-2022.
WATER AND WASTEWATER COMMISSION RECOMMENDATION 20210804-D2 Seconded By: Commissioner Penn Date: August 4, 2021 Subject: Budget Committee Report Motioned By: Commissioner Michel Recommendation See Attached Report Description of Recommendation to Council See Attached Report Rationale: The Committee appreciates the opportunity to review Austin Water Utility’s FY 2018-19 (FY19) budget and provide recommendations for the Water and Wastewater Commission. The following review and recommendations are based on budget information provided by Staff and not the “official” budget document. This is due to City Management policy which restricts the release of the budget until it has been presented to Council. This delayed release does not allow the Committee sufficient time to thoroughly review the “official” document, and have recommendations posted for the Commission’s regularly scheduled August meeting. The Committee is confident that the information provided by Staff was thorough and representative of the official FY19 budget. Vote For: Lee, Penn, Michel, Musgrove, Fisher, Turrieta, Moriarty Against: Abstain: 0 Absent: 2 Attest: Liaison Blanca Madriz, W&WW Commission Liaison 7-0 0 1 of 1 WATER & WASTEWATER COMMISSION BUDGET COMMITTEE REPORT Overview A P P R O V E D : A u g u s t 4 , 2 0 2 1 The Committee appreciates the opportunity to review Austin Water Utility’s FY 2021-2022 (FY22) budget material and provide the following summary to the Water and Wastewater Commission. Budget Committee Members: Susan Turrieta, Chair Travis Michel, Vice Chair Grant Fisher William Moriarty Jesse Penn Budget Review Executive Summary Austin Water Assistant Director of Financial Services, Joseph Gonzales and staff presented an FY 2020-2021 (FY 21) budget vs. actual update and an overview of 5-year forecast and FY 2021-2022 (FY 22) Proposed Budget, including revenue and rate projections, transfers, program requirements, debt service requirements, Austin Water’s 5-year CIP spending plan and update on Winter Storm Uri financial impact. As a recap of the FY21 budget, the planned FY 21 debt defeasance was postponed until early FY 22 due to market conditions. As a result, related capital recovery transfers to cover the debt defeasance were also postponed. In addition, there was a one-time $5,000,000 transfer to the customer assistance program (CAP), and a 10% CAP rate reduction approved in April 2020 continued in FY 21 and will be maintained in FY22. Austin Water has not proposed water or wastewater rate increase for FY22. The total requirements for FY22 have an increase over FY21 of $32.7M …
Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 The Water and Wastewater Commission convened in a regular called meeting on August 4, 2021 at Waller Creek Center, Room 104, 625 East 10th Street, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Judy Musgrove, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the July 14, 2021 Water and Wastewater regular called meeting were approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Penn’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with ECS Environmental Solutions, to provide installation, removal and rental of activated carbon-based odor control units, for up to five years for a total contract amount not to exceed $481,295. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 2. Recommend approval to award a multi-term contract with Univar Solutions USA Inc., for fluorosilicic acid, for up to five years for a total contract amount not to exceed $1,550,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Moriarty’s motion and …
Versión en español a continuación Water and Wastewater Commission Meeting July 14, 2021 Water and Wastewater Commission to be held July 14, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 13, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 14, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 and Blanca.Madriz@austintexas.gov no later than noon, July 13, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 14 de julio 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (13 de julio). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Agenda Item Recommend approval to amend existing cooperative contracts with Sunbelt Rentals Inc. and United Rentals (North America) Inc., for continued rental of trench safety shoring and pumping equipment, for an increase in the amount of $288,000, for revised total contract amounts not to exceed $538,000 divided between the contractors. Austin Water’s total authorization is $275,000. Amount and Source of Funding Funding in the amount of $13,750 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendments. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. These contracts are for the rental of trench safety shoring and pumping equipment for Austin Water, Homeland Security and Emergency Management, and the Watershed Protection Department. The availability of trench safety shoring equipment allows the City to mitigate safety risks associated with open excavations by providing additional equipment while City-owned equipment is deployed at other active jobs. Pumping equipment rentals will be used to dewater open trenches to allow employees to safely work in protected trenches. The Sourcewell cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Additional authorization is needed on these contracts to meet the anticipated demand for the rental services needed by City departments. Initially, these contracts were developed for the Watershed Protection Department, however, Homeland Security and Emergency Management and Austin Water also identified needs for these rentals. This will ensure a consistent supply of equipment is available for emergency situations. Contract Detail: Contract Term Initial Term Proposed Amendment Optional Extension 1 TOTAL Length of Term 43 mos. 12 mos. 55 mos. Current Contract Authorization $200,000 $ 50,000 $250,000 Requested Additional …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water July 29, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an interlocal agreement with the University of Texas at Austin for mutual support and assistance regarding cave management. This item has no fiscal impact. Amount and Source of Funding July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This action authorizes an interlocal agreement to allow the Austin Water (AW) Balcones Canyonlands Preserve (BCP) program to conduct cave restoration, cave management, and offer cave expertise to the Lady Bird Johnson Wildflower Center, 4801 LaCrosse Avenue, (a part of the University of Texas system). AW BCP may utilize cave specialist contractors and other cave specialists working under existing Austin Water agreements to restore filled caves and install cave gates and other structures to protect the cave, its ecosystem, and visitors. This work helps fulfill City obligations under the 1996 Balcones Canyonlands Conservation Plan and permit issued by the US Fish and Wildlife Service to preserve cave ecosystems, to direct traffic away from federally listed permit caves, and yet provide opportunities for public education on caves. The agreement promotes free or reduced-price for students of Title 1 schools and other low-income groups. The University’s Lady Bird Johnson Wildflower Center contains caves that would serve as suitable alternatives for educational tours and other visitors if restored, enabling their use as substitute public access caves, for University and City purposes. In addition, the caves on the Wildflower Center property are part of the Barton Springs-Edwards Aquifer recharge zone, and restoring filled caves on the property is expected to promote natural aquifer recharge, enhance water quality, provide ecosystems and nutrient input for cave ecosystems, and provide resources for cave education. This restoration work will also reduce flooding potential.
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Treasury July 29, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution for the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2021, in a principal amount not to exceed $3,500,000. This item has no fiscal impact. Amount and Source of Funding July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 8376, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile …
Water & Wastewater Commission Review and Recommendation July 14, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: July 29, 2021 Austin Water Joseph Gonzales Agenda Item Recommend approval of Austin Water Capital Improvements Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s 5-year Capital spending plan as required by Financial Policy No. 8. There is no anticipated fiscal impact. Amount and Source of Funding January 17, 2013 – City Council approved Ordinance No. 20130117-017 amending the Austin Water Utility Financial Policies Adopted with the Operating Budget (Ordinance No. 20120910-001) to provide for a revised Austin Water Financial Policy No. 8. May 18, 2021 – Recommended by the Resource Management Commission on a 6-1 vote, with Commissioner Johnson abstaining, Commissioners Babyak, Chavarria, and Fralin absent, and one vacancy. May 19, 2021 – Recommended by the Environmental Commission on a 7- 0 vote, Commissioners Creel and Bristol were absent. May 25, 2021 – Recommended by the Planning Commission on a 10-0 vote, Commissioners Connolly, Flores and Llanes Pulido absent. June 01, 2021 – Recommended by the Zoning & Platting Commission on an 8-0 vote, Commissioner Thompson abstained, Commissioner Bray off the dais, and one vacancy. July 14, 2021 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: In accordance with Austin Water's financial policies, a public hearing is required during the City’s annual budget review process to provide citizens an opportunity to comment on growth-related projects within the Drinking Water Protection Zone (DWPZ). Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth-related projects that are located in the DWPZ were identified and submitted, as part of the annual budget process, to the following Boards and Commissions: Water and Wastewater Commission, Resource Management Commission, Environmental Board, Planning Commission, and the Zoning and Platting Commission. These Boards and Commissions reviewed growth-related DWPZ capital projects spending plans, provided input, reviewed consistency with Imagine Austin comprehensive plan, reviewed effect on growth within the DWPZ, and made recommendations on projects. All Boards and Commissions recommended approval to include DWPZ projects in Austin Water's 5-year spending plan. Memorandum To: Boards and Commissions From: Greg Meszaros, Director, Austin Water Date: May 4, 2021 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone The Austin …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute of five multi-term contracts to provide cave restoration, gating and survey services, with 4CAVES Institute; Charley William Savvas d/b/a Charley Savvas; Richard Douglas Zarria d/b/a Zarria Environmental Consulting; Zara Environmental, LLC; and Cox/McLain Environmental Consulting, Inc. (WBE); each for up to five years for total contract amounts not to exceed $1,000,000, divided among the contractors. Amount and Source of Funding Funding in the amount of $33,333 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 2200 LMI3001 for these services. The solicitation issued on January 25, 2021 and it closed on March 4, 2021. Of the eight offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide for various cave related services on Wildlands Conservation managed properties under the Balcones Canyonlands Preserve or the Water Quality Protection Lands. The services will include cave restoration, cave gates, surface surveys to locate caves and biological studies to identify species within caves. These projects are required to assist the City in meeting the goals of restoring cave ecosystems, maintaining proper functioning condition of recharge caves and providing for the protection of features as well as various surveys and research. These services will help to protect threatened and endangered species as well as yield optimal water quantity and quality to recharge the Edwards Aquifer and provide sustained flow to Barton Springs, which are the different yet primary goals of the two programs. The areas protected by the two programs exceed 40,000 acres and extend …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Agenda Item Recommend approval to award a multi-term contract with CarbPure Technologies, LLC, to provide powdered activated carbon, for up to five years for a total contract amount not to exceed $4,600,000. Amount and Source of Funding Funding in the amount of $153,333 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 PAT1045 for these goods and services. The solicitation issued on March 8, 2021 and it closed on March 30, 2021. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were insufficient or no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide powdered activated carbon for the treatment of City drinking water. Powdered activated carbon is used to treat drinking water to remove taste and odor. In previous years, taste and odor conditions were encountered in Lake Austin and Lake Travis when plankton and algae counts would be at elevated levels. Recently, with the presence of zebra mussels in the source water, powdered activated carbon is being used continuously at all three water treatment plants, as precautionary treatment for taste and odor conditions that can occur as a result of the die off of zebra mussels. The recommended contractor is not the current provider for these goods and services. The contract will replace a contract which expires on August 14, 2021. The requested authorization amount is based on historical spending and forecasted needs. If the City is unable to secure a contract, Austin Water will not have a reliable source for powdered activated carbon. This will force the City …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: Agenda Item Recommend approval to negotiate and execute a contract with Yokogawa Fluid Imaging Technologies, Inc., to provide a digital imaging particle analyzer, in an amount not to exceed $150,000. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Sole Source. N/A. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide the City with a digital imaging particle analyzer, specifically, the FlowCam Cyano, for the purpose of monitoring raw source waters to identify and enumerate cyanobacteria and nuisance phytoplankton. This will increase testing, better monitor blue/green algae for cyanotoxins and odor issues. The laboratory currently monitors three source water samples on a weekly basis. This examination is being performed manually and takes approximately four hours to complete. In depth training is necessary to perform this analysis and takes a minimum of six months with continued training for months to come. The FlowCam Cyano analysis takes approximately 15 minutes allowing the lab to increase testing frequency. Automating the examination also reduces the amount of time required to train new analysts as the instrument images the particles rather than the naked eye. This will also ensure consistency between analysts and accuracy of results. The FlowCam Cyano is a unique digital imaging particle analyzer having technology protected by U.S. patents that embodies the use of novel imaging techniques, fluorescence detection/measurement, and proprietary interactive Visual Spreadsheet image recognition software. The FlowCam Cyano can only be sourced through Yokogawa Fluid Imaging Technologies and their representatives. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 3.21% increase represented in the market
