Item 2 - Pump Parts, Components, and Repair Services — original pdf

Backup

Item 2 Water & Wastewater Commission: September 16, 2026 Council: September 24, 2026 Posting Language ..Title Recommend approval to authorize a contract for pump parts, components, and repair services for Emerson, Mueller, RF Valves, and Flowserve equipment for Austin Water with Scruggs Distribution LLC d/b/a The Scruggs Company, for an initial term of two years with up to three one-year extension options in an amount not to exceed $2,230,000. Funding: $37,167 is available in the FY 2025-2026 Operating Budget of Austin Water; $446,000 is available in the FY 2026-2027 Operating Budget of Austin Water; funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $37,167 is available in the FY 2025-2026 Operating Budget of Austin Water; Funding in the amount of $446,000 is available in the FY 2026-2027 Operating Budget of Austin Water; funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: September 16, 2026 – To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: This contract will secure critical equipment, parts, and repair services for Emerson, Mueller, RF Valves, and Flowserve equipment necessary to support continuous operations for Austin Water and Wastewater facilities. The contract will guarantee continued access to specialized components such as seals, motors, accessories, and other vital items for various operating pumps. This is a new contract. Requested authorization was determined using departmental estimates based on anticipated future usage. Scruggs Distribution LLC d/b/a The Scruggs Company is the sole authorized distributor and service provider representative for Emerson, Mueller, RF Valves, Inc., and Flowserve Corporation. If this contract is not approved, the time to obtain these critical parts and services would increase significantly, delaying repairs and extending the time required to restore equipment and facilities to full operating capacity. These delays could negatively impact operational efficiency, service reliability, and impact public safety.  Item 2 Water & Wastewater Commission: September 16, 2026 Council: September 24, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $892,000 $446,000 $446,000 $446,000 $2,230,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.