MBE/WBE Program Disparity Study Update MBE/WBE and Small Business Advisory Committee SEPTEMBER 9, 2020 Objectives 2 PROVIDE GENERAL UPDATE REGARDING THE DISPARITY STUDY HIGHLIGHT SIGNIFICANT DISPARITY STUDY MILESTONES PROVIDE NEXT STEPS Q & A 3 29 representatives from advocacy and industry groups representing M/W/DBE and prime firms participated in two virtual focus group sessions on August 21 and August 26, 2020. 7 members from the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee attended the two focus groups. Four attended the August 26, session and three attended the August 27 session. SMBR staff focus groups conducted to include the executive leadership team. Disparity Study General Update Disparity Study Milestones 4 Sample Contract Data File for locally funded contracts has been developed. 8 Business Owner Interview Sessions Scheduled: Invitations were emailed and will be conducted 9/17 thru 9/23. 8 small group executive staff interviews were held July 8, 9, 10, 13, 21, 22 and 24, 2020. 4 additional follow up interviews were also held. Over 5 outreach sessions have been conducted by the CHA team. Data Request Letter #1 & #2 sent to prime contractors. . 84 businesses have registered for the Business Owner Focus Groups 5 Week of 9/14 & 9/21/2020 9 small group virtual business owner interviews are scheduled 9/14, 9/30 & 10/2/2020 3 optional group staff interviews for City department staff group interviews Continued disparity study coordination details Disparity Study Next Steps Questions? 6
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting Minutes Wednesday, September 9, 2020 The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, March 10, 2020 at City Hall (301 W. 2 Executive Session Room #1027 (1st Floor), in Austin Texas at 5:30 pm. nd Street), in the Board Members in Attendance: Eliza May, Barbra Boeta, Schiller Liao, Lena Banks, Daniel Berner, Usha Boddapu, Ahmed Moledina 1. APPROVAL OF MINUTES a. No minutes to approve 2. CITIZEN COMMUNICATION: GENERAL a. No Citizen Communications 3. NEW BUSINESS No announcements a. Director’s Updates and Announcements with discussion and possible action b. Introduction of Disparity Study Consultant, Colette Holt of Colette Holt and Associates and presentation on the City of Austin Disparity Study with discussion and appropriate action. Colette Holt gives a presentation with her objectives and plans for the 5‐year Disparity Study she will conduct. o Comply with the law and ensure that the City’s program remains legally compliant. o Produce the evidence that courts require in order to regular update, review and support the City’s program. o Wants to provide the City with data needed to comply with the requirements for the FAA, Airport contracts, and defense if the program is ever challenged. o Develop accurate and detailed data for contract and annual goal setting. o Educate elected officials, staff, stakeholders and others about the issues. o Offer a website for outreach and to provide information about the Disparity Study. The City will need to approve. o Determine the City’s utilization of MBEs and DBEs as a percentage of all dollars, what was reported in dollars (not in number of contracts or contractors). Page 1 of 3 o Gather from the City the prime contracting records and any missing data. o Fill in any missing race and gender information and any NAICS codes. o Determine the geographic market, which is just where the agency spends its money. o Her firm will provide quantitative, statistical, and numbers piece. There is also an anecdotal or qualitative element to the study. o Discuss with the community about their experiences in the marketplace, both minority and non‐minority women owners. Interviews will begin in September and an electronic survey is forthcoming. o Discussion: Committee Member Ahmed Moledina asked if a system similar to B2G to address payment for minority businesses will be established. Tamela Saldaña …
3A CLMC746 Major Transportation Improvements IDIQ CLMC762 Highland Park WWW CLMC750 Ullrich Lime Feed Loop CLMC748 Howard Lane Good Faith Effort (GFE) Pilot Project Executive Summary Small & Minority Business Resources Department (SMBR) assumed the responsibility for GFE notification to City-certified MBE/WBE firms and trade associations with Prime firms responsible for the remaining GFE compliance requirements. There was a total of four projects with 16 Primes participating by submitting a bid on one or more projects. A total of 698 M/WBE firms were listed on one of the project’s Availability List receiving a bid opportunity notice from SMBR. Project #/Name Solicitation Goals CP Participation Current Participation Solicitation Participation Overview #of Available M/WBEs from Availability List # of Bidders/ Awarded Bidder Other Bidders Muniz Concreate & Contracting (MBE- HIS) HIS*= 90.06% CANCELLED AA= 1.48 % HIS= 6.73% A/N= 1.64% WBE= 1.36% AA= 1.17 % HIS= 6.32% A/N= 0.34% WBE= 1.42% AA= 1.30 % HIS= 2.77% A/N= 0.77% WBE=3.26% AA= 1.30 % HIS= 2.77% A/N= 0.77% WBE= 3.26% 172 150 194 180 Santa Clara Construction (MBE-HIS) AA= 1.17% AA= 0.84% Peabody Aaron Concrete Smith Austin Underground D. Guerrera Prota Inc. Matous Construction LTD (NON) 3 4 1 8 AA= 1.54 % A/N= 1.66% WBE= 1.45% HIS= 6.32% A/N= 0.34 % WBE=1.42% AA= 1.51 % HIS= 21.77% A/N= 0.88% WBE=5.68% HIS*= 80.28% A/N= 0.00% WBE= 1.80% AA= 0.00% HIS= 0.00% A/N= 0.00% WBE= 4.72% M.A. Smith Contracting (NON) AA= 1.47 % AA= 3.21% HIS= 6.73% A/N= 1.64% WBE=1.36% HIS= 8.70% A/N= 0.00% WBE= 2.27% Atlas Austin Underground Santa Clara Aaron Concrete Austin Constructors Cash Construction DeNucci * Indicates Prime's Cert status All numbers as of 09/04/2020
4 CLMP300 Walnut Creek WWTP 100 MGD Expansion $15,000,000 Laura Moreno Rebecca Vento Austin Water 7/30/2020 Yes Professional FY20 Council Awards Report July 2020 MBE/ WBE Non Sub Goal Information Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Dept Goals Met Type Cassidy Villegan Scott Sinn 7/30/2020 No Construction Council Date Parks & Recreation SG GFE $2,506,068 $2,256,787 22.48 5.36 57.60 0.73 0.00 2.19 0.60 2.42 9.75 9.75 57.60 3.C.1 Rachelle Delouis Hermosillo Garay Public Works 7/30/2020 Yes Construction Roberto Veronica Hawkins Michael Singleton Austin Water 7/30/2020 Yes Construction # 1 Solicitation No CLMC786 Prime Subs Emma Long Metropolitan Park - Phase I Implementation Rider Construction Group, LLC (MB) FH McCants, LLC (MH) J. Two Sons Concrete Contractors (FW) DEA Specialties, Inc. (FW) Stephanie Braun Clayton Photography Non M/WBE Subs Total 2 CLMC783 Prime Subs Utility Cut (UER) Asphalt Repair IDIQ (MA) Alpha Paving Industries, LLC (FW) KLP Commercial, LLP (FW) LeStella S. Valley (FW) Water Filled Barrier Systems, Intl. Non M/WBE Subs Total 3 CLMC787 Prime Subs Glenlake Pump Station Bypass Improvements Westar Construction, Inc. (MB) Robert E. Ashford dba Ash-Nem Trucking (MH) MARS Industries, LLC (MN) Big Sky Surveying, LLC (FW) Stephanie Braun Clayton Photography (FW) Chlor-Serv, Inc. (FH) T. Morales Company Electric and Controls, LTD Non M/WBE Subs Total Prime Subs AECOM Technical Services, Inc. (MB) HVJ Associates, Inc. (MB) TSIT Engineering and Consulting, LLC (MH) Jaime Beaman, AIA, Inc. dba Casabella Architects (MH) Crespo Consulting Services, Inc. (MH) Jose I. Guerra, Inc. (MH) Maldonado-Burkett, LLP (MA) CAS Consulting and Services, Inc. (FW) Baer Engineering and Environmental Consulting, Inc. (FW) Harutunian Engineering, Inc. Non M/WBE Subs Total 5 CLMC796 Prime Subs 6 CLMC794 Prime Subs 7 CLMP301 Prime Subs Prime Subs Harmond Avenue Area Water and Wastewater System Renewal (MH) Santa Clara Construction, Ltd. (MB) Earthco Landscape Construction, LLC (MA) Benqwest, LLC (FW) Investments, Inc. dba Arrow Oil (FW) Compliance Resources, Inc. (FW) Chlor-Serv, Inc. Non M/WBE Subs Total Corridor Mobility Program Bicycle and Pedestrian Improvements - IDIQ Smith Contracting Co., Inc. (MB) Avery's Lawn Care & Landscaping, LLC (MH) JAG Trucking, Inc. (MH) Environmental Safety Services, Inc. (MH) Victor Pena dba Pena's Traffic Services, LLC (FH) Alpha Ready Mix, LLC (MA) Alpha Paving Industries, LLC (FW) Champion Fuel Solutions (FN) KLP Commercial, LLC (FW) Woolery Custom Fence Co. Non M/WBE Subs Total 2020 Local Mobility Field Eng. For ped, …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee City Hall, 301 W. 2nd Street, Executive Session Room #1027 (1st Floor) Tuesday, March 10, 2020 5:30 PM AGENDA Members: Eliza May, Chair (Renteria) Lena Banks (Harper‐Madison) Shiller Liao (Tovo) VACANT (Kitchen) Reginald Worlds, Vice Chair (Pool) Usha Boddapu (Flannigan) Ahmed Moledina (Alter) VACANT (Garza) Barbra Boeta (Adler) Daniel Berner (Ellis) VACANT (Casar) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2‐1‐163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action (10 minutes): No announcements b. Introduction of Disparity Study Consultant, Colette Holt of Colette Holt and Associates and presentation on the City of Austin Disparity Study with discussion and appropriate action. (45 minutes) c. Presentation regarding process for establishing MBE/WBE goals on City procurements with discussion and possible action – (30 minutes) 3. OLD BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2‐1‐163(B)) regarding the following: a. Monthly update on the 1) Council Awards; 2) Third Party Project; 3) Request for Change (RFC) reports; and 4) Certification Roll (10 minutes) b. Discussion and possible action regarding potential updates to the reports provided to the MBE/WBE and Small Business Enterprise Program Advisory Committee. c. Update on the Disparity Study with discussion and appropriate action. (5 minutes) 4. FUTURE AGENDA ITEMS a. Update on MBE/WBE Outreach Plan in support of the Corridor Mobility Bond Program – April 2020 b. Update from the Corridor Program Office on the 2016 Mobility Bond and Corridor Program with discussion c. Overview on the SMBR Certification process for establishing and updating commodity codes for certified and possible action – April 2020 firms – May 2020 d. Update from SMBR regarding the Good Faith Effort Pilot Program – May 2020 e. DPR Construction to provide an update on their efforts on the Greenwater Block 185‐C contract – May 2020 f. Asian Contractor Association ‐ non‐construction projects and M/WBE participation – Summer 2020 ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee One Texas Center, 505 Barton Springs Road, Austin Texas; Room #500 (5th Floor) Tuesday, February 4, 2020 5:30 PM AGENDA Members: Eliza May, Chair (Renteria) Lena Banks (Harper-Madison) Shiller Liao (Tovo) VACANT (Kitchen) Reginald Worlds, Vice Chair (Pool) Usha Boddapu (Flannigan) Ahmed Moledina (Alter) VACANT (Garza) Barbra Boeta (Adler) Daniel Berner (Ellis) VACANT (Casar) CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. CALL TO ORDER 1. APPROVAL OF MINUTES 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action (10 minutes): • • • Veronica (Ronnie) Hawkins’ new role at SMBR SMBR new location – 811 Barton Springs Location of March M/WBE & Small Business Enterprise Procurement Program Advisory Committee One Texas Center (OTC) 505 Barton Springs Rd; Room #500 (5th Floor) b. Approve an ordinance amending City Code Chapters 2-9A, 2-9B, 2-9C, and 2-9D extending the sunset date of the Minority-Owned and Women-Owned Business Enterprise Procurement Program with discussion and possible action. (15 minutes) 3. OLD BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Monthly update on the 1) Council Awards; 2) Third Party Project; 3) Request for Change (RFC) reports; and 4) Certification Roll (10 minutes) b. Discussion and possible action regarding potential updates to the reports provided to the MBE/WBE and Small Business Enterprise Program Advisory Committee. 4. FUTURE AGENDA ITEMS a. Update on MBE/WBE Outreach Plan in support of the Corridor Mobility Bond Program – April 2020 b. Presentation from SMBR regarding current process to review capital improvement projects for goal setting with discussion and possible action – March 2020 c. Overview on the SMBR Certification process for establishing and updating commodity codes for certified firms – April 2020 d. Update from SMBR regarding the Good Faith Effort Pilot Program – May 2020 e. DPR Construction to provide an update on their efforts on the Greenwater Block 185-C contract – May 2020 f. Update from the Corridor Program Office on the 2016 Mobility Bond and Corridor Program with discussion and possible action – June 2020 g. Overview of Chapter …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, January 7, 2020 5:30 PM City Hall, Boards & Commissions Room, 301 W. 2nd Street, Austin Texas AGENDA Members: Eliza May, Chair (Renteria) Reginald Worlds, Vice Chair (Pool) Barbra Boeta (Adler) Lena Banks (Harper‐Madison) Usha Boddapu (Flannigan) Daniel Berner (Ellis) Shiller Liao (Tovo) Ahmed Moledina (Alter) VACANT (Casar) VACANT (Kitchen) VACANT (Garza) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2‐1‐163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action (10 minutes): 2020‐2021 Budget Calendar memo is included in the committee’s packets Update on November 5, 2019 Citizen Communication request Citizen Communication and public information requests February 4, 2020 M/WBE & Small Business Enterprise Procurement Advisory Committee Meeting: • One Texas Center (OTC) 505 Barton Springs Road; Rm. 500 (5th Floor) Austin, TX b. Authorize negotiation and execution of a contract with Colette Holt & Associates to conduct an availability and disparity study of minority‐owned and women‐owned business enterprises, and disadvantaged business enterprises for a term of one year in an amount not to exceed $1,000,000 with discussion and possible action. (15 minutes) c. Certification availability update and Response to committee questions regarding Certification online application process with discussion and possible action. (10 minutes) d. Discussion and appropriate action regarding monthly reports provided by SMBR staff (10 minutes). e. Discussion and appropriate action regarding vacancies on the W/MBE & Small Business Enterprise Procurement Program Advisory Committee (10 minutes) 3. OLD BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2‐1‐163(B)) regarding the following: a. Monthly update on the 1) Council Awards; 2) Third Party Project; and 3) Request for Change (RFC) reports (10 minutes) 4. FUTURE AGENDA ITEMS a. Recommendation for Council Action on the proposed extension of the sunset date of the MBE/WBE Procurement Program Ordinance City Code 2‐9(A)(B)(C) and (D) – February 2020 b. Update on MBE/WBE Outreach Plan in support of the Corridor Mobility Bond Program – March 2020 c. Presentation from SMBR regarding current process to review capital improvement projects for goal setting …
Request for Change Report - November 2019QtyReviewerDate AssignedContract AmountSolicitation NumberPrime ContractorProject DescriptionAdd/Delete/ Contract Change/ Substitution-A(Add) or D(Delete) SubcontractorCertified Y/NContract Change Increase/ Decrease/Scope Addition Like-Kind Substitution Like-Kind AvailabilitySubcontract Amount or PercentageScope of WorkManaging Department Project Manager GFE Required? Y/N Action DateRFC Approved Y/N Violation Letter Issued this Month Y/NTotal No. of Firm's Violation(s)NotesQty1KH11/26/2019$4,800,000 CLMP248EEA Consulting Engineers 2019 M.E.P. Engineering Rotation ListAddDunaway Associates, L.P. / Dunaway UDGNN/AN/AN/A$94,336.00 Civil EngineeringPW Laurie TheringN12/10/2019YN0Goals met 12CV11/25/2019$1,418,179 CLMP240BGE, Inc.2018 Corridor Program Engineering Services Rotation ListAddCentral Texas Barricade, Inc.YN/AN/AN/A$0.00 Traffic control equipment and accessories rentalCCOScott HiltonN12/5/2019YN0Adding a certified subcontractor 13JC11/22/2019$60,847,977 CLMB329JE Dunn ConstructionABIA Consolidated Maintenance FacilityAddVoges Drilling Co.NN/AN/AN/A$199,600.00 Pier drillingABIADavid Kim Taylor N12/3/2019YN0Goals met 104KH11/22/2019$60,847,977 CLMB329JE Dunn ConstructionABIA Consolidated Maintenance FacilityAddFl Crane & Sons, Inc.NN/AN/AN/A$16,310.00 Partitions, office, inter-connectiong, non-accousticalABIADavid Taylor N12/3/2019YN0Goals met 105JWS11/21/2019$2,069,697 CLMP138Freese & Nichols, Inc.MLK TOD Stormwater Conveyance ImpAddHVJ South Central Texas - M&J, Inc.YN/AN/AN/A$5,000.00 Geotechnical EngineeringAWU Glen Taffinder N12/12/2019YN0Adding a certified subcontractor 116LM11/20/2019$4,934,465 CLMC661Santa Clara Construction, Ltd. Citywide Stormwater Infrastructure Maintenance Projects IDIQAddCompliance Resources, Inc.YN/AN/AN/A$2,000.00 SWPPP & Monthly inspectionPW Darryl Haba N11/26/2019YN0Adding a certified subcontractor67RD11/20/2019$3,000,000 CLMP254CP&Y, Inc. 2019 Large Scale W&WW Facilities Engineering Services RLAddCarollo Engineers, Inc.NN/AN/AN/A$0.00 Mechanical Engineering; Consulting engineeringAWU David BrocatoN11/21/2019YN0Goals met 18RD11/17/2019$14,840,000 CLMC712Matous Construction, Ltd. Hornsby Bend Biosolids Mgt. Plant Thickener Complex RehabAddBadger Daylighting CorpNN/AN/AN/A$3,000.00 Exacavation services PW Jules ParrishN11/21/2019YN0Goals met 49JC11/8/2019$60,847,977 CLMB329J E Dunn Construction CompanyABIA Consolidated Maintenance FacilitySubstitution - AddLandmark Bird ControlNN/AYY$30,946.00 Bird control devicesPW David Kim Taylor N12/10/2019YN0Like kind substitution109aJC11/8/2019$60,847,977 CLMB329J E Dunn Construction CompanyABIA Consolidated Maintenance FacilitySubstitution - DeleteRentokil North America, Inc.NN/AYY($34,479.00)Bird control devicesPW David Kim Taylor N12/10/2019YN0Like kind substitution10a10CV11/7/2019$173,285 CLMP204Wiss, Janney, Elstner & Associates, Inc.2017 Structural Engineering Services Rotation ListAddRio Engineering, Inc.NN/AN/AN/A$0.00 Underwater engineering assessment of bridgesPW Paulina Lanham N11/7/2019YN0Specialized scope of work211KH11/4/2019$4,000,000 CLMC703Facilities Rehabilitation, Inc.Citywide - Stormwater Infrastructure Improvement ProjectsAddFuquay, Inc.NN/AN/AN/A$20,000.00 Video scanning of sewerPW Jose IbarraN11/12/2019YN0Goals met 512KH11/4/2019$4,000,000 CLMC703Facilities Rehabilitation, Inc.Citywide - Stormwater Infrastructure Improvement ProjectsAddOldcastle APG Texas, Inc. / Custom CreteNN/AN/AN/A$20,000.00 Ready Mix concretePW Jose IbarraN11/14/2019YN0Goals met 613LM11/1/2019$5,888,134 NST0402Pro Serv Industrial Contractors, LLCAustin Energy Power Plant and Chiller Maintenance Service Agreement (MBE-1.87%; WBE-1.64% goals will be set on AddHydroTex Dynamics, Inc.NN/AN/AN/A$210,037.00 Pumps, maintenance and repairAE Michael RocheN11/15/2019YN0Goals met 3514JC10/24/2019$974,204 CLMA021SpawGlass Contractors, Inc.ACC Warehouse and Marshalling YardAddStudio D Consulting+Design, LlcYN/AN/AN/A$53,150.00 Environmental consultingPW Alison Von Stein N11/14/2019YN0Adding a certified subcontractor 1AdditionsDeletionsTotalAll13014Certified4040Like Kind0Increase0Decrease0Addition0Scope Addition(s)0Scope Deletion(s)Non-Certified90101Like Kind0Increase0Decrease0AdditionNot Approved000Violations000100000Request for Change Summary for November 2019SubstitutionsContract Changes0010Request for Change Report - Page 1 of 1
