HUMAN RIGHTS COMMISSION Regular Meeting Monday, October 24, 2022 5:45 p.m. – Adjournment Austin City Hall, Board & Commission Room, 1101 301 West 2nd Street, Austin, Texas 78701 Some members of the Human Rights Commission may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may speak up to three minutes on an item only once either in-person or remotely. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-974-3253 or Damian.Pantoja@austintexas.gov CURRENT COMMISSION MEMBERS: Garry Brown, Chair Isabel Casas, Vice Chair Sareta Davis Malenie Areche Isaiah Smith Kimberly Brienzi Jamarr Brown Kristian Caballero Idona Griffith Alicia Weigel Gabriella Zeidan AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES STAFF BRIEFINGS DISCUSSION ITEMS 2. Reminder of the next Commission Meetings 1. Approve the minutes of the Human Rights Commission regular meeting of Sept 26, 2022 3. Discussion on how the commission can support Ms. O’Dell’s comments and concerns DISCUSSION AND ACTION TIEMS 4. Discussion, update, and possible action regarding the participating in the Quality-of-Life Study 5. Discussion, certation and possible action to form a budget workgroup 6. Discussion and possible action on scheduling and/or participating in the Quality of Life Study’s retreat 7. Chair to discuss, give an update, and possible take action to regarding the By-Laws 8. Discuss, give an update, and possible take action on how HRC will engage in Austin 9. Continue discussion with the Commission to consider, and take possible action how to conduct and hold hearings on complaints 10. Opportunity for the Commissioners to discuss and possible vote on items for the next agenda ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please email Damian Pantoja at damian.pantoja@austintexas.gov for additional information; TTY users route through Relay Texas at 711.
PARKS AND RECREATION BOARD October 24, 2022 – 6:00 PM City Hall Chambers, Room 1001 301 W. Second Street, Austin, Texas 78701 Questions and Answers Report PARKS AND RECREATION BOARD MEMBERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) Page 1 of 4 Item 4: Staff briefing on procurement policies, procedures, and practices for the City of Austin. Chair Cottam Sajbel 1) What is the process to determine the portion of proceeds the city earns from a vendor? Is there a best-practices formula, used in comparable cities? Depending on type of concession, the revenue share is determined based on similar newer concessions. Most recently, Various factors are considered: • Will the vendor have to invest in infrastructure? If so, what will those costs be? Any permanent fixtures on City property are automatically City property and do not revert back to the vendor. If there was a previous vendor at the site, what was that revenue-sharing structure? • • PARD now includes a minimum amount for revenue-sharing in the RFP’s issued. citizens. • Services provided by park concessions need to be affordable for all • Any amenity of this type must align with PARD’s mission and programming, and most importantly, must be a benefit to the public. 2) How are rental rates set for vendors operating on parkland, and how do they compare to other retail rental rates in the vicinity? The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already pay taxes to maintain parks and other facilities, thus rates are maintained at an affordable cost for all citizens. Per COA legal, for home rule municipalities, if a fee bears a reasonable relationship to the cost of providing the service or regulating the behavior being regulated, and there is no legal prohibition against charging the fee, generally, the city can charge the fee. of the city? 3) Is the amount a vendor pays the city affected by comparable retail costs in different parts The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already …
Palm District Planning Initiative Parks and Recreation Board Briefing October 24, 2022 Content Background and Study Area What We Heard Vision and Scenarios Implementation/Next Steps Background and Study Area Develop a shared vision for a complex, culturally rich, and rapidly transforming part of downtown Austin. 4 5 Resolution 20190523-029 Palm School Negotiations Rainey Street District Fund Fifth Street Mexican American Heritage Corridor Convention Center Expansion District Planning Process Improved Connectivity 6 WE ARE HERE 7 Equity-Based Goals Create a safe, welcoming place history Preserve and interpret Enhance educational and cultural assets Provide economic benefits Increase access to housing Improve mobility and access Improve access to nature, enhance natural systems, and support an equitable, sustainable, resilient future 8 What We Heard Participants • Visits to SpeakUp Austin! Webpage: 3,600 • Survey Responses: 700+ (3 Surveys) • Visioning Forum Attendees: 150+ • Targeted East Austin Outreach: 75 + (Individuals and Organizations) • AIA Event Participants: 60+ • Interactive Map Responses: 25+ 10 Survey Demographics 11 Visioning Forums 12 Targeted East Austin Engagement: • La Raza Roundtable • Current and Former Elected Officials • Greater Austin Hispanic Chamber of Commerce • Tejano Democrats • Palm School Alumni • The Emma S. Barrientos Mexican American Cultural Center (ESB-MACC) • La Pena Arts, Inc. • Mexic-Arte • Nuestro Grupo/Academia Cuauhtli • AHMIGA (Latina civic and social networking organization) • Café Con Letras • L.A.C.E. • PODER • Long-time East Austin residents 13 American Institute of Architects Recommendations: 14 Vision and Scenarios VISION The Palm District is a vibrant historic hub of downtown where the past is honored, culture is celebrated, and the future is shaped. Dense transit-oriented development is balanced with history and natural spaces creating physical connections that invite people to move easily to and through the district. The district is a dynamic place, growing and evolving, while actively retaining families and individuals who have traditionally called this place home. Creativity and innovation are cultivated, and people from Austin and beyond are welcome to live, relax, work, play, learn, and connect with others. 16 INCLUSIVE GROWTH Growth in the district will provide a prosperous future for longtime and recent residents and for established and new businesses. 17 CULTURE The district will become a destination that celebrates its multi- cultural heritage. 18 CONNECTION Physical, cultural and social connections will be strengthened within …
Parks Board Presentation 10/24/2022 Solicitation Estimated Timeline (Business Days) FSD Central Purchasing Contract Management Responsibilities Revenue Contracts vs Expenditure Contracts Parameters for Writing Revenue Generating Contracts • To establish a contract, the Net Contract amount should exceed a revenue of $5000 • Revenue deposits to the City must coincide with ordinances established by the various City, state and federal agencies • The Net Contract amount is not an expense to the City How does alcohol sale/CUP impact the writing of a revenue generating contract? • The City would want to have the Conditional Use Permit (CUP) in place before soliciting for such a contract. If the CUP is not granted, alcohol sales cannot occur on that site and the solicitation should be reflective of this restriction. This is because alcohol sales provide high profit margins and can be a central focus of how a vendor plans profit. Contract Execution Authority • Central Procurement Office is responsible for Contracts executed by the City in excess of $5,000.00 and has final oversight of the contract. • Department Directors and their designees have delegated Authority to execute contracts under $5000. • Some departments have delegated Authority to execute contracts of a specific type. (per Admin Bulletin 84/07, 03-01)
PARKS AND RECREATION BOARD RECOMMENDATION 20221024-6 October 24, 2022 Amended Austin Independent School District Joint Use Agreement Date: Subject: Motioned By: Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. Vote Seconded By: Dawn Lewis Richard DePalma The motion to recommend to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin was approved on Board Member DePalma’s motion, Board Member Lewis’ second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. For: Chair Cottam Sajbel and Board Members DePalma, Di Carlo, Hugman, Lewis and Moore. Against: Abstain: Absent: Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor. Attest:
eBook & Audiobook Pricing Amy Mullin Electronic Resources Librarian Monday, October 24, 2022 Source: “Hold On, eBooks Cost HOW Much? The Inconvenient Truth About Library eCollections” blog post by Jennie Rothschild, collection development librarian. Sep 6, 2020 Book Lovers by Emily Henry • Kindle price: $9.99 • eBook price: $55.00 • Difference: $45.01 • Terms: 24 months • Publisher: Penguin / Berkley • Hardcover List price: $27.00 • Ingram price: $13.99 The Lyrics by Paul McCartney • Kindle price: $52.44 • eBook price: $200.00 • Difference: $147.56 • Terms: 52 checkouts or 24 months • Publisher: Norton / Liveright • Hardcover List price: $100.00 • Ingram price: $51.80 Harry Potter and the Sorcerer's Stone by J.K. Rowling • Kindle price: $9.99 • eBook price: $25.00 • Difference: $15.01 • Terms: 52 checkouts or 24 months • Publisher: Scholastic / Pottermore • Hardcover List price: $26.99 • Ingram price: $13.98 A Court of Thorns and Roses by Sarah J. Maas • Kindle price: $6.65 • eBook price: $49.00 • Difference: $42.35 • Terms: One copy / One user • Publisher: Bloomsbury • Hardcover List price: $28.00 • Ingram price: $14.50 Atomic Habits by James Clear • Audible price: $28.00 • eAudiobook price: $57.00 • Difference: $29.00 • Terms: One copy / One user • Publisher: Books on Tape • Audio CD List price: $14.99 • Ingram price: $8.24 The Paris Apartment by Lucy Foley • Audible price: $31.93 • eAudiobook price: $72.07 • Difference: $40.14 • Terms: One copy / One user • Publisher: HarperCollins • Not available in Audio CD format Impact on APL Collection & Customers • Print hold ratio is 4:1 • OverDrive hold ratio is 5:1 • Generous with new titles and customer suggestions • Ruthless with weeding: “popularity contest” • Over time, collection lacks breadth and depth Sources and Further Reading • eBooks: Inside the Industry (Fairfax County (VA) Public Library) • Hold On, eBooks Cost HOW Much? The Inconvenient Truth About Library eCollections (Blog post: content warning) • The Surprisingly Big Business of Library E-books (New Yorker) • In Final Order, Court Declares Maryland's Library E-book Law Unconstitutional (Publishers Weekly) • Publishers Worry as Ebooks Fly off Libraries' Virtual Shelves (Wired) • Update: Authors Guild Statement on AAP’s Win in Maryland E-book Licensing Case (The Authors Guild) Q&A
State Library resources for board members Katherine Adelberg Manager, Continuing Education and Consulting Texas State Library and Archives Commission Questions What comes easily for you in terms of advocacy? What do you see as your biggest advocacy challenge? What is United for Libraries? • Division of the American Library Association for board members and library advocates • TSLAC subscribes so you can use for free • Access via American Library Association eLearning website Getting to United for Libraries State access – https://www.ala.org/united/trustee-training Navigating United for Libraries Navigating United for Libraries United for Libraries on-demand webinars • A Conversation About Library Advocacy with Author Simon Sinek • Advocacy and Equity: How Library Boards Can Create Lasting Impact through Compelling Cases and Outreach • Advocacy for Your Library During a Crisis Other resources • Wyoming State Library webinar – Building Relationships That Matter https://bit.ly/3TqiuIY • WebJunction webinar – Proactive Advocacy and Communication for Library Trustees and Staff https://bit.ly/3Td6tqS • Urban Libraries Council brief – Leadership Roles for Library Trustees https://bit.ly/3CzDhTO • Texas Library Association group – Library Friends, Trustees, and Advocates Round Table (LiFTA) https://bit.ly/3eDPjnf Thank you! Contact TSLAC any time at LD@tsl.texas.gov Katherine Adelberg Manager, Continuing Education and Consulting LD@tsl.texas.gov 512-463-5465
Position Letter on Project Connect from Bill McCamley, Executive Director, Transit Forward Transit Forward’s mission is to inform the Austin metro community about the benefits of an accessible regional public transit system and to advance the implementation of transit-supportive programs and policies. Our fellow Austinites voted overwhelmingly in favor of Project Connect in 2020 because of the benefits it will bring to our community, including reduced traffic congestion, more affordable transportation options, increased job growth, less greenhouse gas emissions, and safer streets. Therefore, Transit Forward sincerely appreciates the City's Project Connect office for proposing these foundational modifications, and we strongly believe that these changes would prudently and appropriately expedite the construction of light rail and MetroRapid bus lines, making sure our friends and neighbors get what they voted for sooner rather than later.
PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES OCTOBER 24, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on OCTOBER 24, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Lisa Hugman, Dawn Lewis, Patrick Moore. PUBLIC COMMUNICATION: GENERAL Kayla Reese – Austin Parks Foundation Kevin Reinis – Austin Rowing Club Claire Krebbs – Festival Beach Community Garden Victoria Salimov – Festival Beach Community Garden Eric Paulus – Ecology Action APPROVAL OF MINUTES 1. 2. 3. Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. The minutes from the meeting of September 26, 2022 were approved on Board Member Moore’s motion, Board Member Hugman’s second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department provided a briefing. Board Members asked clarifying questions on the governance structure of the district, cap-and-stitch options, and the district’s vision statement. No action was taken on this item. Staff briefing on trash in creeks. 1 PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 Andrew Clamann, Environmental Scientist Sr., Watershed Protection Department provided a briefing. Board Members asked clarifying questions on the presence of toxic chemicals, creek selection process, future research studies, fiscal expenditures of cleanup efforts, and the source of shopping cart pollutants. No action was taken on this item. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department provided a briefing. Board Members asked clarifying questions on how the solicitation activities of other cities inform Austin’s decisions, the contract monitoring process, and guidance given to vendors on how to abide by their contract. No action was taken on this item. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. Liana Kallivoka, Assistant Director, Parks and Recreation Department provided a briefing. Board Members asked clarifying questions on public engagement, encroachment issues, Hatchery Park development, and shared stormwater cisterns. No action was taken on this item. DISCUSSION AND ACTION ITEMS Presentation, …
HUMAN RIGHTS COMMISSION Regular Meeting – Minutes Monday, October 24, 2022 5:45 p.m. – Adjournment Austin City Hall, Board & Commission Room, 1101 301 West 2nd Street, Austin, Texas 78701 Some members of the Human Rights Commission may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may speak up to three minutes on an item only once either in-person or remotely. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-974-3253 or Damian.Pantoja@austintexas.gov CURRENT COMMISSION MEMBERS: Jamarr Brown – A Kristian Caballero – V Idona Griffith - A Alicia Weigel - V (6:30) Gabriella Zeidan – V Garry Brown, Chair – P Isabel Casas, Vice Chair - V Sareta Davis – A Malenie Areche - V Isaiah Smith – P Kimberly Brienzi – P P – In person V – Virtual A – Absent CALL TO ORDER Start: 5:50 pm None PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES – Complete AGENDA 1. Approve the minutes of the Human Rights Commission regular meeting of Sept 26, 2022: Commissioner Brienzi made the motion and Commissioner Smith second 8 – 0 2. Reminder of the next Commission Meetings – Reminder of the Monday after STAFF BRIEFINGS – Complete Thanksgiving DISCUSSION ITEMS – Complete 3. Discussion on how the commission can support Ms. O’Dell’s comments and concerns DISCUSSION AND ACTION TIEMS – Complete 4. Discussion, update, and possible action regarding the participating in the Quality-of-Life Study – To vote on Dec 11, 2022 from 1 to 3 pm for item 6 5. Discussion, certation and possible action to form a budget workgroup – Chair G. Brown is on the Budget Workgroup 6. Discussion and possible action on scheduling and/or participating in the Quality of Life Study’s retreat – Motion was made by Chair G. Brown and seconded by Commission Weigel to schedule on Dec 11, 2022 from 1 to 4 pm; 8-0 7. Chair to discuss, give an update, and possible take action to regarding the By-Laws – rolled over to November 8. Discuss, give an update, and possible take action on how HRC will engage in Austin – Commissioner Zeidan wants to welcome a topic in January 2023 9. Continue discussion with the Commission to consider, and take possible action how to conduct and hold hearings on complaints 10. Opportunity for the …
Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To at David.Alcorta@austintexas.gov or by phone at 512- 972-5042. contact David Alcorta by register please email REGULAR MEETING of the COLLEGE STUDENT COMMISSION OCTOBER 21, 2022, AT 4:30pm AUSTIN CITY HALL, BOARDS AND COMMISSIONS ROOM 1101 301 W. 2nd STREET, AUSTIN, TEXAS Some members of the commission may be participating by videoconference. Todd Clayton, Huston-Tillotson University Kennedy Fears, Huston-Tillotson University Isabella Grimm, St. Edwards University Lira Ramirez, University of Texas at Austin Justin Chute, Concordia University CURRENT BOARD MEMBERS/COMMISSIONERS: Esther Heymans, St. Edwards University (Chair) Tatum Owens, University of Texas at Austin (Co-Chair) Miles Diggs, Huston-Tillotson University (Secretary) Andrea Danburg, Austin Community College Kylee Canode, Concordia University CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the College Student Commission Meeting from September 16th, 2022. STAFF BRIEFINGS/COMMISSION UPDATES 2. Staff briefing on changing the commission bylaws and a reminder regarding the purpose of working groups from Liaison David Alcorta. The briefing will also include a reminder on how commissioners can request something be added to the agenda. DISCUSSION ITEMS 3. Further Discussion on the goals of the commission for the rest of the year. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding changes to the commission’s current bylaws. Discussion and approval of future commission meeting dates. WORKING GROUP/COMMITTEE UPDATES Updates from the Housing, Mental Health & Accessibility, Transportation, Civic Engagement & Outreach, Sustainability, and Food Insecurity working groups. Campus Reports & Community and Municipal Involvement: a. Commissioners may share reports concerning any recent developments on their campus or discuss upcoming programs/events. Discussion of avenues for Commission engagement with the local community and municipal government. 4. 5. 6. 7. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE OCTOBER 21, 2022 – 12:00 PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 16, 2022. STAFF BRIEFINGS Staff briefing regarding draft scope of work for request for proposals (RFP) for a Management and Operations Agreement for Pharr Tennis Center. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Urban Public Spaces, Park Access for All). Gabrielle Restivo, Contract Management Specialist IV and Jim Kotick, Program Manager, Parks and Recreation Department. 1. 2. 3. 4. 5. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding the Parks and Recreation Board Contracts and Concessions Committee 2023 meeting schedule. DISCUSSION ITEMS Discussion regarding the Butler Pitch & Putt Golf Course. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 …
MANAGEMENT AND OPERATION OF PHARR TENNIS CENTER REQUEST FOR PROPOSAL BRIEFING Contracts and Concessions Committee October 21, 2022 Presented by: Gabrielle Restivo Contract Management Specialist IV 1 BACKGROUND COURT FEES GENERATED, CITY EXPENDITURES Pharr Tennis Center is one of four municipal tennis centers. $80,000.00 Constructed in the 1970s and named in honor of Burnett “Blondie” Pharr (1898-1976), University of Texas band director, for his contributions to the development of tennis in Austin. Former agreement expired July 28, 2022. Facility renovation began on August 15, 2022. Renovation governed by LEED Silver and SITES certification construction standards. Completion anticipated in August 2023. $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $- $70,000.00 $66,342.15 $70,768.83 $71,850.09 Court Fees Generated City Expenditures $59,381.13 $59,481.37 $57,462.55 $51,997.89 $50,258.94 $44,468.50 $35,944.92 2018 2019 2020 City expenditures include management fee, utilities, City share of operating expenses, alarm system, nets, windscreens, trash, and building maintenance. 2022 2021 2 RENOVATION HIGHLIGHTS Eight new lighted courts + a half court with a lighted backboard Pro shop with 600 sq. ft. of retail area, manager’s office, and restrooms with showers Public art Energy-efficient sports lighting New fencing, windscreens, and court amenities Security site lighting Accessible parking Proper drainage New signage, shade structures, and park furnishings 3 OPERATIONS & MANAGEMENT – KEY ELEMENTS • Exclusive right to conduct tennis-related lessons, activities, and events and retain revenue • Exclusive right to provide concessions, merchandise, and services • Provide an online court reservation system • Increases in fees for service cannot exceed 10% over the preceding year • Court fees belong to the City • Operate adhering to the City’s Tennis Operating Policies • Provide programming, including partnerships with local organizations and schools • Responsible for advertisement and social media • Performance measures for court fee revenue • Maximize daily court use • Create welcoming environment for all players—sensitivity training for staff 4 CONTRACTOR RESPONSIBILITIES CITY RESPONSIBILITIES Costs and expenses not covered by City Two telephone lines Daily custodial service Building security alarm Minor maintenance and repairs Nets, windscreens, benches, sponge rollers Use of sustainability principles, such as waste reduction and green cleaning Court trash receptacles Court light repairs Reports: Utilities (water and wastewater, electricity, gas) Court fee revenue Activity/attendance Customer Satisfaction Maintenance Financial …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE 2023 MEETING SCHEDULE (3rd Friday every two months beginning January, 12:00 p.m.) January 20, 2023 March 17, 2023 May 19, 2023 July 21, 2023 September 15, 2023 November 17, 2023
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Oct-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement P/D NA NS Jul-22 Jul-22 Sep-22 Watercraft Concession at 2418 Stratford Drive Recreation Management System Software Concession P/D NA Sep-22 Mar-23 Apr-23 Services P/D NA Apr-23 Apr-23 May-23 S S Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1-May 31 each year for the duration of the agreement.This agreement was approved by the AISD Board on September 8, 2022. We are awaiting a signed copy from AISD for City signature of final agreement. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. This agreement was approved by Council on consent on September 15, 2022, and pending LCRA Board action and signature. The contract with the current vendor expires April 22, 2023. The draft Scope of Work (SOW) was presented at the September 16, 2022, CCC meeting. The solicitation is scheduled for release in October. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES MONDAY, SEPTEMBER 16, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, SEPTEMBER 16, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:13 p.m. Board Members/Commissioners in Attendance: Anna Di Carlo, Nancy Barnard, Laura Cottam Sajbel (Ex-Officio) Board Members/Commissioners in Attendance Remotely: Dawn Lewis, Kim Taylor PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. 2. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17 and August 19, 2022. The minutes from the regular meeting of June 17 and August 19, 2022, were approved with the following amendments on Board Member Lewis’ motion, Chair Di Carlo’s second, on a 4-0 vote. Board Member Rinaldi absent. The amendments were: on the August 19, 2022, minutes, page 2, paragraph No. 4, the words “ Committee Members discussed pulling together a meeting of stakeholders for Butler Pitch & Putt Golf Course” were added. Staff briefing regarding draft scope of work for request for proposals (RFP) for a boating concession on Lady Bird Lake at Stratford Drive. Maggie Stenz, Contract Management Specialist III, Parks and Recreation Department provided a briefing. Committee Members asked clarifying questions about revenue sharing, evaluating the value of land, and environmental stewardship requirements. No action was taken on this item. STAFF BRIEFINGS 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 DISCUSSION ITEMS 3. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item. No action was taken on this item. FUTURE AGENDA ITEM Taylor – Butler Pitch & Putt Cottam-Sajbel – Presentation on how contracts work and how to make decisions about the value of land Di Carlo – Contracts training Chair Di Carlo adjourned the meeting at 1:07 p.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 2
