HISPANIC/LATINO QUALITY OF LIFE RESOURCE ADVISORY COMMISSION SPECIAL CALLED MEETING OF THE MONDAY, AUGUST 24, 2020 AT 3PM VIA VIDEOCONFERENCING (RECORDED) CURRENT BOARD MEMBERS: Amanda Afifi, Chair Angelica Erazo, Vice-Chair Diana Salas Melissa Ayala Zaira R. Garcia Maria C. Solis DRAFT MINUTES Jovita J. Flay Felicia Peña Ricardo Garay Lourdes Zuniga Sharon Vigil CALL TO ORDER – Chair Afifi called to order at 3:03pm. Board Members in Attendance: Chair Amanda Afifi, Vice-Chair Angelica Erazo, Maria Solis, Felicia Peña, Ricardo Garay, Zaira Garcia, and Lourdes Zuniga 1. DISCUSSION AND POSSIBLE ACTION ON SUSPENSION OF ROBERT’S RULES OF ORDER a. Commissioner Solis moved to suspend Robert’s Rules of Order. Vice Chair Erazo seconded. Motion passed unanimously. 2. APPROVAL OF MAY AND JUNE MINUTES a. Vice Chair Erazo moved to approve May and June minutes. Commissioner Peña seconded. Motion passed unanimously. 3. NEW BUSINESS a. Discussion and possible action regarding elections for Chair and Vice-Chair (term to end April 2021) i. This item to be moved to September’s agenda. b. Discussion and possible action regarding recommendation about Austin Police Department i. Chair Afifi and Commissioner Peña to form Public Safety workgroup. ii. Vice Chair Erazo moved to approve the recommendation and allow the Public Safety workgroup to make final edits, including amendment from Commissioner Garay. Commissioner Garay seconded. Motion passed unanimously. Font Size: 12; Font: Times New Roman; Font Style: Regular c. Discussion and possible action regarding recommendation on Pflugerville ISD and school reopening plan i. Vice Chair Erazo moved to approve the recommendation with an amendment from Commissioner Zuniga. Commissioner Zuniga seconded. The motion passed unanimously. d. Discussion and possible action regarding recognition for community leaders and advocates recently departed i. Commissioner Solis read a prepared statement honoring Johnny Limon. ii. Commissioner Zuniga recognized Rosalio “Rabbit” Duran, Lois Villaseñor, and Ramón Galindo for their contributions made during their lifetimes as community leaders in Austin. ii. Speaker Susana Almanza paid tribute to Johnny Limon with a speech and photos. 4. STAFF BRIEFING a. Update from Office of Police Oversight, Cristina Tangredi, Program Specialist – regarding Officer Involved Shootings Report and relevant updates b. Update from Director Veronica Briseño, Economic Development Department - regarding Covid-19 economic recovery efforts c. Update from Austin Public Health, Ana Urueta, Flor Hernandez-Ayala, and Stephanie Treviño- regarding COVID-19, disparate impacts for Latinx community, ongoing testing efforts, contract tracing, and community resources ADJOURNMENT – Chair Afifi adjourned the meeting at …
BOARD/COMMISSION RECOMMENDATION Hispanic Quality of Life Commission Recommendation Number (20200824‐3b): Leadership of the Austin Police Department must uphold and demonstrate anti‐racist, anti‐bias values that the community, City Council, and our City of Austin Leadership expect WHEREAS, it is the value of the City of Austin to be an inclusive city for all of its citizens including those of diverse racial, ethnic, religious, and national origin backgrounds; WHEREAS, the City of Austin had called for an adequate response from the Austin Police Department following the shootings of Mauris DeSilva (July 2019) and Mike Ramos (April 2020), both incidents involving Officer Christopher Taylor; WHEREAS, in the Joint Report: Analysis of APD Racial Profiling Data dated January 2020, the City’s Office of Police Oversight, Office of Innovation, and Equity Office jointly evaluated APD’s Annual Racial Profiling Report from 2018 in the context of the City Council’s Strategic Direction 2023 (SD 2023) priority indicator of Fair Administration of Justice and concluded that “Black/African Americans and Hispanic/Latinos are increasingly overrepresented in motor vehicle stops from 2015‐2018. White/Caucasians are increasingly underrepresented during the same time period;” “Data from 2018 shows that Black/African Americans are disproportionately overrepresented in cases when their race is known by officers before the stop compared to cases when their race is not known before the stop.;” and “While African Americans have the largest disproportionality, Hispanic/Latinos have similarly concerning trends, and APD should work to bring these disparities to zero in the same timeframe.”; WHEREAS, the Office of the City Auditor Impact of Community Policing Efforts audit, dated May 2020, found mixed results when they reviewed how APD’s efforts have affected APD’s relationship with the community, and state “One possible reason why the results of APD’s community policing efforts have been mixed is that community policing efforts address issues of culture, trust, and confidence both within APD and between APD and the public. Recent issues suggest there are deeply rooted challenges APD must face to create a department‐wide culture that is fair, impartial, and procedurally just, which APD states it is aiming for in its community policing policy.”; and “While APD’s community policing efforts since 2016 appear to have helped establish a foundation to support community policing goals, APD must address these issues and then continue to build on the foundation they have built to produce the change that they and the community want.”; WHEREAS, the audit report’s APD Employee Survey shows more …
BOARD/COMMISSION RECOMMENDATION Hispanic Quality of Life Commission Recommendation Number (20200824‐3c): Pflugerville ISD Must Ensure Safety of All Staff, Students, and Families Equitably WHEREAS, it is the value of the City of Austin to be an inclusive city for all of its citizens including those of diverse racial, ethnic, religious, and national origin backgrounds; WHEREAS, Pflugerville ISD currently has 26,053 enrolled students for the 2020‐2021 school year; WHEREAS, during the 2018‐2019 school year, 25, 361 students were enrolled in PfISD: 15.3% African American; 0.2% American Indian; 8% Asian; 48.6% Hispanic; 0.2% Pacific Islander; 23.1% White; and 4.5% Two or more races; WHEREAS, roughly 35% of PfISD is within Austin city limits; WHEREAS, Delco Elementary, Dessau Elementary, Parmer Lane Elementary, River Oaks Elementary, Dessau Middle, Westview Middle, and Connally High reside within Austin City Council District 7; and Copperfield Elementary resides within Austin City Council District 1; WHEREAS, the Austin Public Health Interim Guidance on Reopening for Austin‐Travis County Schools, dated August 12, 2020, recommends centering equity in plans and implementation, and states “Schools should actively apply an equity lens to the creation and implementation of health/safety and operational plans.”; WHEREAS the Austin Public Health Interim Guidance on Reopening for Austin‐Travis County Schools, dated August 12, 2020, states “Hispanic and black children had the highest rates of COVID‐19– associated hospitalization,” and, “the rates among Hispanic and Black children were nearly eight times and five times, respectively, the rate in white children.” And “About one‐third of hospitalized children had to be admitted to the ICU, which is similar to findings among adults.”; WHEREAS, PfISD does not have an Equity Office and has not mentioned how the school reopening plan ensures equitable decisions and policies are being implemented to protect Hispanic/Latinx and Black employees, students, and families; WHEREAS, the Austin Public Health Interim Guidance on Reopening for Austin‐Travis County Schools, dated August 12, 2020, recommends using cleaning and disinfecting products that meet EPA disinfection criteria; however, the campuses are being treated with BIOPROTECT, which is not listed on the EPA’s website as a disinfectant for use against COVID‐19; WHEREAS, some campuses have requested additional Plexiglas to ensure safety of all students and staff, yet have been told that they have reached their Plexiglas allowance; WHEREAS, employees are already voicing concerns that not all schools are consistently implementing all measures; WHEREAS, the Austin Public Health Interim Guidance on Reopening for Austin‐Travis County Schools, dated August …
SPECIAL MEETING OF THE COMMUNITY DEVELOPMENT COMMISSION (CDC) August 21, 2020, 3:00 pm The Community Development Commission meeting to be held on August 21, 2020 with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (by noon, August 20, 2020). All public comment will occur at the beginning of the meeting. To speak remotely at the August 21, 2020 Community Development Commission meeting, residents must: •Call or email the board liaison at 512-974-3162 or kimberly.freeman@austintexas.gov no later than noon, August 20, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to kimberly.freeman@austintexas.gov by noon, August 20, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live COMMUNITY DEVELOPMENT COMMISSION (CDC) August 21, 2020, 3:00 pm SPECIAL CALLED MEETING VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS Joe Deshotel, Chair Public Sector Appointee Raymond Young Public Sector Appointee Amit Motwani Public Sector Appointee Heidi Sloan Public Sector Appointee Fisayo Fadelu Public Sector Appointee Bertha Delgado East Austin Shavone Otero Private Sector Appointee Karen Paup Private Sector Appointee VACANT Rosewood-Zaragosa/Blackland Tandera Louie, Vice Chair North Austin Cesar Acosta St. John’s Madra Mays Montopolis Michael Tolliver Colony Park Julia Woods South Austin Alberto Mejia Dove Springs Please visit https://austintexas.gov/cdc for more information about the Community Development Commission. Purpose: The purpose of the board is to advise the Council in the development and implementation of programs designed to serve the poor and the community at large with an emphasis on federally funded programs. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned …
COMMUNITY DEVELOPMENT COMMISSION (CDC) SPECIAL CALLED MEETING VIA VIDEOCONFERENCING July 15, 2020, 3:00 pm Members Absent: Tandera Louie (Vice Chair) Madra Mays Fisayo Fadelu CURRENT BOARD MEMBERS Board Members in Attendance: Joe Deshotel (Chair) Raymond Young Amit Motwani Heidi Sloan Shavone Otero Karen Paup Cesar Acosta Julia Woods Alberto Mejia Bertha Delgado Michael Tolliver City of Austin Staff in Attendance: Rebecca Giello (Neighborhood Housing and Community Development) Erica Leak (Neighborhood Housing and Community Development) Angel Zambrano (Austin Public Health) Angela Sommers (Neighborhood Housing and Community Development) Please visit https://austintexas.gov/cdc for more information about the Community Development Commission. Purpose: The purpose of the board is to advise the Council in the development and implementation of programs designed to serve the poor and the community at large with an emphasis on federally funded programs. DRAFT MEETING MINUTES CALL TO ORDER Chair Deshotel called the meeting to order at 3:04 pm with 9 members present. Commissioner Mejia joined the dais at 3:09 pm and Commissioner Delgado joined the dais at 3:35 pm. 1. APPROVAL OF MINUTES Discussion and possible action on the June 9, 2020 Community Development Commission meeting minutes. The meeting minutes were approved unanimously on Commissioner Tolliver’s motion to approve and Commissioner Paup’s second. Commissioners Louie, Mays and Fadelu were absent. 2. OLD BUSINESS a) Presentation and discussion on the draft FY 2020-21 Action Plan (Neighborhood Housing and Community Development staff). Erica Leak, Development Officer, provided a presentation on the draft FY 2020-21 Action Plan, and Rebecca Giello, Deputy Director, answered questions about the draft FY 2020-21 Action Plan. b) Conduct a public hearing to receive public comment on the draft FY 2020-21 Action Plan. Public hearings are required by 1) the U.S. Department of Housing and Urban Development; and 2) the Texas Local Government Code Chapter 373. No community members signed up to speak on the draft FY 2020-21 Action Plan. c) Discussion and possible action on the draft FY 2020-21 Action Plan. The draft FY 2020-21 Action Plan was approved on Commissioner Paup’s motion to approve and Commissioner Motwani’s second on a 9-2 vote, with the understanding that more information about federal programs will be provided to the Commission at a later date. Additionally, Commissioner Motwani recommended that Action Plan priorities be altered such that programs that historically have not been able to hit their milestones or exhaust their dollar amounts be deprioritized in the following fiscal year. Commissioners …
Community Services Block Grant Programmatic/Financial Report August 21, 2020 The Community Services Block Grant funds the delivery of services to low income Texas residents in all 254 counties. These funds support a variety of direct services in addition to helping maintain the core administrative elements of community action agencies. For the City of Austin, the grant provides funding for the delivery of basic needs, case management, preventive health and employment support services through the City’s six (6) Neighborhood Centers and the three (3) Outreach Sites. ◼ Basic Needs (food, clothing, information and referral, notary services, transportation, car safety education and car seats, tax preparation, Blue Santa applications, fans, Thanksgiving food baskets and other seasonal activities); ◼ Preventive Health (screenings for blood pressure, blood sugar including a1C, and cholesterol; pregnancy testing; health promotion presentations, coordination and participation in health fairs, immunizations, coordination of wellness activities, linkages to medical home providers and diabetes case management); ◼ Case Management (individual/family support counseling, advocacy, self-sufficiency case management, crisis intervention, linkages with employers, educational opportunities and training, and working with individuals on quality of life issues); ◼ Employment Support (intake, assessment and goal setting, job readiness training, job placement assistance, and job retention services) Expenditures 2020 Contract Cumulative % of Total Categories Budget Expenditures as of Personnel Fringe Benefits Other Total $693,764.20 $394,116.34 $14,225.46 $1,102,106 06/30/20 $308,165.83 $149,249.51 $210 $457,625.34 44.4% 38% 1.5% 41.5% 1 SRV 3O 4 4E 5 5B 5D 4C 4I 5A 5JJ 7A 7B 7D 7N Austin Public Health Report on PY19 Community Action Plan Transition Out of Poverty Goal Goal Achieved TOP Individuals who transitioned out of poverty 43 23 Success Rate% 53.5% MISSION: To prevent disease, promote health, and protect the well-being of our community. TOP 5 NEEDS: Housing; Health; Employment; Basic Needs; Education Report Date June 30, 2020 FNPI Outcome Description Target #Enrolled #Achieved Success Rate % Housing Households who avoided eviction Health and Social/Behavioral Development Individuals who demonstrated improved physical health and well being Individuals who improved skills related to the adult role of parents/caregivers 500 15 50 662 103 7 Service Description Number Served #Enrolled #Achieved Success Rate % Tax Preparation Programs Rent Payments Utility Payments Immunizations Food Distribution Case Management Eligibility Determinations Transportation Emergency Clothing Programmatic/Administrative Updates 478 11,947 339 0 0 28 924 78 0 1. Neighborhood Services Unit Vacancies – 2nd round interviews for the RN position the new Montopolis Neighborhood Center (Montopolis …
Special Called Meeting of the Water and Wastewater Commission August 21, 2020 Water and Wastewater Commission to be held Friday, August 21, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, August 20, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the August 21, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Thursday, August 20, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Thursday, August 20, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Water and Wastewater Commission August 21, 2020 – 10:00 a.m. VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) CALL TO ORDER A. APPROVAL OF MINUTES Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Mia Parton (District 6) Vacant (District 7) Susan Turrieta (District 10) Christy Williams (District 8) Approval of minutes from the July 15, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. 2. Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Health & Environment Government That Works For All August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. Amount and Source of Funding Funding in the amount of $917 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. The Purchasing Office issued an Invitation for Bids (IFB) 1100 JMF1008REBID for these goods and services. The solicitation issued on May 11, 2020, and it closed on May 26, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – Recommended by the Electric Utility Commission with a vote 7-0, with Commissioners Hadden and Stone off the dais, Commissioner Wray absent and one vacancy. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections for use by Austin Energy, the Austin Police Department, Aviation, Fleet Mobility Services, Austin Water, and the Austin Fire Department. The City uses industrial gases for various operation and maintenance purposes. For example, Austin Energy uses hydrogen for cooling purposes on multiple generators, carbon dioxide for equipment purging and breathing air for confined space work. Austin Water uses the gases to run the gas chromatograph that analyzes gases produced in the digesters at Hornsby Bend. Fleet, Aviation, and Austin Water use gases for welding purposes in connection with the repair of vehicles and other City equipment. The Austin Police Department uses the gases in their forensic chemistry lab. The Austin Fire Department uses the gases for welding repairs …
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide clarifier descaling services, for up to five years for a total contract amount not to exceed $1,803,135. Amount and Source of Funding Funding in the amount of $30,052 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1009 for these services. The solicitation issued on March 23, 2020 and it closed on May 7, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services to remove accumulated scale from the solids clarifier mechanisms at Ullrich and Handcox Water Treatment Plants. These water treatment plants employ a lime softening process to provide drinking water for the City. After years of operation, a layer of scale forms over all submerged surfaces of the clarifiers and diminishes clarifier efficiency. If the City is unable to secure a contract, the clarifiers will not be operating as required and the risk of equipment failure increases. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTALS Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 721,254 $ 360,627 $ 360,627 $ 360,627 $ 1,803,135 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 140 notices were sent, including 17 MBE and 2 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 22.47% increase in the market.
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing September 3, 2020 COA Strategic Direction: Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with Mobile Mini, Inc., to provide rental and purchase of onsite storage and office units and related services, for up to five years for a total contract amount not to exceed $1,267,500. Austin Water’s requested authorization is $750,000. Amount and Source of Funding Funding in the amount of $21,125 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding in the amount of $12,500 is available in Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8600 SBR1005REBID for these goods and services. The solicitation issued on April 20, 2020 and it closed on June 9, 2020. Of the two responses received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – To be reviewed by the Electric Utility Commission. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the rental or purchase of onsite storage and office units to be used by various departments. Onsite storage and mobile office units provide departments with options for the safe storage of supplies and equipment at the City’s facility and the mobilization of staff to manage events and activities when needed. The contractor will supply all the necessary equipment, labor and material needed for the delivery, installation and retrieval of the units. The prior contract expires on August 25, 2020. The recommended contractor is the previous provider for these goods and services. The requested authorization amount was determined using departments annual requirements and historical spend. If the City is unable to secure a …
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the continuation of this contract for up to six months in an amount not to exceed $1,500,330, for a total contract amount not to exceed $2,050,000. Amount and Source of Funding Funding in the amount of $825,100 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Ratification. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: treatment The contract is to provide temperature reading/screening services for Austin Water (AW) locations in response to the current coronavirus (COVID-19) pandemic. This contract is utilized to scan and monitor the temperatures of critical water and wastewater and visitors/contractors. The contractor provides all labor, materials, equipment, and incidentals. On March 6, 2020 Mayor Steve Adler issued a Disaster Declaration, due to and to further mobilize the City’s response to COVID-19. That same day, City staff with delegated Procurement Authority began to make purchases in support of the City’s response to COVID-19, using the Mayor’s Disaster Declaration as temporary documentation for their actions. This contract is in compliance with: infrastructure workers including City staff • The Stay Home-Work Safe, Order 20200324-007 by the Mayor of the City of Austin, Exhibit B-Critical Infrastructure Designations and Obligations • The Center for Disease Control’s Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers This request was processed as an emergency purchase made because of a public calamity that required the immediate appropriation of money to relieve the necessity of the municipality’s residents and a procurement necessary to preserve and protect the public health and safety of the municipality’s residents. City staff is currently working on a solicitation to provide this service for all City departments. The additional time and contract authority requested …
Special Meeting of the Airport Advisory Commission August 21, 2020 Airport Advisory Commission to be held August 21, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (8/20/2020 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the Airport Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 530-6605 or ammie.calderon2@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to ammie.calderon2@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live
Special Meeting of the Airport Advisory Commission August 21, 2020 Airport Advisory Commission to be held August 21, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (8/20/2020 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the Airport Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 530-6605 or ammie.calderon2@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to ammie.calderon2@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63
Water & Wastewater Commission Review and Recommendation August 21, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing September 17, 2020 COA Strategic Direction: Client: Danielle Lord, Chris Stewart Agenda Item Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2020-2021, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $62,000,000. Austin Water’s requested authorization is $4,575,000. Amount and Source of Funding Funding in the amount of $610,000 is available in Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $3,965,000 is available in Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: August 10, 2020 – Reviewed by the Electric Utility Commission – no action taken. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. Department of Information contracts also have historically underutilized business requirements for subcontracting. The authorization will enable City departments to purchase the following information technology and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to desktop personal computers, laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers and printers throughout the City, and to transmit and receive information via the internet. • Software and software maintenance and support. • Technology consulting, technical training, information resources technology services and technology staffing. This annual aggregated request for authorization is submitted to Council before the end of each fiscal year. The spending authority does not carry over from year to year. The current DIR …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works August 27, 2020 Client: Aldo Ranzani, Kevin Koeller, Shay Roalson, Wale Odufuye Agenda Item Recommend approval of an amendment to the interlocal agreement with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3, to increase Austin’s contribution for design and construction costs by $1,169,651.35 for a total not to exceed $2,265,846.50. (District 6) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding February 25, 2016 - Approved authorization to negotiate and execute an Interlocal Agreement (ILA) with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Forest North Area Roadway Improvements, in the total ILA amount not to exceed $1,096,195.15 for design and construction costs. August 21, 2020 – To be reviewed by Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This project is for relocation and adjustments of existing water lines in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3. The work consists of upsizing and relocating approximately 787 linear feet of 6- inch and 8235 linear feet of 8-inch existing water lines and appurtenances. Forest North project requires the relocation of water mains, water service lines, and gate valves for the Forest North Neighborhood and is organized into seven improvement zones based on roadways in the zone. The project also provides an opportunity for Austin Water to replace existing asbestos pipe and upgrade its existing infrastructure to better serve the growing Austin Water customers in the area. The replacement and relocation lines will be constructed by Williamson County as part of the project and funded by Austin Water. This amendment replaces the Interlocal Agreement approved by Council on February 25, 2016 (20160225-006) as costs increased due to Williamson County expanded road improvement scope and added phase 3 to phase 2 improvements. The original Interlocal Agreement authorized Austin Water to pay Williamson County an estimated amount not to exceed $1,096,195.15. The additional funding being requested is for $1,169,651.35 (Construction - $913,971.90, Design - $147,782.00 and 5% contingency $107,897.45). The additional funds requested will …
Water & Wastewater Commission Review and Recommendation Safety, Health & Environment August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office August 27, 2020 COA Strategic Direction: Client: Helen Gerlach, Kevin Critendon Agenda Item Recommend approval to negotiate and execute a professional services agreement with HDR Engineering, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP293 to provide Engineering Services for Aquifer Storage and Recovery Pilot Project and Program Management in an amount not to exceed $6,000,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 20.00% MBE and 16.00% WBE participation Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Aquifer Storage and Recovery (ASR) is a key component of the Water Forward Plan. The Water Forward Integrated Water Resource Plan is Austin’s 100-year roadmap for a sustainable water future. The plan was developed using a holistic planning approach that balances multiple objectives including water reliability, social, environmental, and economic benefits. The Austin City Council adoption of the Water Forward Plan in November 2018 was the culmination of extensive work with the Austin community, a citizen Task Force, across multiple City departments, Boards and Commissions, and regional entities. The Aquifer Storage and Recovery (ASR) project, as currently envisioned, will store treated drinking water from Austin’s surface water treatment plants. ASR is a storage water supply strategy that is similar in concept to a savings account, where money can be saved and withdrawn when needed. In an ASR project, water is saved underground when available during wet times, and withdrawn for use during drought or emergency situations when other supplies are needed. Since the water in an ASR is stored underground in a naturally occurring aquifer, there are no losses due to evaporation. Storage strategies like ASR will help stretch Austin’s existing surface water supplies through a locally controlled source of water, thereby improving our community’s resiliency in droughts and other emergency situations such as floods and water quality upsets. The …
AIRPORT ADVISORY COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, JULY 8, 2020 The Airport Advisory Commission convened in a Virtual Special Meeting on Wednesday July 8, 2020. CALL TO ORDER Eugene Sepulveda, Vice-Chair called the Commission Meeting to order at 10:01 a.m. Frank Maldonado Wendy Price Todd Commission Members in Attendance: Eugene Sepulveda – Vice- Chair Michael Watry – Secretary Jeremy Hendricks Scott Madole Vicky Sepulveda Ernest Saulmon Brian Stollar Commission Members Absent: Billy Owens Aviation Staff in Attendance: Jacqueline Yaft Susana Carbajal Ammie Calderon Rajeev Thomas Tracy Thompson CITIZENS COMMUNICATIONS: Shane Harbinson Brian Long Carlton Thomas Denise Hatch Loren Lintner Ghizlane Badawi Jamy Kazanoff Mookie Patel Jeffrey Jacoby – TX Campaign for the Environment – Item 2.g 1. APPROVAL OF MINUTES a) The minutes from the meeting of May 13, 2020 were approved on Commission Member Saulmon’s motion, Commission Member Hendrick’s seconds on a vote. Motion passed on a 9-0-0-1 vote. Commission Member Owens was absent at this vote. 1 2. DEPARTMENT OF AVIATION STAFF BRIEFINGS a) Executive Director’s Report: AUS Workforce (Jacqueline Yaft, Executive Director) b) AUS Passenger Traffic Update and May 2020 Financial Results (Rajeev Thomas, Interim Deputy Chief – Finance) c) AUS Air Service Update (Jamy Kazanoff, Air Service Development) d) Airport Concessions Update (Susana Carbajal, Deputy Chief – Revenue) e) Airport Baggage Handling System Update (Shane Harbinson, Deputy Chief – Planning & Development) f) Parking and Ground Transportation Update (Carlton Thomas, Airport Landside Access Manager) g) Update on Travis County Landfill Application Permit (Loren Lintner, Airport Operations Manager) 3. ACTION ITEMS a) Nominate and vote for Airport Advisory Commission officers. Eugene Sepulveda – Chair A motion to approve was made by Commission Member Wendy Price Todd and Commission Member Frank Maldonado seconds. Motion passed on a 9-0-0-1 vote. Commission Member Owens was absent at this vote. Scott Madole – Vice Chair A motion to approve was made by Commission Member Eugene Sepulveda and Commission Member Jeremy Hendricks seconds. Motion passed on a 9-0-0-1 vote. Commission Member Owens was absent at this vote. Vicky Sepulveda – Secretary A motion to approve was made by Commission Member Eugene Sepulveda and Commission Member Scott Madole seconds. Motion passed on a 9-0-0-1 vote. Commission Member Owens was absent at this vote. 2 b) Discuss, review, and approve Annual Internal Review Report. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of two multi-term contracts with RS&H, Inc. and Ricondo & Associates Inc., …
Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board August 21, 2020 Contracts and Concessions Committee to be held August 21,2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 20, 2020). All public comment will occur at the beginning of the meeting. To speak remotely at the August 21, 2020 Contracts and Concessions Committee Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Page 1 of 2 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Friday, August 21, 2020 – 1:00-2:30PM Via Videoconference COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio AGENDA CALL TO ORDER A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion of draft scope of work for request for proposals for a boating concession on Barton Creek. Presenter: Gabrielle Restivo, Contract Management Specialist IV, Parks and Recreation Department 2. Discussion of draft scope of work for request for proposals for the Land Management Plan. Presenters: Amanda Ross, Natural Resources Division Manager and Matt McCaw, Environmental Conservation Program Manager, Parks and Recreation Department B. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT C. FUTURE ITEMS FROM BOARD MEMBERS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. …
BOATING CONCESSION ON BARTON CREEK REQUEST FOR PROPOSAL Currently operating as Zilker Park Boat Rentals Presented by: Gabrielle Restivo Contract Management Specialist IV Contracts and Concessions Committee August 21, 2020 1 CONCESSION LOCATION ON BARTON CREEK 2 CONCESSION HISTORY Opened as Zilker Park Boat Rentals as a canoe rental service in 1969 by Howard Barnett Now includes kayaks and stand-up paddle boards Community partnerships with Sunshine Camp, Texas River School, City of Austin Park Rangers Current contract period: • Initial Period (02/28/2006 – 03/01/2011) • Extension #1 (03/01/2011 – 02/29/2016) • Extension #2 (03/01/2016 – 02/29/2021) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Open shed used for rental transactions and equipment storage Storage shed with attached decking and stairway Detached storage unit Boat storage racks 2015-2016 • Earthwork and replacement of boating assets: $75,587 • Decking and stairs: $20,278 2019 • Earthwork: $8,154 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Gross Revenue Expenditures Revenue Payments to City 2015 $445,267 $155,090 $46,877 2016 $456,403 $240,126 $45,700 2017 $632,740 $294,599 $57,163 2018 $805,039 $56,824 $74,536 2019 $676,775 $332,002 $67,678 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Nonmotorized craft only • Sustainability (environmental) Plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing Plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital Improvement Plan required • Improvement Plans require PARD’s written approval • 10% reinvestment annually in equipment and facilities 6 CAPITAL IMPROVEMENTS PROPOSAL LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements. Improvement plans and any revisions are subject to the City’s written approval. 7 MANAGEMENT AND OPERATIONS PROPOSAL LANGUAGE Concessionaire shall prepare and submit to PARD a Program Plan for educating the public on the use of canoes, kayaks, and SUPs. The plan …
Land Management Plan for Parks and Recreation Department Natural Areas Request for Proposals Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov Purpose To receive feedback from the Contracts & Concessions Committee related to the scope of work for the Land Management Plan for Parks and Recreation Department natural areas request for proposals. 2 3 Background • The majority of PARD’s lands are protected as natural areas in preserves (Balcones Canyonlands Preserve, greenbelts, metro parks, district parks, even along the margins of golf courses). • A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. 4 Background • These natural areas provide critical services, such as: • climate regulation • water cleansing • air cleansing • mental health social benefits • • Most have not been managed to maintain ecosystem health. • Threatened by climate change, invasive species, and loss of biodiversity, all of which make them more susceptible to heat, drought, disease, and wildfire. 5 Background • The need for comprehensive planning and management of PARD natural areas has long been recognized by staff, partners, and the community. • The 2019 Wildfire Preparedness Audit highlighted this need from a public safety standpoint. • Recommended that PARD create and implement land management plans. • PARD committed to establish a land management team to do this. 6 PARD Lands Involved • All Preserves and PARD Balcones Canyonlands Preserves • Contiguous natural areas > 75-100 ac. • Excludes high perimeter area (difficult access, expensive mgmt) • Creates large mgmt. complexes • 10,000+ ac. included Ecosystems 7 Oak savanna Grassland Oak-juniper woodland Bottomland forest Riparian and aquatic 8 Deliverables & Plan Components Site analysis • Soils • Hydrology • Existing vegetation communities • Endangered species habitat • Trails, authorized and unauthorized • Other elements Climate vulnerability analysis • Identify components of ecosystems that affect vulnerability to intense heat, drought, and wildfire • Map these components to indicate where natural resources may be most vulnerable to climate change • Will help prioritize work Deliverables & Plan Components 9 Management goals: vegetation communities that are expected to provide desired ecosystem services most sustainably. Restoration strategies that may be effective and appropriate for achieving management goals in various contexts. Monitoring design to evaluate progression toward management goals. ~10-year document; 50-year horizon. PARD Long-Range Plan Strategies & …
