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June 27, 2022

B3-2: DRAFT 2022 2023 Commuter Commercial Parkland Fee Calculation Methodology original pdf

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DRAFT 2022-2023 Commuter Commercial Parkland Fee Calculation Methodology In 2022 the City Council approved Ordinance XXXXXXXXXX which created a formula to determine the commercial fees required in-lieu of parkland dedication. The Ordinance requires an annual adoption of the parkland dedication fees during the annual fee schedule process. The fee calculation methodologies are established in § 25-X-XXX The below 2022-2023 fees reflect the Council approved calculation methodology to be adopted annually. Several of the variables in the formula are static from year to year, including the square feet per person and the operations hours. Some of the variables will be reevaluated each year based on publicly available data, such as the occupancy rate and the percent commuter workforce, as well as the fees-in-lieu of parkland land dedication and park development. The only variable in the above formula that is unique to the new development is the total square feet of the development. Variables Calculation Factor Description Parkland Level of Service Service Population / Park Acres Fee In-Lieu of Land 96.70 Service Population per 1 acre Park Acres City Population 10,086.32 Park Acres (excludes Metro and District Parks) Parkland Cost Factor $365,653.44 per acre 975,321 (2021 Population) Current City Population Average land cost of acres purchased over the last five years Park Development 4,046.98 Service Population per park Facilities Level of Service Service Population / Number of Developed Parks Number of Developed Parks City Population Park Development Cost Factor 241 975,321 (2021 Population) $1,423,928.42 Count of all developed parks Current city population Cost of developing one Neighborhood Park Functional Population Office Employee Density 300 sq ft /person Office Occupancy 0.92 Office Operation Hours 0.238 Retail Employee Density 550 sq ft / person Retail Occupancy Retail Operation Hours 0.95 0.375 U.S. Green Building Council estimate of the square feet per person in LEED BD+C: New Constructionv4 - LEED v4. Appendix 2. Default occupancy counts Austin area occupancy rates derived from the Chamber of Commerce 'Austin Area Profile' reflecting occupancy by use in Q2 2021 Office use occurs 5 out of 7 days of the week, and 8 hours a day, equal to 23.8 percent (40 hours out of 168 hours a week) operation occupancy. U.S. Green Building Council estimate of the square feet per person in LEED BD+C: New Constructionv4 - LEED v4. Appendix 2. Default occupancy counts Retail occupancy rates derived from NAI Partners report published in Q2 2021 Retail use occurs …

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June 27, 2022

B3-3: Commercial Parkland Dedication Stakeholder Question Responses original pdf

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Commercial Parkland Dedication Stakeholder and Advocate Responses 6/15/2022 Page 1 Category affordability Question Have you done an economic impact statement to measure the affordability impact of this proposed additional fee? $2 psf for office is not small and creates concern that office rents will be raised impacting jobs and pay rates. Response City Code § 2-5-2 states the that city manager shall prepare a fiscal note for a proposed ordinance, resolution, or policy that could create an expense for the City, including a modification to the City's budget, a capital improvement project, or a council initiated matter before it is submitted to the council. To clarify, the combined per square foot fee for office is $1.75. This fee would have a positive impact on the city's budget by accounting for the impact to the park system caused by new commercial development. PARD shall confirm with the Housing and Planning Department on the issuance of an Economic Impact Statement regarding affordability. affordability In the different categories, are there any excluded categories? Different types of businesses that don’t have to do parkland dedication? We are still evaluating the applicability of the ordinance based on stakeholder and survey feedback. Schools and governmental entities are both subject to different land development code requirements and would not be subject to the Commuter Commercial Parkland Dedication Ordinance. affordability In the office example, what is the proportion of the impact of the fees to the overall cost of the office development? affordability affordability Can you provide a list of all COA development related fees in addition to proposed commercial PLD fee, including a Brief explanation/estimate/range of what a developer would pay for each of the fees. Any language about why fees are not the reason for "affordability issues." What percent of the total project cost the PLD fees would be. According to a proforma prepared by Cummings in 2019, cost per square foot to build a typical commercial building is anywhere between $147/sq ft - $657/sq ft, depending on the construction type, in Dallas, Texas. This estimate only accounts for ‘hard costs’ of construction, not the land acquisition, building design or contractor/developer overhead. Cost of parkland dedication fees currently range from $0.63/sq ft to $1.75/sq ft depending on the commercial building category. This is equivalent to about 0.27- 0.42% of the ‘hard costs’. The Development Services Website lists several fee schedules for different types of developments: https://www.austintexas.gov/department/fees. …

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June 27, 2022

B4-1: Alcohol Sales in Parks Draft Recommendation original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: Attest: _____________________________________________ (Staff or board member can sign)

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June 27, 2022

B5-1: Republic Square Conditional Use Permit Presentation original pdf

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Republic Square Conditional Use Permit Parks Board Meeting May 23, 2022 City of Austin Parks and Recreation Department: Reynaldo Hernandez, PLA Project Manager Downtown Austin Alliance Foundation: Molly Alexander, Executive Director Angela Navarro, Community Outreach Coordinator WHO, WHAT AND WHY WHO is involved: City of Austin Parks and Recreation Department and the Downtown Austin Alliance Foundation WHAT is the purpose: Permit the consumption of alcohol at the designated areas in Republic Square WHY are we here: To align current permit with City of Austin Land Development Code Republic Square Conditional Use Permit (CUP) OVERVIEW AND BACKGROUND Republic Square park renovation completed in Fall 2017 Salt & Time Café received a TABC permit and began the sale of alcohol from vendor on park premises in 2020 CONDITIONAL USE PERMIT CUP required for sale of alcohol on public property CUP changes the zoning of the property from ‘PUBLIC’ to PARK AND RECREATION SERVICES (SPECIAL)’ which will permit the sale of alcohol on the grounds The CUP does not apply to special events. Events at Republic Square will continue to need a separate agreement for alcohol sales. Republic Square Conditional Use Permit (CUP) CUP PROCESS SUBMITTAL TO DEVELOPMENT SERVICES START JANUARY 2022 COMMUNITY ENGAGEMENT Open House APRIL 13, 2022 PARKS AND RECREATION BOARD PLANNING COMMISSION MAY 2022 COMPLETE AUG./SEPT. 2022 The CUP does not apply to special events Events at Republic Square have a separate agreement for alcohol sale and area. Republic Square Conditional Use Permit (CUP) Republic Square Park Context TEXAS ALCOHOL BEVERAGE COMMISION • The license allows for the sale of alcohol on-premises and in designated areas. • Permit issued for a 2-year duration and is renewable. • Austin Police Department can issue citations for consumption of alcohol outside • No one under the age of 18 can sell alcohol. No one under the age of 21 can of defined boundaries. consume alcohol. Republic Square Conditional Use Permit (CUP) OPERATIONAL PLAN • Downtown Austin Alliance Park Ambassadors are present to ensure compliance with CUP from 6 am to 10 pm daily. • Downtown Austin Alliance Foundation agreement with the vendor to adhere to TABC guidelines. Republic Square Conditional Use Permit (CUP) EXAMPLES OF URBAN PARKS WHERE ALCOHOL SALE IS ALLOWED DALLAS • Klyde Warren Park • Tietze Park • Crowley Park HOUSTON • Discovery Green • Market Square Park San Antonio • Hemis Fair • Tower of the Americas • La …

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June 27, 2022

B6-1: Pan American Neighborhood Park Renaming Proposal original pdf

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Parks and Recreation Board Consideration for Pan American Neighborhood Park Renaming Proposal Kimberly McNeeley, Director Parks and Recreation Department June 27, 2022 Austin Municipal Code Process initiated to rename the Pan American Neighborhood Park (located at 307 Chicon St.) to Tony Castillo Pan American Neighborhood Park. Austin Municipal Code § 14-1-36 - REQUIREMENTS FOR NAMING OR RENAMING A PARK FACILITY. (1) PARK FACILITY means a park, significant building, sports complex, pool facility, or trail owned by the City and dedicated or used for park purposes. Significant building includes recreation, senior, cultural centers and other significant facilities used for parks and recreational purposes. (2) PARK FEATURE means a recreational improvement that is not considered a park facility and is a major component in the park facility. (3) DIRECTOR means the director of the Parks and Recreation Department. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. (A) Subject to a valid agreement governing the naming of a park facility or park feature, a park feature in a park facility may be dedicated to an individual or group to recognize a culturally significant contribution, other valuable contribution, or creditable service to the park system or the community without naming or renaming the park facility in which the feature is located. A plaque recognizing a deserving individual or group may be placed by the park feature without naming or renaming the park facility in which the plaque is placed. Additional plaques recognizing other individuals or groups may be placed at the same feature location. Each plaque may be removed only when the park feature is removed and repurposed into another park feature. Naming a park feature can be done administratively without City Council approval. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. (B) A park facility may be named for: (1) an individual who has provided a valuable contribution and creditable service to the park system and the City; (2) an individual or entity that deeds the land to the City for a park facility, contributes the estimated cost of at least 50% of the development of the park facility, and provides an endowment for the estimated 20-year maintenance costs of the park facility as estimated by the director; or (3) an individual or entity that has provided a culturally significant contribution to the surrounding area or community in which the facility exists. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. …

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June 27, 2022

B6-2: Pan American Park Renaming Memo with Attachments original pdf

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M E M O R A N D U M TO: Parks and Recreation Board FROM: Kimberly McNeeley, CPRP Director, Austin Parks and Recreation Department DATE: June 15, 2022 SUBJECT: Renaming Proposal for Pan American Neighborhood Park This memorandum serves as the Austin Parks and Recreation Department’s (Department) conclusion to the 90-day community engagement period following an application to rename Pan American Neighborhood Park to Tony Castillo Neighborhood Park. This memo, the attached application (Attachment A) and community input report (Attachment C) are being submitted in accordance with Austin City Code of Ordinances. Process for Renaming a Park The process for naming or renaming a park can be found in Austin City Code of Ordinances section 14-1- 36, section 14-1-37, and section 14-1-39. On March 7, 2022, the Parks and Recreation Department director notified the Parks and Recreation Board, City Manager, and City Council of an application (Attachment A) to rename Pan American Neighborhood Park to Tony Castillo Pan American Neighborhood Park, which began a 90-day period to receive public comment. The 90-day period ended on June 5, 2022. During that time, the department’s Communications and Engagement Unit: • Notified the community of the naming proposal through o email notification o social media notification o o flyers at the Oswaldo “A.B.” Cantu Pan American Recreation Center flyer at local business • Facilitated 5 community meetings (3 virtual, 2 in-person) (Attachment F). Following the 90-day period, the Director is required to submit the application and any other nominations or endorsements to the Parks and Recreation Board. This memorandum is the submission of the completed nominations and endorsements to the chair of the Parks and Recreation Board according to subsection 14-1-39(F). Pan American Neighborhood Park Background The Pan American Neighborhood Park is tied deeply to East Austin’s Mexican American and Chicano roots. In 1940, the National Youth Administration opened a community center in what is now Comal Park on 3rd and Comal in East Austin. In 1946, the Parks and Recreation Department took over management of this community center. In 1956, the center relocated to the current location on East 3rd and Chicon Street next to Zavala Elementary. A contest was held to decide the name of the center, and Dr. George I. Sanchez submitted the name “Pan American.” Through the community engagement meetings, community elders shared that the Pan American name was to honor unity across North and South America, and …

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June 27, 2022

B6-3: Park Renaming Application Notification original pdf

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M E M O R A N D U M TO: FROM: DATE: SUBJECT: Spencer Cronk, City Manager & City Council Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department March 7, 2022 Renaming of Pan Am Neighborhood Park This memorandum is to inform you that the City of Austin Parks and Recreation Department has received a nomination to rename Pan Am Neighborhood Park located at 2100 E. 3rd Street in East Austin. This request for renaming is being handled in accordance with Austin’s City Charter § 14-1-39 – PROCEDURE FOR NAMING OR RENAMING A FACILITY. This process requires a 90-day period, beginning with the issuance of this memorandum, for the City’s Public Information Office to conduct a community engagement effort. During that period, additional nominations for renaming of the park may be submitted to the Parks and Recreation Department. Should you have any questions, please contact my office at (512) 974-6717. cc: Parks and Recreation Board Members Stephanie Hayden-Howard, Assistant City Manager Liana Kallivoka, PhD, PE, LEED Fellow, Assistant Director, Parks and Recreation Department Lucas Massie, M.Ed., CPRP, Assistant Director, Parks and Recreation Department Suzanne Piper, DBA, Chief Administrative Officer Parks and Recreation Department Laura Esparza, Acting Assistant Director, Parks and Recreation Department John Nixon, Public Information and Marketing Program Manager, Parks and Recreation Department Christine Chute Canul, Program Manager II, Parks and Recreation Department

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June 27, 2022

B6-4: ORDINANCE No 20160324-021 original pdf

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ORDINANCE NO. 20160324-021 AN ORDINANCE AMENDING CITY CODE CHAPTER 14-1 (DEDICATION OF OR NAMING A PUBLIC FACILITY OR PROPERTY) AND RELATING TO THE NAMING OR RENAMING OF PARK FACILITIES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. Section 14-1-31 (Definitions) of the City Code and Section 14-1-32 (Naming Policy) are amended to read: § 14-1-31 DEFINITIONS. In this article: (1) FACILITY includes a City building, structure, or other facility directly used by the public, excluding a police facility under Section 14-1-35 (Procedure for Naming a Police Facility) and a park facility under Section 14-1-36 (Requirement for Naming or Renaming a Park Facility). (2) DIRECTOR means [(a)] the director of the Public Works Department[i-eF (fe) if a duty rotates to the naming or renaming of a park, pool, playground, or park facility, the director of the Parks and Recreation Dopartmont]. § 14-1-32 NAMING POLICY. (A) A feature in a facility may be dedicated to a person to recognize a valuable contribution to the community without naming or renaming the facility in which the feature is located. A plaque recognizing a deserving person may be placed in a facility without naming or renaming the facility in which the plaque is placed. (B) A facility may be named for an individual, living or dead, or something other than an individual. A facility may be named for an individual only if the individual has provided creditable service to the community and to the City. (C) A facility named for an individual may not be renamed. Page 1 of 6 (D) Naming or renaming a facility must follow the procedure set forth in this article. The renaming of a facility must be initiated by the council or the city manager. (E) If the city has financed the facility with the proceeds of obligations, the interest on which is excludable from gross income for federal income tax purposes, the city may reject a name to preserve the exemption from federal income taxation of the interest on the proceeds of the obligations. PART 2. Chapter 14-1 (Dedication of or Naming of a Public Facility or Property) of the City Code is amended to add new Sections 14-1-36, 14-1-37, 14-1-38, and 14-1-39 to read: § 14-1-36 REQUIREMENTS FOR NAMING OR RENAMING A PARK FACILITY. DEFINITIONS. In this article: (1) PARK FACILITY means a park, significant building, sports complex, pool facility, or trail …

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June 27, 2022

B7-1: Memo on Property Crime in Parks original pdf

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M E M O R A N D U M TO: FROM: DATE: SUBJECT: Parks and Recreation Board Members Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department May 27, 2022 Property Crime in Parks The purpose of this memorandum is to provide an update on property crimes occurring within or adjacent to City of Austin Parkland, and to share the information on the resources available to the Parks and Recreation Department (Department) for crime reporting. The Austin Police Department (APD) maintains an open data portal to share crime data with the public. Police data is divided into three different categories: 1) Crimes against people. 2) Crimes against society. 3) Crimes against property (property crime). Property crime includes robbery, burglary/breaking and entering, theft and damage or vandalism of property. Crimes against people include assault, kidnapping or murder. Crimes against society include drug violations, prostitution, weapons law violations or animal cruelty. At the Public Safety Commission meeting in November of 2021, the Austin Police Department provided an update on crime rates in Austin. Between 2020 and 2021, crimes against property reported within the City of Austin declined by 9% Property crimes are consistently the most reported category on parkland. Crime data cannot be specifically filtered to display crimes which occurred on City parkland, so Geographic Information System software mapped the crime data and within that system a 50-foot buffer was created around all park addresses. The following data presented in this memo involves crimes that occurred within 50 feet of a park address. There were 124 crimes against persons in 2012 and 192 in 2021. There were 722 crimes against property in 2012 and 1,092 in 2021. Lastly, there were 715 crimes against society in 2012 and 246 in 2021. The City population during this same timeframe grew by approximately 20%. In Fiscal Year 2021, there were a total of 1,092 Property Crimes committed on or within 50 feet of parkland. To date in Fiscal Year 2022, there have been 619 Property Crimes committed on or within 50 feet of parkland. Theft is by far the largest property crime category each year occurring on parkland. Zilker Metropolitan Park leads parks in the number of crimes against property with Covert Park at Mount Bonnell having the second most reported crimes against property. Instances of reoccurring crime concerns are shared with APD for assistance with addressing the issues. s t r …

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June 27, 2022

D1-1: PARD Director's Report, June 2022 original pdf

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PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: June 2022 COMMUNITY ENGAGEMENT EVENTS: Zilker Metropolitan Park Vision Plan: The Parks and Recreation Department (Department) and the consultant team continue to analyze input on the plan's three draft concepts received via survey data, small group discussions, pop-up events, and emailed feedback. This month included community engagement with the Southeast Combined Neighborhood Plan Contact Team, Boys & Girls Club of Austin, the Housing Authority of the City of Austin (HACA), and an ecology-focused small group discussion. Additionally, the team plans to host work sessions with the Austin Transit Department and CapMetro ahead of the Council Work Session requested by Council Member Kitchen, focused on transportation and parking options in and around Zilker Metro Park. The Council Work Session is anticipated to take place in August or September. More information including the concepts and meeting recordings may be found on the project website: https://www.austintexas.gov/ZilkerVision. Districts 5 and 8 Beverly S. Sheffield Northwest Pool Replacement Project: On June 28, 2022, the Department will host a community engagement meeting for the upcoming pool replacement at Beverly S. Sheffield Northwest District Park. The event will take place virtually through Zoom, and in-person at the Northwest Recreation Center located at 2913 Northland Dr, Austin, TX 78757. At the meeting, the team will share two pool concepts to gather community preferences. The project will renovate the existing pool as a regional aquatic center. The pool will maintain the 50-meter Olympic-sized swim lanes, renovate the diving well, and build new play features for young children. The historic character of the bathhouse and site will be preserved. A Zoom link for the community meeting is available on the community website. https://www.austintexas.gov/sheffieldNWpool. District 7 PLANNING UPDATES: Project Connect: Department staff continue to collaborate with the Project Connect, Blue Line, and Orange Line teams. Recent activities included: • The Department participated in meetings regarding station area planning for Riverside and Pleasant Valley. • The Department is working with Austin Transit Partnership and the Texas Parks and Wildlife Department (TPWD) on Section 6F of the Land and Water Conservation Act and 4F of the U.S. Department of Transportation Act. The Waller Beach portion will go through a 6F conversion, which requires a 1:1 replacement of land. TPWD is discussing 6F for Auditorium Shores where the line will be subterranean. • The Department determined an Emergency Egress at Town Lake Metro Park can be considered …

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June 27, 2022

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June 27, 2022

20220627-B1: Permanent Wastewater Use and Temporary Work Area on Parkland original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION 20220627-B1 June 27, 2022 Permanent Wastewater Use and Temporary Work Area on Parkland Date: Subject: Motioned By: Vice-Chair Faust Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance, for a Total Mitigation of $818,542. Vote Seconded By: Board Member Moore Vice-Chair Faust made a motion to recommend Austin City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance, for a Total Mitigation of $818,542. Board Member Moore seconded the motion. The Motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. Chair Laura Cottam Sajbel, Vice-Chair Sarah Faust, Board Members Nina Rinaldi, Anna Di Carlo, Patrick Moore, Kathryn Flowers and Dawn Lewis. Board Members Lisa Hugman, Nancy Barnard, Kim Taylor and Richard DePalma. For: Against: Abstain: Absent: 1 of 1

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June 27, 2022

20220627-B6: Proposed Renaming of Pan American Neighborhood Park original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION 20220627-B6 June 27, 2022 Seconded By: Board Member Lewis Proposed Renaming of Pan American Neighborhood Park Date: Subject: Motioned By: Board Member Moore Recommendation: The Parks and Recreation Board recommends to Austin City Council that, in lieu of renaming Pan American Neighborhood Park, a plaque be added to the park to honor Mr. Castillo and his numerous contributions and achievements to this area, and that any related application or administrative costs be waived to the applicant by Council. Rationale: WHEREAS, Pan American Neighborhood Park is located in District 3 of East Austin and has grown to serve as an important cultural, historical and recreation area for the community and visitors; and WHEREAS, a comprehensive and competitive community-driven naming competition was held which led to the current designation of this space as Pan American Neighborhood Park; and WHEREAS, the described purpose of this name was to honor unity across North, Central and South America, and it was significantly supported by Korean War veterans returning to East Austin at the time; and WHEREAS, Coach Augustine "Tony" Castillo has provided a culturally significant contribution to the community, including, but not limited to, founding competitive sports teams, hosting league tournaments for neighborhood youth, coaching high school sports, serving on the Pan American Community Advisory Board and functioning in a mentor role and providing a positive influence for the community; and WHEREAS, upon receiving an application in accordance with City of Austin ordinance, Parks and Recreation Department staff conducted a community engagement process to determine public support for the renaming of Pan American Neighborhood Park; and WHEREAS, though results of the proposed renaming showed an incredible degree of gratitude and reverence for Mr. Castillo, the engagement results specific to District 3 in which this Park is located did not show decisive support to rename Pan American Neighborhood Park at this time; and WHEREAS, public input cited additional individuals who have also made significant contributions to the evolution of Pan American Neighborhood Park as a cultural, historical and recreational resource; and 1 of 2 WHEREAS, a plaque recognizing a deserving individual or group may be placed by the park feature without naming or renaming the park facility in which the plaque is placed, and additional plaques recognizing other individuals or groups may be placed at the same feature location; and WHEREAS, naming a park feature can be done administratively without City …

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June 27, 2022

Approved Minutes original pdf

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PARKS AND RECREATION BOARD JUNE 27, 2022 MINUTES The Parks and Recreation Board convened in a regular meeting on Monday, June 27, 2022, at 301 W. Second Street, Austin Texas Chair Cottam Sajbel called the meeting to order at 6:02 PM. Board Members in Attendance: Laura Cottam Sajbel, Sarah Faust, Nina Rinaldi, Anna Di Carlo, Patrick Moore, Kathryn Flowers, Dawn Lewis. Board Members Absent: Lisa Hugman, Nancy Barnard, Kim Taylor, Richard DePalma. PUBLIC COMMUNICATION: GENERAL Chase Wright – Springdale Park Neighbors Peggy Vasquez Anna Maciel – Oswaldo AB Cantu Recreation Center Antony McGregor Day – Springdale Park Neighbors Scott Cobb – Barton Springs Lifeguard Jim Ruddy – Austin Rowing Club Gavino Fernandez A. APPROVAL OF MINUTES Board Member Lewis made a motion to approve the minutes of Parks and Recreation Board Regular Meeting of May 23, 2022. Board Member Rinaldi seconded the motion. The motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action on Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. Greg Montes, Program Manager II, Parks and Recreation Department and Brent Crawford, Project Manager, Austin Water gave a presentation and answered questions. Vice Chair Faust made a motion to recommend that Austin City Council approve a Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. Board Member Moore seconded the motion. The Page 1 of 3 motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. 2. Briefing on Equity Office history, purpose, and updates on the work within the City and Parks and Recreation department. Sona Shah, Equity and Equality Program Manager, Parks and Recreation Department and Ana Perez and Amanda Jasso, Equity Office gave a briefing and answered questions. No action was taken on this item. 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance for commuters and associated community …

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June 17, 2022

Agenda original pdf

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PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 Some members of the Parks and Recreation Board will be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register call or email the board liaison at 512-974-6716 or Tim.Dombeck@austintexas.gov COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) Dawn Lewis (D-10) VACANT Laura Cottam Sajbel (D-9), Ex-Officio AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee regular meeting of April 15, 2022. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival (Sponsors: Di Carlo, Barnard, Lewis) 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. (Sponsors: Barnard, Di Carlo, Rinaldi, Lewis) Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Presenter(s): Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department (Sponsors: Di Carlo, Barnard) D. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck, with the Austin Parks and Recreation Department, at 512-974- 6716, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck Tim.Dombeck@austintexas.gov or by phone at 512-974-6716. Page 2 of 2

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June 17, 2022

A1-1: Draft Minutes of April 15, 2022 original pdf

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PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, APRIL 15, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a special called meeting on Friday, April 15, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Di Carlo called the meeting to order at 10:13 AM Board Members in attendance: Anna Di Carlo, Nina Rinaldi, Laura Cottam-Sajbel (WebEx), Dawn Lewis (WebEx, Ex-Officio) Board Members absent: Nancy Barnard Staff in attendance: Denisha Cox, Patricia Rosette, Suzanne Piper, Tim Dombeck PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES The minutes of Parks and Recreation Board Contracts and Concessions Committee regular meeting of November 9, 2021 were approved. Board Member Rinaldi made the motion to approve. Board Member Cottam-Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding changing the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month for the remainder of calendar year 2022, except December. Regularly scheduled committee meeting dates will be as follows: May 20, June 17, July 15, August 19, September 16, October 14, November 18. Chair Di Carlo made a motion to change the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month at 10:00 AM for the remainder of calendar year 2022, except December. Board Page 1 of 2 Member Rinaldi seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 2. Discussion and possible action regarding Austin City Limits contract. Presenter(s): Dawn Lewis, Parks and Recreation Board Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Cottam Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 3. Discussion and possible action regarding Zilker Café concessions contract Presenter(s): Dawn Lewis, Parks and Recreation Board Board Members discussed this agenda item and staff answered questions. Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Rinaldi seconded the motion. The motion failed on a vote of 2-1 with Board Members Di Carlo and Rinaldi voting in favor, …

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June 17, 2022

C1-1: Monthly Contract Report - June 2022 original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jun-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Nov-21 Nov-21 Jul-22 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Support of the Literacy First Program Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Recreation Management System Software Services P/D NA S Apr-23 Apr-23 May-23 LEGEND 6/1/2022 Notes Recognizing the importance of early intervention to improve the reading and writing skills of youth, the City of Austin supports the fundamental concept of Literacy First, a K-2nd grade Reading Tutoring Intervention Program offered at various Eastside Vertical Team Elementary Schools. The purpose of the agreement is to support the funding of the Literacy First program at the aforementioned elementary schools. Final contract execution is underway. The contract was executed on May 11th. This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a …

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June 17, 2022

B2-1: Draft Recommendation Alcohol in Parks original pdf

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BOARD/COMMISSION RECOMMENDATION (Parks and Recreation Board) Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in prohibiting or permitting alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: (Unanimous on a 7-0 vote, 4-3 vote with names of those voting no listed) Attest: _____________________________________________ (Staff or board member can sign)

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June 17, 2022

B1-1: ACL Contract Questions and Answers original pdf

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AUSTIN PARKS AND RECREATION BOARD Question related to Austin City Limits May 31, 2022 The responses below have been formulated based on a Contracts and Concessions Committee item on April 15th and subsequent follow up questions from board members via email that stemmed from the sharing of the Austin City Limits contract. Please tell us about traffic control signage. The engineered traffic control plan is monitored by both the organizer/organizer’s traffic control company agent. In addition, City of Austin Right of Way Inspectors working as part the paid traffic control permit fees do daily inspections of the traffic control. How is the traffic control messaged? In order to assist traffic management weeks before Austin City Limits Music Festival, the City of Austin posts event and traffic alert information. The closure map, a closure schedule, and interactive traffic and park access map is posted on the following six (6) City of Austin managed webpages. Those pages are: • Austin Center for Events Page • Park Events Page • Zilker Park Page • Barton Springs Pool Page • Austin Nature and Science Center Page • Zilker Botanical Gardens Page The interactive park closure and traffic map hosted on the Park Events and Austin Center for Events webpages received over 30,000 views specific to the 2021 ACL event. o 2021 Interactive Park/Closure Map o Closure Schedule (attachment A) o Closure Map (attachment B) In addition, both prior and during the Event: • The City posts daily alerts on the variable message boards permanently installed throughout the city. Of note is the message board at Barton Springs and Mopac. • The City coordinates with department Public Information Officers to publish social media and promote media information prior to and during the event. • The event posts notice signage at the park 14 days prior to accessing the park. It includes directive information to the City’s website for closure and alternative use area information. ** As an additional note, Barton Springs Road is not fully closed until the overnight hours Thursday evening before the event. What headcount data is available to the City of Austin Event Operations Center at the event? As a digital scan in event, the Operations Center personnel at the festival have real time access to the total amount of wristbands scanned for entrance into the event. The Event Operations Center includes multiple City of Austin Departments. The City of Austin Event …

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June 17, 2022

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