PARKS AND RECREATION BOARD RECOMMENDATION 20221024-6 October 24, 2022 Amended Austin Independent School District Joint Use Agreement Date: Subject: Motioned By: Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. Vote Seconded By: Dawn Lewis Richard DePalma The motion to recommend to Austin City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin was approved on Board Member DePalma’s motion, Board Member Lewis’ second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. For: Chair Cottam Sajbel and Board Members DePalma, Di Carlo, Hugman, Lewis and Moore. Against: Abstain: Absent: Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor. Attest:
PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES OCTOBER 24, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on OCTOBER 24, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Lisa Hugman, Dawn Lewis, Patrick Moore. PUBLIC COMMUNICATION: GENERAL Kayla Reese – Austin Parks Foundation Kevin Reinis – Austin Rowing Club Claire Krebbs – Festival Beach Community Garden Victoria Salimov – Festival Beach Community Garden Eric Paulus – Ecology Action APPROVAL OF MINUTES 1. 2. 3. Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. The minutes from the meeting of September 26, 2022 were approved on Board Member Moore’s motion, Board Member Hugman’s second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department provided a briefing. Board Members asked clarifying questions on the governance structure of the district, cap-and-stitch options, and the district’s vision statement. No action was taken on this item. Staff briefing on trash in creeks. 1 PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 Andrew Clamann, Environmental Scientist Sr., Watershed Protection Department provided a briefing. Board Members asked clarifying questions on the presence of toxic chemicals, creek selection process, future research studies, fiscal expenditures of cleanup efforts, and the source of shopping cart pollutants. No action was taken on this item. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department provided a briefing. Board Members asked clarifying questions on how the solicitation activities of other cities inform Austin’s decisions, the contract monitoring process, and guidance given to vendors on how to abide by their contract. No action was taken on this item. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. Liana Kallivoka, Assistant Director, Parks and Recreation Department provided a briefing. Board Members asked clarifying questions on public engagement, encroachment issues, Hatchery Park development, and shared stormwater cisterns. No action was taken on this item. DISCUSSION AND ACTION ITEMS Presentation, …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE OCTOBER 21, 2022 – 12:00 PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 16, 2022. STAFF BRIEFINGS Staff briefing regarding draft scope of work for request for proposals (RFP) for a Management and Operations Agreement for Pharr Tennis Center. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Urban Public Spaces, Park Access for All). Gabrielle Restivo, Contract Management Specialist IV and Jim Kotick, Program Manager, Parks and Recreation Department. 1. 2. 3. 4. 5. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding the Parks and Recreation Board Contracts and Concessions Committee 2023 meeting schedule. DISCUSSION ITEMS Discussion regarding the Butler Pitch & Putt Golf Course. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 …
MANAGEMENT AND OPERATION OF PHARR TENNIS CENTER REQUEST FOR PROPOSAL BRIEFING Contracts and Concessions Committee October 21, 2022 Presented by: Gabrielle Restivo Contract Management Specialist IV 1 BACKGROUND COURT FEES GENERATED, CITY EXPENDITURES Pharr Tennis Center is one of four municipal tennis centers. $80,000.00 Constructed in the 1970s and named in honor of Burnett “Blondie” Pharr (1898-1976), University of Texas band director, for his contributions to the development of tennis in Austin. Former agreement expired July 28, 2022. Facility renovation began on August 15, 2022. Renovation governed by LEED Silver and SITES certification construction standards. Completion anticipated in August 2023. $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $- $70,000.00 $66,342.15 $70,768.83 $71,850.09 Court Fees Generated City Expenditures $59,381.13 $59,481.37 $57,462.55 $51,997.89 $50,258.94 $44,468.50 $35,944.92 2018 2019 2020 City expenditures include management fee, utilities, City share of operating expenses, alarm system, nets, windscreens, trash, and building maintenance. 2022 2021 2 RENOVATION HIGHLIGHTS Eight new lighted courts + a half court with a lighted backboard Pro shop with 600 sq. ft. of retail area, manager’s office, and restrooms with showers Public art Energy-efficient sports lighting New fencing, windscreens, and court amenities Security site lighting Accessible parking Proper drainage New signage, shade structures, and park furnishings 3 OPERATIONS & MANAGEMENT – KEY ELEMENTS • Exclusive right to conduct tennis-related lessons, activities, and events and retain revenue • Exclusive right to provide concessions, merchandise, and services • Provide an online court reservation system • Increases in fees for service cannot exceed 10% over the preceding year • Court fees belong to the City • Operate adhering to the City’s Tennis Operating Policies • Provide programming, including partnerships with local organizations and schools • Responsible for advertisement and social media • Performance measures for court fee revenue • Maximize daily court use • Create welcoming environment for all players—sensitivity training for staff 4 CONTRACTOR RESPONSIBILITIES CITY RESPONSIBILITIES Costs and expenses not covered by City Two telephone lines Daily custodial service Building security alarm Minor maintenance and repairs Nets, windscreens, benches, sponge rollers Use of sustainability principles, such as waste reduction and green cleaning Court trash receptacles Court light repairs Reports: Utilities (water and wastewater, electricity, gas) Court fee revenue Activity/attendance Customer Satisfaction Maintenance Financial …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE 2023 MEETING SCHEDULE (3rd Friday every two months beginning January, 12:00 p.m.) January 20, 2023 March 17, 2023 May 19, 2023 July 21, 2023 September 15, 2023 November 17, 2023
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Oct-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement P/D NA NS Jul-22 Jul-22 Sep-22 Watercraft Concession at 2418 Stratford Drive Recreation Management System Software Concession P/D NA Sep-22 Mar-23 Apr-23 Services P/D NA Apr-23 Apr-23 May-23 S S Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1-May 31 each year for the duration of the agreement.This agreement was approved by the AISD Board on September 8, 2022. We are awaiting a signed copy from AISD for City signature of final agreement. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. This agreement was approved by Council on consent on September 15, 2022, and pending LCRA Board action and signature. The contract with the current vendor expires April 22, 2023. The draft Scope of Work (SOW) was presented at the September 16, 2022, CCC meeting. The solicitation is scheduled for release in October. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES MONDAY, SEPTEMBER 16, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, SEPTEMBER 16, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:13 p.m. Board Members/Commissioners in Attendance: Anna Di Carlo, Nancy Barnard, Laura Cottam Sajbel (Ex-Officio) Board Members/Commissioners in Attendance Remotely: Dawn Lewis, Kim Taylor PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. 2. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17 and August 19, 2022. The minutes from the regular meeting of June 17 and August 19, 2022, were approved with the following amendments on Board Member Lewis’ motion, Chair Di Carlo’s second, on a 4-0 vote. Board Member Rinaldi absent. The amendments were: on the August 19, 2022, minutes, page 2, paragraph No. 4, the words “ Committee Members discussed pulling together a meeting of stakeholders for Butler Pitch & Putt Golf Course” were added. Staff briefing regarding draft scope of work for request for proposals (RFP) for a boating concession on Lady Bird Lake at Stratford Drive. Maggie Stenz, Contract Management Specialist III, Parks and Recreation Department provided a briefing. Committee Members asked clarifying questions about revenue sharing, evaluating the value of land, and environmental stewardship requirements. No action was taken on this item. STAFF BRIEFINGS 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONSCOMMITTEE MEETING MINUTES SEPTEMBER 16, 2022 DISCUSSION ITEMS 3. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item. No action was taken on this item. FUTURE AGENDA ITEM Taylor – Butler Pitch & Putt Cottam-Sajbel – Presentation on how contracts work and how to make decisions about the value of land Di Carlo – Contracts training Chair Di Carlo adjourned the meeting at 1:07 p.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 2
REGULAR MEETING OF THE PARKS AND RECREATION BOARD SEPTEMBER 26, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of August 22, 2022. DISCUSSION ITEMS Presentation and discussion regarding concerns for available parks and locations for community services in Districts 3 and 9. (Cottam Sajbel, Moore) Presenter(s): Malcom Yeatts and Fred DeWorken, EROC Contact Team, Ed Miller, Our House Page 1 of 2 1. 2. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to City Council on the Brodie Oaks Planned Unit Development application and whether it is superior with respect to parkland dedication. (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Thomas Rowlinson, Principal Planner, Parks and Recreation Department. Discussion and possible action regarding an appointment to the Parks and Recreation Board’s seat on the Downtown Commission. (Taylor) Discussion and possible action regarding the 2023 meeting schedule of the Parks and Recreation Board. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) …
Austin Parks and Recreation Department Presentation on: Brodie Oaks Planned Unit Development September 26, 2022 Thomas Rowlinson, Principal Planner Development Overview Existing Use: Retail Proposed Use: Mixed-use Activity Center with 1,700 residential units on 37.6 ac located at Loop 360 and Highway 290, just south of Barton Creek Greenbelt PROJECT LOCATION 2 Development Overview Part of original 128- acre development in 1981; included dedication of Barton Creek Greenbelt Currently features 84 percent of impervious cover 3 Parks and Open Space Plan Gross parkland to be dedicated: 11.6 acres Minimum amount of required credited parkland: 7.6 acres Number of parks: 3 Parkland owed: ~30 acres Remaining amount of requirement to be paid via fee in-lieu: 76% 4 Parks and Open Space Plan Park development must exceed the park development fee in effect at the time of permitting by $700 per unit for both residential and hotel units. Current park development fee in effect: $598.15 per unit Estimated park development funds available for amenities: ~$2.2 million Each park must include a minimum of three amenities. Final park development to be approved by PARD at the time of the overall project permitting. Parks to be developed and maintained by the applicant. 5 Additional Features • Parks to include underground ponds and some reirrigation of stormwater. Applicant is limited to a maximum of 5.7 acres on parkland for both. • Temporary sales of alcohol for events may be allowed with PARD approval for Central Green. • Brodie Oaks will develop 50 parking spaces reserved for park users and provided in the development’s first phase. • Brodie Oaks will strive towards achieving SITES Silver Certification for Parks. • Brodie Oaks will restore the landscape and regrade the area adjacent to the existing Barton Springs Greenbelt to connect and extend into the existing parkland. PARD Staff currently supports this Planned Unit Development for superiority with respect to parkland dedication. 6 Board Consideration Consider a recommendation to City Council whether the Brodie Oaks Planned Unit Development application is superior with respect to parkland dedication. 7
Legend GO: General Office LO: Limited Office SF-2: Single-Family Residence - Standard Lot GO-MU: General Office - Mixed Use GR: Community Commercial CH: Commercial Highway GO MF-2: Multi-Family Residence - Low Density CS: General Commercial Services CS-1: General Commercial Services - Liquor Store CS-V: Commercial Services - Vertical Mixed Use GO CS-1-V-CO: Commercial Services - Vertical Mixed Use Conditional Overlay LO-CO: Limited Office - Conditional Overlay MF-2 GR-V-CO: Community Commercial - Vertical Mixed Use - Conditional Overlay GR-MU-CO: Community Commercial - Mixed Use - Conditional Overlay UNZ - Unzoned SF-2 SF-2 GO-MU LO R E F F U 0 ’ B 0 5 SF-2 LO CS BARTON CREEK GREENBELT MF-4 L O O P 3 6 0 MF-2 UNZ CS-1-V-CO CS-1 GR GR CS U S S T O P O E T R R A PID B GR-V A PIT A L M E T R O M C CS-V D R A V E L U O R B A CS-1-V-CO M A S . L CS CH GO GR Legend: Property Boundary 500’ Buffer Existing Buildings Zoning Districts MF-2 SF-2 GR GR-MU-CO GR-V-CO GR MF-2 SF-3 SF-5 SF-3 GR SF-6 SF-3 CS-1-V CS CS MF-2 LO-CO SF-6 0 200 400 800 EXHIBIT B: BRODIE CONTEXT MAP SUBMITTAL DATE: XX/XX/2022 PUD CASE: C814-2021-076006 BRODIE OAKS REDEVELOPMENT SITE METRICS 37.6 Acres / 1,637,856 Sq. Ft. 56% NSA; 54% GSA 5,750 Sq. Ft. 50 feet Total Site Area Proposed Impervious Cover Minimum Lot Size Minimum Lot Width Minimum Setbacks Front Street Side Yard Interior Side Yard Rear Yard 0 feet 0 feet 0 feet 0 feet LAND USE AREA METRICS Acres Building Cover Impervious Cover* Non- Residential Maximum Hotel Maximum Residential Max. % Max. Sq. Ft. Keys Sq. Ft. Units Sq. Ft. 1,400,000 200 200,000 1,700 1,500,000 11.7 .5% 5,000 -- -- -- -- Max. 95% 25.9 Land Use Area 1 Land Use Area 2 Site Total 37.6 95% 7.5% 56% *Maximum impervious cover is based on Net Site Area (NSA) and will be tracked by site plan in compliance with Exhibit H - Brodie Oaks Redevelopment Phasing Plan. Impervious Cover will be higher on a site-by-site basis. Maximum floor-to-area ratio is not applicable to the Brodie Oaks Redevelopment. L O O P 3 6 0 BARTON CREEK GREENBELT Legend: Property Boundary Private Streets with Public Access Easements Land Use Area 1 Land Use Area 2 U S S T …
PARKS AND RECREATION BOARD 2023 MEETING SCHEDULE (4th Monday of each month, except December, 6:00 p.m.) January 23, 2023 February 27, 2023 March 27, 2023 April 24, 2023 May 22, 2023 June 26, 2023 July 24, 2023 August 28, 2023 September 25, 2023 October 23, 2023 November 27, 2023
PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 22, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on AUGUST 22, 2022, at 301 W. 2ND STREET in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust Board Members/Commissioners in Attendance Remotely: Nancy Barnard, Richard DePalma, Anna Di Carlo, Kathryn Flowers, Dawn Lewis, Patrick Moore, Kimberly Taylor. PUBLIC COMMUNICATION: GENERAL Wendy Todd – Statesman PUD David Todd – Blunn Creek Partnership Garrett Nick – Statesman PUD and off leash issues William Maise – Butler Pitch & Putt Scott Cobb – Barton Springs Lifeguard Kevin Reinis – Austin Rowing Club Karen Carter – Butler Pitch & Putt APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Regular Meeting on July 25, 2022. The minutes from the meeting of July 25, 2022 were approved on Vice Chair Faust’s motion, motion, Board Member Lewis’ second on a 9-0 vote. Board Members Hugman and Rinaldi absent. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. Kimberly McNeeley, Director, Parks and Recreation Department provided a briefing and answered questions. 1. 2. 1 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 DISCUSSION AND ACTION ITEMS Discussion and possible action regarding a recommendation from the Off-Leash Dog working group. Board Members discussed this item. The motion to approve the recommendation to encourage City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities was approved on Board Member Lewis’ motion, Board Member DePalma’s second on a 9-0 vote. Board Members Hugman and Rinaldi absent. Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. Board Members discussed this item. The motion to approve the recommendation that City Council hold this 305 S. Congress PUD Amendment applicant – like all others – to full superiority, as detailed in the recommended conditions of the Parks and Recreation Board, the Environmental Board, and the Planning Commission was approved on Chair Cottam Sajbel’s motion, Board Member Lewis’ second on a 9-0 vote. Board Member Hugman and …
Services which were previously offered at our former church locations that we now seek to find homes for in proposed East Riverside Community Center Community Meetings Riverside Togetherness Project Mental Health Services Rev. Dr. Steve Larson, LMFT Immigration Attorneys Justice to Our Neighbors Physical Health Services Wesleyan Nurses Information & Referral Our House Anger Management Rev. Lea Walker-Clark Recovery Program Narcotics Anonymous Community Organizing Central Texas Interfaith 12 Step Program - Alcoholics Anonymous Resource Fairs Our House Commander’s Forums APD - - - - - - - - - -
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: September 2022 COMMUNITY ENGAGEMENT EVENTS: Roy Kizer Golf Course Grand Re-opening: The golf division will host a grand reopening of the Roy Kizer Golf Course. The course, which has been closed since early March, underwent a putting green resurfacing project and reopened on September 8, 2022 under modified operations. The Grand Re- opening will take place Thursday, September 29, 2022 from 7-10 am and will feature a live onsite radio broadcast, golf, music, giveaways and breakfast for all attendees. District 2 Seaholm Intake Building Phase 1 Rehabilitation: A ribbon cutting ceremony is scheduled for September 28, 2022, from 1:30 PM – 2:30 PM to celebrate the rehabilitation of the Seaholm Intake Building. Construction began in October 2021 and is now complete. Phase 1 consisted of a series of historically appropriate interventions to rehabilitate the iconic structure and make the facility safe and inhabitable for small programs and events while restoring character-defining features and updating the building for code-compliant occupancy. This project was funded by CIP, PLD and, HOT funds. The facility will be available for internal City of Austin events and partnership events with The Trail Foundation. District 9 The renovated Seaholm Intake Facility 1 Beverly S. Sheffield Northwest District Park Pool: On September 28, 2022, the Parks and Recreation Department (Department) will host a community engagement meeting for the upcoming Aquatic Facility Renovation at Beverly S. Sheffield Northwest District Park, located at 7000 Ardath St. Austin, TX 78757. The event will take place from 7:00 PM – 8:00 PM both virtually through Zoom and in-person at the Northwest Recreation Center, located at 2913 Northland Dr., Austin, Texas 78731. At the meeting, the team will share the results from the second community survey and the final pool concept. The project plans to upgrade the existing pool to a regional aquatic center with a beach entry for the toddler pool, new play features, an accessible deck, and new accessible pool access. The existing restrooms will be renovated to restore the bathhouse and provide two family changing rooms. The Zoom link for the community meeting is available on the project website. https://www.austintexas.gov/sheffieldNWpool. District 7 PLANNING UPDATES: Commercial Parkland Dedication Ordinance: On September 15, 2022, the Council passed the Commercial Parkland Dedication Ordinance. For the first time in Austin history, commercial site plans will be required to pay parkland dedication fees, effective January 1, 2023. All …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE SEPTEMBER 16, 2022 – 12:00 PM CITY HALL, BOARDS AND COMMISSIONS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17 and August 19, 2022. STAFF BRIEFINGS Staff briefing regarding draft scope of work for request for proposals (RFP) for a boating concession on Lady Bird Lake at Stratford Drive. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Maggie Stenz, Contract Management Specialist III, Parks and Recreation Department. 1. 2. DISCUSSION ITEMS 3. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Sep-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Watercraft Concession at 2418 Stratford Drive Concession P/D NA Sep-22 Mar-23 Apr-23 Recreation Management System Software Services P/D NA Apr-23 Apr-23 May-23 S S Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1-May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. Council action is scheduled for September 2022. The contract with the current vendor expires April 22, 2023. The Scope of Work (SOW) is currently under development. The draft SOW will be presented to the CCC at the September and it will be presented at the September 16th, 2022 CCC meeting. The solicitation is scheduled for release in late September. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management …
PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTE REGULAR MEETING MINUTES FRIDAY, AUGUST 19, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, JULY 19, 2022, at 1183 Chestnut Ave. in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 10:09 a.m. Board Members in Attendance: Anna Di Carlo, Nancy Barnard, Dawn Lewis, Kimberly Taylor, Laura Cottam Sajbel (Ex-Officio) Board Members in Attendance Remotely: None. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Regular Meeting on July 15, 2022. The motion to postpone the approval of the minutes of the June Parks and Recreation Board Contracts and Concessions Committee meeting to the September meeting of the same committee were approved on Chair Di Carlo’s Motion, Board Member Barnard’s second on a 4-0 vote. Board Member Rinaldi absent. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. Patricia Rossett, Business Process Consultant, Parks and Recreation Department, gave a briefing and answered questions. No action was taken on this item. 1. 2. 1 3. 4. 5. PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 DISCUSSION ITEMS Discussion on the selection of a temporary vendor to provide concessions services at the Zilker Café. Committee Members discussed this item and Jason Maurer, Sales and Events Manager, Parks and Recreation Department answered questions. No action was taken on this item. Discussion on the contract between the City of Austin and Pecan Grove Golf Partners for the Management and Operation of Butler Pitch & Putt Golf Course. Committee Members discussed this item. No action was taken on this item. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item and Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department answered questions. No action was taken on this item. None. FUTURE AGENDA ITEM Chair Di Carlo adjourned the meeting at 11:02 a.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE …
BOATING CONCESSION ON LADY BIRD LAKE STRATFORD DRIVE REQUEST FOR PROPOSAL Presented by: Margaret Stenz Contract Management Specialist IV Contracts and Concessions Committee September 16, 2022 1 BACKGROUND • In 1997, City solicits proposals for a Rowing and Sculling Concession on Town Lake. Rowing Dock is awarded contract for operations at undeveloped site at 2418 Stratford Drive, just west of the MoPac bridge. • Rowing Dock business purchased by current owner in 2010. Business changes focus from rowing to rentals of non-motorized watercraft, including canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs). • Current contract • • • • • • Interim period (11/01/2000 – 04/30/2002) Basic period (05/01/2002 – 04/30/2007) Extension #1 (05/01/2007 – 04/30/2012) Extension #2 (05/01/2012 – 04/30/2017) Extension #3 (05/01/2017 – 04/30/2022) Extension #4 (05/01/2022 – 04/30/2023) 2 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Gross Sales Expenditures Payments FY2017 $1,604,595 $784,944 $135,268 FY2018 $1,824,348 $1,036,154 $133,373 FY2019 $1,645,790 $1,103,638 $146,717 FY2020 $1,467,756 $839,097 $143,031 FY2021 $3,162,693 $1,311,916 $138,037 Gross Sales Expenditures Payments 3 RFP GOALS AND REQUIREMENTS • Five years of experience to include record of safe operations • Supply all necessary watercraft and equipment • Non-motorized craft only • Capital investments/improvements ADA compliance • • Dock, gangway, and other structures • Pay for all utilities and waste removal • Fee schedule • Revenue share proposal • Monthly and annual reporting • Compliance with Council Resolution 20220728-192 • Does not impede implementation of the relevant recommendations of the Zilker Vision Plan Operations and Management • General Safety and Security Plan • Services and Pricing Plan • Marketing Plan • Programming Plan • Sustainability and Waste Management Plans • Integrated Pest Management Plan 4 CAPITAL IMPROVEMENTS • Improvements to be made by the Contractor include dock and gangway and any structures necessary for boat storage and rental operations. • All improvements or alterations must comply with the Americans with Disabilities Act (ADA) and current City codes and permits. • Vendor is responsible for obtaining all necessary permits and approvals. • Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. • Fixed assets and floating assets (e.g., floating docks) become the property of the City upon expiration or termination of the contract. 5 FEES FOR SERVICE • Contractor shall provide affordable rental options to …
