CEMETERY OPERATIONS Parks and Recreation Finance Committee Presentation November 2022 MISSION STATEMENT | Cemetery Operations strives to honor the past, present, and future of Austin’s sacred municipal burial grounds with integrity, empathy, and respect. VISION STATEMENT | Cemetery Operations utilizes available resources to provide the best quality of service and care to our diverse community and historic cemeteries. The Founding of Historic Cemeteries MISSION STATEMENT | Cemetery Operations strives to honor the past, present, and future of Austin’s sacred municipal burial grounds with integrity, empathy, and respect. VISION STATEMENT | Cemetery Operations utilizes available resources to provide the best quality of service and care to our diverse community and historic cemeteries. 1839 • Oakwood Cemetery 1872 • Stanley- Nolen 1878 • Cemetery at Longview Park 1898 • Plummers Cemetery 1915 • Oakwood Cemetery Annex 1926 • Evergreen Cemetery 1927 • Austin Memorial Cemetery 2 Background and History Department of Public Works managed cemeteries (ends 1986). • 26 Full-Time Employees: All Grounds (15 Seasonal) Intercare Managed. • 1990-2013 Managed by contractor Parks and Recreation Department (PARD) manages cemeteries. • April 1, 2013 PARD assumed management of the five (5) City of Austin municipal cemeteries. maintenance functions. • The cemetery team was established to handle the administration, interment and • 29 Full-time Employees: 7 Administrative & 22 Grounds (8 Seasonal) • Cemetery Operations maintain 200+ acres of cemetery land, which consists of over 80,000 burials • An average of 365 interments per year and 500 space sales 3 Interment Contract In June 2013, the Austin City Council approved a five-year contract with Interment Services, Inc. (ISI) for interment services only. The ISI contract expired on November 28, 2018. On November 15, 2018, Austin City Council approved an extension option for the contract with Interment Services, Inc. Currently, ISI is working with Cemetery Division staff to fully train them on performing internments. 4 At the moment… • PARD is currently managing interments at all five (5) city cemeteries. • As of April 1, 2013, Cemetery services include: • Sales administration and management (PARD) • Cemetery operations and maintenance (PARD) • Interment services (Contractual) • Burial spaces are only sold at Austin Memorial Cemetery and Evergreen Cemetery. • Austin Memorial Park has over 30 acres of undeveloped land available for future burials. 5 Business Challenges/Unmet Needs: • Limited personnel resources; currently operating at roughly 40% Interment Equipment (Mini Excavator, Tipper, trailers, etc.) • • …
PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING JULY 11, 2022 PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING MINUTES MONDAY, JULY 11, 2022 The PARKS AND RECREATION BOARD FINANCE COMMITTEE convened in a REGULAR meeting on MONDAY, JULY 11, 2022, at 1183 Chestnut Ave. in Austin, Texas. Chair Faust called the PARKS AND RECREATION BOARD FINANCE COMMITTEE Meeting to order at 12:10 p.m. Board Members/Commissioners in Attendance: Sarah Faust, Lisa Hugman, Laura Cottam Sajbel (Ex-Officio) Board Members/Commissioners in Attendance Remotely: Patrick Moore PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Regular Meeting on March 21, 2022. The minutes from the meeting of March 21, 2022 were approved on Board Member Moore’s motion, Chair Faust’s second on a 3-0 vote. Board Members DePalma and Taylor absent. STAFF BRIEFINGS Staff briefing regarding the development of the Parks and Recreation Department’s FY2023 Proposed Budget. Vanorda Richardson, Financial Manager III, Parks and Recreation Department provided a briefing and answered questions. No action was taken on this item. 1. 2. 1 PARKS AND RECREATION BOARD FINANCE COMMITTEE REGULAR MEETING JULY 11, 2022 DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding the Parks and Recreation Department’s current and proposed fees. Vanorda Richardson, Financial Manager III, Parks and Recreation Department gave a presentation and answered questions. No action was taken on this item. Conduct officer elections for the Chair of the Parks and Recreation Board Finance Committee. The motion elect Patrick Moore to the officer position of Chair of the Parks and Recreation Board Finance Committee was approved on Board Member Moore’s motion, Board Member Hugman’s second on a 3-0 vote. Board Members DePalma and Taylor absent. 3. 4. Faust – Finance Committee needs to discuss process for choosing agenda items. FUTURE AGENDA ITEM Chair Moore adjourned the meeting at 1:17 p.m. without objection. After minutes have been approved, include the following statement before uploading to BCIC: The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 2
CEMETERY OPERATIONS Parks and Recreation Finance Committee Presentation November 2022 MISSION STATEMENT | Cemetery Operations strives to honor the past, present, and future of Austin’s sacred municipal burial grounds with integrity, empathy, and respect. VISION STATEMENT | Cemetery Operations utilizes available resources to provide the best quality of service and care to our diverse community and historic cemeteries. The Founding of Historic Cemeteries MISSION STATEMENT | Cemetery Operations strives to honor the past, present, and future of Austin’s sacred municipal burial grounds with integrity, empathy, and respect. VISION STATEMENT | Cemetery Operations utilizes available resources to provide the best quality of service and care to our diverse community and historic cemeteries. 1839 • Oakwood Cemetery 1872 • Stanley- Nolen 1878 • Cemetery at Longview Park 1898 • Plummers Cemetery 1915 • Oakwood Cemetery Annex 1926 • Evergreen Cemetery 1927 • Austin Memorial Cemetery 2 Background and History Department of Public Works managed cemeteries (ends 1986). • 26 Full-Time Employees: All Grounds (15 Seasonal) Intercare Managed. • 1990-2013 Managed by contractor Parks and Recreation Department (PARD) manages cemeteries. • April 1, 2013 PARD assumed management of the five (5) City of Austin municipal cemeteries. maintenance functions. • The cemetery team was established to handle the administration, interment and • 29 Full-time Employees: 7 Administrative & 22 Grounds (8 Seasonal) • Cemetery Operations maintain 200+ acres of cemetery land, which consists of over 80,000 burials • An average of 365 interments per year and 500 space sales 3 Interment Contract In June 2013, the Austin City Council approved a five-year contract with Interment Services, Inc. (ISI) for interment services only. The ISI contract expired on November 28, 2018. On November 15, 2018, Austin City Council approved an extension option for the contract with Interment Services, Inc. Currently, ISI is working with Cemetery Division staff to fully train them on performing internments. 4 At the moment… • PARD is currently managing interments at all five (5) city cemeteries. • As of April 1, 2013, Cemetery services include: • Sales administration and management (PARD) • Cemetery operations and maintenance (PARD) • Interment services (Contractual) • Burial spaces are only sold at Austin Memorial Cemetery and Evergreen Cemetery. • Austin Memorial Park has over 30 acres of undeveloped land available for future burials. 5 Business Challenges/Unmet Needs: • Limited personnel resources; currently operating at roughly 40% meaning we need more than double the staff we …
SPECIAL CALLED MEETING OF THE PARKS AND RECREATION BOARD FINANCE COMMITTEE NOVEMBER 16, 2022 – 12:30 PM CITY HALL BOARD AND COMMISSIONS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Patrick Moore (D-3) , Chair Richard DePalma (Mayor) Sarah Faust (D-5) Lisa Hugman (D-6) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-10), Ex-Officio CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee on July 11, 2022. DISCUSSION ITEMS Presentation and discussion on City of Austin Cemetery Operations. Presenter(s): Lucas Massie, Assistant Director, Parks and Recreation Department 1. 2. DISCUSSION AND ACTION ITEMS 3. Discussion and possible action regarding the Parks and Recreation Board Finance Committee 2023 meeting schedule. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov.
REGULAR MEETING OF THE PARKS AND RECREATION BOARD OCTOBER 24, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department. Staff briefing on trash in creeks. Andrew Clamann, Environmental Scientist Sr., Watershed Protection. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department. Page 1 of 2 1. 2. 3. 4. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates and administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Kimberly McNeeley, Director, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Park Access for All, Program Alignment) Christin Chute Canul, Program Manager II, Parks and Recreation Department WORKING GROUP/COMMITTEE UPDATES 7. 8. 9. …
PALM DISTRICT PLAN Public Review DRAFT 10/14/2022 TABLE OF CONTENTS EXECUTIVE SUMMARY 1 INTRODUCTION 3 EQUITY FRAMEWORK 4 HISTORY 6 EXISTING CONDITIONS 24 ENGAGEMENT SUMMARY 36 VISION STATEMENT 40 VISION FRAMEWORK 41 KEY OPPORTUNITY SITES 42 DESIRED OUTCOMES 47 SCENARIOS 52 IMPLEMENTATION 59 RECOMMENDATIONS 60 LOOKING FORWARD 69 Appendices A1 The Palm District: Austin’s Cultural Hub - AIA Communities by Design Report A2 Listening Report for Palm District Visioning Phase A3 Palm District Existing Conditions Report A4 Palm District Planning City Council Resolution EXECUTIVE SUMMARY In 2019 the Austin City Council directed staff (Resolution No. 20190523-029) to develop a small area plan for the eastern edge of Downtown: the Palm District. Initial work on the plan began in the latter part of 2019 and early 2020, but was halted by the global COVID-19 pandemic. As 2020 wound down, staff resumed work on the project by developing and refining background documents, designing the public engagement strategy and planning process, conducting preliminary stakeholder outreach, and preparing for the formal kickoff of the planning prosses in May 2021. Beginning in 2019, Housing and Planning Department Staff convened a City of Austin Palm District Planning Team comprised of representatives from multiple City Departments including Convention Center, Parks and Recreation, Watershed Protection, Transportation, Sustainability, Economic Development, Real Estate, and the Corridor Program Office to provide input and review key deliverables throughout the process. HPD staff also met regularly with representatives from the Downtown Austin Alliance and Waterloo Greenway, as well as Travis County staff, and other key community stakeholders serving as partners in support of the planning process. The Palm District planning process employed a five phase planning process: • Pre-Planning—The project team researched the Palm District in preparation of developing the plan. • Visioning—The project team engaged community and developed a draft vision and outline for the plan. • Active Planning—Staff used the draft vision to identify recommendations and to develop multiple scenarios for the Palm District. As part of their partnership with the City in support of this process, the Downtown Austin Alliance engaged a professional urban design firm, Asakura Robinson, to assist with outreach, focus group facilitation, development of possible future scenarios and a preferred scenario for the draft plan. • Draft Review—Staff developed the draft plan with guidance from city and key stakeholder partners and released the draft for public review and comments. • Plan Adoption—During this time staff will review …
Trash in Creeks Field Investigation Report and Benchmark Research Study Andrew Clamann Parks and Recreation Board 10/24/2022 Andrew.Clamann@austintexas.gov Mateo.Scoggins@austintexas.gov Leila.Gosselink@austintexas.gov Resolution No. 20200123-108 (CIUR 2234) field study benchmark report upstream concentration source downstream concentration Typical pollutant assessment: downstream – upstream = source contribution This assessment does not work for trash Variability in storm intensity Variability in stream character Data Collection • 20 Creeks • 110 miles • Observations every 30ft • 19,467 data points Scooters only 21 found Small number of occurrence due to: o reduced permitted fleets (since 2020) o improved process for reporting (311) o efficient process for removal (vendor) Trash intensity score + source presence • Overflowing dumpster • Outfall/tributary • Encampment • Dumping historic site • Dumping point source • Dumping unknown • Property management Sources by occurrence Takeaway # 1 Encampment was the most commonly-observed source, but is similar in intensity and range to most other sources Result: A georeferenced map of intensity* and sources example: upper shoal creek *can be used by internal or external partners for strategic cleaning https://arcg.is/0z48bj0 Takeaway # 2 Trash intensity is not proportional to its drainage area (source input locations are deceiving) Geospatial analysis using 300’ and 3000’ buffers Population Transportation Land Use Takeaway # 3 There were no statistically significant correlations between trash intensity and: landuse, census, transportation, • • • • parks, etc. Takeaway # 4 Virtually anything can be found in creeks, but single use plastics were the most common item clothing, tents, bedding recreation items, toys erosion matting, silt fences packaging, shipping office, household lawn tools, mulch bags, garden hoses, appliances medical, electronics, textiles, hardware traffic cones, barriers, safety construction materials, asphalt, lumber Telecommunication cables, displaced infrastructure 500+ shopping carts Takeaway # 5 76% of the trash is found in 10% of the area (opportunity for strategic site selection for cleanups by COA, partners, contractors, volunteers) Field report provides diverse assemblage of recommendations at different scales • • • • • • • site-specific cleanups, improved rules for dumpsters, structural controls, enforcement, education/outreach, coordination with partners, etc Benchmarking Research Report • EXTRACTION (physically removing trash from waterways) ex: structural controls, machines, manual labor • INTERCEPTION (keeping trash from entering waterways) ex: education, enforcement, landscape cleanups, structural controls • SOURCE REDUCTION (stemming the flow into our community) ex: limit single use plastics Extraction • creek and lake cleanups* • requirement/enforcement of vendors/individuals to clean up • …
M E M O R A N D U M TO: Mayor and Council Members FROM: Jorge L. Morales, P.E., CFM, Director, Watershed Protection Department DATE: Aug 17, 2022 SUBJECT: Reporting Deliverables - Monitoring & Sources of Trash in Creeks (Resolution No. 20200123-108) The purpose of this memorandum is to provide reporting deliverables associated with Council Resolution No. 20200123-108. This resolution, in part, directed the City Manager to prepare a study with recommendations to address litter problems in Austin’s waterways. The Trash in Creeks field study, completed in the spring of 2022, documented trash distribution and sources at 19,467 data points in 20 watersheds along 110 miles of streams in Austin. Surprisingly, the intensity of trash had no significant relationship with stream drainage area, land use, population, or proximity to roadways/parks nor to individual point sources such as overflowing dumpsters, illegal dumping, and encampments/etc. This suggests that intensity of trash in creeks is a cumulative influence of the entire community and is primarily spatially influenced by the physical nature of the stream (roughness) rather than observed local sources. Spatial analysis indicates that 76% of the volume is in 10% of the area and the most encountered items were single-use plastic beverage/food containers, which has implications for both site prioritization and source reduction. The Trash in Creeks benchmarking study reviews trash reduction methods and physical technologies that collect trash actively and passively in watersheds and waterways. Many strategies identified as being effective in peer cities are already being implemented by the City of Austin. Novel technologies and innovative mechanisms to extract trash in waterways around the world show promise, however, most have limitations that may preclude efficient use in Austin’s setting. Physical removal is a critical part of the strategy but interception of trash on the landscape, and reduction of items commonly found in the waste stream are more sustainable methods for trash reduction. These two reports provide insight to the distribution, character, and solution space of trash in creeks that will help our community focus resources and effort towards removal, prevention, and source reduction. The City of Austin is increasing its understanding of trash in creeks and diversifying the toolbox to address the problem. We anticipate testing application of some of the methods identified in the report to provide increased resolution on cost/benefit in our environment. A past deliverable associated with this council resolution was a Program Inventory, Analysis and …
Austin Parks and Recreation Department Joint Use Agreement Update October 24, 2022 Presentation, discussion and possible action regarding amendments to the Joint Use Agreement between Austin Independent School District and City of Austin. Christine Chute Canul, Partnership Manager, Park Planning Division Austin Parks and Recreation Department Overview of Joint Use Agreement (JUA) 1) Last Updated in 1984 2) Partners – AISD, CCCN and PARD 3) Timeline – Efforts began in 2017 4) Updates to the JUA 5) Next Steps Project Goals • • • To identify current inefficiencies in the operations and maintenance of these sites To develop clear roles and responsibilities To create a streamlined and transparent process for community activated improvements moving forward Importance of School Parks The outdoor space at joint use school parks is available to the public during non-school hours through a partnership between the City of Austin and Austin ISD. Joint use sites provide a number of benefits to both the school and surrounding community, including: • • • • • • Access to greenspace and recreational opportunities in otherwise park-deficient areas, which has been connected to better physical and mental health Park/City of Austin-related grant opportunities to improve the existing greenspace, such as adding a nature trail through wildflower meadow Shared cost and maintenance responsibilities, including playground maintenance and waste disposal Evolution of a community hub, whereby the space is co-created by the community through art, nature, or recreation Children that spend time in nature are healthier, happier, and perform better in school Community stewardship opportunities through nonprofit partner organizations, thereby growing community ownership of the space Twenty-one Joint Use Sites/School Parks Updates to the JUA 1. Updated to reflect site inventory and ownership of assets 2. Developed clear roles and responsibilities regarding ownership of current and future assets 3. Developed Design Standards 4. Incorporated Feasibility Review Process for future improvements at the site Included Oversight and Management Procedures 5. Updated Process | School Park Improvements Schoolyard Improvement Project Proposal (SIP – AISD) Next Steps: City Council | 12/8/2022 Execute JUA Finalize Draft JUA Parks Board and AISD Board | October and November 2022 Publish webpage with JUA and general info on the management of sites Joint informational workshop with pertinent PARD/AISD Supervisors to review finalized JUA PARD Community PARKnerships | Agreement Manager Parks Board Action Requested Make a recommendation to Mayor and Council in support of the amended Joint Use Agreement between …
1. 2. 3. 4. AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE AUSTIN INDEPENDENT SCHOOL DISTRICT REGARDING DEVELOPMENT AND SHARED USE OF JOINTLY OWNED FACILITIES, GROUND IMPROVEMENTS AND OPEN SPACES PARTIES: This Interlocal Cooperation Agreement (“Agreement”) is made and entered into by and between the City of Austin (the “City”), and Austin Independent School District (the “AISD”) hereinafter collectively referred to as the “Parties” and each, a “Party”. AMENDMENT AND RESTATEMENT OF 1984 JOINT USE MEMORANDUM AND PRIOR AGREEMENTS: It is the intent of the Parties to amend, restate and replace that certain Joint AISD/City Council Information Memorandum dated January 9, 1984, and all subsequent amendments (collectively, the “1984 Joint Use Agreement”). Effective as of the date of this Agreement, all terms, conditions, and provisions contained in the 1984 Joint Use Agreement are hereby superseded, amended and restated by the terms of this Agreement. For clarification, as of the effective date of this Agreement, the 1984 Joint Use Agreement shall be of no further force and effect and the terms, conditions and provisions of this Agreement (as may be amended from time to time by the Parties in writing) shall govern and control all aspects of the use, ownership, planning, operations and maintenance of Joint Use Facilities (as defined herein), including without limitation, cost sharing responsibilities and construction and maintenance responsibilities and obligations. AUTHORITY: This Agreement is authorized and governed by the Interlocal Cooperation Act, Chapter 791 of the Texas state code to increase efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another and with agencies of the state. City of Austin Resolution 201990131-038 calls for the City to prioritize the existing and ongoing collaborative work of the City of Austin Strategic Facilities Governance Team and AISD to identify opportunities to achieve shared priority policy goals, including open space, recreation, and environmental protection. Each Party represents and warrants that in the performance of its respective obligations as set forth in this Agreement, it is carrying out a duly authorized government function, which it is authorized to perform individually under the applicable statutes of the State of Texas and/or its charter. PURPOSE. The purpose of this Agreement is to provide the foundation, terms, and conditions upon which future jointly-owned facilities, ground improvements, and open spaces will be constructed, maintained, replaced, and upgraded, including without limitation, cost sharing responsibilities and obligations and …
M E M O R A N D U M TO: FROM: Parks and Recreation Board Members Kimberly McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department May 24, 2021 School Park Improvement Projects DATE: SUBJECT: The purpose of this memo is to provide an update on the Joint Use Agreement (JUA) between Austin Independent School District (AISD) and the Parks and Recreation Department (Department) and to highlight recent School Park improvement projects. School Parks that are jointly owned by AISD and the Department are managed under a Joint-Use Agreement (JUA). Last updated in 1984, the JUA was originally designed to create policy and procedures regarding long-range planning, site selection and acquisition, design, program maintenance and finance. Since that time, there have been significant changes to how each entity operates within jointly owned properties as well as the eco-features now seen at these sites. The goal for the current rewrite of the agreement is to: • Identify and improve current inefficiencies in the operations and maintenance of these properties; • Develop clear roles and responsibilities; and • Create a streamlined and transparent process for community activated improvements moving forward. In 2017, the Department and AISD began meeting to review and update the original 1984 JUA. In 2018, a review process for community activated projects on joint-use sites was established and integrated into the updated JUA draft. Both organizations anticipate the legal review process to begin in late 2021 with agreement execution in 2022. Staff will bring this agreement to the Contracts and Concession Committee and the Parks and Recreation Board for approval prior to City Council action. The Department’s Long Range Plan identified School Parks as one of the top investment priorities across the park system. By seeking out opportunities to increase public access to non-Department owned parks and open space, School Parks provide a great resource for communities as these sites are available for public use after the school day has ended, on weekends and when school is not in session. There are currently 22 School Parks located in Austin, many in areas where 50% or more of residents live in park deficient areas, have large youth populations, have low household incomes and high poverty levels. The attached Spring 2021 School Park Project Update report highlights seven projects with five completed in the past two years and two currently underway. Many of these projects were identified through the Community …
PARKS AND RECREATION BOARD MEETING MINUTES SEPTEMBER 26, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES SEPTEMBER 26, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on SEPTEMBER 26, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust, Nancy Barnard, Richard DePalma, Anna Di Carlo, Kathryn Flowers, Lisa Hugman, Patrick Moore, Nina Rinaldi. Board Members/Commissioners in Attendance Remotely: Dawn Lewis (left meeting at 7:35 p.m.), Kim Taylor (left meeting at 7:14 p.m.). PUBLIC COMMUNICATION: GENERAL Mike Levy – Public safety issues Claire Krebs – Festival Beach Community Gardens boundary dispute and fox habitat Paul DiFiore – Hatchery Park and nearby development Liz Hundley and Aubrea Rudder – Austin Rowing Club APPROVAL OF MINUTES DISCUSSION ITEMS Approve the minutes of the Parks and Recreation Board regular meeting of August 22, 2022. The minutes from the meeting of August 22, 2022 were approved on Board Member Moore’s motion, Board Member Barnard’s second on a 11-0 vote. Presentation and discussion regarding concerns for available parks and locations for community services in Districts 3 and 9. Malcom Yeatts and Fred DeWorken, EROC Contact Team, Ed Miller, Our House gave a presentation and answered questions. Board Members discussed the lack of parks in the East Riverside Neighborhood, how Parkland Dedication fees are allocated, and the potential for a community activated parks project in this area. No action was taken on this item. 1. 2. 1 PARKS AND RECREATION BOARD MEETING MINUTES DISCUSSION AND ACTION ITEMS SEPTEMBER 26, 2022 Presentation, discussion and possible action regarding a recommendation to City Council on the Brodie Oaks Planned Unit Development application and whether it is superior with respect to parkland dedication. Thomas Rowlinson, Principal Planner, Parks and Recreation Department gave a presentation and answered questions. The motion to recommend the Brodie Oaks PUD as superior if the applicant agrees to: 1) Work with staff and Austin Transportation department to provide ten (10) free parking spaces to the neighborhood park site; 2) Amend the application to state there will be a publicly available restroom at the neighborhood park; 3) Continue to work with Hill Country Conservancy and Austin Parks Foundation to ensure this is a sustainable trail accessing the Barton Creek Greenbelt; and, 4) Investigate and report back on methods to fund off-site …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: October 2022 COMMUNITY ENGAGEMENT/EVENTS: Roy Kizer Golf Course: The successful grand reopening of the Roy Kizer Golf Course was held on September 29, 2022. A bagpipe player kicked off the event welcoming the players who teed off beginning at 7:00 AM. The morning also featured a live radio broadcast with the sports radio show The Horn with Bucky and Aaron, and breakfast for all attendees. The afternoon included music, giveaways, a golf aide demo, more golf, and beverage samples. 200 people attended the event. District 2 1 Mornings with Bucky and Erin Broadcast/Bagpiper David Shackelford Golfers warming up for their round / Clay-Kizer Practice Facility Dedication Ceremony at Wooldridge Square: On Friday, October 28, 2022 at 10:00 AM, the Austin Parks and Recreation Department and Friends of Wooldridge Square will celebrate the dedication of two markers honoring the historically significant park. Wooldridge Square was awarded a National Votes for Women Trail marker in recognition of the square’s important role in the women’s suffrage movement in Texas. Wooldridge Square was also recognized by the Texas Recreation and Park Society as a 2021 Lone Star Legacy Park. Read the press release to learn more. District 9 Govalle Neighborhood Park Ribbon Cutting: The Department will host a ribbon-cutting event at Govalle Neighborhood Park on November 7th in partnership with Austin Parks Foundation (APF). Attendees will celebrate the renovation of the playground area and the installation of a new multi-purpose field that was made possible in part through APF board-designated Austin City Limits funding. APF and the Department collaborated with the community to develop the design of the new playground and the scope of the improvements throughout the park. The event is open to the community and Council Member attendance is anticipated. Additional funding was provided by the Tres Grace Foundation, Jay Paul Company (Tank Farm), Hershey Funding, Urban Forestry Grant, and Parkland Dedication fees. District 3 Ribbon Cutting Ceremony Flyer Asian American Resource Center Phase 2 Design Reveal: The AARC Phase 2 project team will host a hybrid meeting revealing the schematic design on Thursday, November 17. The design will include a theater, multi-purpose space, gallery space, and parking alignment. The schematic design was developed based on the 2019 Facility Expansion Plan and community input provided through engagement opportunities throughout 2022. Attendees will be asked to share their reactions and feedback on the design. Additional opportunity …
REVISED REGULAR MEETING OF THE PARKS AND RECREATION BOARD OCTOBER 24, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department. Staff briefing on trash in creeks. Andrew Clamann, Environmental Scientist Sr., Watershed Protection. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department. Page 1 of 2 1. 2. 3. 4. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Liana Kallivoka, Assistant Director, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to City Council to approve the amended Joint Use Agreement between Austin Independent School District and the City of Austin. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency, Park Access for All, Program Alignment) Christin Chute Canul, Program Manager II, Parks and Recreation Department WORKING GROUP/COMMITTEE …
PARKS AND RECREATION BOARD October 24, 2022 – 6:00 PM City Hall Chambers, Room 1001 301 W. Second Street, Austin, Texas 78701 Questions and Answers Report PARKS AND RECREATION BOARD MEMBERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) Page 1 of 4 Item 4: Staff briefing on procurement policies, procedures, and practices for the City of Austin. Chair Cottam Sajbel 1) What is the process to determine the portion of proceeds the city earns from a vendor? Is there a best-practices formula, used in comparable cities? Depending on type of concession, the revenue share is determined based on similar newer concessions. Most recently, Various factors are considered: • Will the vendor have to invest in infrastructure? If so, what will those costs be? Any permanent fixtures on City property are automatically City property and do not revert back to the vendor. If there was a previous vendor at the site, what was that revenue-sharing structure? • • PARD now includes a minimum amount for revenue-sharing in the RFP’s issued. citizens. • Services provided by park concessions need to be affordable for all • Any amenity of this type must align with PARD’s mission and programming, and most importantly, must be a benefit to the public. 2) How are rental rates set for vendors operating on parkland, and how do they compare to other retail rental rates in the vicinity? The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already pay taxes to maintain parks and other facilities, thus rates are maintained at an affordable cost for all citizens. Per COA legal, for home rule municipalities, if a fee bears a reasonable relationship to the cost of providing the service or regulating the behavior being regulated, and there is no legal prohibition against charging the fee, generally, the city can charge the fee. of the city? 3) Is the amount a vendor pays the city affected by comparable retail costs in different parts The City’s purpose in offering services to citizens at its parks and facilities is not to make a profit. It’s to enhance citizens’ experiences at PARD facilities. Citizens already …
Palm District Planning Initiative Parks and Recreation Board Briefing October 24, 2022 Content Background and Study Area What We Heard Vision and Scenarios Implementation/Next Steps Background and Study Area Develop a shared vision for a complex, culturally rich, and rapidly transforming part of downtown Austin. 4 5 Resolution 20190523-029 Palm School Negotiations Rainey Street District Fund Fifth Street Mexican American Heritage Corridor Convention Center Expansion District Planning Process Improved Connectivity 6 WE ARE HERE 7 Equity-Based Goals Create a safe, welcoming place history Preserve and interpret Enhance educational and cultural assets Provide economic benefits Increase access to housing Improve mobility and access Improve access to nature, enhance natural systems, and support an equitable, sustainable, resilient future 8 What We Heard Participants • Visits to SpeakUp Austin! Webpage: 3,600 • Survey Responses: 700+ (3 Surveys) • Visioning Forum Attendees: 150+ • Targeted East Austin Outreach: 75 + (Individuals and Organizations) • AIA Event Participants: 60+ • Interactive Map Responses: 25+ 10 Survey Demographics 11 Visioning Forums 12 Targeted East Austin Engagement: • La Raza Roundtable • Current and Former Elected Officials • Greater Austin Hispanic Chamber of Commerce • Tejano Democrats • Palm School Alumni • The Emma S. Barrientos Mexican American Cultural Center (ESB-MACC) • La Pena Arts, Inc. • Mexic-Arte • Nuestro Grupo/Academia Cuauhtli • AHMIGA (Latina civic and social networking organization) • Café Con Letras • L.A.C.E. • PODER • Long-time East Austin residents 13 American Institute of Architects Recommendations: 14 Vision and Scenarios VISION The Palm District is a vibrant historic hub of downtown where the past is honored, culture is celebrated, and the future is shaped. Dense transit-oriented development is balanced with history and natural spaces creating physical connections that invite people to move easily to and through the district. The district is a dynamic place, growing and evolving, while actively retaining families and individuals who have traditionally called this place home. Creativity and innovation are cultivated, and people from Austin and beyond are welcome to live, relax, work, play, learn, and connect with others. 16 INCLUSIVE GROWTH Growth in the district will provide a prosperous future for longtime and recent residents and for established and new businesses. 17 CULTURE The district will become a destination that celebrates its multi- cultural heritage. 18 CONNECTION Physical, cultural and social connections will be strengthened within …
Parks Board Presentation 10/24/2022 Solicitation Estimated Timeline (Business Days) FSD Central Purchasing Contract Management Responsibilities Revenue Contracts vs Expenditure Contracts Parameters for Writing Revenue Generating Contracts • To establish a contract, the Net Contract amount should exceed a revenue of $5000 • Revenue deposits to the City must coincide with ordinances established by the various City, state and federal agencies • The Net Contract amount is not an expense to the City How does alcohol sale/CUP impact the writing of a revenue generating contract? • The City would want to have the Conditional Use Permit (CUP) in place before soliciting for such a contract. If the CUP is not granted, alcohol sales cannot occur on that site and the solicitation should be reflective of this restriction. This is because alcohol sales provide high profit margins and can be a central focus of how a vendor plans profit. Contract Execution Authority • Central Procurement Office is responsible for Contracts executed by the City in excess of $5,000.00 and has final oversight of the contract. • Department Directors and their designees have delegated Authority to execute contracts under $5000. • Some departments have delegated Authority to execute contracts of a specific type. (per Admin Bulletin 84/07, 03-01)
