REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JULY 15, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) VACANT Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17, 2022. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Patricia Rossett, Business Process Consultant, Parks and Recreation Department. 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion and possible action on a recommendation to the Parks and Recreation Board to recommend that City Council authorize the negotiation and execution of an interlocal agreement with the Lower Colorado River Authority for the installation, maintenance, and replacement of buoys to assist boaters in recognizing hazards on Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plan on Lake Travis. (SD23 Strategies: Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operation Efficiency, Park Access for All). Presenter(s): Gabrielle Restive, Contract Management Specialist IV and Amanda Ross, Division Manager, Parks and Recreation Department. 4. Discussion and possible action on a recommendation for Council to issue direction on the sale of alcohol within parks. (Sponsors: Di Carlo, Rinaldi, Lewis) DISCUSSION ITEMS 5. Discussion on the monthly …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT Background Information: Parks and Recreation Board and Environmental Commission Annual Concession Report Recommendations: Page 1 of 5 UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT In response to Parks and Recreation Board and Environmental Commission recommendations received as part of the Annual Concession Report, PARD staff has contracted with Huston- Tillotson University (HTU), specifically the Business Administration, Natural Sciences, and Environmental Justice departments, to conduct a Lake Capacity Study. HTU is the most qualified vendor to conduct the study and report its findings because: The university has an Environmental Justice (EJ) program and major, making it the only undergraduate institution in Central Texas to offer this degree at the undergraduate level. The faculty, in the EJ program, are thus uniquely qualified to conduct an environmental assessment integrated with an environmental justice analysis. This perspective is critical to the lake capacity study for several reasons. o First, environmental justice addresses the human consequences of environmental issues and how these often disproportionately impact systematically marginalized communities. This perspective mirrors a multi-lens approach to lake capacity, which must consider environmental, economic, and human parameters to understand capacity and impact. o Second, the economic assessments must similarly be anchored in an appreciation for the systemic factors that can lead to disproportionate economic impacts for vendors and consumers that ultimately impact opportunity and access. o In addition, HTU is a highly collaborative liberal arts institution that applies a multidisciplinary approach to student instruction and research. Agreement Overview The purpose of this contract is to work collaboratively with HTU to define lake capacity, determine the capacity of Lady Bird Lake (LBL) based on this definition, to make recommendations regarding safe recreational use of the lake and to report on current and future environmental impact of watercraft recreational activities on LBL. The study will include: Environmental Study – For example, students and faculty will collect and analyze water samples before, during, and after a peak-use period for standard water quality metrics and algal toxins. Vendor and Stakeholder Study – HTU will survey current watercraft vendors, both PARD and non-PARD concessions, to craft inventory, usage patterns, usage distribution, customer profile and growth plans/concerns. …
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING HANDCOX WATER TREATMENT PLANT ON LAKE TRAVIS Agreement Overview: City of Austin agrees to work with the Lower Colorado River Authority (LCRA) to install, maintain, and replace buoys, signs, cables and/or markers and appurtenances (Buoys) to assist boaters in recognizing hazards associated with Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. What is the Purpose of the Agreement? Following major renovations to Tom Miller Dam in 2005, the City entered into an agreement with LCRA on July 26, 2007, for Buoy installation and maintenance to alert boaters to the hazards associated with the floodgates and spillway of Tom Miller Dam. On July 16, 2013, this agreement was amended to incorporate the City’s water treatment plants and other improvements abutting or adjacent to bodies of water within the City of Austin's controlling jurisdiction, including all of Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. This agreement is set to expire on December 30, 2022. The proposed interlocal agreement between the City and LCRA will replace the expiring agreement. What is the Required Reciprocity from each Governmental Agency? LCRA Services to be Provided and Deliverables • LCRA will work with the City to mutually determine the location, type, number, and anchoring of the Buoys. • LCRA will work with the City to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. • LCRA will provide all labor and equipment for Buoy installation. • LCRA agrees to use best efforts to maintain, repair, or replace damaged Buoys subject to staffing, funding, and water and weather conditions. • LCRA agrees to mutually loan equipment to the City for purposes of the agreement. City of Austin Deliverables • City’s Contract Manager will work with LCRA to mutually determine the location, type, number, and anchoring of the Buoys. • City will work with LCRA to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. Page 1 of 2 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING …
BOARD/COMMISSION RECOMMENDATION (Parks and Recreation Board) Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in prohibiting or permitting alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: (Unanimous on a 7-0 vote, 4-3 vote with names of those voting no listed) Attest: _____________________________________________ (Staff or board member can sign)
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jul-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Recreation Management System Software Services P/D NA S Apr-23 Apr-23 May-23 P/D - Planning & Development LEGEND A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable 6/28/2022 Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that focuses on the delivery and operations of vital IT infrastructure network and telecommunications services for the City, they will facilitate the competitive solicitation process. This includes establishing a CTM project manager and creating a timeline for the solicitation process. CTM project manager assignment and timeline for PARD are …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD FINANCE COMMITTEE JULY 11, 2022 – 12:00 PM BRITTON, DURST, HOWARD, AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Patrick Moore (D-3) Lisa Hugman (D-6) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-10), Ex-Officio CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee on March 21, 2022. STAFF BRIEFINGS Staff briefing regarding the development of the Parks and Recreation Department’s FY2023 Proposed Budget. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion, and possible action regarding the Parks and Recreation Department’s current and proposed fees. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III and Ed Morris, Financial Analyst III, Parks and Recreation Department. 4. Conduct officer elections for the Chair of the Parks and Recreation Board Finance Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov.
Austin Parks and Recreation Department FY 2023 Budget Development Update July 2022 PARD Proposed Budget FY 2022 Amended Budget $115 Million 769.25 FTEs FY 2023 Proposed Budget Submittal (May 6, 2022) $118 M 771.25 FTEs FY 2023 Proposed Budget (June 28, 2022) $123 M 792.00 FTEs 2 Proposed Budget – Yearly Comparison PARD Budget (in $ millions) 2017 2018 2019 2020 2021 2022 2023* Department Budget Overview $110 $123 Data and Highlights $100 $115 $89 $92 $106 130 120 110 100 90 80 830 780 680 Budget Full Time Employees 2017 2018 2019 2020 2021 2022 2023* 730 695.75 744.75 719.25 694.75 734.75 792 769.25 FTE 3 FY 2023 Proposed Budget As of June 28th, PARD’s Proposed Budget contains an incremental increase of $7.6 million, including 22.75 FTEs: Standard City-Wide Cost Drivers - $6.3 M Living Wage Adjustment Increases; $2.8M Other Wage Adjustment Increases; $1.4M Fleet Maintenance and Fuel; $0.7M City Support Services; $1.4M Requested Department-Wide Cost Drivers - $0.8 M Operations & Maintenance Support; $428K (2.0 FTEs) Mueller Maintenance Agreement; $33K Millennium Youth Entertainment Center maintenance; $20K Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Additional Items approved by City Management - $0.5 M Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Asian American Resource Center Ballroom dividers; $200K Budget Transfer to Austin Public Health for AARC non-profit; -$107K Park Planning, Development and Community Outreach Support; $209K (10.75 FTEs) 4 FY2023 Proposed Budget Requested Department-Wide Cost Drivers Operations & Maintenance Support; $428K (2.0 FTEs) Support for the Operation and Maintenance of new land acquisition and , Expanded, and redeveloped Parkland, Facilities, and pools.; new Maintenance Workers positions Mueller Maintenance Agreement; $33K Increase to current agreement with the Mueller Property Owner’s Association due to inflation Millennium Youth Entertainment Center maintenance; $20K Will aid in addressing MYEC on-going facility and technology maintenance needs and accessibility issues Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Increased funding will go to offset the inflation demand on the agricultural industry; Reduction in temp budget will offset conversion cost; Park Grounds Assistant positions. 5 FY2023 Proposed Budget Additional Items Approved by City Management Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Provide stable lifeguard workforce to provide adequate safety in proportion to increase in patrons Asian American Resource Center Ballroom dividers; …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, MARCH 21, 2022 – 12:00PM MINUTES The Financial Committee convened in a regular meeting on Monday, March 21, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Faust called the meeting to order at 12:07 PM. Committee Members in Attendance: Sarah Faust, Richard DePalma, Patrick Moore, Dawn Lewis (Ex-Officio). Committee Members Absent: Kimberly Taylor, Lisa Hugman. PUBLIC COMMUNICATION: GENERAL Sofia Pena – Barton Springs Lifeguard A. APPROVAL OF MINUTES The minutes of the Parks and Recreation Board Financial Committee regular meeting of November 18, 2021, and special called meeting of February 28, 2022, were approved. Board Member DePalma made a motion to approve the minutes. Board Member Moore seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it related to the Parks and Recreation Department Fiscal Year 2023 budget. Nicholas Johnson and Ed Morris, Parks and Recreation Department, gave a presentation and answered questions. Chair Faust made a motion to recommend the draft motion titled Fiscal Year 2023 Budget to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 2. Discussion and possible action regarding FY23 PARD Under Resourced Service Page 1 of 2 Expectations. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Fiscal Year 2023 Under Resourced Service Expectations to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 3. Discussion and possible action regarding financial implications of Barton Springs Pool schedule modifications and lifeguard pay structure required to maintain expected community service levels of pools. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Lifeguards and Seasonal Employees to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 4. Discussion of proposed Parks and Recreation Board Financial Committee agenda topics for 2022. Board Members discussed …
PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Sound Fees Fee Description Sound Permit ‐ Commercial/Advertising Sound Permit ‐ Private Party Sound Permit ‐ Public Interest or Political Campaign Sound Permit Parking Fees ‐ Facilities, Parks and Scheduled Special Events 2022 Approved 2022 Amended 2023 Proposed Note $30.00 $20.00 $10.00 N/A $30.00 $20.00 $10.00 N/A To be Deactivated To be Deactivated To be Deactivated $20.00 Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays) Trail of Lights Parking Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays including Trail of Lights) $3.00 ‐ $15.00 $10.00 ‐ $15.00 $3.00 ‐ $15.00 $10.00 ‐ $15.00 To be Deactivated To be Deactivated N/A N/A $3.00 ‐ $25.00 Per Vehicle Cemetery Support Disinterments / Reinterments Infant/Cremation Disinterment Infant/Cremation Disinterment & Reinterment Cremated Remains Disinterment Infant Disinterment Infant Disinterment & Reinterments N/A N/A $400.00 $435.00 $525.00 N/A N/A $540.00 $575.00 $600.00 $725.00 $1,150.00 To be Deactivated To be Deactivated To be Deactivated Space Sales Austin Memorial Park All Sections, Full Burial Space Infant Spaces/Cremation Spaces Isolated, Single Adult Spaces City Selected Cemetery Maintenance Surcharge Evergreen All Sections, Full Burial Space Infant Spaces/Cremation Spaces Parkland Dedication Fees, as established by the Parkland Dedication (PLD) Ordinance Park Planning & Design: Low Density (LD), Medium Density (MD), Hight Density (HD), Hotel/Motel Density (HMD) Fee in Lieu of Land HD – 1.7 PPH X $3,781.32 = $6,428.24 per unit HMD ‐ 1.0608 PPR X $3,781.32 = $4,011.22 per room LD – 2.8 PPH X $3,781.32 = $10,587.70 per unit MD – 2.2 PPH X $3,781.32 = $8,318.90 per unit Park Development Fee HD – 1.7 PPH X $351.85 = $598.15 per unit HMD ‐ 1.0608 PPR X $351.85 = $373.24 per room LD – 2.8 PPH X $351.85 = $985.18 per unit Page 1 of 2 $2,775.00 $900.00 $1,380.00 15% $2,775.00 $900.00 $1,380.00 15% $3,050.00 $1,000.00 $1,500.00 20% $1,850.00 $850.00 $1,850.00 $850.00 $2,125.50 $950.00 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $6,428.24 $4,011.22 $10,587.70 $8,318.90 $598.15 $373.24 $985.18 PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Fee Description 2022 Approved 2022 Amended 2023 Proposed Note $681.34 $681.34 $774.07 MD – 2.2 PPH X $351.85 = $774.07 per unit Total Fee in Lieu of Land and Park …
Austin Parks and Recreation Department July 2022 Current and Proposed Fees General Fund Department Revenue Forecast FY22 Budget Revenue of $13.3 million FY22 Projected Revenue of $13.8 million The COVID-19 pandemic continues to have an impact on PARD’s FY22 revenue budget. FY23 Proposed Revenue : $14.2 million The growth estimate factors in elements, such as (but not limited to): concession contracts, interment services, pool entry fees, and summer camp registration. $15.0 $10.0 $5.0 $0.0 FY19-FY22 Budgeted Revenue Vs Actual Revenue ($ Millions) $14.3 $14.4 $14.8 $14.5 $13.3 $13.8 $6.8 $7.9 2019 2020 2021 2022 Budgeted Revenue Actual Revenue 2 FY2023 Projected General Fund Revenue by Program ACL Revenue Special Events, $1,606,017 , 11% Pool Entry Fees: $2- $9 Operations and Maintenance, $1,619,496 , 12% Concession Revenue Aquatics, $3,908,453 , 28% Programming Fees: $1-$300 Community Services, $5,015,831 , 36% Cemetery , $1,864,786 , 13% Adult Internment Fees (weekdays): $1,540 3 City of Austin “FEE CHANGES/ADDITIONS FORM” • A Cost Recovery Worksheet (Excel spreadsheet) also accompanies the Fee Change form • Fees cannot exceed the cost of service • All new fees and additions must be approved by the City Budget Office 4 Current FY2023 FEE CHANGES/ADDITIONS Current FY2023 FEE CHANGES/ADDITIONS Consolidate 3 different sound fees (commercial/advertising for $30, private party for $20, and public interest or political campaign for $10) into a single amplified sound fee of $20. Consolidate 2 different variable parking fees (Parking on Parkland & Special Events and Trail of Lights) into a single variable parking fee of $3 - $25. Sound fees Parking fees Cemetery: • Disinterment / Reinterment Update certain unclear language and fees; fees range from $400 to $3,500 per service $950 to $3,050 per space • Spaces Increase space fees for Austin Memorial Park and Evergreen; fee range from 5 Current FY2023 FEE CHANGES/ADDITIONS (continued) Park Planning – Parkland Dedication Fees Per Ordinance, proposed increase were made to the following categories: Fee in Lieu of Land, Parkland Development Fee, and Total Fee in Lieu of Lan and Parkland Development. This new PLD Fee structure is proportionate to the need created by a new residential development based on the City of Austin’s current level of service. Fees range from $373 to $11,573 per unit. Aquatics - Initial Lifeguard Certification Fees Changing the Initial Lifeguarding course fees to “varies” allows the Aquatics Division to adjust course fees to attract new applicants to get certified. Lifeguard class …
PARKS AND RECREATION BOARD June 27, 2022 – 6:00 PM City Hall Chambers, Room 1001 301 W. Second Street, Austin, Texas 78701 Some members of the Parks and Recreation Board will be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register call or email the board liaison at 512-974-6716 or Tim.Dombeck@austintexas.gov PARKS AND RECREATION BOARD MEMBERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) AGENDA Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of May 23, 2022. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action on Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. (SD23 Strategies: Govt that Works for All) Presenter(s): Brent Crawford, Project Manager, Austin Water 2. Briefing on Equity Office history, purpose, and updates on the work within the City and Parks and Recreation department. (Sponsors: DePalma) (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Operational Efficiency, Park Access for All, Program Alignment) Page 1 of 2 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance for commuters and associated community feedback and resources. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Mobility, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Paul Books, Planner III, Robynne Heymans, …
Onion Creek Reclaimed Water Main Phase 1 (South Austin PARD areas) Parks & Recreation Board | June 27, 2022 Brent Crawford, EIT Austin Water What is Reclaimed Water? Benefits Reduces potable water demand Increases potable water savings Enhances water quality downstream of treatment plants Usage Irrigation Water Tower Cooling Manufacturing Toilet Flushing PARD Annual Irrigation Savings $1.44 million / 406 million gallons water saved Bartholomew District Park Morris Williams Golf Jimmy Clay Golf Course Govalle Neighborhood Course Onion Creek Metro Park Republic Square Roy G. Guerrero Metro Roy Kizer Golf Course Park Park Wooldridge Square Hancock Golf Course Onion Creek Reclaimed Main Phase 1 Nearly 3.5 miles of new reclaimed water main Sponsored by Austin Water, managed by Public Works $140,000 additional irrigation savings • Dove Springs ball and soccer fields • Onion Creek soccer complex • Onion Creek Metro Park Also serves public & private customers • Goodnight Ranch • Widen Elementary • Mendez Middle School Parkland Easements and Impacts Mitigation Overview Project Location: 5400 Jimmy Clay Drive thru 8652 Nuckols Crossing Road Austin, TX 78744 Easements needed in 5 parks 1.) Dove Springs Soccer Fields 2.) Clay- Kizer Golf Course 3.) Onion Creek Soccer Fields 4.) Onion Creek Metro Park (N. Entrance) 5.) Onion Creek Metro Park (S. Entrance) Construction duration = September 2022 to July 2024 Horizontal Directional Drilling (HDD) to be used for creek crossings (trenchless) Plans in place to mitigate impacts to park visitors All parkland will be restored to existing condition or better Dove Springs EASEMENTS NEEDED: Permanent Reclaimed Waterline: 0.610 acres Temporary Construction: 2.366 acres Usage • Staging Area (90 ft X 277 ft) • Access from George St. (45 ft X 300 ft) • HDD Staging Area (100 ft X 200 ft) IMPACTS MITIGATION: Pathway to be maintained to Recreation Center Permanent & Temporary Use Mitigation will not apply per PARD service request (No Ch.26) Jimmy Clay EASEMENTS NEEDED: Permanent Reclaimed Waterline: 0.909 acres Temporary Construction: 2.250 acres Usage: • Access from Jimmy Clay Dr. / HDD Staging Area (90 ft X 180 ft) IMPACTS MITIGATION: Traffic Control for Jimmy Clay Parking Lot Golf Cart Paths, Asphalt, Curb & Gutter of parking lot to be …
M E M O R A N D U M O F U N D E R S T A N D I N G M.O.U. # 22-003 Robert Goode, P.E. Interim Director, Austin Water Department Kimberly McNeeley, CPRP Director, Parks and Recreation Department TO: FROM: SUBJECT: Onion Creek Reclaimed Water Main DATE: Austin Water is allowed to use the parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park (N. Entrance), and Onion Creek Metropolitan Park (S. Entrance) as indicated in the attachments. 6/15/2022 TCAD Value per Square Foot Area Required for Temporary Use (Square Feet) $8 $7 $7 98,010 253,020 107,208 Duration (days) Area Required for Permanent Use (Square Feet) Temporary Use Calculated Fee1 Permanent Use Calculated Fee2 90 60 60 39,596 30,928 29,550 $29,950 $44,631 $112,932 $76,377 $19,620 $75,711 $7 59,369 206 23,226 $35,228 $56,197 Parkland Jimmy Clay Golf Course Roy Kizer Golf Course Onion Creek Soccer Complex Onion Creek Metropolitan Park (N. Entrance) Onion Creek Metropolitan Park (S. Entrance) $10 144,521 662,128 184 600 51,836 175,136 $113,466 $242,894 Total: $185,792 $507,007 $749,902 [1] Includes 15% rate of return for temporary uses [2] Includes adjustment for 35% construction disturbance value based on limitations on future development of parkland. Roy Kizer Golf Course Revenue Mitigation Daily Rate $ $ 2,288 No. of Days Mitigation Amt. 30 68,640 Mitigation to be paid to PARD Golf Division = $332,530 (Clay/Kiser/Revenue loss) Mitigation to be paid to PARD = $486,014 (Onion Creek Soccer Complex, Onion Creek Metro N. Entrance, Onion Creek Metro S. Entrance) Total Mitigation Amount to be paid to PARD = $818,542 Extension/modification of parkland use must receive prior written approval from PARD. Additional fees will be assessed at the same daily rate as stated in Attachment “A” of this M.O.U. 1 of 2 Phone Number: 512-974-3542 Austin Water Department Point of Contact is: Brent Crawford Parks and Recreation Department Point of Contact is: Gregory Montes Phone Number: 512-974-9458 Parks & Recreation Board: City Council Approval: ____________________________________________________________ Kimberly McNeeley, CPRP Director, Parks and Recreation Department CONCURRENCE ____________________________________________________________ Robert Goode, P.E. Interim Director Director, Austin Water Date Date Attachment A: Mitigation Calculation Attachment B: Map Exhibit 2 of 2
Esri, HERE, Garmin, INCREMENT P, NGA, USGSLegendOnion Creek District Park Ph 1 (Existing-Reuse Main)Onion Creek District Park Ph 2 (Existing-Reuse Main)Onion Creek Phase 1 (Future Construction)Existing-Reuse MainOnion Creek Metro Park Development Reclaimed Waterlines¯0760380FeetCity of AustinReclaimed Water ProgramNuckols Crossing Rd16"16"8"8"8"
ATTACHMENT "A" - MOU MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Project: Onion Creek Reclaimed Water Line MOU # 22-003 Parkland Jimmy Clay Golf Course Roy Kizer Golf Course Onion Creek Soccer Complex Onion Creek Metropolitan Park (N. Entrance) Onion Creek Metropolitan Park (S. Entrance) [1] Includes 15% rate of return for temporary uses TCAD Value per Square Foot $8 $7 $7 $7 $10 Area Required for Temporary Use (Square Feet) 98,010 253,020 107,208 59,369 144,521 662,128 Duration (days) Area Required for Permanent Use (Square Feet) Temporary Use Calculated Fee1 Permanent Use Calculated Fee2 Golf Course Revenue Mitigation 90 60 60 206 184 600 39,596 30,928 29,550 23,226 51,836 175,136 $29,950 $44,631 $19,620 $35,228 $113,466 $242,894 $112,932 $76,377 $75,711 $56,197 $185,792 $507,007 Total: $68,640 $68,640 $818,542 [2] Includes adjustment for 35% construction disturbance value based on limitations on future devevelopment for that portion of parkland (see tab for Disturbance Value Table) [3] Golf Course Revenue Mitigation (Daily Rate $2,288) x (No. Days 30) Jimmy Clay Golf Course Property ID Land Value 295484 295485 295486 295487 Avg Square Feet 7,517 7,361 7,224 7,350 7,363 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $8 Roy Kizer Golf Course Property ID Land Value 296185 296184 296183 296182 Avg Square Feet 13,464 7,396 6,534 6,621 8,504 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $7 Onion Creek Soccer Complex Property ID Land Value 296379 296378 296377 296376 Avg Square Feet 6,356 7,505 8,124 11,620 8,401 $60,000 $60,000 $60,000 $66,000 $61,500 Avg/SF $7 Onion Creek Metro Park N. Entrance Property ID Land Value 556062 556061 556017 556018 Avg Square Feet 8,757 9,109 10,002 6,849 8,679 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $7 Onion Creek Metro Park S. Entrance Property ID Land Value 774096 774097 774040 774041 Avg Square Feet 5,171 5,933 8,005 4,620 5,932 $60,000 $60,000 $63,000 $60,000 $60,750 Avg/SF $10 Disturbance Values Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation (underground and/or surface appurtenances/fixtures) 35% 50% 75% 100%
History of Equity Office & PARD Efforts In 2015: Austin is the best place to live in the nation according to U.S. News and World Report & One of the most economically segregated cities in the U.S. according to the Martin Prosperity Institute Community Organized for Accountability And Led To… • In 2015, Council passed a resolution creating the Equity Office to administer an Equity Tool • After an extensive search and interview process, Chief Equity Officer Brion Oaks was hired in October 2016 “Maintaining the Spirit of the Resolution” • Brion intentionally followed the resolution, engaging the community whose organizing resulted in the Office • Co-created the Equity Assessment Tool, and defined “equity” for the City of Austin • Volunteers dedicated over 900 hours in the process 5 City Equity Definition Racial equity is the condition when race no longer predicts a person’s quality of life outcomes in our community. The City recognizes that race is the primary determinant of social equity and therefore we begin the journey toward social equity with this definition. The City of Austin recognizes historical and structural disparities and a need for alleviation of these wrongs by critically transforming its institutions and creating a culture of equity. A Framework for Equity Equity Lens What do you know about the racial history of Austin? Indigenous Peoples and Land Indigenous Peoples and Land Acknowledging How We Got Here Inheriting inequality “As greater Austin booms, the poisonous legacy of segregation continues to cut off the African-American population from economic opportunities and its own cultural anchors, threatening the whole region's potential.” -An American-Statesmanthree-part series http://projects.statesman.com/news/economic-mobility/ 1928 Plan “There has been considerable talk in Austin, as well as other cities, in regard to the race segregation problem. This problem cannot be solved legally under any zoning law known to us at present. Practically all attempts of such have been unconstitutional.” pg. 66 First Ward Boundaries of Austin’s First Ward or “Austin’s Mexico” 6th Street to the North Colorado River to the South Congress Avenue to the East Rio Grande Street to the West Many families settled along Shoal Creek Creating the “Negro District” A New Deal program was proposed that would reinforce segregationist boundaries in Austin and throughout the country. The program, designed to restore household wealth during the Great Depression, used redlining -- the practice of denying goods or services to racially determined neighborhoods -- to specifically exclude …
PARKS AND RECREATION BOARD MAY 23, 2022 MINUTES The Parks and Recreation Board convened in a regular meeting on Monday, May 23, 2022, at 301 W. Second Street, Austin Texas Chair Cottam Sajbel called the meeting to order at 6:02 PM Board Members in Attendance: Laura Cottam Sajbel, Dawn Lewis, Richard DePalma, Nina Rinaldi (arrives 6:11 PM), Anna Di Carlo, Patrick Moore, Lisa Hugman. Board Members in Attendance Remotely: Sarah Faust (left at 8:20 PM), Nancy Barnard. PUBLIC COMMUNICATION: GENERAL Laura Spraggins – Festival Beach Community Garden Claire Krebbs – Festival Beach Community Garden Lauren Loney - Festival Beach Community Garden Brian Cassidy – Bridges on the Park Condominium Association Scott Cobb – Barton Springs Lifeguard Malcom Yeatts – EROC Contact Team Sharon Blythe – Friends of Austin Memorial Park Zack Jurasek – Glow Row Kevin Renis – Austin Rowing Club Michael Cannatti – Barton Springs Conservancy Hoppy Goddin - Bridges on the Park Condominium Association Aubrea Rudder – Austin Rowing Club A. APPROVAL OF MINUTES Board Member Moore made a motion to approve the minutes of the Parks and Recreation Board Regular Meeting of April 25, 2022. Board Member Hugman seconded the motion. The motion passed on a vote of 9-0 with Board Member Taylor absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the City of Austin’s food plan development process. Edwin Marty, Food Policy Manager, City of Austin Office of Sustainability gave a presentation and answered questions. No action was taken on this item. Page 1 of 3 2. Briefing on the terms of the Park Operations and Maintenance Agreement with The Trail Foundation for portions of the Town Lake Metropolitan Park. Christine Chute Canul, Program Manager II, Parks and Recreation Department and Heidi Anderson, CEO, The Trail Foundation gave a briefing and answered questions. 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance and associated community feedback and resources. Robynne Heymans, Planner Sr., Parks and Recreation Department gave a briefing and answered questions. 4. Presentation, discussion, and possible action regarding the recommendation to approve the conditional use permit (CUP) at Republic Square for the dale of alcohol. Reynaldo Hernandez, Project Manager, Parks and Recreation Department gave a presentation and answered questions. Board Member Barnard made a motion to postpone action on the Republic Square CUP until the June 2022 meeting of the …
Austin Parks and Recreation Department Briefing on: Parkland Dedication Requirements for Commercial Developments Paul Books, Planner III; Robynne Heymans, Planner Senior; Thomas Rowlinson, Principal Planner; Randy Scott, Program Manager - Parks and Recreation Department June 27th, 2022 1 Updated Formula Required parkland = 9.4 acres X Functional Population 1,000 people • 9.4 acres per 1,000 people equals the established parks level of service • Functional Population is the estimated commuter workforce of a new development discounted by their relative opportunity to access parkland, representing the full-time equivalent population of new development • Functional Population = SF per Employee X Occupancy Rate X Operation Time X Percent Commuter from Outside City Limits Sources: 1. City of Austin Demographer 2. U.S. Census OnTheMap Figures are preliminary and subject to change 2 2 Updated Functional Population Office: 300 sq ft / person1 X occupancy rate for use (92 percent)2 X operation time (23.8 percent) X percent commuter (58 percent)3 Retail: 550 sq ft / person1 X occupancy rate for use (95 percent)4 X operation time (37.5 percent) X percent commuter (58 percent)3 Industrial: 2,500 sq ft / person1 X occupancy rate for use (94 percent)2 X operation time (70.8 percent) X percent commuter (58 percent)3 2. Austin area occupancy rates for office and industrial derived from the Chamber of Commerce 'Austin Area Profile' reflecting occupancy by use in Q2 2021 Sources: 1. Employee density based on conservative estimates by the U.S. Green Building Council 3. U.S. Census OnTheMap, LEHD 2019 4. Retail occupancy based on NAI Partners report published in Q2 2021 Figures are preliminary and subject to change 3 3 Updated Requirements Land Dedication – 9.4 Acres per 1,000 functional population Fee-in-Lieu – $3,781.32 per functional population Development Fee – $351.85 per functional population Per SF by Use Category: Retail Office Fee-in-Lieu Development Fee Total: $1.6007/SF $0.1489/SF $1.7497/SF $1.4206/SF $0.1322/SF $1.5528/SF Industrial $0.5838/SF $0.0543/SF $0.6382/SF Figures are preliminary and subject to change 4 4 Preliminary Community Input SpeakUp Austin – 196 Respondents (May 9-June 10) - Survey remains open till July 10th How often do you access public parks before, during, or after work? How do you think a commercial parkland dedication ordinance might impact a business' operations for employees, visitors, or patrons? Reoccurring Themes Changes in commuting patterns due to COVID-19 Impacts on affordability Applicability and Exemptions Procedures and Clarifications • • • • 5 50.8% 17.9% 11.8% 11.3% 8.2% 16.4% …
