PARKS AND RECREATION BOARD RECOMMENDATION 20240122-8 January 22, 2024 Local Standards of Care Date: Subject: Motioned By: Stephanie Bazan Recommendation The Parks and Recreation Board recommends that Austin City Council approve the renewal of the Local Standards of Care for the City Parks and Recreation Department's Youth Recreation Programs (20230413-055). Vote Seconded By: Kim Taylor The motion to recommend to Austin City Council to approve the renewal of the Local Standards of Care for the City Parks and Recreation Department's Youth Recreation Programs (20230413-055) was approved on Board Member Bazan’s motion, Board Member Taylor’s second on a 10-0 vote. Board Member Orme absent. Stephanie Bazan, Lane Becker, Kathryn Flowers, Jannifer Franklin, Julie Hayes, Lisa Hugman, Nicole Merritt, Holly Reed, Kim Taylor, Pedro Villalobos. For: Against: None. Abstain: None. Absent: Shelby Orme. Attest: Tim Dombeck, Board and Council Liaison, Parks and Recreation Department. 1 of 1
PARKS AND RECREATION BOARD DIRECTOR’S UPDATE DATE: January 2024 COMMUNITY ENGAGEMENT EVENTS: Onion Creek Metropolitan Park All Abilities Project: The first community meeting took place on January 18th at 6:30 p.m. This initial meeting introduced the project and sought ideas and inspiration from the community. In addition, community members interested in more in-depth conversations can participate in a small group decision during the week of January 29th. The different interests and topics include mobility, hearing, vision, autism spectrum disorder and other sensory needs, and intellectual or developmental disabilities. Space is limited for these meetings, and interested people are encouraged to register for the particular interest meeting. Registration link Project webpage District 2 Bolm District Park Vision Plan Community Engagement Round #2 Virtual Meeting: The Department will be hosting the second community meeting via Zoom on Tuesday, February 13th at 6:00 p.m. Project team members will present design concepts around themes developed through feedback and responses to the first community survey. This will also mark the launch of the second community survey. Additional project information, including a link to register for the meeting and dates for community pop- ups, can be found at the project’s website. Project Webpage District 3 Bolm District Park 1 PLANNING UPDATES: All Abilities Playground at Onion Creek Metropolitan Park: The Parks and Recreation Department (Department) has teamed with Austin Parks Foundation and their consultant team, TBG Partners and Cultural Strategies, to design and develop an all abilities playground at Onion Creek Metropolitan Park in alignment with the 2015 Vision Plan. The purpose of the project is to create a destination playground to serve residents of all ages and abilities. Much work has already been done to identify important stakeholders, establish a technical advisory board, and draft a community engagement plan and schedule. The first round of community engagement kicked off with a virtual meeting on January 18th. This meeting will be followed by a survey, six small group discussions with those the playground intends to serve directly, and four in-person tabling events. Two additional rounds of similar community engagement efforts are expected to be completed by July 2024, when the schematic phase of the historic project will begin. District 2 https://www.austintexas.gov/Onion-Creek-All-Abilities Current conditions at Onion Creek Metro Park 2 Parkland Acquisition: On January 18th, Council approved the filing of eminent domain proceedings to acquire approximately 11 acres for public parkland at 12000 S. IH 35, Austin, …
PARB Working Group - Budget December 8, 2023, 12pm - 1pm Virtual Attendees: Lane Becker, Kathryn Flowers, Nicole Merritt, Shelby Orme Absent: Jennifer Franklin 1. Overview of General Timeline & Goals of Working Group Board Member Flowers gave an overview of the budget timeline at the City of Austin. The financial analysis period begins in January and the Chief Administrative Officer of PARD will begin internal processes at that time. It is recommended that the Board submit any recommendations to Council by March. Recommendations can be made after that time, but it is not ideal. Goal of the working group is to make substantive recommendations to Council, informed by PARD needs and board member preferences, with sufficient support for maximum success during the budget process. It was determined that for transparency, minutes would be taken at each meeting and posted as backup and the next PARB meeting on this update item. 2. Strategy for Types of Budget Requests (Basis v. Unmet Need) - Backup & Collaboration with Other Boards We reviewed the two types of budget requests that come from the department, those that have a basis (in Council resolution, audit finding, state law, etc.) or those that are unmet needs. We agreed that we preferred to support those that have a basis, when possible, and that if there were urgent needs we were aware of without a basis, we may need to advocate with our council members for a basis to be established. We also discussed a need for collaborating with other Boards to strengthen recommendations, where we might have shared goals. The following boards were mentioned as possible collaborations - Joint Inclusion Committee (all Quality of Life boards/commissions); Environmental Commission, Joint Sustainability, Urban Transportation Commission, Affordable Housing Commission. Board Member Orme volunteered to look through the whole list of boards/commissions and share a full set of recommendations with the group. Additionally, Board Member Merritt suggested we should make a spreadsheet to track possible recommendations and volunteered to start that. 3. Board Member Ideas/Concerns/Goals for Working Group Board Member Merritt suggested it would be helpful to provide a cheat sheet to the full Board on timeline and what they might consider as they bring forward items for budget consideration. Board Member Flowers agreed to draft something and circulate it. Board Member Becker suggested we look at past PARB recommendations related to budget- cycle and volunteered to pull those and …
PARKS AND RECREATION BOARD MEETING MINUTES JANUARY 22, 2024 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES JANUARY 22, 2024 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on January 22, 2024 at 301 W. 2nd Street in Austin, Texas. Chair Villalobos called the PARKS AND RECREATION BOARD Meeting to order at 6:08 p.m. Board Members in Attendance: Pedro Villalobos, Lisa Hugman, Holly Reed. Board Members in Attendance Remotely: Kathryn Flowers, Stephanie Bazan, Lane Becker, Jennifer Franklin, Julie Hayes, Nicole Merritt, Kim Taylor. Board Members Absent: Shelby Orme. PUBLIC COMMUNICATION: GENERAL Allison Johnson - Pease Park Conservancy Diana Prechter - Trail of Lights Admission Fees Claire Krebs - Festival Beach Community Garden Grace Gilker - I-35 Food Forest sound barrier Kayla Reese - Austin Parks Foundation Saira Rabbani - Norwood House Restoration Aubrea Rudder - Austin Rowing Club Santiago - Various topics APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meetings of October 23, 2023 and November 27, 2023. The motion to approve the minutes of the Parks and Recreation Board regular meetings of October 23, 2023 and November 27, 2023 was approved on Board Member Hugman’s motion, Board Member Villalobos’ second on a 10-0 vote. Board Member Orme absent. 2. Approve the minutes of the Parks and Recreation Board Finance Committee meeting of March 23, 2023. The motion to approve the minutes of the Parks and Recreation Board Finance Committee meeting of March 23, 2023 was approved on Board Member Hugman’s motion, Board Member Flower’s second on a 10-0 vote. Board Member Orme absent. 1 PARKS AND RECREATION BOARD MEETING MINUTES JANUARY 22, 2024 DISCUSSION AND ACTION ITEMS 3. Discussion and possible action on letters of support for PARD Staff and Community Groups that participated in a 50,000 square foot graffiti abatement and park maintenance project at the Heath Eiland and Morgan Moss BMX Skate Park, and for PARD staff that prepared six recreation centers to accept portable generators as a supplemental/alternative power source should electric power be unavailable. Sonny Chandler, Parks Grounds Manager and Sarah Talkington, Consulting Engineer, Parks and Recreation Department gave a presentation and answered questions. The motion to approve letters of support for Community Groups that participated in a 50,000 square foot graffiti abatement and park maintenance project at the Heath Eiland and Morgan Moss BMX Skate Park, and for PARD staff that prepared six recreation centers to …
SPECIAL CALLED MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JANUARY 19, 2024 – 12:00 PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. Kim Taylor (D-8) Holly Reed (D-10) CURRENT COMMITTEE MEMBERS: Lane Becker (Mayor), Chair Pedro Villalobos (D-2) Nicole Merritt (D-3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 20, 2023. STAFF BRIEFINGS Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (PARD Long Range Strategies: Relief from Urban Life, Park Access for All). Presenter(s): Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department. Page 1 of 2 1. 2. DISCUSSION AND ACTION ITEMS 3. 4. Presentation, discussion and possible action regarding a recommendation to Austin City Council to approve negotiation and execution of a one-year contract extension with Zilker Park Boat Rentals. (PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Pat Rossett, Business Process Consultant, Parks and Recreation. Discussion and possible action to set the 2024 regular meeting schedule of the Parks and Recreation Board Contracts and Concessions Committee as the third Friday every two months beginning in March at 12:00 p.m. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES SEPTEMBER 20, 2023 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE SPECIAL CALLED MEETING MINUTES WEDNESDAY, SEPTEMBER 20, 2023 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a SPECIAL CALLED meeting on WEDNESDAY, SEPTEMBER 20, 2023, at 302 W 2ND STREET in Austin, TX. Acting Chair Villalobos called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:09 p.m. Board Members/Commissioners in Attendance: Pedro Villalobos. Board Members/Commissioners in Attendance Remotely: Nicole Merritt, Holly Reed. Board Members Absent: Lane Becker, Kim Taylor PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on July 21, 2023. The minutes from the special called meeting of July 21, 2023 were approved on Board Member Reed’s motion, Board Member Villalobos’ second, on a 3-0 vote. Board Members Becker and Taylor absent. STAFF BRIEFINGS Staff briefing on the draft scope of work for the Austin Civilian Conservation Corps land stewardship program. Christa McCarthy, Division Manager, Parks and Recreation Department gave a briefing. There were no questions on this item. No action was taken on this item. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department gave a presentation and answered clarifying questions on whether the ACL Grant 1. 2. 3. 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES SEPTEMBER 20, 2023 Funded projects on the Austin Parks Foundation Website represent a complete list of investments. No action was taken on this item. DISCUSSION AND ACTION ITEMS 4. Presentation, discussion and possible action regarding a recommendation to Austin City Council to authorize the negotiation and execution of an Interlocal Agreement with Travis County regarding the coordination of the Spicewood Springs Road Low Water Crossing #1. Thomas Rowlinson, Principal Planner, Parks and Recreation Department gave a presentation. The motion to recommend to Austin City Council to authorize the negotiation and execution of an Interlocal Agreement with Travis County regarding the coordination of the Spicewood Springs Road Low Water Crossing #1was approved on Board Member Reed’s motion, Board Member Merrit’s second on a 3-0 vote. Board Members Becker and Taylor absent FUTURE AGENDA ITEM Follow up on Design Workshop interview. …
BOATING CONCESSION ON BARTON CREEK CONTRACT EXTENSION Presented by: Patricia Rossett Business Process Consultant 1 Contract and Concessions Committee January 19, 2024 BACKGROUND • Zilker Park Boat Rental opened for business in 1969 as a canoe rental service for Barton Creek and Lady Bird Lake. • Later, they added kayaks and stand-up paddle boards (SUPs) to their watercraft inventory. • Zilker Park Boat Rental has been in continuous operation for over 50 years. • In 2006, the City of Austin entered into a revenue concession agreement with the Zilker Park Boat Rentals for the use of the property, located downstream from Barton Springs Pool, as a watercraft concession. • Current contract: • Initial Term (02/28/2006 – 03/01/2011) • Extension #1 (03/01/2011 – 02/29/2016) • Extension #2 (03/01/2016 – 02/28/2021) • Extension #3 (02/28/2021 – 02/28/2022) • Extension #4 (02/28/2022 – 02/28/2024) • Extension #5 (02/28/2024 – 02/28/2025) 2 BACKGROUND (cont’d.) • Payment of minimum of $18,000 annually plus 10% of any amount over $180,000 gross • $35,000 on-site improvement in first 7 years of contract term. • Monthly sales report including daily sales by items sold, with daily tallies of revenue, sales tax, and gross revenue, monthly totals and daily cash register Z-tapes. • Revenue Obligations revenue. • Reinvestment Obligations • Major Contract Deliverables • Living wage of $14/hr. • Annual IRS tax return. 3 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Gross Sales Expenditures Payments FY19 $676,775 $332,002 $62,519 FY20 $358,344 $238,765 $33,401 FY21 $967,115 $342,223 $91,589 FY22 $1,456,423 $602,506 $134,608 FY23 $1,077,564 $615,248 $99,548 Gross Sales Expenditures Payments 4 Next Steps • PARD staff is in the process of developing a new scope of work for a vendor to manage and operate the watercraft concession on Barton Creek. • Once the new scope of work is completed, it will be submitted to Central Procurement for review and approval. Then, a new solicitation will be released. • The anticipated timeline for the solicitation process is as follows: • Solicitation Process (Solicitation Release and Closing) – March 2024 – May 2024 • Evaluation Process – May 2024 – July 2024 • Committee and Board Presentations – August 2024 • Council Action – September 2024 • Contract Negotiation and Execution – October 2024 - February 2025 5 STAFF RECOMMENDATION AND REQUEST FOR COMMITTEE ACTION • PARD recommends the extension of the revenue …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE 2024 MEETING SCHEDULE (3rd Friday every two months beginning January, 12:00 p.m.) January 19, 2024 March 15, 2024 May 17, 2024 July 19, 2024 September 20, 2024 November 15, 2024
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jan-24 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes Watercraft Concession at 2418 Stratford Drive Concession P/D NCP S TBD TBD TBD Recreation Management System Software Services P/D NCP S Feb-24 Feb-24 Mar-24 Land Stewardship Services PD N S Mar-23 Mar-23 Apr-24 Contractual Obligations/Services Watercraft Concession at Barton Creek Concession P/D N S TBD TBD TBD 1/9/2024 Due to the cancellation of the solicitation by Central Procurement and the need to resolicit, the contract with the current vendor, Rowing Dock, was extended through October 31, 2023. Additionally, in July 2023, PARD staff requested that the Contracts and Concessions Committee and Parks and Recreation Board recommend City Council authorize a one-year contract extension with the Rowing Dock. The extension request was approved by PARB, and the City Council approved the extension on September 21. 2023. The current agreement is extended until October 31, 2024. The extension will assist the Department in providing quality recreation while giving the City time to resolicit a concessionaire for the Stratford Drive location. PARD utilized information gathered through an RFI process that was conducted in 2021 to develop a solicitation for recreational management software. Based on the information gathered, PARD worked with CTM to establish a scope of work (SOW) in preparation for a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that focuses on the delivery and operations of vital IT infrastructure network and telecommunications services for the City, they facilitated the competitive solicitation process. Through the joint efforts of both CTM and PARD staff, a scope of work was completed. The solicitation was published on June 5, 2023, and was extended and closed on July 20, 2023. Six proposals were received, and all proposals were deemed responsive. The evaluation process, led by Central Procurement, is complete but pending the posting of the successful proposer. The Department will continue to utilize RecTrac services throughout the solicitation process until a recommended vendor is established. This contract is for a qualified Contractor(s) to provide career training opportunities for Austin residents to develop the technical and job-readiness skills needed to perform environmentally sustainable land management services. These services shall include, but are not limited to, maintenance of natural areas, identification and removal of non-native and noxious plant species, restoration of degraded habitat with seeding …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD NOVEMBER 28, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of October 24, 2022. DISCUSSION ITEMS Presentation and discussion regarding potential historic preservation along Waller Creek. Presenter(s): St. Edward’s University Students DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding a recommendation to Austin City Council to approve 9,574 square feet of Permanent Drainage Use on parkland located at Pioneer Crossing Neighborhood Park. Construction will not exceed 720 calendar days. Total mitigation is $146,840. (SD23 Strategies: Govt that Works for All) Presenter(s): Matt Harold, Project Manager, Public Works Department. Presentation, discussion and possible action regarding a recommendation to Austin City Council to approve The Trail Conservancy’s Annual Programming Plan for the Ann and Roy Butler Hike and Bike Trail at Townlake Metropolitan Park. Page 1 of 2 2. 3. 4. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Operational Efficiency, Urban Public Spaces, Park Access for All) Presenter(s): Christine Chute Canul, Program Manager II, Parks and Recreation Department and Heidi Anderson, CEO, The Trail Conservancy. Discussion and possible action regarding a recommendation to Austin City Council on parks issues related to the Statesman PUD, including park upkeep and the formula for …
PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES OCTOBER 24, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on OCTOBER 24, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:02 p.m. Board Members in Attendance: Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Lisa Hugman, Dawn Lewis, Patrick Moore. PUBLIC COMMUNICATION: GENERAL Kayla Reese – Austin Parks Foundation Kevin Reinis – Austin Rowing Club Claire Krebbs – Festival Beach Community Garden Victoria S. – Festival Beach Community Garden Eric Paulus – Ecology Action APPROVAL OF MINUTES 1. 2. 3. Approve the minutes of the Parks and Recreation Board regular meeting of September 26, 2022. The minutes from the meeting of September 26, 2022 were approved on Board Member Moore’s motion, Board Member Hugman’s second on a 6-0 vote. Vice Chair Faust and Board Members Barnard, Flowers, Rinaldi and Taylor absent. STAFF BRIEFINGS Staff briefing on the Palm District Plan. Stevie Greathouse, Capital Programming Consultant, Housing and Planning Department provided a briefing. Board Members asked clarifying questions on the governance structure of the district, cap-and-stitch options, and the district’s vision statement. No action was taken on this item. Staff briefing on trash in creeks. 1 PARKS AND RECREATION BOARD MEETING MINUTES OCTOBER 24, 2022 Andrew Clamann, Environmental Scientist Sr., Watershed Protection Department provided a briefing. Board Members asked clarifying questions on the presence of toxic chemicals, creek selection process, future research studies, fiscal expenditures of cleanup efforts, and the source of shopping cart pollutants. No action was taken on this item. Staff briefing on procurement policies, procedures, and practices for the City of Austin. Cyrenthia Ellis, Procurement Manager, Financial Services Department provided a briefing. Board Members asked clarifying questions on how the solicitation activities of other cities inform Austin’s decisions, the contract monitoring process, and guidance given to vendors on how to abide by their contract. No action was taken on this item. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates, administrative updates, and Hatchery Park. Liana Kallivoka, Assistant Director, Parks and Recreation Department provided a briefing. Board Members asked clarifying questions on public engagement, encroachment issues, Hatchery Park development, and shared stormwater cisterns. No action was taken on this item. DISCUSSION AND ACTION ITEMS Presentation, …
EAST BRAKER LANE EXTENSION Austin Transportation Department - CIP ID # 7487.002 Presentation to Parks and Recreation Board Meeting, November 28, 2022 Introduction ■ The City is extending East Braker Ln from its current terminus at Dawes Place to Samsung Blvd as well as extending Taebaek Drive to connect with the Braker extension. This project is expected to reduce traffic on Parmer Ln and add significant connectivity from Pioneer Crossing East and West neighborhoods. The extension will connect to future Safe Routes to School improvements. ■ Austin Transportation Department (ATD) is requesting a permanent change of use of parkland for drainage purposes through the Chapter 26 process. Project Site Description and Proposed Improvements ■ Pioneer Crossing Neighborhood Park is currently undeveloped and drains towards the west and towards the new future Taebaek Dr. ■ The extension of Taebaek Dr. will include a culvert from the east side of the road to a stormwater facility constructed as part of the Braker Ln extension project. This culvert will be constructed within the Taebaek R.O.W, however, grading will be required along Taebaek in order to direct the water into a culvert traversing parkland. ■ Drainage grading along the Braker Ln. ROW will also be required to direct surface flows from the park. Parkland Mitigation Summary: ■ Permanent Use (Drainage): 9,574 sq. ft. = $146,840 ■ Total Mitigation Amount = $146,840 ■ Austin Transportation Department will pay the mitigation amount. ATD is in the process of acquiring approximately 32,977 sq. ft. of property adjacent to the subject park which will be transferred to PARD. When the land is transferred to PARD the mitigation will be returned to ATD. ■ Chapter 26 Processing Fee: $4,000 Request and Timeline: ■ Austin Transportation Department asks for a recommendation to City Council to approve 9,574 square feet for Permanent Drainage Use on parkland located at Pioneer Crossing Neighborhood Park. Construction will not exceed 720 Calendar Days. Total Mitigation is $146,840. ■ This project is nearing 100% design and in final phases of permitting. ■ Solicitation advertisement is scheduled for mid 2023. ■ Construction should start fall 2023 and be completed in 720 days. ■ Points of Contact: Fernando Cantero, Austin Transportation; Matt Harold, Public Works; Gregory Montes, Parks and Recreation.
M E M O R A N D U M O F U N D E R S T A N D I N G M.O.U. # 22-005 11/15/2022 Parkland Mitigation Amount = Chapter 26 Administrative Fee = Total = Richard Mendoza, P.E. Interim Director, Austin Transportation Department Kimberly McNeeley, M.Ed., CPRP Director, Parks and Recreation Department TO: FROM: SUBJECT: Braker Lane Extension DATE: Austin Transportation Department (ATD) is allowed the permanent use of undeveloped parkland at Pioneer Crossing Neighborhood Park located at 11544 Samsung Blvd. as indicated in the attached exhibits. The taking of parkland is needed for drainage easements for the roadway extension being constructed in accordance with the Austin Strategic Mobility Plan. The four-lane divided roadway will include bicycle and pedestrian facilities and will allow for additional neighborhood connectivity and improved access to Pioneer Crossing Neighborhood Park. The parkland is to be used for Permanent Use. The requested area is: Permanent Use Area: 9,574 sq. ft. = $146,840 ATD will pay the above-mentioned mitigation amount and are also in the process of acquiring approximately 32,977 sq. ft. of property adjacent to the northwest corner of Pioneer Crossing Neighborhood Park as shown on Attachment “B” which will be transferred to the Parks and Recreation Department and made part of the existing parkland. When this transaction is complete the above mitigation amount will be returned to ATD. The estimated construction duration is 720 calendar days starting in Fall 2023. Phone Number: 512-974-7240 Austin Transportation Point of Contact is: Fernando Cantero Public Works Department Point of Contact is: Matt Harold Phone Number: 512-974-2974 PARD Point of Contact is: Gregory Montes Phone Number: 512-974-9458 Parks & Recreation Board: Council Approval: $146,840 $4,000 $150,840 1 of 2 ____________________________________________________________ Kimberly McNeeley, M.Ed., CPRP Director, Parks and Recreation Department CONCURRENCE ____________________________________________________________ Richard Mendoza, P.E. Interim Director, Austin Transportation Department Date Date Attachments A: (Mitigation Calculation Worksheet) Attachments B: (Permanent Use and Property Acquisition Areas) Attachments C: (Location Map) 2 of 2
ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Project: Braker Lane Extension - Pioneer Park Permanent Use - Residentail MOU # 22-005 Calculated Fee $146,840 TOTAL = $146,840 ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use TCAD Land Value of Adjacent Properties ($): $70,000 Project: Braker Lane Extension - Pioneer Park 0 MOU # 22-005 0 Avg. Lot Size (sq. ft.): 4,564 Based on City-wide average for single family lots Value per Square Foot. ($): $15 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 9,574 Submitted by Requesting Department/Entity Preliminary Mitigation Value ($): $146,840 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 100.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $146,840 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES 35% 50% 75% Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation 100% (underground and/or surface appurtenances/fixtures) Prop ID Avg Sq Ft Land Value 4,426.00 4,789.00 4,559.00 4,482.00 4,564.00 $70,000.00 $70,000.00 $70,000.00 $70,000.00 $70,000.00 Totals 780871 780872 780873 780874 11540 Church Canyon Dr 11536 Church Canyon Dr 11532 Church Canyon Dr 11528 Church Canyon Dr
The Trail Conservancy | 2022 Annual Programming Plan Parks and Recreation Board Christine Chute Canul, PARD Partnership Manager Heidi Anderson, The Trail Conservancy November 28, 2022 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 2 October 21, 2021|Council Action City Council authorized the negotiation and execution of a park operations and maintenance agreement with The Trail Conservancy for the operation, maintenance, and programming for certain portions of the Town Lake Metropolitan Park. Council provided direction to return the Annual Programming Plan to City Council for review and direction the first two years of the agreement. Park Operations and Maintenance Agreement with The Trail Conservancy Executed June 10, 2022 4 POMA Terms Programming and Events Highlights TTC will never close The Butler Trail Community Events Community Programming Free and open to the public Environmental Stewardship Partners & Neighborhood/Community events Initial two years of POMA Annual Programming Plans to Council 2023 Annual Programming Plan | Highlights • Music on the Trail (ongoing) • Goal to expand partnership with additional community groups to support their missions and give Trail users exposure to a diverse pool of local nonprofits Voter registration will be incorporated when appropriate • Flow & Thrive (ongoing) • Monthly wellness series for all ages and abilities to be expanded to include a broader array of fitness experiences Scavenger Hunt (ongoing) • A new scavenger hunt will be rolled out to include a focus on Trail history and culture. • Kids Adopt-a-Garden (summer 2023) • With Mendez and Camacho Community Centers to be continued • Austin Central Library Partnership (ongoing) • New community programming in partnership with Austin Central Library, Twin Oaks Branch, Terrazas Branch, and Cepeda Branch Earth Day Clean-Up & Festival (April 2023) • …
The Ann and Roy Butler Trail at Town Lake Metropolitan Park ANNUAL PROGRAMMING PLAN 2023 Prepared for: AUSTIN PARKS AND RECREATION DEPARTMENT CONTENTS 1.0 INTRODUCTION History and Location Strategic Plan Alignment 2.0 GUIDING PRINCIPLES Mission Vision Diversity, Equity, and Inclusion 3.0 PROGRAMMING Event and Programming Spaces Proposed Uses and Programming 2023 Community Event Series 2023 Partnership Programming Butler Trail Arts + Culture Vision Plan Public Information Activities & Trail Signage Revenue Generating Events 4.0 COMMUNITY ENGAGEMENT Community Engagement with PARD Capital Project Community Engagement Other 2022/2023 Community Engagement 5.0 PROGRAMMING RECAP & PLAN REPORT 2 4 6 17 20 1 | P a g e TTC Annual Programming Plan 2023 1.0 INTRODUCTION 1.1 History and Location In the heart of Austin is the Ann and Roy Butler Hike-and-Bike Trail at Lady Bird Lake, a lush, urban path that meanders along the water’s edge and passes by skyscrapers, neighborhoods, ball fields, and cultural attractions. With more than 4.9 million visits a year, the 10+ mile hike-and- bike trail is Austin’s most recognized and popular recreational area. But the Trail is more than a great pathway—it is where Austin thrives. For many citizens and visitors, it represents the best Austin offers outdoor recreation, a scenic, natural environment, and a diverse, vibrant mix of people. The Butler Trail was established in the 1970s. Since then, the City of Austin’s Parks and Recreation Department (CoA PARD) has exercised responsibility for operating and maintaining the Trail. In 2003, The Trail Conservancy (TTC) (formerly The Trail Foundation), a 501(c)(3), was formed to enhance the Trail. Since then, TTC has invested more than $19 million in various improvements, programs, and community engagement opportunities to this public asset, most notably the Boardwalk on the south side of the lake. 1.2 Strategic Plan Alignment TTC Strategic Plan In 2019, TTC entered discussions with the City’s PARD and Watershed Protection Department (WPD) regarding expanding its role beyond project development to encompass some maintenance, operations, and activation aspects. Toward that end, in 2018, TTC engaged the Urban Land Institute (ULI) and ETM Associates to consider its vast potential for the future. In early 2020, TTC committed to developing a multi-year Strategic Plan. The plan incorporates input from various consultants, TTC’s board and staff, and representatives of the City of Austin. One of the main priorities of the Strategic Plan was to engage the community more fully. The Trail will always be …
