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Jan. 28, 2020

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Jan. 28, 2020

E: Director's Report original pdf

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PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: January 2020 MASTER PLAN UPDATES: Walter E. Long Metropolitan Park Master Plan The Walter E. Long Metropolitan Park Master Plan presentation to Council date is pending. Additional information can be found at the project’s website: https://www.austintexas.gov/department/walter-e-long-park-master-plan John Trevino Jr. Metropolitan Park at Morrison Ranch Master Plan The fourth and final Community Meeting for the John Treviño Jr. Metropolitan Park Master Plan was held on Saturday, December 7, with over 150 people attending the meeting. The final online survey closed on January 11. The consultant, GGN, is currently developing a draft master plan report. It is anticipated that the draft master plan will be presented to the Parks and Recreation Board in March. Additional information about the plan can be found at the project’s website: http://www.austintexas.gov/JohnTrevinoMetroPark George Washington Carver Museum, Cultural and Genealogy Center Master Plan The Capital Contracting Office is finalizing the contract with the selected consultant for the master plan, Smith & Company Architects. The master plan process is anticipated to begin in February. Zilker Metro Park Master Plan Parks and Recreation Department (PARD) staff is currently working with the Capital Contracting Office to issue a solicitation for a consultant to lead the master planning process for the park. PARD anticipates that City Council will approve staff to move forward with the negotiations with a consultant in July and begin the community planning process shortly thereafter. Land Development Code Rewrite PARD staff continues to coordinate with the Land Development Code (LDC) leadership team to implement Council’s direction on the LDC. January 24 was the last day to consider amendments to the parkland section. On January 31, DRAFT 2 of the LDC will be published. January 2020 Report DEVELOPMENT UPDATES: George Morales/Dove Springs Recreation Center Expansion Among the community’s top priorities for the Dove Springs Recreation Center Expansion were to provide additional space for programming activities and to better integrate the Center into the surrounding park landscape. The renovated and expanded Recreation Center project includes the build- out of a new dance and fitness studio, a large covered porch, commercial grade kitchen, a mobile study area for visitors, reconfiguration of staff spaces and control desk, new gymnasium flooring and fitness equipment, as well as building systems and accessibility improvements to meet current code requirements. The construction project reached substantial completion in December and the Recreation Center is expected to re-open to the public …

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Jan. 22, 2020

Agenda original pdf

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JOINT COMMITTEE OF THE ENVIRONMENTAL COMMISSION & PARKS AND RECREATION BOARD Wednesday, January 22, 2020 – 11:30 A.M. Boards and Commissions Room, Room 1101, City Hall 301 W. 2nd St, Austin, Texas 78701 COMMITTEE MEMBERS: Parks and Recreation Board Rich DePalma (Mayor) Romteen Farasat (D-4) Dawn Lewis (D-10) AGENDA Environmental Commission Linda Guerrero – Chair (D-9) Peggy Maceo (D-7) Mary Ann Neely (D-5) Pam Thompson (D-3) 1. CALL TO ORDER 2. APPROVAL OF MINUTES Approve the minutes of the Joint Committee of the Environmental Commission & Parks and Recreation Board meeting of October 16, 2019. 3. CITIZEN COMMUNICATION: GENERAL Speakers must be signed up prior to the meeting being called to order, and each speaker will be allotted three (3) minutes to address their concerns regarding items not posted on the agenda. 4. DISCUSSION AND POSSIBLE ACTION ITEMS a. Presentation on Stakeholder and Public Notification Requirements When Considering New Tree Plantings at Barton Springs Pool, Lucas Massie, Parks and Recreation Department b. Upper Dam Project Update, Mike Kelly, Watershed Protection Department c. Discuss and Set Future Meeting Dates, Linda Guerrero, Committee Chair 5. FUTURE AGENDA ITEMS 6. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) Page 1 of 2 before the meeting date. Please call Sammi Curless, with the Austin Parks and Recreation Department, at 512- 974-6716, for additional information; TTY users route through Relay Texas at 711. For more information on the Joint Committee of the Environmental Commission & the Parks and Recreation Board, please contact Sammi Curless at sammi.curless@austintexas.gov or by phone at 512-974-6716. Page 2 of 2

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Jan. 22, 2020

2: Draft Minutes original pdf

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JOINT COMMITTEE OF THE ENVIRONMENTAL COMMISSION & PARKS AND RECREATION BOARD October 16, 2019 – 11:30 AM Council Chambers, City Hall 301 W. 2nd Street, Austin, Texas 78701 MINUTES ATTENDANCE: Parks and Recreation Board: Present: Dawn Lewis (left meeting at 1:28 pm) Rich DePalma Absent: Tom Donovan Romteen Farasat Environmental Commission: Present: Mary Ann Neely (left meeting at 2:12 pm) Linda Guerrero—Chair Peggy Maceo Pam Thompson A. CALL TO ORDER Meeting called to order by the Chair at 11:35 a.m. B. APPROVAL OF MINUTES Committee Member Lewis moved to approve the minutes of the Joint Committee of the Environmental Commission and the Parks and Recreation Board meeting of May 29, 2018. Motion was seconded by Committee Member Maceo. Motion carried on a vote of 6-0, with two committee members absent. C. CITIZEN COMMUNICATION There was one general citizen communication. D. DISCUSSION AND POSSIBLE ACTION 2. Upper Dam Project Update, David Johns, Watershed Protection Department After presentation of the agenda item by City staff, there were seven citizen communications, with additional citizens donating time to speakers. Committee Chair Guerrero moved to have the City of Austin Watershed Protection Department outline a stakeholder process for the Upper Dam Project with consideration for a third-party analysis, and notify the Joint Committee of the Environmental Commission and the Parks and Recreations Board of the outcome of that decision, reporting back on the stakeholder process for review by the Joint Committee. Motion was seconded by Committee Member Lewis. Motion carried 6-0, with two committee members absent. 3. Barton Springs Bathhouse Update, Sergio Altamirano, Public Works Department & John McKennis, Parks and Recreation Department After presentation of the agenda item by City staff and project consultant, there were three citizen communications. No action was taken by the Joint Committee. Due to staff time constraints, Item D5 was moved up on the agenda and heard before D4. 5. Review, clarify, and discuss notification requirements for tree plantings on the South side of the Barton Springs pool including written agreements with the public and stakeholders, Linda Guerrero, Committee Chair & Peggy Maceo, Committee Member. There were two citizen communications. After staff presentation and discussion, Committee Chair Guerrero moved that the Parks and Recreations staff and the Forestry Division staff will devise a written agreement with stakeholders, partner groups, and nonprofits that request planting within the Barton Springs pool area. The written planting agreement will be directed to the …

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Jan. 22, 2020

4a: Barton Springs Pool Tree Plan Presentation original pdf

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Barton Springs Tree Planting Process Joint Committee Ask PARD Staff and Forestry Staff will devise a written agreement with stakeholders, partner groups and nonprofits that request tree plantings within the Barton Springs Pool area. The written planting agreement will be presented or communicated to the Joint Committee as a notification process. Planting Guiding Principles • Masterplan • • “new trees should be planted to preemptively replenish the canopy and to densify the shade” “selected from the native Texas tree palette and should be chosen for their beauty, their durability and their appropriateness to their waterside location” • Age Diversity • Species Diversity Planting Notification • Planting will be shard via a memo by July 1st each year • Presentation when the Joint Committee meets between July 1st and the start of the tree planting season Steps After Notification • PARD makes tree purchases. Possible donation support • Planting dates established • Maintenance details coordinated • Work with volunteers and support groups Tree Inventory

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Jan. 22, 2020

4b: Upper Dam Project Update original pdf

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M E M O R A N D U M Joint Committee of the Environmental Commission & Parks and Recreation Board Michael P. Kelly, P.E., Managing Engineer Environmental Resource Management, Watershed Protection Department January 16, 2020 TO: FROM: DATE: SUBJECT: Joint Committee of the Environmental Commission & Parks and Recreation Board, Item 4b, Upper Dam Project Update In response to discussions at the October 16, 2019 Joint Committee meeting on the Barton Springs Pool Upper Dam proposal, staff has the following update. Staff presented a proposal to install three gates into the upper dam that would allow periodic inflows of Barton Creek water into Barton Springs Pool. Public testimony on the proposal included the following categories of concern: Increases in pollutant concentration, risk to human health; Increases in algae; • Changes to temperature; • • • Certainty of gate operations; • Costs/benefits and • Certainty of ecological benefits. Staff from Watershed Protection and Parks and Recreation appreciate this first round of stakeholder input. The concerns raised by the public echo questions posed by staff in developing a plan to further investigate the feasibility of this proposal. After examining the existing data and information and determining what is needed to make conclusive projections regarding the performance of the gates, staff decided that we are unable at this time to recommend moving forward with the next phase of the gate project. In order to move forward, staff needs to gain a more complete understanding of the pool ecosystem that will allow us to define a desired condition warranting the investments in a gate system. That understanding requires more information on historical and baseline conditions in the pool. It also requires that we develop a more comprehensive model of the pool system that will allow staff to manipulate the inflow variables to calculate impacts on temperature, pollution concentration, impact on pool cleaning and gate operations. To that end, staff will develop a workplan for consideration in Fiscal Year 2021 that outlines all the needed steps to develop a more complete understanding of the pool. Should this plan rise to high priority as a department activity, staff will include in our project list for Fiscal Year 2021. At that time, we will be able to provide an updated briefing on potential next steps. Should the Joint Committee members have any follow up questions, please contact Mike Kelly at 512- 974-6591 or mike.kelly@austintexas.gov. cc: Jorge …

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Jan. 22, 2020

4c: Proposed 2020 Meeting Schedule original pdf

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JOINT COMMITTEE OF THE ENVIRONMENTAL COMMISSION & PARKS AND RECREATION BOARD 2020 Meeting Schedule Wednesday, April 22, 2020 Wednesday, July 22, 2020 Wednesday, October 28, 2020

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Jan. 14, 2020

Agenda original pdf

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PARKS AND RECREATION BOARD CONCESSIONS AND CONTRACTS COMMITTEE Tuesday, January 14, 2020 – 1:00 P.M. Britton, Durst, Howard and Spence Building 1183 Chestnut Ave., Austin, Texas 78702 AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Romteen Farasat, (D-4) Rich DePalma, (Mayor) Nina Rinaldi, (D-1) Anna Di Carlo, (D-2) Dawn Lewis, (D-10), Ex-Officio CALL TO ORDER APPROVAL OF MINUTES 1. 2. Approve the minutes of the Contracts and Concession Committee regular meeting of November 12, 2019. 3. Speakers must be signed up prior to the meeting being called to order, and each speaker will be allotted three (3) minutes to address their concerns regarding items not posted on the agenda. 4. DISCUSSION AND POSSIBLE ACTION ITEMS a. Briefing: Discussion on Draft Scope of Work for Request for Proposals (RFP) for a Boating CITIZEN COMMUNICATION: GENERAL Concession on Lady Bird Lake. Presenter: Gabrielle Restivo, Contract Management Specialist IV, Parks and Recreation Department b. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the execution of Amendment No 1. to the Parkland Improvement, Management and Operations Agreement for Republic Square Park between the City, Austin Parks Foundation, and the Downtown Austin Parks, LLC. Presenter: Denisha Cox, Contract Management Specialist IV, Parks and Recreation Department CONTRACT REPORT FUTURE AGENDA ITEMS 5. 6. 7. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair ADJOURNMENT Page 1 of 2 access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Sammi Curless, with the Austin Parks and Recreation Department, at 512- 974-6716, for additional information; TTY users route through Relay Texas at 711. For more sammi.curless@austintexas.gov or by phone at 512-974-6716. the Parks and Recreation Board, please contact Sammi Curless at information on Page 2 of 2

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2: Draft Minutes from November 12, 2019 original pdf

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PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE November 12, 2019 – 12:00 P.M. Britton, Durst, Howard and Spence Building 1183 Chestnut Ave. Austin, Texas 78702 MINUTES A. CALL TO ORDER Committee Chair Luca called the meeting to order at 12:13 p.m. Committee Members in Attendance: Rich DePalma, Anna Di Carlo, Francoise Luca, and Dawn Lewis—Ex-Officio Committee Members Absent: Romteen Farasat, Nina Rinaldi B. APPROVAL OF MINUTES October 8, 2019. 1. Approve the minutes of the Contracts and Concessions Committee regular meeting of Committee Member Di Carlo moved to approve the minutes without changes. Committee Member DePalma seconded the motion. The motion passed unanimously. C. CITIZEN COMMUNICATION: GENERAL There were no citizen communications. D. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 2. Item Briefing. Establishing new concession contract for Hancock Golf Learning Center. Presenter: Kevin Gomillion, Golf Division Manager, Parks and Recreation Department. Page 1 of 2 Board members discussed the following concerns regarding the potential new concession: Parking lot size, availability and type of concessions, marketing and outreach efforts to attract new users, co-programming with Hancock Rec Center. 3. Item. Approve the committee meeting schedule for calendar year 2020. Committee agreed to keep the meetings at the same day and time (second Tuesday of the month at noon), with the summer month off to align with Council break. Staff will confirm exact months for 2020 meetings and bring final schedule to PARB next meeting. E. CONTRACT REPORT Presented by Gabrielle Restivo, Contract Management Specialist IV, Parks and Recreation Department F. FUTURE AGENDA ITEMS None G. ADJOURNMENT Committee Chair Luca adjourned the meeting at 1:07 p.m. Page 2 of 2

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Jan. 14, 2020

4a: Lady Bird Lake Boating Concession Presentation original pdf

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BOATING CONCESSION ON LADY BIRD LAKE Request for Proposal (Current Concessionaire - Texas Rowing Center) Presented by: Gabrielle Restivo Contract Management Specialist IV Contracts and Concessions Committee January 14, 2020 1 CONCESSION HISTORY Texas Rowing Center • Opened as Texas Rowing in 1987 by Anne Marie Heilman • Continued in 1999 under the joint ownership of Heilman and Matt Knifton • In 2002, continued under the sole ownership of Matt Knifton • Current contract: o 5/19/00-5/18/05 o 3, 5-year options exercised through 5/18/2020 2 CONCESSION CAPITAL IMPROVEMENTS Texas Rowing Center o ADA wheelchair ramp to boathouse added in 2011 ($30,000) ($75,000) ($12,000) o Wooden dock expanded 5,000 square feet in 2013 o Steel racks for boat storage added to dock in 2013 o Floating dock and boathouse expansion in 2020 ($762,500) 3 Historic Gross Sales, Reported Expenditures, and Revenue Payments $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Texas Rowing Center $2,530,256 $2,516,287 $2,151,707 $1,956,951 $2,082,843 $2,141,722 $2,296,633 $1,551,287 $226,974 $197,016 $216,249 $205,687 FY 2016 FY2017 FY2018 FY2019 Gross Sales Revenue Payments to the City Expenditures Reported 4 BOATING CONCESSION ASSETS • Wooden Dock 510 ft. in length, varying 20 to 60 feet in width; 17, 500 square feet in area • Two Boathouses 2,108 square feet and 860 square feet in size, housing 52 and 20 boats respectively • Two Floating Boathouses 3,000 square feet each • Three Storage Units 12 feet in height; two are 320 square feet in size and one is 200 square feet 5 VISION FOR BOATING CONCESSION • Quality, safe, and affordable rowing • Rentals and instruction commercially and as a public- benefit • Programming for youth and seniors • Special events • Joint ventures to promote rowing sports • Aesthetic appeal • Compatibility with existing lake uses • Environmental stewardship for Lady Bird Lake • Leveraging assets for maximum revenue share 6 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming •5 years of experience with safety record, demonstrated expertise •Supply all necessary watercraft •Motorboats permitted for training rowing teams only •Sustainability (environmental) Plan •Programming (services and activities) Plan •Fee schedule approval •Marketing Plan •Monthly and annual reporting requirements •Revenue share proposal Improvements •Capital Improvement Plan required •Improvement Plans require written approval •10% reinvestment required in equipment and facilities •Dock/gangway repairs and replacements 7 BOATING CONCESSION ON LADY BIRD LAKE Draft Solicitation Timeline* RFP Published RFP Close Date RFP Evaluation and Award Recommendation 3rd Week of …

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Jan. 14, 2020

4b: Republic Square Park Amendment 1 original pdf

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PARKLAND IMPROVEMENT, MANAGEMENT, AND OPERATIONS AGREEMENT AMENDMENT NO. 1 BETWEEN THE CITY OF AUSTIN, AUSTIN PARKS FOUNDATION, AND DOWNTOWN AUSTIN PARKS, LLC Agreement Overview The City of Austin (City), Austin Parks Foundation (APF), and the Downtown Austin Alliance (DAA) agreed that the public benefits of Republic Square Park would be substantially enhanced through the re-improvement of the Park in accordance with a previously developed Republic Square Master Plan for the Park. They further agreed that this goal could best be achieved by utilizing the services of APF and DAA as non-profits in connection with the re-improvement management, and operation of the Park. On February 10, 2015, the Parks and Recreation Department (PARD) entered into a Parkland Improvement, Management, and Operations Agreement with APF and the DAA for Republic Square, which is parkland property leased to the City by the State of Texas. • APF was responsible for the design, permitting, bidding, and construction of improvements to Republic Square that conformed to the Republic Square Master Plan. • Upon completion of the construction of improvements, DAA became responsible for the management and operation of Republic Square. After the execution of the contract, DAA assigned the agreement to Downtown Austin Parks, LLC. (DAP) on September 9, 2016, with the approval of the PARD director. • PARD performed all maintenance with no reimbursement to DAA. Later, DAA began performing baseline landscaping services (mowing, horticulture and litter abatement) for PARD. As such, PARD agreed to annually reimburse DAA $7,000 for these services and $7,000 for utilities based on the three previous year’s average. On December 13, 2018, City Council approved Resolution No. 20181213-018 to authorize an amendment to allow the City Manager to maintain and approve the list of events requiring full closure of the Park annually and setting a limit at 20 such events per year and for any events in excess of 20 the City Manager is directed to obtain Council approval. What is the Purpose of the Agreement? The purpose of this Agreement is to amend (Amendment No. 1) the Parkland Improvement, Management, and Operations Agreement Between the Austin Parks Foundation, a Texas nonprofit corporation (”APF”), Downtown Austin Parks, LLC, a Texas nonprofit corporation (“DAP”), and the City of Austin for Republic Square What Does the Amendment Address? The amendment: • Incorporates the Reassignment and Assumption of Parkland Improvement, Management, and Operations Agreement from Downtown Austin Alliance to the Downtown Austin …

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Jan. 14, 2020

5: Contract Report Presentation original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 14-Jan-20 Contract/Project Phase NCP S / NS CCC PARB Council Notes Republic Square NS Jan-20 Jan-20 Feb-20 P/D P/D P/D NA P/D N N N N Sep-19 Sep-19 Oct-19 Mar-20 Jun-20 Aug-20 NA NA NA NA NA May-20 May-20 Jul-20 S S S Amendment No. 1 of the Parkland Improvement, Management, and Operations Agreement for Republic Square Park was presented to both the CCC and PARB in September 2019. The item will again be presented to CCC and PARB for further review.. The vendors will commence their agreement with an initial term of ten (10) years upon construction completion expected in July of 2020. Scope of Work development underway. Hope Gallery has found an alternate location near airport. This project will be removed from list. SOW development and solicitation release pending CCC input. Zilker Café Concession RFP Zilker Miniature Train Concession Holly Shores Art Wall Texas Rowing Center P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect (Y/N) NA - Not Applicable P/D - Planning & Development Dates are subject to change based on project timeline. "Attachment A: Expiring Contracts" 1/6/2020 ATTACHMENT A - EXPIRING CONTRACTS Vendor Contract Description Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. Start Date End Date 9/17/2010 12/31/2018 - New contract development underway due to increase in bond funds AARC/ACC ESL Classes Interlocal Agreement ACC offers ESL classes to the public at AARC. No extension options available. 1/1/2014 12/31/2019 Texas Special -- Zilker Zephyr Train at Zilker Park - Concession. Two 1-year extensions remaining. 5/28/2009 2/28/2020 - Solicitation for a new vendor underway Athletes Services Network America Late Night Youth Recreation Services 3/10/2014 3/9/2020 APF Park Concession Agreement - My Thai Mom - Old Bakery and Emporium 5/14/2015 5/13/2020 City owns the Old Bakery located at 1006 Congress, and wishes to conduct a concession program under which the Austin Parks Foundation will manage a breakfast and lunch food and beverage concession in the outdoor space at the Old Bakery. Texas Rowing Center Rowing and Sculling - Concession. No extension options available. 10/1/1996 5/18/2020 AISD Literacy First Program 10/1/2017 5/25/2020 The purpose of the agreement is to support the funding of Literacy First Program offered to elementary school students in …

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Jan. 14, 2020

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