Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-21 Contract/Project Contract Type Zilker Miniature Train Concess Contractual Obligation/ Services Phase N A NCP NA S / NS NA CCC NA PARB Aug-21 Council Sep-21 Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S Sep-21 Sep-21 Oct-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF and COA Law Department. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD worked with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021, and it closed on 3/4/2021. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted on July 26, 2021 with a recommendation of award expected to be presented in September 2021. This will be a Qualified Management Agreement. The SOW was provided to PARB for review and comment at its May 25th meeting. Corporate Purchasing issued the solicitation on June 30, 2021. The solicitation was closed July 27, 2021. Four responses were received. Evaluation of proposals is underway to determine responsiveness. The contract with the current operator expires April 24, 2022. Staff is currently developing the Scope of Work (SOW), which will be presented to CCC in August 2021 to solicit member input regarding the draft scope of work. The release of the solicitation is scheduled for early October 2021. Grey Rock Golf and Tennis …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE THURSDAY, AUGUST 19, 2021 – 5:30PM VIA VIDEOCONFERENCING MINUTES The Contracts and Concessions Committee convened in a special meeting on Thursday, August 19, 2021 via videoconference in Austin, Texas. Chair Di Carlo called the meeting to order at 5:37pm. Committee Members in Attendance: Chair Anna Di Carlo, Nina Rinaldi, Nancy Barnard and Dawn Lewis, Ex Officio. Staff in Attendance: Suzanne Piper, Liana Kallivoka, Christine Chute Canul, Patricia Rossett, Margaret Stenz, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes from the special meeting of April 14, 2021 Contracts and Concessions Committee were approved on Committee Member Rinaldi motion, Committee Member Barnard second on a 3-0 vote with two vacancies. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with two vacancies. 2. Presentation and discussion of draft scope of work for a Request for Proposals (RFP) for a boating concession on Lady Bird Lake. Page 1 of 2 Susan Goldberg, current owner and operator of The Rowing Dock attending to better understand the RFP process. Margaret Stenz from the Parks and Recreation Department made a presentation and answered questions from the Committee. Discussion ensued but no action was taken on this item. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett from the Parks and Recreation Department presented the monthly report. D. FUTURE AGENDA ITEMS None. Chair Di Carlo adjourned the meeting at 6:52pm. Page 2 of 2
Versión en español a continuación. Financial Committee of the Parks and Recreation Board Special Meeting August 18, 2021 Financial Committee of the Parks and Recreation Board to be held August 18, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 17, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 18, 2021 Financial Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Financial Committee of the Parks and Recreation Board August 18, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 17, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE THURSDAY, JUNE 17, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a special meeting on Thursday, June 17, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:10pm. Committee Members in Attendance: Chair Sarah Faust, Richard DePalma, Kimberly Taylor and Dawn Lewis, Ex Officio. Committee Members Absent: Laura Cottam Sajbel Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the regular meeting of May 10, 2021 were approved on Committee Member DePalma motion, Committee Member Taylor second on a 3-0 vote with Committee Member Cottam Sajbel absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the Tourism Commission Parks and Environment Working Group Recommendations related to Hotel Occupancy Tax. Mike Cannatti, Tourism Commission Member made a presentation and answered questions from the Committee. No action was taken on this item. 2. Presentation and discussion of park maintenance and park district fees as possible alternative funding mechanisms. Item not heard due to loss of quorum. Page 1 of 2 3. Discussion of Parks and Recreation Department Fiscal Year 2021 revenue activity summary memo. Item not heard due to loss of quorum. Chair Faust adjourned the meeting at 3:58pm due to loss of quorum. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division August 18, 2021 1 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600$5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000$3 per dwelling $252,000 95,000 36,800$2 per dwelling $883,200 65,000 23,146$10-30 per dwelling $8,332,560 1,530,000 550,000$1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000$8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000$11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion programming Model #2: Under City umbrella …
M E M O R A N D U M May 24, 2021 Parks and Recreation Board Financial Committee Members Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10 Parks and Recreation Board (PARB) Financial Committee meeting members requested information related to the impacts of COVID-19 on the Park and Recreation Department’s revenue position for Fiscal Year 2021 (FY 2021). Major impacts are as follows: General Fund As of May 2021, the current year estimated revenue (CYE) is expected to total $4,779,141 for the General Fund. This is a net decrease of approximately $9.8M when comparing the budgeted FY 2021 revenue of $14,531,571. The variance is primarily the result of the COVID-19 pandemic and related modified operations. Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary • Estimated decrease in Service Fees ($1.9M ) ACL related funding will not be received in FY 2021. • Estimated decrease in PARD Entry Fees ($3.9M ) Pool entry fee revenue has not been collected fiscal year to date (YTD) through April. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($3.3M ) Minimal registration fees have been collected YTD through April. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of May 2021, the Golf Enterprise’s FY 2021 CYE revenue is $9,353,168. The CYE represents a net increase of $584,561 when compared to the budgeted FY 2021 revenue of $8,768,607. Golf Fund revenue has increased significantly when compared to the same period of the prior year - $5.6M has been collected as of the end of April, versus the $3.6M revenue collected by April 2020. Also, to be noted, the projected revenue for FY 2021 mentioned above includes a revenue transfer of $1 million from the City of Austin’s General Fund. Please refer to the attached documents for current year revenue summary reports for the Department’s General Fund and the Golf Enterprise Fund, along with a glossary of terms document. Should you have any questions, please contact Vanorda Richardson at (512) 974-6709 or vanorda.richardson@austintexas.gov. Suzanne Piper, DBA, Chief …
M E M O R A N D U M August 18, 2021 Parks and Recreation Board Finance Committee Members Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10th Parks and Recreation Board Financial Committee meeting, members requested that a memorandum be prepared regarding the impacts of COVID-19 on the Park and Recreation Department’s revenue. This memo serves as an update to information provided in the May 24 memo and reflects July revenue data. Following are summaries of major revenue impacts due to COVID-19: General Fund As of July 2021, actual revenue collected is $5,670,228 with an estimated $1.1M to be collected for the months of August and September. The fiscal year year-end revenue position is expected to total $6.8M for the General Fund. This is a net decrease of approximately $7.7M when comparing the budgeted Fiscal Year (FY) 2021 revenue of $14.5M. The variance is primarily the result of the COVID-19 pandemic and related modified operations. • Estimated decrease in Service Fees ($2.5M • Estimated decrease in PARD Entry Fees ($2.4M ) - ACL related funding will not be received in FY 2021. ) - Pool entry fee revenue has not been collected fiscal year to date (YTD) through June. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($2.8M ) - Minimal registration fees have been collected YTD through July. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of July 2021, actual golf revenue collected is $8,698,453 with an estimated $1.8M to be collected for the months of August and September. The Golf Enterprise’s FY 2021 current year estimated revenue (CYE) is $10.5M. The CYE represents a net increase of $1.7M when compared to the budgeted FY 2021 revenue of $8.8M. Golf Fund revenue has increased significantly when compared to same period of prior year. Also, to be noted, the projected revenue for FY 2021 includes a revenue transfer of $1 million from the City of Austin’s General Fund. Should you have any …
Austin Parks and Recreation Department Fiscal Year 2021-22 DRAFT Approved Budget as of August 17, 2021 Fact Sheet As of August 17, 2021, the total Fiscal Year 2022 Approved General Fund Budget for the Parks and Recreation Department (PARD) is $106M (728.25 FTEs), and the approved Golf Fund Budget is $8.7M (41 FTEs). The General fund base budget increased by $4.4M (24.50 FTEs), while there was an increase to the Golf Budget by $600K (no additional FTEs). Here are the budget highlights of what was adopted in the Budget for FY2022. City-wide Across the Board Increase – A 2.0% across-the-board increase in base pay for employees who have been in a regular position hired on or before April 1, 2021 and are not covered by contract negotiations or appointed by Council. The proposed pay increase will be implemented October 1, 2021. One-Time Stipend – $1,000 for full-time civilian employees earning less than $90,000. $500 for full-time civilian employees earning $90,000 or more. Part-time and temporary employees will also receive stipends ranging from $250 to $500 depending on number of hours worked. To be eligible employees need to have been hired on or before April 1. Staff are expected to receive their payments in December. Service Incentive Pay – Regular employees who have completed five years of continuous service by December 1 will receive Service Incentive Pay in their December 10, 2021 paycheck. COVID-19 Related Leave – City will provide up to two weeks’ leave for any City staff who become exposed to, or sick with, COVID-19, and who can show proof that they have been vaccinated. It follows the expiration of federal support for paid time off for employees with COVID. The measure is designed to incentivize staff who are still unvaccinated to get their shots. PARD General Fund • Operations and Maintenance funding: $660K – This additional funding is for the operation and maintenance of new, expanded, and redeveloped parkland and facilities for which related projects will be completed over the course of the next fiscal year. This additional funding will aid the PARD’s Grounds Maintenance, Facilities Services, Forestry and Aquatics divisions in partially keeping up with service demand. This funding does not include any of the requested FTEs (4.5 FTEs for Facilities Maintenance and 3 FTEs for Grounds Maintenance) who would have assisted with building maintenance and repairs, playground maintenance, graffiti abatement, horticultural maintenance, as well as irrigation, …
PARKS AND RECREATION BOARD Community Interest Announcement Waterloo Park Reopening Ribbon Cutting and Land Acknowledgment Ceremony Saturday, August 14, 2021, 10am 1401 North Trinity Street, Austin, TX 78701 A quorum of board members may be present but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
PARKS AND RECREATION BOARD Community Interest Announcement Zilker Park Vision Plan Community Meeting #2: Programming Tuesday, August 10, 2021, 6:00pm Zoom Registration or Also available on Facebook Live A quorum of board members may be present but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
Versión en español a continuación. Parks and Recreation Board Special Called Meeting August 5, 2021 Parks and Recreation Board to be held August 5, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 4, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 5, 2021 Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board August 5, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 4, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una …
PARKS AND RECREATION BOARD Tuesday, June 22, 2021 – 5:30pm Via Videoconference MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, June 22, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:35pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Richard DePalma, Nancy Barnard, Laura Cottam Sajbel, Anna Di Carlo, and Nina Rinaldi. Board Members Absent: Sarah Faust and Kimberly Taylor. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Lucas Massie, Suzanne Piper, Anthony Segura, Kymberley Maddox, Kalpana Sutaria, Jason Inge, Gregory Montes, Ricardo Soliz, Lisa Storer, Christina Bies, Kevin Gomillion, Denisha Cox, Patricia Rossett, Kevin Johnson, Shwetha Pandurangi and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Kevin Reinis – Austin Rowing Club operations update Conor Kenny – parkland dedication for a Windsor Park development A. APPROVAL OF MINUTES The minutes from the regular meeting of May 25, 2021 were approved on Board Member Cottam Sajbel motion, Board Member Di Carlo second on an 6-0 with Board Members Faust and Taylor absent and three vacancies. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding a recommendation to the City Council approving the renaming of Payton Gin Pocket Park to Heron Hollow Pocket Park. Vice Chair DePalma made a motion to recommend to the City Council to approve the renaming of Payton Gin Pocket Park to Heron Hollow Pocket Park; Board Member Rinaldi seconded the motion. The motion passed on a vote of 6-0 with Board Members Faust and Taylor absent and three vacancies. Recommendation 20210622-B1. 2. Presentation, discussion and possible action regarding a recommendation to City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 11 Page 1 of 3 Months, on parkland located at Davis White Neighborhood Park (6705 Crystalbrook Dr.) and Southern Walnut Creek Greenbelt (6013 Loyola Ln.). Total Mitigation is $42,189. Board Member Rinaldi made a motion to recommend to the City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 11 Months, on parkland located at Davis White Neighborhood Park (6705 Crystalbrook Dr.) and Southern Walnut Creek Greenbelt (6013 Loyola Ln.). Total Mitigation is $42,189; Vice Chair DePalma seconded the motion. The motion passed on a vote of 6-0 with Board Members Faust and Taylor absent and three vacancies. 3. Presentation, discussion and possible action regarding a recommendation to the Planning Commission …
305 S. Congress PUD Presentation to the Parks and Recreation Board August 5, 2021 Atha Phillips Environmental Program Coordinator Environmental Officer’s Office Scott Grantham Planner Principal, Park Planning Parks & Recreation Department Agenda • Proposed PUD environmental attributes and status • Proposed superiority • Code modifications • Staff evaluation • Staff proposed conditions for superiority Proposed PUD Lady Bird Lake Superiorities 1. Proposing to remove invasive species along the shoreline and restore with natives. 2. Proposing to save or transplant 100% of heritage trees and preserve 77% of trees overall. 3. Parkland dedication exceeding current code requirement (15% site acreage, credited)* 4. Commitment to build park amenities at value exceeding current code requirement.* * Further clarity needed on these commitments. Code Modifications-Environmental 1. 2. 3. 4. 5. 6. 7. picnic facilities, playscapes, concessions including food and beverage vendors, bicycle rentals, sports Section 25-2-1176(A)(1) is modified to allow construction of the pier to extend up to 70' from the shoreline. Section 25-2-1176(A)(4) is modified to exceed the allowed 20% of the shoreline. 25-8-63(11) is modified so that a parking structure can be excluded from impervious cover calculations if it is 2'-4' below the finished grade of the land after it is constructed. The project proposes to exceed 15% of site area allowed by code. Section 25-8-261 and the ECM is modified to allow development within the Critical Water Quality Zone that is in accordance with the PUD Land Use Plan and Open Space Plan. This includes vegetation filter strips, rain gardens, bio-filtration ponds, stormwater outfall structures, park improvements including hard surface trails, bicycle trails, equipment rentals, boat rentals, dining facilities, performance and special event facilities, boardwalks, sidewalks, pavilions, gazeboes, restrooms, exercise equipment and courses, beach lawn with steps into the water, boat landings, piers, rail station, stream bank stabilization and other similar facilities. Capping impervious cover at 24.5%. 5% allowed by code. Section 25-8-261(H) is modified to allow green stormwater quality controls (as defined by ECM) within 50 feet of the shoreline of Lady Bird Lake and within the 100-year floodplain. Chapter 25-8 and the ECM is modified to allow the placement of fill and the construction of a retaining wall, stairs, bulkhead or other erosion protection device in Lady Bird Lake in order to allow development in accordance with the Open Space Map. Section 25-8-367 is modified to allow allow fill within the lake. Code Modifications-Parkland 1. 25-2-624 (A) allows …
Austin Parks and Recreation Department Hancock Golf Course Parks and Recreation Board Presentation August 2021 Anthony Segura, Assistant Director/Kevin Gomillion, Division Manager Hancock Golf Course/Park Space Increase the fiscal responsibility of City funds Financial solvency at Hancock Golf Course PARD Goals for Hancock Golf Course/Surrounding Park Space: 1) 2) 3) Maintain golf’s historic significance at this location 4) Maintain Shared use of Space Challenges: • Limited General Fund Resources • 9-hole Golf Course • Minimal Staffing Levels (Pay Station) • Limited Pro Shop Services • Course Conditions • Aging Maintenance Equipment 2 Hancock Golf Course Financial Challenges Five Year FinancialTrend Revenue Expenses $526,735 $505,316 $326,592 $320,270 $306,411 $267,953 $433,959 $451,298* $380,228* $386,132 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2017 2018 2019 2020 ($200,413) ($185,046) ($127,548) ($118,179) * FY2021 Forecasted Revenue Totals Based on Current Actuals through May 31, 2021. 2021 Projected* $71,070* 3 General Fund Outlook • General Fund Fiscal Year 2021 (FY21) Estimates o Revenue estimated to end year $8.3 million below FY21 Budget o Future Revenue tax caps at 3.5% o “Departmental revenues much weaker than budgeted due to extended duration of shutdown in comparison with assumptions made last summer.” • Enterprise Golf Fund o $1.0M Annual Transfer will be reduced to $500,000 in Fiscal Year 2022 4 Recent Background – Continued Transparency Community Engagement Meetings • First meeting, February 29, 2020 • Neighborhood/Conservancy, November 2020 o (Eastwoods, Hyde Park, Cherrywood, North Loop, North University & Hancock) • Golf Advisory Group, November 2020 • PARB Briefing, December 2020 • Neighborhood Associations, January 2021 • Neighborhood/Conservancy, March 2021 • Conservancy Meeting, April 2021 Community Surveys • PARD Online Survey (February-May 2020) o 343 Responses • Hancock Conservancy Survey (Fall 2020) o 725 Responses - Surrounding Neighborhoods • PARD Hancock Golfer Survey (February-March 2021) o 808 Responses 5 March 2021 Community Survey • PARD worked with Austin Energy’s Data Analytics and Business Intelligence Division • Two-week survey was conducted (March 9th-23rd) • Email with Unique Link (40,000 random citizens across all 10 Council Districts) • Open Link (Shared with Neighborhood Associations, Conservancy Groups and our Golf Partners) • QR code (Posted around the municipal golf courses) • Survey Results • Email – 3,629 responses received • Open Link – 4,754 responses received • QR Code – 721 responses received 6 March 2021 Community Survey Results Q4 – Hancock Golf Course is one of the oldest public golf courses in …
M E M O R A N D U M TO: FROM: DATE: SUBJECT: Parks and Recreation Board Members Kimberly A. McNeeley, M. Ed., CPRP, Director Austin Parks and Recreation Department May 9, 2021 Hancock Golf Course Survey Results The purpose of this memorandum is to provide you with results from the recent Hancock Golf Course survey and outline the next steps related to engagement associated with the Golf Course. Attached is the final report and appendixes that provide responses to all the questions and comments received from the open-ended questions. As you may recall, the Parks and Recreation Department (Department) completed online community engagement meetings in November 2020, regarding the financial status of the Hancock Golf Course. This included meeting with multiple Neighborhood Associations, Conservancy groups and Golf partners. At the conclusion, the Department determined a need to obtain additional information regarding community views related to the future uses of Hancock Golf Course. The property associated with Hancock Golf Course is unique in that it is the size of a district park, includes the city-wide activity of golf and offers recreation center programming that attracts individuals beyond the immediate neighborhood. March Hancock Golf Course Survey In March, the Department engaged Austin Energy’s Data Analytics and Business Intelligence (DABI) group to conduct research on community sentiment regarding Hancock Golf Course. The surveys were launched on March 9 and closed two weeks later, on March 23. To allow for input from multiple sources, three survey delivery methods were developed: • Email with a Unique Link • Open Link • QR Code posted around the municipal golf courses Austin Energy deployed an email link to approximately 40,000 citizens across all 10 Council Districts from a random list of survey participants created from an analysis based upon the demographics and psychographics of those likely to engage in outdoor activities. The analytics and the selection process allowed for a statistically valid analysis of the survey data. The Open Link provided anyone the opportunity to share their comments and was shared with Neighborhood Associations, Conservancy groups and our Golf partners. Lastly, the QR Code was for golfing patrons that allowed them to take the survey at the golf courses. All questions in the survey were the same irrespective of delivery method. The DABI team monitored all received responses to these surveys for duplication or replication of responses so that they could ensure fairness and equity …
Austin Parks and Recreation Department 2018 Bond Program Implementation Update Parks and Recreation Board August 5, 2021 Steven Linett, Capital Improvement Program Manager Topics to Review • 2018 Bond Program Overview • Project Delivery Strategies • Program Progress • Proposition B • Proposition C Walnut Creek Metro Park Playground and Nature Play (D7) 2018 Bond Program Overview • Council’s Contract with the Voters for 2018 G.O. Bond • Eight year completion timeline • Proposition B ($66.5 million) prescribed amounts by Proposition B ESB-MACC facility • Proposition C ($149.0 million) directed prioritization of projects and programs to: Improve access • • Renew and reinvest in aging facilities • • Advance the Health & Environment indicators in Improve equity the Strategic Direction 2023 Plan • Council approved first appropriation in March 2019 • 2.5 years into program implementation Proposition C Parkland Acquisition Aquatics Parkland Improvements Building Renovations Infrastructure Dougherty Arts Center Carver Museum, Cultural, and Genealogy Center Asian American Resource Center $7,000,000 $66,500,000 $27,000,000 $25,000,000 $7,500,000 $149,000,000 $45,000,000 $40,000,000 $25,000,000 $21,500,000 $17,500,000 Project Delivery Strategies Category Type Status Alternative Delivery Construction Manager at Risk Colony Park and Givens Pools, ESB-MACC, DAC, AARC awarded; Montopolis and Northwest Pools selection in progress Third Party Project Management Professional Service Agreements Project Delivery Contracts Competitive Sealed Proposal Seaholm Intake Rehab (June 2021) Partnerships Norwood Park Foundation (July 2021) Montopolis and Northwest Pools Selection in progress Colony Park and Givens Pools Dougherty Arts Center Landscape Architecture Architecture Contract executed June 2020 Contract executed June 2020 $10.5M approved for 7 firms (Aug. 2019) $12M approved for 12 firms (June 2019) BuyBoard Cooperative - Park Amenities $22.5M for 3 years (Oct. 2019) BuyBoard - Aquatics $24.0M for 3 years (Dec. 2019) IDIQ – Asphalt Roadways/Lots $2M for 2 years + 3 $2M options (Mar. 2020) Program Progress: Proposition B • Through 2021, PARD on pace with initial spending plan set in 2019 • Large projects required contracting on front-end • Significant spending will start in FY2023 as construction begins Facility Appropriated Spent Encumbered % Spent Mexican American Cultural Center Dougherty Arts Center Carver Museum, Cultural and Genealogy Center Asian American Resource Center Total 27.0 25.0 7.5 7.0 66.5 0.8 0.0 0.6 0.1 1.5 0.8 0.0 0.1 0.3 3% 0% 8% 2% 1.2 2% Millions of dollars Figures as of July 25, 2021 ESB-MACC Phase II Facility Expansion • Current Phase: Design • Total Project Budget: $27.5 million • Anticipated …
305 S. Congress PUD Presentation to the Parks and Recreation Board August 5, 2021 Atha Phillips Environmental Program Coordinator Environmental Officer’s Office Scott Grantham Planner Principal, Park Planning Parks & Recreation Department Agenda • Proposed PUD environmental attributes and status • Proposed superiority • Code modifications • Staff evaluation • Staff proposed conditions for superiority Proposed PUD Lady Bird Lake Possible Superiorities 1. Proposing to remove invasive species along the shoreline and restore with natives (This is considered a “soft” superiority since the work proposed within the parkland would require restoration since it is located within the floodplain and CWQZ). 2. Proposing to save or transplant all heritage trees and preserve 77% of trees overall. 3. Parkland dedication exceeding current code requirement (15% site acreage, credited)* Dedication of parkland is contingent on the following rights in perpetuity: • • • • Owner maintains approval rights to program all park events. Details to be finalized as part of the 3.51 million square feet approved in the PUD. Easements to build the park plan proposed in the PUD. Air rights for tower crane(s) over the park for project construction, repair or replacement. final Operations and Maintenance Agreement. • Maintenance to be contracted by owner or the Austin Economic Development Corporation and paid for by a TIF or other similar public funding mechanism. Maintenance shall be performed at a level similar to a class A private sector park similar in quality to the 9-acre park in the Domain. Homeless encampment and camping is prohibited. Easements/license agreements/encroachment agreements to repair, replace or construct park. improvements or any repairs, replacement or construction of building(s) or project improvements. • • • • Owner maintains right to add tie backs into the park during construction and has the right to abandon subsurface tie backs in place 4. Commitment to build park amenities at value exceeding current code requirement.* * Further clarity needed on these commitments. Code Modifications-Environmental 1. 2. 3. 4. 5. 6. Section 25-2-1176(A)(1) is modified to allow construction of the pier to extend up to 70' from the shoreline. Section 25-2-1176(A)(4) is modified to exceed the allowed 20% of the shoreline. 25-8-63(11)(a)(IV) is modified to allow the project to exceed 15% of site area allowed by code. Section 25-8-261 and the ECM is modified to allow development within the Critical Water Quality Zone that is in accordance with the PUD Land Use Plan and Open …
2016 PLAN vs 2020 MODIFIED PLAN 2016 SCW Plan 2020 Modified SCW Plan DRAFT | October 19, 2020 DRAFT | October 19, 2020 2020 Modified Plan focuses on two properties - Statesman & Crockett. Combined, these two properties reflect 30 acres or roughly 30% of the properties in the SCW District. In the SCW Vision, these two properties contribute 65% of District’s Open Space through the Waterfront Park Sequence and Crockett Square; 70% of District’s New Streets - most notably extension of Barton Springs Road and accommodating the proposed alignment of CapMetro’s Blue Line; and 62% of Projected District Buildout. A fundamental difference between the 2016 Physical Framework and the 2020 Modified Physical Framework is in the location and alignment of future streets and the open space network on the two largest properties – colloquially known as the Statesman Site and the adjacent Crockett Property. R D T F A WAT ERFRONT PARK INT ERNAL ST REETS BARTON SPRINGS EXT ENSION CROCKET T SQUARE Barton Springs E Riverside S C o n g r e s s Statesman Property Crockett Property ENHANCED GREEN CONNECTOR T F ● A ● ● R D ● ● ● Block Structure reflects idealized district vision Barton Springs Alignment: ○ ○ 1.6 acres dedicated right-of-way, primarily on the “Crockett” property Requires co-development and City intervention and funding to complete as envisioned. Open Space Requirements (flexible layout): ○ Waterfront Park - 7.0 acres park ○ Plazas @ “Statesman” - 2.6 acres ○ Plaza @ “Crockett” - Crockett Square - 1.3 acre Block Structure follows the flexible guidelines laid out in the 2016 Plan and reflects on-the-ground realities Barton Springs Alignment: ○ 1.6 acres dedicated right-of-way, primarily on the “Statesman” property Open Space Requirements (flexible layout): ○ Waterfront Park - 7.0 acres - flexible layout ○ ○ ○ Plazas @ “Statesman” - 1.8 acres Plaza @ “Crockett” - Crockett Square - 1.6 acres Enhanced Green Connector @ “Crockett” - 0.6 acres The 2016 Physical Framework assumed a co-development of these two properties that would allow for the primary new collector street, East Barton Springs Road, to cross both properties but primarily built on the Crockett Property. According to the adopted SCW Plan in 2016, this new street and its location would have been facilitated by a recommended development corporation and funded through recommended tax-increment financing. Given that neither of these recommendations have been initiated, the 2016 recommended …
