M E M O R A N D U M TO: FROM: DATE: SUBJECT: Parks and Recreation Board Members Kimberly A. McNeeley, M. Ed., CPRP, Director Austin Parks and Recreation Department May 9, 2021 Hancock Golf Course Survey Results The purpose of this memorandum is to provide you with results from the recent Hancock Golf Course survey and outline the next steps related to engagement associated with the Golf Course. Attached is the final report and appendixes that provide responses to all the questions and comments received from the open-ended questions. As you may recall, the Parks and Recreation Department (Department) completed online community engagement meetings in November 2020, regarding the financial status of the Hancock Golf Course. This included meeting with multiple Neighborhood Associations, Conservancy groups and Golf partners. At the conclusion, the Department determined a need to obtain additional information regarding community views related to the future uses of Hancock Golf Course. The property associated with Hancock Golf Course is unique in that it is the size of a district park, includes the city-wide activity of golf and offers recreation center programming that attracts individuals beyond the immediate neighborhood. March Hancock Golf Course Survey In March, the Department engaged Austin Energy’s Data Analytics and Business Intelligence (DABI) group to conduct research on community sentiment regarding Hancock Golf Course. The surveys were launched on March 9 and closed two weeks later, on March 23. To allow for input from multiple sources, three survey delivery methods were developed: • Email with a Unique Link • Open Link • QR Code posted around the municipal golf courses Austin Energy deployed an email link to approximately 40,000 citizens across all 10 Council Districts from a random list of survey participants created from an analysis based upon the demographics and psychographics of those likely to engage in outdoor activities. The analytics and the selection process allowed for a statistically valid analysis of the survey data. The Open Link provided anyone the opportunity to share their comments and was shared with Neighborhood Associations, Conservancy groups and our Golf partners. Lastly, the QR Code was for golfing patrons that allowed them to take the survey at the golf courses. All questions in the survey were the same irrespective of delivery method. The DABI team monitored all received responses to these surveys for duplication or replication of responses so that they could ensure fairness and equity …
A Sustainable Greenway for South Austin Presentation to the Parks and Recreation Board August 24, 2021 Supports the City of Austin Strategic Direction 2023: Health and Environment ● Strategies ○ To support, maintain, and expand parks, open spaces, recreational facilities, and our urban trail network. ○ Provide accessible, diverse, and inclusive parks and recreation programs and amenities. Supports the Council Approved PARD Long Range Plan: ● Specific Recommendations ○ Develop a Vision Plan for Williamson Creek Greenbelt ○ Acquire parkland and improved trail connection/development Supports Council Approved Neighborhood Plans: ● ● ● ● Southeast Combined South Congress Combined South Austin Combined Oakhill Combined Identified in Council Approved Urban Trails Master Plan: ● Tier II Urban Trail Community Engagement Joint Community and City collaboration through working groups Direct feedback tools on plan progress: ● Social Pinpoint interactive map ● Creek Idea Cards ● Participatory Budgeting activity ● Comment platform for reviewing drafts Person to Person conversations: ● Virtual Community Picnics ● Creek Chats (Virtual & in-person Pop-ups) ● Individual & group meetings as requested “Take home” and individual activities: ● Community storytelling ● iNaturalist ● Conversation Toolkit ● Virtual Creek Stomps ● Creek Stomp Journal ● Flat Stanley Creek Stories General outreach: ● Newsletters ● Door hangers ● Yard signs ● Direct mail event invitation ● Social media notifications ● Project and neighborhood listservs ● Maintain active project website Team Roles Community Powered Workshop ● Facilitate engagement process in collaboration with Working Groups ● Grant partner The Nature Conservancy ● Liaise with City of Austin Departments ● Conduct field assessments and mapping ● Grant partner Asakura Robinson ● Landscape Architecture consultant Community Working Group ● 8 residents ● Collaborate on engagement activities and process ● Conduct outreach with neighbors and neighborhood groups ● Provide direct feedback on plan progress City Working Group ● 11 City of Austin staff + 2 National Park Service staff ● Technical expertise on parks, trails planning, and environmental restoration ● Advise on City of Austin requirements for proposed plan elements and planning processes Engagement Numbers 2,126 unique visitors to Central Williamson Creek Greenway website in 2020 1,136 unique visitors to Central Williamson Creek Greenway website in 2021 (Jan 1 - May 25) 651 unique users on Social Pinpoint Interactive Map 999 unique users on Social Pinpoint Creek Idea Cards and Vision Plan draft 133 participants in all virtual and socially-distanced events 234 newsletter subscribers on Mailchimp …
TO: City of Austin Parks and Recreation Board Members FROM: Community Powered Workshop DATE: July 28, 2021 RE: Central Williamson Creek Greenway Vision Plan Community Engagement Statistics This memo provides summary information regarding community engagement statistics for the Central Williamson Creek Greenway Vision Plan. The data provided reflects the verifiable number of individuals who were aware of the vision planning process and either chose to take further action or not. This data comes from analytics from the online platforms used throughout the vision planning process. We also acknowledge that there are many other means of increasing awareness about the vision planning process that may not be reflected in the data we are able to collect on individual engagement including: word of mouth between friends and neighbors; distribution of printed materials, such as engagement toolkits, door hangers, letters, and yard signs; and social media and neighborhood listserv posts. All of these awareness strategies listed were also conducted throughout the vision planning process, but we are unable to verify the number of individuals this information reached and are not including them in the tally provided below. Hence, it is possible that the numbers shown below are lower than the actual number of people that were aware of the ongoing vision planning process. Total confirmable individuals aware of the Central Williamson Creek Greenway Vision Plan Number Description Dec 31, 2020) May 25, 2021) 2,126 unique visitors* to Central Williamson Creek Greenway website in 2020 (Jan 1 - 1,136 unique visitors* to Central Williamson Creek Greenway website in 2021 (Jan 1 - 651 unique users** on Social Pinpoint Interactive Map 999 unique users** on Social Pinpoint Creek Idea Cards and Vision Plan draft 133 participants in all virtual and socially-distanced events*** 234 newsletter subscribers on Mailchimp***** Page 1/3 20 storytellers 28 observers on iNaturalist 5,327 TOTAL * Unique Visitors: according to the Squarespace analytics panel the total unique visitors is an estimate of the total number of visitors that reached the website. This is a distinct metric from the number of single browsing sessions by individual visitors or how many actual page requests the site received. For more information about Squarespace analytics please visit: https://support.squarespace.com/hc/en-us/articles/217999797-Traffic-Analytics ** Unique Users: according to the Social Pinpoint engagement summary dashboard unique users are defined as the total number of unique people viewing your site (generally determined by using the same browser). This number is distinct from the individual …
TO: City of Austin Parks and Recreation Board Members FROM: Community Powered Workshop DATE: July 28, 2021 RE: Central Williamson Creek Greenway Vision Plan May 25, 2021 PARB hearing questions and responses The following written responses to questions from the Parks and Recreation Board at the May 25, 2021 meeting are provided to offer additional documentation and clarity. Additional questions regarding the Central Williamson Creek Greenway Vision Plan and process may be directed to Community Powered Workshop Executive Director, Nicole Joslin at nicole@cp-workshop.org. To review the presentation again please follow this link to the hearing recording; the presentation beings around minute marker 31:20 and ends around 43:12. PARB Member Anna Di Carlo: 1. Request for additional information about the engagement process over the past year and how the previous community engagement was also incorporated into this plan. a. This Vision Plan is the culmination of a multi-year process of community members sharing their stories; mapping and providing over 130 comments on 43+ community-identified ideas; joining in on 3 socially distanced pop-ups along the creek, 5 virtual events and 6 virtual creek chats; casting 2,200 votes on community priorities and providing nearly 700 feedback comments on the draft alone, which were incorporated into the final version presented on May 25, 2021 to the Parks and Recreation Board. This community-led effort involved a collaboration model of a Community Working Group of eight neighbors and a City Working Group of department representatives from the Watershed Protection Department, Parks and Recreation Department, Public Works, and more. 2. Request for confirmation of the total number of individuals who participated in any part of the engagement process. a. The data provided reflects the verifiable number of individuals who were aware of the vision planning process and either chose to take further action or not. This data comes from analytics from the online platforms used throughout the vision planning process. We also acknowledge that there are many other means of increasing awareness about the vision planning process that may not be reflected in the data we are able to collect on individual engagement including: word of mouth between friends and neighbors; distribution of printed materials, Page 1/9 such as engagement toolkits, door hangers, letters, and yard signs; and social media and neighborhood listserv posts. All of these awareness strategies listed were also conducted throughout the vision planning process, but we are unable to verify the number of …
Parks and Recreation Board Briefing AUGUST 24, 2021 AGENDA 1. Schedule 2. Review of Progress 3. Next Steps Community Meeting #1 | 3 SCHEDULE PROJECT KICK-OFF FEB 1ST SMALL GROUP DISCUSSIONS PROJECT POP-UPS COMMUNITY MEETING #5 (IF NEEDED) COMMUNITY MEETING #1 INTRO TO THE PROJECT PROJECT POP-UPS COMMUNITY MEETING #3 ALTERNATIVES FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TAG KICK-OFF MEETING COMMUNITY MEETING #2 PROGRAMMING SMALL GROUP DISCUSSIONS COMMUNITY MEETING #4 DRAFT PLAN FINAL VISION PLAN DRAFT TO COUNCIL Strategic Kick-Off and Project Initiation Site and Contextural Analysis and Data Project Meetings Stakeholders/Community Participation City Staff, Public Review/Boards, Commissions, Council Review Vision Plan Report Preparation Project Work Plan Kick-Off Meeting Site Analysis and Needs Assessment Report Project Meetings Materials Community Outreach and Draft Vision Plan Presentation of the Site Analysis and Meeting Minutes and Summaries Engagement Plan Final Draft Vision Plan Document Technical Advisory Group Meetings Needs Assessment Report Community Engagement and Outreach Presentation of Final Draft Vision Plan Document to City Commission, Progress Reports Presentation of the Site Analysis and Needs Boards, City Manager and City Council Provide a Needs Assessment Report Preliminary Vision Plan Concepts Final Vision Plan Document Assessment Report to City Commission, Boards, City Manager and City Council Community Wide Survey 4 REVIEW OF PROGRESS COMMUNITY MEETING #1 • Time: June 29th 6pm • Participants: About 140 people through Zoom, 13-15 through Facebook Live • Survey during the Meeting: 82 participants • Presentation Contents • Team Overview • Schedule • The Purpose of the Plan • History • Ecology • Mobility • Program/Funding • Relevant Plans • Regulation 6 COMMUNITY MEETING #1 Facebook Live Screenshot Zoom Live Screenshot 7 Council District Pop-ups Additional Pop-ups Upcoming Pop-ups • Monday, July 19 • Tuesday, July 27 • Saturday, August 7 • Tuesday, August 10 • Tuesday, September 7 7am - 10am Northwest Family YMCA (D6) 5807 McNeil Drive 7pm - 10pm Hillside Concert Series (D2) A.B. Cantu Rec Center APF Volunteer Saturday Oak Springs (D1, D3) Oak Springs School Park 6pm - 8pm Blues on the Green - Postponed Zilker Park Great Lawn UT Happier Happy Hour student event UT Austin • Saturday, July 24 • Tuesday, July 27 • Saturday, August 7 • Wednesday, August 11 • Friday, September 17 12pm - 3pm Shipe Neighborhood Pool (D9) 4400 Avenue G 6pm - 8pm Blues on the Green Zilker Park …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: August 2021 COMMUNITY ENGAGEMENT EVENTS: Zilker Metropolitan Park Vision Plan: As follow-up to 11 in-person pop-ups in July which included an event at a park or pool in every Council District and one in Zilker Park, the planning team added several tabling events to continue to engage and survey community members prior to Community Meeting #2. Events included Blues on the Green (7/27, 7/28), Hillside Concert Series (7/27, 8/3), United Way’s Family Resource Fair (8/6), and Austin Parks Foundation Volunteer Days at Oak Springs (8/7). Community Meeting #2 occurred virtually on August 10 and focused on programming uses and priorities. The meeting’s survey will remain open for continued input and additional tabling opportunities will take place in September, as COVID-19 circumstances allow. Additionally, the planning team continues to engage the project’s Technical Advisory Group (Meeting #4, 8/18) and is scheduled to provide a briefing to the Parks and Recreation Board on August 24. Further details including the Site Analysis and Needs Assessment Report, meeting recordings, and community survey may be found on the project website at: https://www.austintexas.gov/ZilkerVision. Districts 5 and 8 Water Quality Improvements at the Asian American Resource Center: The Watershed Protection Department (WPD), will hold an informational community meeting on water quality improvements for Little Walnut Creek, which will enhance and benefit the Asian American Resource Center (AARC) and diminish the occurrence of flood events on Cameron Road. The Parks and Recreation Department (PARD) and WPD have worked together on this water quality project, as it surrounds the AARC campus and portions of the WPD project will include elements identified in the 2019 Council approved AARC Facility Expansion Plan. The project includes pond expansion, addition of a wetlands area, a new pedestrian bridge as well as new trails and landscaping. The online community meeting will be held on Wednesday, August 25, 2021, at 6:30pm. More information can be found at the project website at: https://www.austintexas.gov/LittleWalnutAARC. This project will be funded by WPD. District 1 1 PLANNING UPDATES: North Burnet / Gateway Regulating Plan Amendment: In the course of review of the Broadmoor Preliminary Plan, PARD staff met often with the developer (Brandywine/Drenner Group) and the City Law Department. The resulting code interpretation from Law was that any credit for offsite parkland dedication (e.g., parkland dedication on a separate block), would require the dedication be completed by the time the certificate of …
PARKS AND RECREATION BOARD Tuesday, August 24, 2021 – 5:30pm Via Videoconference MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, August 24, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:32pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Richard DePalma, Nancy Barnard, Laura Cottam Sajbel, Anna Di Carlo, Sarah Faust, Lisa Hugman and Nina Rinaldi. Board Members Absent: Kimberly Taylor. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Suzanne Piper, Anthony Segura, Gregory Montes, Ricardo Soliz, Christina Bies, Kevin Gomillion, Denisha Cox, Patricia Rossett, Christine Chute Canul, Leah Gibson, Christa McCarthy, Justin Schneider, Megan Eckard, Sammi Curless. Chair Lewis made a motion to modify Agenda Item speaker comment time to 90 seconds; Vice Chair DePalma seconded the motion. The motion passed 7-1 with Board Member Taylor absent and two vacancies. Those voting aye were Chair Lewis, Vice Chair DePalma, Board Members Barnard, Cottam Sajbel, Di Carlo, Hugman, and Rinaldi. Those voting nay were Board Member Faust. CITIZEN COMMUNICATION: GENERAL Kevin Reinis – creation of a special committee to engage in rebuilding/relocation of the boat house. A. APPROVAL OF MINUTES The minutes from the regular meeting of June 22, 2021 were approved on Vice Chair DePlama’s motion, Board Member Barnard second on a 6-1 vote with Board Member Taylor absent and two vacancies. Those voting aye were Chair Lewis, Vice Chair DePalma, Board Members Barnard, Di Carlo, Hugman and Rinaldi. Those voting nay were Board Member Cottam Sajbel. Those abstaining were Board Members Faust. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS CONSENT 1. Presentation, discussion and possible action regarding a recommendation to the City Council for the negotiation and execution of a partnership agreement with The Trail Page 1 of 3 Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park. Board Member Faust pulled the item from the consent agenda. Following discussion, Vice Chair DePalma made a motion to recommend to the City Council the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park; Board Member Di Carlo seconded the motion. The motion passed 8-0 with Board Member Taylor absent and two vacancies. NON-CONSENT 2. Discussion and possible action on Contracts and Concessions Committee and …
Versión en español a continuación. Contracts and Concessions Committee of the Parks and Recreation Board Special Called Meeting August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 18, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board August 19, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 18, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE WEDNESDAY, APRIL 14, 2021 – 1:00PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Wednesday, April 14, 2021 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:04pm. Committee Members in Attendance: Chair Francoise Luca, Anna Di Carlo, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Members Absent: Romteen Farasat and Fred Morgan. Staff in Attendance: Suzanne Piper, Christine Chute Canul, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of November 20, 2020 Contracts and Concessions Committee were approved on Committee Member Di Carlo motion, Committee Member Rinaldi second on a 3-0 vote with Committee Members Farasat and Morgan absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park. Committee Member Rinaldi made to motion to recommend to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with Committee Members Farasat and Morgan absent. Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Denisha Cox provided the report. D. FUTURE AGENDA ITEMS • Rinaldi/Lewis – discussion of roles/purpose of the Contracts and Concessions Committee and the Finance Committee and how the two work together. Chair Luca adjourned the meeting at 1:39pm. Page 2 of 2
The Austin Parks and Recreation Department and The Trail Foundation Partnership Agreement Contracts and Concessions Committee Parks and Recreation Department, City of Austin Christine Chute Canul, PARD Partnership Manager Heidi Anderson, CEO, The Trail Foundation August 19, 2021 The Trail Foundation 2 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. TTF/City of Austin Partnership Timeline 1971 – Public-private civic effort formed led by the Citizen’s Committee for a More Beautiful Town Lake 2003 – Town Lake Trail Foundation (now The Trail Foundation) was formed to continue the work of the Citizen’s Committee and ensure that the Trail remains one of Austin’s outstanding places 2014 – Boardwalk opens, completes the 10+ mile loop of the Ann and Roy Butler Trail 2015 – TTF adopted the Butler Trail at Lady Bird Lake Urban Forestry and Natural Areas Management Guidelines, developed by Siglo Group in consultation with TTF, Austin Parks and Recreation (PARD) and the City of Austin Watershed Protection Department (WPD). 2018 – PARD and TTF begin discussions to formalize partnership 2020 – Formal process begins to enter into phased Parkland Operations & Maintenance Agreement (POMA) with PARD 3 TTF Investment & Public Benefit Since 2003, TTF has invested more than $17,550,000 on the Butler Trail and the Town Lake Metro Park, including infrastructure projects, ecological restoration, and maintenance. Pre-pandemic (2019) Annual TTF Investment: $3,319,731 Volunteer Impact Since January 2017: 219 Volunteer Events 3,988 Volunteers 15,687 Sapling Trees Planted 1,588 Yards of Mulch/compost Spread 59.4 Acres of Wildflowers Planted ...In addition to an increasingly robust volunteer impact program. Just this year, 400+ bags of trash were collected, and 71 screech owl nest boxes were made and installed. 4 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to …
RESOLUTION NO. 20200312-041 WHEREAS, Austin is home to nearly 20,000 acres of parks and trails which play an essential role in the city's overall environmental health as well as in the physical and mental health of all Austinites; and WHEREAS, as the City's population continues to grow, these parks and trails are increasingly important to the environmental, health, and mobility needs of the citizens of Austin; and WHEREAS, on March 8, 2018, the City adopted a Strategic Direction, including several goals that specifically depend on having strong and sustainable including Economic Opportunity and Affordability, parks and trails systems, Mobility, Health and Environment, and Culture and Lifelong Learning; and WHEREAS, as areas of the City continue to redevelop with denser populations, the acreage of parks also grows due to the critical benefits provided by the City' s Parkland Dedication Ordinance; and WHEREAS, the Parks and Recreation Department (PARD) is currently these the vast majority of responsible for approximately 20,000 acres of parkland across the city; and the care and maintenance of WHEREAS, as the parks and trails, and the number of people who depend the need for innovative partnerships with local nonprofits increases, on them, becomes increasingly worth exploring; and WHEREAS, PARD is committed to partnerships that align with its overall mission, vision, and commitment to benefit the public through the Austin parks system; and WHEREAS, the Parks and Recreation Department Long Range Plan specifically outlines partnerships as a sustainability strategy for developing, improving, maintaining and programming park spaces; and Page 1 of 3 WHEREAS, PARD works with nonprofit organizations, conservancies, increase community groups, and businesses to enhance and improve parks, recreational and cultural opportunities, and preserve natural areas in Austin; and WHEREAS, the goals of these partnerships are to enhance and expand public use of PARD's grounds and facilities; encourage active recreation and healthy lifestyles; improve environmental stewardship through public participation and education; celebrate arts, culture, and history to build community; and maximize public benefit at minimum taxpayer cost; and WHEREAS, many peer cities such as Dallas, Houston, Chicago, New York City, and others have negotiated partnerships with nonprofit organizations dedicated to the maintenance and stewardship of particular parks; and WHEREAS, nonprofit organizations dedicated to improving parks and open space for the benefit of the community often have the ability to fundraise and other opportunities that municipalities do not have; and WHEREAS, in Austin, some nonprofits have already begun partnering …
Austin Parks and Recreation Department | Partnership Levels Partnership Configuration A (Non-profit Public Partnership NP3) Partnership A - Definition A 501(c)(3) Non-profit partner mission closely aligns with PARD mission, vision, and values; aligns to the public land/public facility owned by the City of Austin Parks and Recreation Department. Partner within configuration A seeks a level of autonomy to construct, operate, maintain, and/or program projects on parkland. Parks partnerships successfully combine the assets of the public and private sectors in novel ways to create new and refurbished parks, greenways, trails, and other public assets in our community. Partnerships between public agencies and private nonprofits can help effectively build, renovate, maintain, and program parks. By teaming up, parks agencies and nonprofits can help cities do a better job of meeting citizens' demands for more and better parks in the face of limited public resources. PARD review and oversight is meant to ensure Partners within Configuration A demonstrate the following values: ✓ ORGANIZATIONAL GOVERNANCE/CONSTITUTION ✓ DEMONSTRATION OF CAPACITY ✓ INCLUSIVITY ✓ TRANSPARENCY ✓ PUBLIC BENEFIT Common attributes for Partnership A include: • Partner has history of collaborating with PARD to lead major capital improvement projects on parkland, has co- collaborated with recognized entities to lead a major capital improvement project on parkland and/or has successfully independently led a major capital improvement project. (Demonstration of Capacity) • Partner can support project management for design and construction projects or has capacity to financially support third-party project management. (Demonstration of Capacity) • Partner has previously demonstrated integration of maintenance considerations into capital or Community Activated Park Projects. (Demonstration of Capacity) • Partner has a minimum 7-year history of collaboration with the City of Austin, with all levels of engagement recognized in the historical collaboration. (Demonstration of Capacity) • Partner maintains annual 990s. (Governance) • Partner has favorable Charity Navigator and Guidestar ratings. (Governance/Government Oversight) • Partner is committed to cooperative community engagement with PARD and has integrated community engagement into their organization’s goal(s). (Inclusivity/Transparency/Public Benefit) • Partner clearly articulates the public benefit from the organization’s role and mission. (Public Benefit) PARD Partners are integral to PARD and help further the mission and reach of the Department. PARD seeks to fully develop the umbrella program for partnerships within the Department’s Community PARKnerships program. Last updated 02-21-2021 1 Partnership A - Criteria This level of partnership requires a formal partnership review process. The review process will take up …
BOATING CONCESSION ON LADY BIRD LAKE REQUEST FOR PROPOSAL Currently Operating as The Rowing Dock Presented by: Margaret Stenz Contract Management Specialist III Contracts and Concessions Committee August 19, 2021 1 CONCESSION LOCATION 2418 Stratford Drive, just west of the Austin Nature and Science Center 2 CONCESSION HISTORY Opened for business in 1999, offering rowing memberships, lessons, and rentals. Contracted with the City in 2000 Purchased by current owner in 2010 and changed focus from rowing to rentals of canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs) Community partnerships with Texas River School, Austin Pets Alive, Keep Austin Beautiful, and others Current contract Interim period (11/01/2000 – 04/30/2002) • • Basic period (05/01/2002 – 04/30/2007) • Extension #1 (05/01/2007 – 04/30/2012) • Extension #2 (05/01/2012 – 04/30/2017) • Extension #3 (05/01/2017 – 04/30/2022) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Wooden dock and gangway Permanent 10-by-13-foot wooden hut on dock Boat storage racks 2019 2016 • • Dock improvements: $108,500 Improvements to dock and shade structures, grounds, parking area, signage: $144,598 2011-2015 • Improvements to grounds and parking lot: $72,000 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Gross Revenue Expenditures Payments to City 2016 $983,391 $659,672 $136,077 2017 $1,604,595 $784,944 $135,268 2018 $1,624,347 $1,036,154 $133,373 2019 $1,645,790 $1,103,638 $146,717 2020 $1,360,022 $839,097 $143,031 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Non-motorized watercraft only • Sustainability (environmental) plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital improvement plan requires PARD’s written approval • Must spend a minimum amount equal to 10% of annual net income on facilities maintenance and capital improvements 6 CAPITAL IMPROVEMENTS LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements Improvement plans …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-21 Contract/Project Contract Type Zilker Miniature Train Concess Contractual Obligation/ Services Phase N A NCP NA S / NS NA CCC NA PARB Aug-21 Council Sep-21 Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S Sep-21 Sep-21 Oct-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF and COA Law Department. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD worked with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021, and it closed on 3/4/2021. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted on July 26, 2021 with a recommendation of award expected to be presented in September 2021. This will be a Qualified Management Agreement. The SOW was provided to PARB for review and comment at its May 25th meeting. Corporate Purchasing issued the solicitation on June 30, 2021. The solicitation was closed July 27, 2021. Four responses were received. Evaluation of proposals is underway to determine responsiveness. The contract with the current operator expires April 24, 2022. Staff is currently developing the Scope of Work (SOW), which will be presented to CCC in August 2021 to solicit member input regarding the draft scope of work. The release of the solicitation is scheduled for early October 2021. Grey Rock Golf and Tennis …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE THURSDAY, AUGUST 19, 2021 – 5:30PM VIA VIDEOCONFERENCING MINUTES The Contracts and Concessions Committee convened in a special meeting on Thursday, August 19, 2021 via videoconference in Austin, Texas. Chair Di Carlo called the meeting to order at 5:37pm. Committee Members in Attendance: Chair Anna Di Carlo, Nina Rinaldi, Nancy Barnard and Dawn Lewis, Ex Officio. Staff in Attendance: Suzanne Piper, Liana Kallivoka, Christine Chute Canul, Patricia Rossett, Margaret Stenz, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes from the special meeting of April 14, 2021 Contracts and Concessions Committee were approved on Committee Member Rinaldi motion, Committee Member Barnard second on a 3-0 vote with two vacancies. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with two vacancies. 2. Presentation and discussion of draft scope of work for a Request for Proposals (RFP) for a boating concession on Lady Bird Lake. Page 1 of 2 Susan Goldberg, current owner and operator of The Rowing Dock attending to better understand the RFP process. Margaret Stenz from the Parks and Recreation Department made a presentation and answered questions from the Committee. Discussion ensued but no action was taken on this item. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett from the Parks and Recreation Department presented the monthly report. D. FUTURE AGENDA ITEMS None. Chair Di Carlo adjourned the meeting at 6:52pm. Page 2 of 2
Versión en español a continuación. Financial Committee of the Parks and Recreation Board Special Meeting August 18, 2021 Financial Committee of the Parks and Recreation Board to be held August 18, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 17, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 18, 2021 Financial Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Financial Committee of the Parks and Recreation Board August 18, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 17, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE THURSDAY, JUNE 17, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a special meeting on Thursday, June 17, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:10pm. Committee Members in Attendance: Chair Sarah Faust, Richard DePalma, Kimberly Taylor and Dawn Lewis, Ex Officio. Committee Members Absent: Laura Cottam Sajbel Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the regular meeting of May 10, 2021 were approved on Committee Member DePalma motion, Committee Member Taylor second on a 3-0 vote with Committee Member Cottam Sajbel absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the Tourism Commission Parks and Environment Working Group Recommendations related to Hotel Occupancy Tax. Mike Cannatti, Tourism Commission Member made a presentation and answered questions from the Committee. No action was taken on this item. 2. Presentation and discussion of park maintenance and park district fees as possible alternative funding mechanisms. Item not heard due to loss of quorum. Page 1 of 2 3. Discussion of Parks and Recreation Department Fiscal Year 2021 revenue activity summary memo. Item not heard due to loss of quorum. Chair Faust adjourned the meeting at 3:58pm due to loss of quorum. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division August 18, 2021 1 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600$5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000$3 per dwelling $252,000 95,000 36,800$2 per dwelling $883,200 65,000 23,146$10-30 per dwelling $8,332,560 1,530,000 550,000$1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000$8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000$11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion programming Model #2: Under City umbrella …
