BOARD/COMMISSION RECOMMENDATION CITY OF AUSTIN PARKS AND RECREATION BOARD RECOMMENDATION NUMBER: 20201027-B3: RELATED TO AMENDING THE PARKS AND RECREATION BOARD BYLAWS TO TERMINATE THE LAND, FACILITIES AND PROGRAM COMMITTEE AND ESTABLISH THE FINANCE COMMITTEE WHEREAS, Article 8 of the Bylaws of the Parks and Recreation Board (PARB) mandate creation and composition of the Contracts and Concessions Committee and the Land, Facilities and Program Committee of the PARB (LFP Committee); and WHEREAS, the PARB has considered the value of the LFP Committee based on the LFP Committee’s meeting history, the subjects reviewed by the LFP Committee, and the need for the full board to review and debate subjects already reviewed and recommended by the LFP Committee; and WHEREAS, based on its review of the value of the LFP Committee, the PARB has determined that the PARB Board and PARD staff time could be better utilized than in continuing the LFP Committee and the LFP Committee should be terminated; and WHEREAS, based on its review of the matters considered by the full PARB, the PARB has determined that it would benefit from the education and development of a depth of knowledge of PARD financial matters by a permanent standing committee of PARB members; and WHEREAS, the COVID-19 pandemic, changes to state law regarding property taxes, and other circumstances may cause financial impacts to PARD and PARB considers these circumstances to further justify the need for a permanent standing committee that can assist PARD in determining how to best manage financial matters; and WHEREAS the PARB would like a Financial Committee to be established as a permanent committee; and WHEREAS, the PARB intends that this Financial Committee shall consist of members that serve in an advisory committee to the full board on issues of budget, fees, revenue, funding and other financial matters of the Parks and Recreation Department; and WHEREAS, the PARB intends that once established, the Financial Committee would set an annual agenda for itself each year outlining the financial items meriting consideration, including the PARD proposed budget prior to presentation and consideration of the budget by the PARB, a review of fees charged by PARD, and research, review and recommendation of funding mechanisms for the acquisition and development of parkland and operations and management of Parks and Recreation facilities and programs; and NOW THEREFORE, BE IT RESOLVED, that the PARB recommends to the Council Audit and Finance Committee to consider and …
PARKS AND RECREATION BOARD Tuesday, October 27, 2020 – 6:00pm MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, October 27, 2020 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 6:02pm. Board Members in Attendance: Chair Dawn Lewis; Laura Cottam Sajbel; Richard DePalma; Anna DiCarlo; Sarah Faust; Kate Mason-Murphy; Fred Morgan, Nina Rinaldi and Kimberly Taylor. Board Members Absent: Vice Chair Romteen Farasat and Francoise Luca. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Anthony Segura; Christine Chute Canul and Sammi Curless. A. APPROVAL OF MINUTES The minutes of the Parks and Recreation Board special meeting of September 23, 2020 were approved on Board Member Faust motion, Board Member Cottam Sajbel second on a 7-0 vote with Vice Chair Farasat, Board Members Luca, Morgan and Taylor absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION 1. City of Austin legislative agenda for the 87th State legislative session. Presented by Brie Franco, Intergovernmental Relations Officer. No action taken by the Board. Board Member Morgan joined the meeting at approximately 6:10pm and Board Member Taylor joined the meeting at approximately 6:20pm. 2. Recommendation to the Parks and Recreation Department Director to approve the Pease Park Conservancy's request for an on-site recognition for considerable donations from The DeAngelis Family Foundation and “Friends of Pat Lochridge,” which will be used for the future operation and maintenance of the limestone entry wall and the basketball court respectively, located at Kingsbury Commons within Pease District Park. Board Member DePalma made a motion to recommend that the Parks and Recreation Department Director approve the Pease Park Conservancy's request for an on-site recognition for considerable donations from The DeAngelis Family Foundation and Page 1 of 3 “Friends of Pat Lochridge,” which will be used for the future operation and maintenance of the limestone entry wall and the basketball court respectively, located at Kingsbury Commons within Pease District Park; Board Member Cottam Sajbel seconded the motion. The motion passed on a vote of 9-0 with Vice Chair Farasat and Board Member Luca absent. 3. Recommendation to the City Council relating to modifications to the bylaws of the Parks and Recreation Board. Board Member Faust made a motion to approve the resolution related to amending the Parks and Recreation Board bylaws to terminate the Land, Facilities and Programs Committee and establish the Finance Committee; Board Member DePalma seconded the motion. …
Versión en español a continuación. Special Meeting of the Parks and Recreation Board September 23, 2020 Parks and Recreation Board to be held September 23, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (September 22, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 23, 2020 Parks and Recreation Board Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board September 23, 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (September 22, 2020 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace …
PARKS AND RECREATION BOARD Wednesday, September 2, 2020 – 10:00-11:30 a.m. MINUTES The Parks and Recreation Board convened in a special meeting on Wednesday, September 2, 2020 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 10:06am. Board Members in Attendance: Chair Dawn Lewis; Vice Chair Romteen Farasat; Laura Cottam Sajbel; Richard DePalma; Anna DiCarlo; Sarah Faust; Francoise Luca; Kate Mason- Murphy; Fred Morgan and Kimberly Taylor. Board Members Absent: Nina Rinaldi. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; John Nixon; Anthony Segura; Zach Baumer; Celine Rendon; Don Bland; Kevin Gomillion and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the special meeting of July 10, 2020 were approved on Board Member Faust motion, Board Members Morgan and Cottam Sajbal second on an 10-0 vote with Board Member Rinaldi absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS NON-CONSENT 1. Austin Climate Equity Plan (five-year revision to the Austin Community Climate Plan). Presented by Zach Baumer, Climate Protection Manager and Celine Rendon, Community Engagement Specialist, Office of Sustainability. No action taken by the Board. Board Member Cottam Sajbal departed the meeting at 10:30am. 2. Lamar Beach Vision Plan and License Agreement with Austin Pets Alive. Public comment by Pat Valles-Tres regarding Austin Pets Alive agreement with the City of Austin. Presented by Kimberly McNeeley, Director, Parks and Recreation Department and Don Bland, Chief Animal Services Officer, Animal Service Department. No action taken by the Board. Page 1 of 2 CONSENT 3. Recommendation to the City Council to authorize the negotiation and execution of an interlocal cooperation agreement with the Save Muny Conservancy to operate the food and beverage concession at Lions Municipal Golf Course. Chair Lewis corrected the agenda to indicate that the interlocal agreement is with the Save Historic Muny District rather than the Save Muny Conservancy. Chair Lewis made a motion to recommend to the City Council the negotiation and execution of an interlocal cooperation agreement with the Save Historic Muny District to operate the food and beverage concession at Lions Municipal Golf Course; Board Member DePalma seconded the motion. The motion passed on a vote of 9-0 with Board Members Cottam Sajbel and Rinaldi. C. ITEMS FROM BOARD MEMBERS 1. Discussion of mixed-use park spaces specific to skateboarding, derby and BMX facilities. Presented by Board Member Richard DePalma. No action taken by the Board. 2. Discussion and possible action …
U.S. Board on Geographic Names Ebba Springs Proposal Fact Sheet • The U.S. Board on Geographic Names (BGN) has received a proposal from a property owner near Commons Ford Ranch Metropolitan Park and the Austin Lake Hills neighborhood to officially name a natural spring on their property as Ebba Springs. • The BGN is responsible by law for standardizing geographic names for use by the Federal Government. The spring currently has no name that is official for federal use. • The BGN places importance on local opinion and therefore in accordance with their standard processes, asks for input from local government elected officials who represent community members who may have an interest. • The requesting property owner states that the spring has been known locally for many years as Ebba Springs, and the property is known as the "Ebba Springs Wildlife Refuge." • The City Council is asked to provide its recommendation on the naming to the BGN due to the property being located on land in Travis County that falls under the Extra Terrestrial Jurisdiction of the City Austin to protect the nearby Colorado watershed. Recommendations are also being sought from the Travis County Commissioners Court and Texas Geographic Names Committee. Federally recognized Tribes also have an opportunity to provide comments. • This item comes to the Parks and Recreation Board as a courtesy review for comment because of the spring’s proximity to Commons Ford Ranch Metropolitan Park. • The City Council is scheduled to consider its recommendation on this matter at the October 15, 2020 meeting. 1 of 1
UNITED STATES CASE BRIEF (Domestic) BOARD ON GEOGRAPHIC NAMES Approved Promulgation authorized Executive Secretary Domestic Geographic Names ______________________________ Ebba Springs: spring; located 2 mi. N of Habbingston Hollow; named for the Old English word “ebba” meaning ebb and flow, which describes the spring’s fluctuating water output; Travis County, Texas; 30°20’02”N, 97°52’41”W; USGS map – Bee Cave 1:24,000. https://geonames.usgs.gov/apex/gazvector.getesricoor?p_lat=30.334006&p_longi=-97.878067 Proposal: to make official a name in local use Map: USGS Bee Cave 1:24,000 Proponent: Barbara Ritter; Austin, TX Administrative area: None Previous BGN Action: None Names associated with feature: GNIS: No record Local Usage: Ebba Springs (proponent; Texas Parks and Wildlife Department Water Resources Branch) Published: None found Case Summary: This proposal is to make official the name Ebba Springs for a spring located just outside the city limits of Austin. The spring is located on the proponent’s property and seeps out of rock bedding planes and fractures at the head of a small unnamed valley. Travertine deposits are found at the spring. The proponent has used the name Ebba Springs for several years. An aquatic biologist with the Texas Parks and Wildlife Department Water Resources Branch recently surveyed the springs and used the name Ebba Springs in the report. The proponent refers to the property as the “Ebba Springs Wildlife Refuge” and the house and property have been part of the annual Austin Weird Homes Tour. The proponent has stated that “‘Ebba’ does not refer to any person or animal, but only to the springs.” Proposed by: Barbara Ritter; Austin, TX Submitted by: same Prepared by: M. O’Donnell Case ID: 5309 Reviewed by: J.Runyon Date: 4/27/20 Date: same Date: 6/4/20 Quarterly Review List: 440 Date: 6/23/20 4/27/2020 DGNP - Name Proposal Printout/Pdf DOMESTIC GEOGRAPHIC NAME PROPOSAL SUMMARY PROPOSE NEW OR CHANGE NAME Name Proposal ID: 9855 The springs are on private property and have only been seen by a few people. The name has been GNIS queried, I personally checked the maps, and Chad Norris of Texas parks and Wildlife completed a springs survey and no names appeared in his research. Date Created: 27-APR-20 Date Submitted: 27-APR-20 Proposed Name: Ebba Springs Action Requested: Name an unnamed feature Existing Name: Unnamed Evidence: Locally Used: No Locally Used Years: Local Conflict: No Local Conflict Detail: Additional Details: FEATURE INFORMATION GNIS Feature ID: Feature class: SPRING - - - - - https://geonames.usgs.gov/apex/f?p=130:20151:25674712958701::::::YES 1/3 4/27/2020 DGNP - Name Proposal Printout/Pdf Descriptive information: See attachement …
Austin Parks and Recreation Department Barton Creek Greenbelt Reservation Pilot Amanda Ross, Natural Resources Division Manager PARB Presentation September 2020 1 2 CHALLENGES • Environmental Impacts • Litter • Flooding and Closures • Safety and Response Time • Social Distancing • Neighborhood/Parking Concerns 3 RECENT EFFORTS • Quarterly Trash Surveys • Leave No Trace Hot Spot • Additional Programing • Upgraded Entry Trash/Recycle and Signage 4 PILOT PROJECT • Free Reservations Available Online • Park Monitors In Place At 7 Entrances • Reservations Implemented Thursday-Sunday • 10:30am-7:30pm 5 GUIDING QUESTIONS • Can managing access provide enjoyable access/nature appreciation for park users? • Can a reservation system be implemented equitably? • Is this a model that could work in this park or other parks? • What are potential benefits and challenges of increasing staffing levels at the Barton Creek Greenbelt? • Are there changes to environmental impacts? 6 DATA COLLECTION • Number of Reservations • Trash Survey • Number of Reservations Claimed • Public Survey Feedback • Visitors Without Reservations • Public Feedback • Demographic Data • Environmental Impact 7 NEXT STEPS • Project runs through November • Public Feedback • Data Analysis • Recommendations 8 Questions Questions 9
PARKS & RECREATION RESPONSE TO HOMELESSNESS Presented by: Lucas Massie, Assistant Director and Kimberly McNeeley, Director September 2020 Parks and Recreation Board Meeting 1 Dedicated Resources Staffing Levels • PARD has one FTE (full-time employee) dedicated to PARD specific efforts associated with homelessness • PARD Park Rangers assist the single FTE with specific efforts associated with homelessness 2 Dedicated Resources Service Partnerships • Homeless Outreach Street Team (HOST) which assists with connection to resources, including medical, mental and substance abuse counseling and housing • Pathways for Transitions to Housing (PATH) which assists with connection to resources, including medical, mental and substance abuse counseling and housing 3 Dedicated Resources Workforce First Program • The Other Ones Foundation (TOOF) administers Workforce First, which is an alternative employment program, where individuals are offered the opportunity to work in service of the community as an alternative to panhandling • As PARD’s cleanup contractor, TOOF abates encampments through assignment and direction of staff 4 Dedicated Resources City-Wide Coordination • Watershed Protection Department (WPD) which we coordinate with to manage encampments and keep our waterways clean • Austin Resource Recovery (ARR) which provides funding and storage assistance for encampment cleanup efforts 5 Code and Enforcement Code & Ordinance • City of Austin Parks and Recreation Department Park Rules, Section 22. Camping and Overnight Use • City of Austin Code Ordinance § 8-1-11 (B) A person may not fish, camp, or use a specific area in a public recreation area between 10:00 p.m. and 5:00 a.m. without an approval 6 Code and Enforcement Code & Ordinance • City of Austin Code Ordinance § 8-1-11 (G) A person may not remain in a public recreation area if the person is advised that the person's behavior is disruptive and the person is instructed to leave the property by supervisor of the department • City of Austin Code Ordinance § 9-4-11 – Camping and Obstruction in Certain Public Areas 7 Code and Enforcement Enforcement • Curfew Violation § 8-1-11 (B) • Law enforcement issues a Class C Misdemeanor ticket for violating park hours. (Can result in arrest if individual refuses to leave at that time) • Disruptive Use/Inclusive Use Violation § 8-1-11 (G) • Criminal Trespass Violation • CTN Form A: Requires three warnings before issuance effective on the sixth day (1 year) • CTN Form B: Requires one warning before issuance and is effective immediately (1 day) 8 Code …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: September 2020 PLANNING UPDATES: Walter E. Long Metro Park Vision Plan: The park vision plan was presented to City Council at the September 1 work session meeting. After Council direction, this vision plan is currently on the October 15 Council meeting agenda. The draft vision plan and additional information can be found at the project’s website: http://www.austintexas.gov/department/walter-e-long-park-vision-plan. District 1 Vision Plan for John Treviño Jr. Metropolitan Park at Morrison Ranch: The park vision plan was presented to City Council at the September 15 work session and is scheduled to be considered for adoption by City Council on October 1, 2020, barring any additional Council direction. The draft vision plan and additional information can be found at the project’s website: http://www.austintexas.gov/department/john-trevino-jr-metropolitan-park-vision-plan. District 1 George Washington Carver Museum, Cultural and Genealogy Center Facility Expansion Plan: The Parks and Recreation Department (PARD) and the consultant team continue with the planning phase following several months of community engagement. All materials from previous engagement activities, including the presentation and recording from Community Meeting #1, are available on the project’s webpage and allow community members to provide feedback and address the same questions posed in Community Meeting #1. After presenting updates to the African American Resource Advisory Commission (AARAC) at their July 6 and August 3 meetings, the planning team requested a working group to continue to be involved throughout the planning process. The team will meet with the Commission's Culture and Lifelong Learning Working Group on September 22, as well as the City Technical Advisory Group on September 21. The preliminary planning concepts will be presented to the community at the second virtual community-wide meeting on October 3. The meeting will be hosted virtually via Zoom and streamed live on the Carver Museum's Facebook page. Additional information can be found at the project’s website: https://www.austintexas.gov/CarverATXplanning, or SpeakUp Austin! page: https://www.speakupaustin.org/carveratx-planning. District 1 Central Williamson Creek Greenway Vision Plan: This community-activated planning process continues in partnership with The Nature Conservancy and Community Powered Workshop and their selected consultant, Asakura Robinson. PARD and the Watershed Protection Department (WPD) maintain involvement through a working group of City staff members including the National Park Service; the project also has a working group of community members. The team will host the second round of virtual community picnics on October 15 and 17. For additional information, upcoming events and opportunities to get involved visit …
Parks and Recreation Board Financial Committee PARB Bylaws Article 8 – Standing Committees Bylaws adopted November 2016 mandate the Contracts Committee and Land, Facilities and Program Committee. Charge of LFP Committee to “serve in an advisory capacity on issues of development and programs of the public parks, playgrounds and recreational facilities, and the general welfare of the parks, playgrounds and recreational facilities.” May 27, 2020 PARB discussed continuation or termination of Land, Facilities and Program Committee. PARB could create a Financial Committee to replace Land, Facilities and Program Committee. Reasoning for and Operation of Financial Committee Challenges to funding Parks and Recreation goals are increasing. State law changes to City’s control over property tax rate changes and COVID-19 related closures of fee generating activities and additional expenses are causing additional pressure on PARD; closure of fee-based programs and facilities may continue on and off into the future creating volatility. PARB would benefit from members being able to develop more in-depth knowledge on budget issues and additional PARD funding opportunities, to provide meaningful input on budget and funding to PARD staff, and to be more effective advocates for PARD funding. Financial Committee would set an annual agenda for itself each year outlining the financial items meriting consideration, including an annual review of capital improvements, an annual review of fees charged by PARD, proposals for generating income to be used for parks and parks acquisition, and at least two meetings reserved each year for reviewing the PARD proposed budget prior to presentation and consideration of the budget by the PARB. Next Steps Board and Staff discussion on creation of Financial Committee as advisory committee to PARB on issues of budget, fees, revenue, funding and other financial matters. Recommend PARB bylaw amendment at October PARB meeting. City Council Audit & Finance Committee reviews and approves or denies at November meeting.
PARKS AND RECREATION BOARD Wednesday, September 23, 2020 – 3:00-4:30 p.m. MINUTES The Parks and Recreation Board convened in a special meeting on Wednesday, September 23, 2020 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 3:02pm. Board Members in Attendance: Chair Dawn Lewis; Vice Chair Romteen Farasat; Laura Cottam Sajbel; Richard DePalma; Anna DiCarlo; Sarah Faust; Francoise Luca; Kate Mason- Murphy; Fred Morgan; Nina Rinaldi and Kimberly Taylor. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Suzanne Piper; Anthony Segura; Amanda Ross; and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the special meeting of September 2, 2020 were approved as corrected on Board Member Cottam Sajbel motion, Board Member Mason-Murphy second on a 7- 0 with Vice Chair Farasat abstaining, Board Member Faust off the dais and Board Members Luca and Morgan absent. Board Members Luca and Morgan joined the meeting at approximately 3:10pm. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the City Council on the official naming of “Ebba Springs” in response to a proposal filed by a local property owner to the United States Board on Geographic Names, that concerns an unnamed spring located on private property in the City’s extra-territorial jurisdiction near Commons Ford Ranch Metropolitan Park and the Austin Lake Hills neighborhood. Board Member DePalma made a motion that the Parks and Recreation Board offers no objection to the naming of “Ebba Springs”; Board Member Morgan seconded the motion. The motion passed on a vote of 10-0 with Board Member Faust off the dais. 2. Presentation and discussion of the Barton Creek Greenbelt reservation pilot. Presented by Amanda Ross, Natural Resources Division Manager, Parks and Recreation Department. The Board discussed the item, but no action was taken. Page 1 of 2 3. Presentation and discussion of people experiencing homelessness response on parkland. Presented by Kimberly McNeeley, Director, Parks and Recreation Department. The Board discussed the item, but no action was taken. C. ITEMS FROM BOARD MEMBERS 1. Discussion and possible action regarding modifications to the bylaws of the Parks and Recreation Board. Due to time constraints, item moved to October meeting. 2. Discussion of swimming pools and COVID-19 modified operations. Presenter: Board Member Laura Cottam Sajbel Director McNeeley provided notice that pools will open with modified operations beginning on September 26. 3. Discussion and possible action regarding the Alternative Funding Working …
Versión en español a continuación. Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board September 11, 2020 Contracts and Concessions Committee to be held September 11, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (September 10, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 11, 2020 Contracts and Concessions Committee Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board September 11, 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (September 10, 2020 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM MINUTES The Contracts and Concessions Committee convened in a special meeting on Monday, August 17, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 10:05am. Committee Members in Attendance: Chair Francoise Luca, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Member Absent: Richard DePalma. Staff in Attendance: Kevin Gomillion; Lucas Massie; Matt McCaw; Suzanne Piper; Gabrielle Restivo; Patricia Rossett; Amanda Ross and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the special meeting of June 5, 2020 were approved on Committee Member Faust motion, Committee Member Rinaldi second on an 4-0 vote with Committee Member DePalma absent. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course.; Committee Member DiCarlo seconded the motion. The motion passed on a vote of 4-0 with Committee Member DePalma absent. C. STAFF BRIEFINGS 1. Draft scope of work for request for proposals for a boating concession on Barton Creek. Due to late recognition of an agenda posting error, public comment was allowed to occur on this item. Robert Corbin spoke regarding continuation of the boating concession on Barton Creek. Page 1 of 2 Presentation made by Gabrielle Restivo, Parks and Recreation Department. Due to posting error, this item will be discussed at a future Committee meeting. 2. Draft scope of work for request for proposals for the Land Management Plan. No presentation was made. Due to posting error, this item will be discussed at a future Committee meeting. D. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT No presentation was made. E. FUTURE ITEMS FROM BOARD MEMBERS No future agenda items were brought forward by Committee members. On motion by Chair Luca, second by Committee Member Rinaldi, the meeting was adjourned at 10:36am …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Friday, August 21, 2020 – 1:00-2:30PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Friday, August 21, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:05pm. Committee Members in Attendance: Chair Francoise Luca, Richard DePalma, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Staff in Attendance: Lucas Massie; Matt McCaw; Suzanne Piper; Amanda Ross; Patricia Rossett and Sammi Curless. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion of draft scope of work for request for proposals for a boating concession on Barton Creek. Patricia Rosset, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. 2. Discussion of draft scope of work for request for proposals for the Land Management Plan. Amanda Ross and Matt McCaw, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. B. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett provided the report. C. FUTURE ITEMS FROM BOARD MEMBERS DePalma/Faust – Comparison of revenue language in boating concession contracts. DePalma – Presentation by Committee Member DePalma regarding innovation opportunities in the request for qualifications (RFQ) process. Chair Luca adjourned at 2:29pm. Page 1 of 1
FACILITY USE & MAINTENANCE AGREEMENT Austin Metro Baseball League Agreement Overview: Downs Field Vendor funds Facility maintenance and improvements League staffing and operations Operate public athletic programs Apr through Oct Average 550 adults serviced Ensure 75% of the participants are Austin residents 1 CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS FACILITY USE & MAINTENANCE AGREEMENT Similar Agreements within Parks System Facility Use and Maintenance Parkland Use and Improvement Huston-Tillotson University (Downs Field – Shared space Apr, Sept & Oct) Austin Men’s Soccer Association (Onion Creek) Lonestar Soccer Club of Austin (Circle C Metropolitan Park) North Austin Soccer Alliance (6 locations) Reviving Baseball in Inner Cities – RBI (Parque Zaragoza & Mabson) Youth Sports Organization (City Ordinance No. 20100204-39 ) 8 Vendors (10 PARD locations - Various Sports, including Baseball) Interlocal Agreement AISD (4 locations) Management & Operations Service Contracts Austin Row Center Tennis Centers (4 locations) YMCA-North CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS 2 FACILITY USE & MAINTENANCE AGREEMENT Facility/Parkland Use Agreement Benefits Mendoza Maintenance Improvements Program Operations Assets Protection Butler Civitain Patterson Mabson Bartholomew Govalle CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS 3 FACILITY USE & MAINTENANCE AGREEMENT Please be kind to our Park System CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS MARTIN FIELD INCIDENT CLICK HERE TO VIEW VIDEO 4
THE CITY OF AUSTIN Sports Field Reservation Handbook The City of Austin – Athletics Office 515 S Pleasant Valley Rd. Austin, TX 78741 Phone: (512) 978-2670 Fax: (512) 978-2684 Email: PARDAthletics@austintexas.gov Website: www.capitalcityathletics.com Effective: ____January 1, 2018 ________ Revised: __ January 2, 2020 _ __ _ Authorization: _________________________ Tiffany Cabin, Division Manager Table of Contents 1.0 Introduction ............................................................................................................................................ 4 2.0 Types of Reservations ............................................................................................................................ 4 A. Hourly Reservations ..................................................................................................................... 4 B. Sporting Reservations .................................................................................................................. 4 C. Leagues ........................................................................................................................................ 4 D. Events .......................................................................................................................................... 4 E. Special Events ............................................................................................................................... 4 3.0 Field Reservation Process ...................................................................................................................... 4 A. Hourly Reservations ..................................................................................................................... 4 B. Sporting Reservations, Leagues, & Events ................................................................................... 5 3.1 Field Selection Priority ........................................................................................................................ 5 3.2 Application Review & Approval Timeline ...................................................................................... 5 & 6 3.3 Reservation Fees ................................................................................................................................. 6 3.4 Payment & Deposits ...................................................................................................................... 6 & 7 4.0 Cancellations & Refunds ........................................................................................................................ 7 4.1 Cancellation by PARD ......................................................................................................................... 7 4.2 Cancellation by Renter ...................................................................................................................... 8 4.3 Refunds ............................................................................................................................................... 8 4.4 Inclement Weather ....................................................................................................................... 8 & 9 5.0 Field Maintenance .................................................................................................................................. 9 5.1 Basic Services ..................................................................................................................................... 9 5.2 Softball/Baseball Maintenance .......................................................................................................... 9 5.3 Special Maintenance Requests/Maintenance Fees ................................................................... 9 & 10 6.0 Permits .................................................................................................................................................. 10 6.1 Field Use Permits .............................................................................................................................. 10 6.2 Parking Permits ................................................................................................................................. 10 6.3 Concessions ...................................................................................................................................... 10 6.4 Inflatables ......................................................................................................................................... 11 7.0 Insurance ...................................................................................................................................... 11 & 12 8.0 Field Use ............................................................................................................................................... 12 8.1 Standard Rules .......................................................................................................................... 12 & 13 8.2 Equipment & Storage ....................................................................................................................... 13 2 | P a g e 8.3 Field Use Audits ................................................................................................................................ 13 8.4 Falsification of Information .............................................................................................................. 14 8.5 Field Closures .................................................................................................................................... 14 9.0 Field Use Violations .............................................................................................................................. 14 9.1 Violation Outcomes .......................................................................................................................... 14 9.2 Reservation Code of Conduct Expectations ............................................................................. 14 & 15 9.3 Reservation Code of Conduct Penalties .................................................................................... 15 - 17 10.0 Disclosure ........................................................................................................................................... 17 Exhibit A: City Recognized Holidays ......................................................................................................... 18 3 | P a g e 1.0 INTRODUCTION The City of Austin Parks and Recreation (PARD) Athletics Office is committed to providing recreation opportunities to the community. This handbook dictates procedures and policies for the selection and permitted use of athletic fields, expectations of users, fees, and general rental information. 2.0 TYPES OF RESERVATIONS A. Hourly Reservations: Requests are designated for informal uses (Example: team/individual practices, batting practice, general recreational usage, etc.) Hourly reservations can be made for a minimum of 1 hour and a maximum of 3 hours. Customers will be charged for hourly increments; any partial hour …
It is essential that all league presidents return a completed roster which includes requested information for all teams and players. Among other things, we develop our mailing list for Hardball magazine and sponsorship discounts from our rosters. We prefer that the roster is typed and in alphabetical order in an effort to avoid mistakes. MSBL/MABL BASEBALL ROSTER FOR SEASON: 2020 LEAGUE NAME: AUSTIN METRO BASEBALL LEAGUE MABL:_____ MSBL: _____ LEAGUE PRESIDENT: MICHAEL LUCAS AGE BRACKET:__________ last name first name address city st zip phone DOB e-mail TEAM NAME: MANAGER PLAYERS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
