Grey Rock Golf and Tennis Club PARKS AND RECREATION BOARD May 25, 2021 Kevin Gomillion, Golf Division Manager, PARD PRESENTER Grey Rock Golf and Tennis Club Overview The City of Austin purchased the Grey Rock Golf and Tennis facility in June of 2014. The management agreement with Touchstone Management was assumed with the purchase. This agreement expires December 2021 Agreement Background No additional extensions available Requires Qualified Management Agreement – IRS implications Will require outside Legal Counsel 2 Facility • Grey Rock is a 292-acre facility with: • An 18- hole golf course; • Eight lighted tennis courts; • Restaurant and clubhouse; and • Venues for a variety of events such as weddings and receptions (Ceremony Lawn, the Pavilion, the Live Oak Patio, the Grill, and Biergarten). 3 Restaurant and Clubhouse 4 Maintenance Facilities 5 Tennis Operations 6 Draft Solicitation 7 Proposed Timelines & Next Steps ACTION DATE Discussion with PARB May 25, 2021 Issue Request for Proposals June 2021 Review Received Proposals Late Summer 2021 Recommendation to CCC Recommendation to PARB Fall 2021 Fall 2021 Council Request for Action Late Fall 2021 8 QUESTIONS ? Kevin Gomillion, Golf Division Manager (512) 974-9351 Kevin.Gomillion@austintexas.gov Anthony Segura, Assistant Director, PARD (512) 974-9411 Anthony.Segura@austintexas.gov 9
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: May 2021 COMMUNITY ENGAGEMENT EVENTS: Beverly S. Sheffield Northwest Park Vision Plan Community Engagement #2, June 15: The Parks and Recreation Department (PARD) hosted the first community-wide meeting for the vision plan on May 4, where the design team presented what they heard so far from a series of small group meetings and an online survey. They also presented a series of planning values that will guide what is included in the vision plan alternatives presented in the next public meetings on June 15. June 15 meeting registrations noon and 5:30pm and project webpage: http://www.austintexas.gov/sheffieldNWpark. District 7 Highland Neighborhood Park Community Meeting #2, June 24: Phase 2 Implementation engagement will continue June 22 with a second community meeting hosted via Zoom. At this meeting, a final proposed park design will be presented to the community for feedback. June 24 meeting registration and project webpage: https://www.austintexas.gov/HighlandParkProject. District 4 Zilker Park Vision Plan Survey and Community Meeting #1, June 29: The Zilker Park Vision Plan, the first comprehensive plan for the entire park since it became a public park, concluded the series of 14 small group discussions on May 18. The initial survey is set to close on June 1 and already has more than 3,000 participants. Community Meeting #1 (held virtually) will take place on June 29 and will be followed by a series of pop-up meetings throughout the city. At this meeting, community members will be re- introduced to Zilker, including the area and scope of the vision plan, the plans and studies that have taken place in and around the park, and community input received so far. June 29 meeting registration and project webpage: https://www.austintexas.gov/zilkervision. Districts 5 and 8 Colony Park Aquatic Facility, June 30: PARD will host the third virtual meeting on June 30 at 5:30pm. At the second community meeting in April, PARD presented three preliminary concepts for consideration. Based on feedback from that meeting, subsequent survey and community conversations with students at area schools, the Project Team will present the proposed final concept for the new pool and facility at the third meeting. Community members will be asked to identify how well the draft final concept connects with key values and aligns with feedback collected. June 30 meeting registration and project webpage: https://www.austintexas.gov/department/colony-park-aquatic-facility. District 1 Givens Aquatic Facility Renovation Community Meeting #3, July 1: PARD will host the third …
Interlocal Agreement(s) For Wildland Fire Management Activities Travis County and The University of Texas At Austin Parks and Recreation Board Meeting May 25, 2021 Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov 2 Background • • • • • The majority of PARD’s lands are protected as natural areas. A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. They provide critical services to Austin residents: • Mental health Social benefits • Economic benefits • Recreational opportunities • • Water cleansing Air cleansing • Climate regulation • • Most PARD natural areas have not been managed to maintain ecosystem health. Have been degraded by past management, invasive species, and loss of biodiversity, which make them more vulnerable to heat, drought, disease, and wildfire. These vulnerabilities will be exacerbated by climate change. 3 Background • • • • Further, in 2019, the City Auditor found that PARD is not strategically addressing wildfire risk on parkland and recommended that PARD create and implement land management plans to manage natural areas and address wildfire risk. • (Office of the City Auditor. October 2019. Wildfire Preparedness Audit Report) PARD is in the process of procuring a land management plan for several thousand acres of natural areas. Fire is a natural process Is critical for: • • • Economical restoration and management of land at large scales Sustainability and resiliency of natural systems Prescribed fire will be an important piece of the land management plan to reintroduce fire safely. 4 Purpose • • To achieve these goals and commitments, PARD is seeking to establish cooperative agreements with a group of land managing entities (and Austin Fire Department) in the Austin area, including interlocal agreements with: 1. Travis County, and 2. The University of Texas at Austin The interlocal agreements with Travis County and the University of Texas at Austin will each allow for mutual support and cooperation for prescribed fire management and training, land management planning, as well as planning and assistance for certain hazardous events. • Collectively, these agreements will be important for PARD in fulfilling the commitments made in response to the Wildfire Audit as well as implementing restoration and land management plans for Preserves and other parkland natural areas. 4 Purpose • • • These entities each use prescribed burning as …
PARKS AND RECREATION BOARD Tuesday, May 25, 2021 – 5:30pm Via Videoconference MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, May 25, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:32pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Richard DePalma, Nancy Barnard, Laura Cottam Sajbel, Anna Di Carlo, Sarah Faust, Kate Mason-Murphy, Nina Rinaldi and Kimberly Taylor. Board Members Absent: Romteen Farasat. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Lucas Massie, Suzanne Piper, Anthony Segura, Jorge Morales, Jose Guerrero, Leah Gibson, Denisha Cox, Megan Eckard, Kevin Gomillion, Matt McCaw, Gregory Montes, Amanda Ross, Patricia Rossett Ricardo Soliz, Idella Wilson and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Malcolm Yeatts – encampments in Country Club Creek Greenbelt. A. APPROVAL OF MINUTES The minutes from the regular meeting of April 27, 2021 were approved on Board Member Rinaldi motion, Board Member Cottam Sajbel second on an 8-0 with Board Members Farasat and Taylor absent and one vacancy. Board Member Kimberly Taylor joined the meeting at approximately 6:20pm. Due to time constraints items were heard in the following order: B1, B3, B5, B7, B4, B2. Item B6 was not heard. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS NON-CONSENT 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Department Director to approve the Central Williamson Creek Greenway Vision Plan. Board Member Mason-Murphy made a motion to not recommend the plan which died due to lack of a second. Board Member Cottam Sajbel made a motion to table the item Page 1 of 4 for future discussion; seconded by Board Member Mason-Murphy. The motion passed on a vote of 9-0 with Board Member Farasat absent and one vacancy. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Department Director to approve the Safety and Mobility Plan for the Ann and Roy Butler Hike-and-Bike Trail. Board Member Faust made a motion to recommend to the Parks and Recreation Director the approval of the Safety and Mobility Plan for the Ann and Roy Butler Hike-and-Bike Trail with the following condition that no position is taken by the Parks and Recreation Board in support or against the Double Deck Bridge over Barton Creek described as a potential project in the southwest quadrant within the plan; Vice DePalma seconded the motion. The motion passed on a …
Versión en español a continuación. Contracts and Concessions Committee of the Parks and Recreation Board Meeting May 11, 2021 Contracts and Concessions Committee of the Parks and Recreation Board to be held May 11, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 10, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 11, 2021 Contracts and Concessions Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board May 11, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (May 10, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE WEDNESDAY, APRIL 14, 2021 – 1:00PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Wednesday, April 14, 2021 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:04pm. Committee Members in Attendance: Chair Francoise Luca, Anna Di Carlo, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Members Absent: Romteen Farasat and Fred Morgan. Staff in Attendance: Suzanne Piper, Christine Chute Canul, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of November 20, 2020 Contracts and Concessions Committee were approved on Committee Member Di Carlo motion, Committee Member Rinaldi second on a 3-0 vote with Committee Members Farasat and Morgan absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park. Committee Member Rinaldi made to motion to recommend to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with Committee Members Farasat and Morgan absent. Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Denisha Cox provided the report. D. FUTURE AGENDA ITEMS • Rinaldi/Lewis – discussion of roles/purpose of the Contracts and Concessions Committee and the Finance Committee and how the two work together. Chair Luca adjourned the meeting at 1:39pm. Page 2 of 2
Waterloo Park Conditional Use Permit Overview Requesting Support Mission Waterloo Greenway Conservancy creates and maintains an extraordinary urban park system and a restored Waller Creek, in partnership with the City of Austin, for the benefit of all. The Conservancy renews the natural environment, promotes play, health and wellness, economic vitality and mobility, and engages the community through outreach, education, cultural events, and the arts. Sponsoring Departments: Community Leadership PARD & Watershed Protection • Operations & Maintenance • • • • Programming & Art Environmental Stewardship Design Excellence • • • • • Code Compliance Public Health, Safety & Welfare Environmental Stewardship Subject Matter Expertise Council approved project and partnership ECOLOGY MOBILITY PARKS N 2 N D S T 3 R D S T 4 T H S T 5 T H S T 6 T H S T 7 T H S T 8 T H S T 9 T H S T 1 0 T H S T 1 1 T H S T 1 2 T H S T 1 3 T H S T 1 4 T H S T 1 5 T H S T Pontoon Bridge Austin Convention Center La d y Bir d La k e C E S A R C H A V E Z S T Emma S. Barrientos Mexican American Cultural Center Creek Delta D A V S S T I D R I S K I L L S T RAINEY ST Palm School Palm Park SAN JACINTO BLVD TRINITY ST NECHES ST RED RIVER ST SABINE ST Red River Cultural District The Refuge IH-35 Waterloo Park Dell Seton Medical Center Dell Medical School at the University of Texas Central Health Brackenridge Redevelopment Site Frank C. Erwin, Jr. Special Events Center Symphony Square Capture the Opportunity of the Tunnel SECONDARY INLET FACILITY TUNNEL OUTLET L a d y B i r d L a k e SECONDARY INLET FACILITY PIPED WATERSHED 28’ DIAMETER UNDERGROUND BYPASS TUNNEL PRIMARY INLET FACILITY WALLER CREEK LAKE WATER FED WALLER CREEK STORMWATER FED 70,000 Attendees Community Programs 2019 Arts + Culture Health + Environment Civic Infrastructure Economic Opportunity 60 Free Programs & Events 50+ Community Partners 275 Volunteer Hours 100+ Volunteers Engaged Texas Capitol Frank C. Erwin, Jr. Special Events Center N z c:, U'J -I VJ ::::0 c:, U> -I -"' -I I en -I SAN JACINTO BLVD (11 -I I U> -I …
Interlocal Agreement(s) For Wildland Fire Management Activities and “All Risk” Activities Travis County and The University of Texas At Austin Concessions and Contract Committee May 11, 2021 Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov 2 Background • • • • • The majority of PARD’s lands are protected as natural areas. A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. They provide critical services to Austin residents: • Mental health Social benefits • Economic benefits • Recreational opportunities • • Water cleansing Air cleansing • Climate regulation • • Most PARD natural areas have not been managed to maintain ecosystem health. Have been degraded by past management, invasive species, and loss of biodiversity, which make them more vulnerable to heat, drought, disease, and wildfire. These vulnerabilities will be exacerbated by climate change. Background • Further, in 2019, the City Auditor found that PARD is not strategically addressing wildfire risk on parkland and recommended that PARD create and implement land management plans to manage natural areas and address wildfire risk. • (Office of the City Auditor. October 2019. Wildfire Preparedness Audit Report) • PARD is in the process of procuring a land management plan for several thousand 3 acres of natural areas. • Fire is a natural process Is critical for: • • Economical restoration and management of land at large scales • Sustainability and resiliency of natural systems • Prescribed fire will be an important piece of the land management plan to reintroduce fire safely. 4 Purpose • • To achieve these goals and commitments, PARD is seeking to establish cooperative agreements with a group of land managing entities (and Austin Fire Department) in the Austin area, including interlocal agreements with: 1. Travis County, and 2. The University of Texas at Austin The interlocal agreements with Travis County and the University of Texas at Austin will each allow for mutual support and cooperation for prescribed fire management and training, land management planning, as well as planning and assistance for hazardous incidents. • Collectively, these agreements will be important for PARD in fulfilling the commitments made in response to the Wildfire Audit as well as implementing restoration and land management plans for Preserves and other parkland natural areas. 5 Purpose • • • These entities each use prescribed …
Grey Rock CONTRACTS AND CONCESSIONS COMMITTEE May 11, 2021 PRESENTER Kevin Gomillion, Golf Division Manager, PARD Grey Rock Golf and Tennis Club Overview The City of Austin purchased the Grey Rock Golf and Tennis facility in June 2014. The management agreement with Touchstone Management was assumed with the purchase. This agreement expires December 2021. Agreement Background No additional extensions available Requires Qualified Management Agreement – IRS implications Will require outside Legal Counsel 2 Restaurant and Clubhouse 3 Maintenance Facilities 4 Tennis Operations 5 Proposed Timelines & Next Steps ACTION DATE Formal Discussion with CCC May 11, 2021 Issue Request for Proposals Summer 2021 Review Received Proposals Late Summer 2021 Recommendation to CCC Recommendation to PARB Council Request for Action Fall 2021 Fall 2021 Fall 2021 6 QUESTIONS ? Kevin Gomillion, Golf Division Manager (512) 974-9351 Kevin.Gomillion@austintexas.gov Anthony Segura, Assistant Director, PARD (512) 974-9411 Anthony.Segura@austintexas.gov 7
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee May-21 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Jun-21 Council Aug-21 Contract Type Contractual Obligation/ Services Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S May-21 May-21 Jun-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD working with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021 and is scheduled to close on 3/4/2021 pending number of responses. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted in May 2021. 4/29/2021 Contract/Project Concessionaire for Operation and Management of Watercraft Rental Concession on Barton Creek (Zilker Park Boat Rental) Contract Type Concession Phase P/D NCP NA S / NS S CCC Dec-21 PARB Dec-21 Council Jan-22 Mutual Interest Interlocal Agreement (ILA) with Travis County and the University of Texas to Share in the Wildland Fire Management of Open Space Properties Partnership P/D NA NS Apr-21 Apr-21 May-21 Grey Rock Golf and Tennis Facility P/D NA S May-21 Oct-21 Nov-21 Contractual Obligation/ Services Concessionaire for Operation and Management of Watercraft Rental Concession on Lady Bird Lake (Rowing Dock) Concession P/D NA S Jun-21 Nov-21 Jan-22 Notes The Purchasing Office plans to begin the solicitation process in May …
Versión en español a continuación. Finance Committee of the Parks and Recreation Board Meeting May 10, 2021 Finance Committee of the Parks and Recreation Board to be held May 10, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 9, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 10, 2021 Finance Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Finance Committee of the Parks and Recreation Board May 10, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (May 9, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número …
PARKS AND RECREATION BOARD FINANCE COMMITTEE MONDAY, APRIL 12, 2021 – 3:00PM MINUTES COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Kate Mason-Murphy (D-3) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-9) Dawn Lewis (D-10), Ex-Officio The Finance Committee convened in a special meeting on Monday, April 12, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:00pm. Committee Members in Attendance: Chair Sarah Faust, Laura Cottam Sajbel, Richard DePalma, Kate Mason-Murphy, Kimberly Taylor and Dawn Lewis, Ex Officio. Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Steven Linett, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL There were no registered speakers. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action on the 2021 meeting schedule including time of day to conduct meeting. Committee Member Cottam Sajbel made a motion to have the 2021 meeting schedule as the 2nd Monday of each month in the 1-5pm time slot but re-evaluate the meeting time in the fall; Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to requests for additional funding to address Fiscal Year 2022 under resourced service expectations. Committee Member Cottam Sajbel made a motion to recommend to the Parks and Recreation Board to recommend to the City Council that consideration be given to funding the following under resourced service expectations in the Fiscal Year 2022 budget: Page 1 of 3 • Increased summer camp capacity, • Additional park ranger resources, • Added security services for various pool facilities, • Enhanced department-wide security support, • Additional staffing at Barton Springs Pool, • Increased Athletics maintenance support, • Increased department-wide training support and • Extended hours at Bartholomew Pool, Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 3. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to the Parks and Recreation Department Fiscal Year 2022 budget. Committee Member DePalma made a motion to recommend to the Parks and Recreation Board the acceptance the Fiscal Year 2022 budget as presented by the Parks and Recreation Department; Committee Member Cottam Sajbel second the motion. The motion passed unanimously. 4. Discussion on the purpose and intent of the Finance Committee. Chair Faust led the discussion with the following comments from …
Proposed Agenda Financial Committee 2021 May 10, 2021 June 14, 2021 Fees – charged for services and programs August 9, 2021 Fees – Park Maintenance Fee; Park District Fee; convert PARD from General Fund to Enterprise Development Taxes; HOT Tax, Recreation, Arts & Parks Tax; Ad valorem tax; Cemetery maintenance tax; PID; PPID; Special Improvement District Fund September 13, 2021 Districts: Public Improvement District; Park Public Improvement; Special Improvement District Fund Parkland dedication; Parks partners and equity across system; Unrestricted donations October 11, 2021 Sale of Land Budget definitions November 8, 2021 December 13, 2021 End of year report January 10, 2021 February 7, 2021 March 14, 2021 April 11, 2021 Budget Budget Budget
Parks and Recreation Board Financial Committee Potential Items for Consideration April 12, 2021 1. FUNDING AVENUES • HOT Tax allocation to historical & tourist parks (referred from Parks and Recreation • Recreation, Arts, & Parks Tax1 • Ad Valorem Tax Texas Local Government Code Chapter 331 • Cemetery maintenance ad valorem tax • Public Improvement District, Texas Local Government Code Chapter 3722 • Park Public Improvement District in format described in Local Government Code Chapter 372.021: Special Improvement District Fund Tax Related Board) Fee Related • Park Maintenance Fee3 • Park District Fee Other • Sale of land and endowment • Budget Definitions • Partnerships (Are partnerships part of Contracts & Concessions?)(referred from Alternative Funding Working Group) Capital improvements Operation and maintenance 1 Added to existing sales tax. 2 Defined geographic area to jointly plan and put in place a sustainable funding source that can pay for a set of services to improve their area. 3 Creation of a Park Maintenance Free to be imposed and levied upon the responsible party of all developed property within the City of Austin, similar in structure to the Transportation User Fee. • Convert PARD from General Fund to Enterprise Department • Unrestricted donations directly to PARD (referred from Alternative Funding Working • Costs related to park development (capital projects); costs related to maintenance • Energy (older facilities opportunity to increase efficiency – energy savings performance • Services for seniors (given projections for senior population are we planning to meet Group) Increase fees. • BUDGET – RELATED • ADA accommodation • Reorganization of Park Rangers; conservation corps; • Continued discussion of under-resourced needs. -deferred maintenance presentation contracts) and water costs (reuse). needs). 2. RESEARCH NEEDS • Visitor counts from PARD (dramatic drop). city. • Dogs per capita. • Spending per population; index to population growth. – historical information • Rate of loss of yards/informal parks/open space as density increases in central
Austin Parks and Recreation Department Financial Services Division Finance Committee Presentation May 10, 2021 2 General Legal Framework Austin Process Austin’s process for setting fees: Program determines if fee is needed, and if so, how much can we charge. Amount usually determined by fee study (formal ones are usually done by outside experts, informal can be done with assistance from Budget Office). Annual adoption of the Ordinance Setting Fees and Charges – part of budget process. http://www.cityofaustin.org/edims/document.cfm?id=158460 New Programs developed after budget may require amendments to fee ordinance. 3 Austin’s Home Rule Police Power A home rule city may do anything authorized by its charter & not specifically prohibited or preempted by the Texas Constitution, state, or federal law. City may regulate a range of local activities to promote the general welfare of the city’s residents. Austin’s home rule police power authorizes a fee if the fee is regulatory and the amount is based on the cost of the regulation. 4 User Fees User fees are payments given in return for a government provided benefit. 4 criteria: Paid in exchange for a particular government service which benefits the party paying the fee in a manner not shared by other members of society. Paid by choice - the party paying the fee has the option of not utilizing the government service and can therefore avoid the charge. Paid to compensate the government entity providing the services for its expenses and not to raise revenue. Based on actual costs to the city for expenses funded by the fee. 5 User Fee Examples Fees for swimming Park rentals After-school programs at recreation centers 6 General Legal Framework for User Fees All cities assess a variety of fees and it is legal to do that. The Texas Constitution prohibits cities from assessing unauthorized taxes. Fees that generate revenue in excess of what is needed to operate the program can be found by a court to be unauthorized taxes. No prohibition on charging more to outside of city users of services unless the amount is in excess of the cost to provide the service. All Fees Must Have A Clear Legal Basis The City may charge a fee if the legal basis for the fee is sound and Council has approved it. The legal basis for a …
Parks & Recreation Department - General Fund Fee Note FY 2020-21 Fee Schedule Cemetery Support City Cemeteries Disinterment Adult (raising of vault not included) Cremated Remains Infant Raising of Vault Disinterment and Reinterments Adult Infant Interments Additional Fees Funerals without 12 working hrs. notice Set-Up (no other services provided by the contractor - Saturday & Sunday) Set-Up (no other services provided by the contractor - weekday) Set-Up (with other services provided by the contractor) Adults Holidays (all City of Austin-recognized holidays) Holiday Fee assessed in addition to stated interment Fee Saturday Sunday Infants and Cremated Remains Holidays (all City of Austin-recognized holidays) Holiday Fee assessed in addition to stated interment Fee Saturday Sunday Other Services and Fees Administrative Fees Dedicated Research Fee (15 - 60 minutes) Dedicated Research Fee (Each additional hour) $1,540.00 $400.00 $435.00 $350.00 $3,000.00 $525.00 $450.00 $600.00 $450.00 $250.00 $1,540.00 $1,350.00 $1,665.00 $2,000.00 $585.00 $760.00 $730.00 $1,250.00 $25.00 $40.00 $50.00 $85.00 Deed Recording Inspection Fee All monument work performed at by City of Austin cemeteries approved outside contractors is may be subject to inspection fee. Time Sale Late Payment Fee Invertable Vase plus Installation $15.00 $75.00 plus tax Note plus tax per square inch per relevel plus tax FY 2020-21 Fee Schedule Parks & Recreation Department - General Fund Liner Sales Liner Handling Fee Handling Fee associated with use of liners other than those available through City of Austin Monument Setting All Corner and/or Foot Markers All Monument Settings Military Markers Tabloid Monument Releveling Special Public Service/Maintenance Request Live Tree Removal for Space Openings/Closing (permit required) Revegetation - Selective sod, (per burial/space) Temporary Marker available for sale at City of Austin Cemeteries Tent Setups Space Sales Austin Memorial Park All Sections, Full Burial Space Infant Spaces/Cremation Spaces Isolated, Single Adult Spaces City Selected All Sections, Full Burial Space Infant Spaces/Cremation Spaces Oakwood and Annex Adult Spaces (as designated in cemeteries) Infant Spaces/Cremation Spaces (as designated) Recreational Use/Entry Fees Additional Fee Waiver Information Fees are as listed below, unless specifically waived as part of a Parkland Use Agreement. Aquatics Fee $475.00 $85.00 $17.00 $0.70 $75.00 $100.00 $25.00 - $200.00 $220.00 $200.00 $35.00 $200.00 $2,775.00 $900.00 $1,380.00 15% $1,850.00 $850.00 $2,675.00 $850.00 Cemetery Maintenance Surcharge This fee will be added to the cost of each space sold at a City of Austin cemetery, and will be used toward care and maintenance of the five cemeteries operated by the City. …
Parks and Recreation Department - Golf Fund Fee Note FY 2020-21 Fee Schedule Recreational Use/Entry Fees Golf Fees The Golf Division may offer discounted fees under the following conditions: 1. When the daily temperature is above 100 degrees Fahrenheit. 2. When the daily temperature is below 40 degrees Fahrenheit. 3. When the golf course is under repair. 4. During other periods of low attendance. 5. One free adult round with the purchase of one full-price adult round. 6. One free junior round with the purchase of one full-price adult round. 7. City employees with City-issued identification. 8. Veterans with U.S. government-issued identification. 9. Residents of the City of Austin. Annual Card Use Fee Annual Golf Cart Permits Private Golf Carts Trail Fee for Private Users Annual Memberships Facility Use Fee - All facilities (Per Course/Day) Golf Lessons Golf Surcharges These surcharges do not apply to rounds played at Roy Kizer Golf Course. Golf CIP Surcharge Municiple Lease Golf Tournament Fees Driving Range Ball Fee Golf Cart Use Fee Other Tournaments - Same as Green Fee Tournament Fee Other Tournaments - Same as Green Fee Per Player Other Tournaments and Events Tournament and Event Fee Tournament player fee $0.50 - $5.00 $40.00 $1.00 $81.00 - $2,500.00 $250.00 $40.00 $1.00 - $2.50 $1.00 $3.00 - $20.00 $9.00 - $25.00 $200.00 $35.00 $0.00 - $200.00 $3.00 - $35.00 per round, golfers with private carts Adults (18 thru 61 years) Juniors (under 18 years) Seniors (62 years and older) maximum maximum per person per player FY 2020-21 Fee Schedule Parks and Recreation Department - Golf Fund Tournament Fee Per Player UIL Spectator Fee UT Austin Intercollegiate NCAA-approved tournaments Tournament Fee Tournament player fee Green Fees Note: the following fees INCLUDE applicable surcharges mentioned above. Fee $1.00 $5.00 $0.00 $1.00 Note per person per player per round Grey Rock Golf Club Club Initiation Fee Daily Use Fee Monthly Membership Fee Hancock Regular Round Jimmy Clay Regular Round Lions Municipal Regular Round Morris Williams Regular Round Roy Kizer Golf Course Cart Trail Fee Regular Round Learning Center Each Additional Hour $1,000.00 - $4,000.00 $3.00 - $90.00 $65.00 - $650.00 $3.00 - $55.00 $3.00 - $55.00 $3.00 - $55.00 $3.00 - $55.00 $16.00 $3.00 - $55.00 $3.00 - $35.00 $25.00 - $500.00 $75.00 Par 3 Learning Center Short Course Use Fee - Lions Municipal Golf Course Clubhouse Ballroom and Conference Room per round maximum (4 hours)
n o i t a t c e p x E y r e v o c e R t s o C s v y d i s b u S Tax Use/Subsidy Allocation Philosophy & Model 2017-2019 Goal Subsidy = 0% Goal Subsidy = 0% Actual Avg. = 0% Goal Subsidy : 10-20% Actual Avg. = 30.51% Goal Subsidy = 5-25% Actual Avg. = 39.4% Goal Subsidy = 40-50% Actual Avg. = 51.7% Goal Subsidy = 45-65% Actual Avg. = 61.86% Goal Subsidy = 85-95% Actual Avg. Course = 95.18% Actual Avg. Membership = 77.04% Service Categories Goal Subsidy = 95–100% Actual Avg. = 98.72% Goal Subsidy = 100%` Greatest community benefit Greatest individual benefit Goal CR = >100% Goal CR = 100% Actual Avg. 264.81% Goal CR : 80-90% Actual Avg. = 69.49% Goal CR = 75-95% Actual Avg. = 60.6% Goal CR = 50-60% Actual Avg. = 48.3% d r a f t 1 - 2 3 - 2 0 1 7 n o i t a t c e p x E y r e v o c e R t s o C s v y d i s b u S Cost Recovery (CR) Allocation Philosophy & Model 2017-2019 Goal CR = 35–55% Actual Avg. = 38.14% Goal CR = 5-15% Actual Avg. Course = 4.82% Actual Avg. Membership = 22.96% Goal CR = 0 – 5% Actual Avg. = 1.28% Goal CR = 0% Greatest community benefit Greatest individual benefit Service Categories
Services Categories NON-MONITORED ACCESS Open, unsupervised access to parkland, amenities, sites of historic significance, and facilities. [Examples include: Access to trails; historically significant amenities; splash pads; preserved land and open spaces’ and to public restrooms] EVENTS – OPEN Organized community gatherings to celebrate historic, cultural, or other events appropriate for a broad section of the Austin community. These events are designed for any or all ages, interests, needs, and abilities/skills. [Examples include: Kite Festival; MLK Celebration; and Zilker Hill Side Theater] DROP-IN Drop-in activities that may or may not require registration and include some form of general staff and/or volunteer monitoring and oversight. [Examples include: open gym; neighborhood & municipal pools; access to museums and cultural centers, community recreation centers and the Nature Center; MCC exhibits; and senior social activities and senior meals] LIFE SKILLS/ENRICHMENT Led and/or supervised activities that focus on education, socialization, life skills development and personal enrichment. [Examples include: youth out-of-school time programming; non-skill focused camps (nature camps); senior programs/enrichment; school field trips; Summer Playground Program; Boredom Busters; drop-in afterschool; and Museum and Cultural Centers (MCC) tours] EVENTS – FOCUSED Events focused on a target audience and specialized in design. They are developed with a specific age group, interest, need, and ability/skill, in mind. These events typically serve a market niche. [Examples include: Trick or Treat trails; Breakfast w/Santa; Pun Off; Easter Egg Hunt; Senior Trips; Family Night; and Polkapocolypse] SKILL FOCUSED SERVICES – BEGINNER Classes, clinics, workshops, and other structured recreation activities in which pre-registration is required and the primary intent is to acquire a specific skill set. [Examples include: beginner swim lessons; creative writing classes; technology programs; language classes; nature/outdoor based skills (camping, rock climbing, gardening); skill-based camps; and mountain biking] January 2017 SKILL FOCUSED SERVICES – INTERMEDIATE/ADVANCED Classes, clinics, workshops and other structured recreational activities in which the primary intent is to enhance a special skill set. Pre-registration and some form of prerequisite demonstrating skill proficiency is required. [Examples include: Intermediate swim lessons; swim team; creative writing; tournaments; adult leagues; art classes and dance; Camacho bike team; advanced study in art; independent study (e.g., study ceramics)] RENTALS This service consists of park, shelter, and other facility rentals available for reservation including events held in partnership or by agreement with third party operators. [Examples include: facility and field/park rentals; Zilker Club House, pavilions, picnic areas; ACL; and, SXSW; golf greens fees, memberships and events] RESALE …
