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May 11, 2021

B2: Presentation original pdf

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Interlocal Agreement(s) For Wildland Fire Management Activities and “All Risk” Activities Travis County and The University of Texas At Austin Concessions and Contract Committee May 11, 2021 Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov 2 Background • • • • • The majority of PARD’s lands are protected as natural areas. A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. They provide critical services to Austin residents: • Mental health Social benefits • Economic benefits • Recreational opportunities • • Water cleansing Air cleansing • Climate regulation • • Most PARD natural areas have not been managed to maintain ecosystem health. Have been degraded by past management, invasive species, and loss of biodiversity, which make them more vulnerable to heat, drought, disease, and wildfire. These vulnerabilities will be exacerbated by climate change. Background • Further, in 2019, the City Auditor found that PARD is not strategically addressing wildfire risk on parkland and recommended that PARD create and implement land management plans to manage natural areas and address wildfire risk. • (Office of the City Auditor. October 2019. Wildfire Preparedness Audit Report) • PARD is in the process of procuring a land management plan for several thousand 3 acres of natural areas. • Fire is a natural process Is critical for: • • Economical restoration and management of land at large scales • Sustainability and resiliency of natural systems • Prescribed fire will be an important piece of the land management plan to reintroduce fire safely. 4 Purpose • • To achieve these goals and commitments, PARD is seeking to establish cooperative agreements with a group of land managing entities (and Austin Fire Department) in the Austin area, including interlocal agreements with: 1. Travis County, and 2. The University of Texas at Austin The interlocal agreements with Travis County and the University of Texas at Austin will each allow for mutual support and cooperation for prescribed fire management and training, land management planning, as well as planning and assistance for hazardous incidents. • Collectively, these agreements will be important for PARD in fulfilling the commitments made in response to the Wildfire Audit as well as implementing restoration and land management plans for Preserves and other parkland natural areas. 5 Purpose • • • These entities each use prescribed …

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May 11, 2021

C1: Presentation original pdf

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Grey Rock CONTRACTS AND CONCESSIONS COMMITTEE May 11, 2021 PRESENTER Kevin Gomillion, Golf Division Manager, PARD Grey Rock Golf and Tennis Club Overview The City of Austin purchased the Grey Rock Golf and Tennis facility in June 2014. The management agreement with Touchstone Management was assumed with the purchase. This agreement expires December 2021. Agreement Background  No additional extensions available  Requires Qualified Management Agreement – IRS implications  Will require outside Legal Counsel 2 Restaurant and Clubhouse 3 Maintenance Facilities 4 Tennis Operations 5 Proposed Timelines & Next Steps ACTION DATE Formal Discussion with CCC May 11, 2021 Issue Request for Proposals Summer 2021 Review Received Proposals Late Summer 2021 Recommendation to CCC Recommendation to PARB Council Request for Action Fall 2021 Fall 2021 Fall 2021 6 QUESTIONS ? Kevin Gomillion, Golf Division Manager (512) 974-9351 Kevin.Gomillion@austintexas.gov Anthony Segura, Assistant Director, PARD (512) 974-9411 Anthony.Segura@austintexas.gov 7

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May 11, 2021

D: May Contract Report original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee May-21 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Jun-21 Council Aug-21 Contract Type Contractual Obligation/ Services Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S May-21 May-21 Jun-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD working with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021 and is scheduled to close on 3/4/2021 pending number of responses. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted in May 2021. 4/29/2021 Contract/Project Concessionaire for Operation and Management of Watercraft Rental Concession on Barton Creek (Zilker Park Boat Rental) Contract Type Concession Phase P/D NCP NA S / NS S CCC Dec-21 PARB Dec-21 Council Jan-22 Mutual Interest Interlocal Agreement (ILA) with Travis County and the University of Texas to Share in the Wildland Fire Management of Open Space Properties Partnership P/D NA NS Apr-21 Apr-21 May-21 Grey Rock Golf and Tennis Facility P/D NA S May-21 Oct-21 Nov-21 Contractual Obligation/ Services Concessionaire for Operation and Management of Watercraft Rental Concession on Lady Bird Lake (Rowing Dock) Concession P/D NA S Jun-21 Nov-21 Jan-22 Notes The Purchasing Office plans to begin the solicitation process in May …

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May 10, 2021

Agenda original pdf

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Versión en español a continuación. Finance Committee of the Parks and Recreation Board Meeting May 10, 2021 Finance Committee of the Parks and Recreation Board to be held May 10, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 9, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 10, 2021 Finance Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Finance Committee of the Parks and Recreation Board May 10, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (May 9, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número …

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May 10, 2021

A: Draft Minutes of April 12, 2021 original pdf

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PARKS AND RECREATION BOARD FINANCE COMMITTEE MONDAY, APRIL 12, 2021 – 3:00PM MINUTES COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Kate Mason-Murphy (D-3) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-9) Dawn Lewis (D-10), Ex-Officio The Finance Committee convened in a special meeting on Monday, April 12, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:00pm. Committee Members in Attendance: Chair Sarah Faust, Laura Cottam Sajbel, Richard DePalma, Kate Mason-Murphy, Kimberly Taylor and Dawn Lewis, Ex Officio. Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Steven Linett, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL There were no registered speakers. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action on the 2021 meeting schedule including time of day to conduct meeting. Committee Member Cottam Sajbel made a motion to have the 2021 meeting schedule as the 2nd Monday of each month in the 1-5pm time slot but re-evaluate the meeting time in the fall; Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to requests for additional funding to address Fiscal Year 2022 under resourced service expectations. Committee Member Cottam Sajbel made a motion to recommend to the Parks and Recreation Board to recommend to the City Council that consideration be given to funding the following under resourced service expectations in the Fiscal Year 2022 budget: Page 1 of 3 • Increased summer camp capacity, • Additional park ranger resources, • Added security services for various pool facilities, • Enhanced department-wide security support, • Additional staffing at Barton Springs Pool, • Increased Athletics maintenance support, • Increased department-wide training support and • Extended hours at Bartholomew Pool, Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 3. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to the Parks and Recreation Department Fiscal Year 2022 budget. Committee Member DePalma made a motion to recommend to the Parks and Recreation Board the acceptance the Fiscal Year 2022 budget as presented by the Parks and Recreation Department; Committee Member Cottam Sajbel second the motion. The motion passed unanimously. 4. Discussion on the purpose and intent of the Finance Committee. Chair Faust led the discussion with the following comments from …

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May 10, 2021

B2: Proposed 2021 Workplan original pdf

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Proposed Agenda Financial Committee 2021 May 10, 2021 June 14, 2021 Fees – charged for services and programs August 9, 2021 Fees – Park Maintenance Fee; Park District Fee; convert PARD from General Fund to Enterprise Development Taxes; HOT Tax, Recreation, Arts & Parks Tax; Ad valorem tax; Cemetery maintenance tax; PID; PPID; Special Improvement District Fund September 13, 2021 Districts: Public Improvement District; Park Public Improvement; Special Improvement District Fund Parkland dedication; Parks partners and equity across system; Unrestricted donations October 11, 2021 Sale of Land Budget definitions November 8, 2021 December 13, 2021 End of year report January 10, 2021 February 7, 2021 March 14, 2021 April 11, 2021 Budget Budget Budget

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May 10, 2021

B2: Topics List original pdf

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Parks and Recreation Board Financial Committee Potential Items for Consideration April 12, 2021 1. FUNDING AVENUES • HOT Tax allocation to historical & tourist parks (referred from Parks and Recreation • Recreation, Arts, & Parks Tax1 • Ad Valorem Tax Texas Local Government Code Chapter 331 • Cemetery maintenance ad valorem tax • Public Improvement District, Texas Local Government Code Chapter 3722 • Park Public Improvement District in format described in Local Government Code Chapter 372.021: Special Improvement District Fund Tax Related Board) Fee Related • Park Maintenance Fee3 • Park District Fee Other • Sale of land and endowment • Budget Definitions • Partnerships (Are partnerships part of Contracts & Concessions?)(referred from Alternative Funding Working Group)  Capital improvements  Operation and maintenance 1 Added to existing sales tax. 2 Defined geographic area to jointly plan and put in place a sustainable funding source that can pay for a set of services to improve their area. 3 Creation of a Park Maintenance Free to be imposed and levied upon the responsible party of all developed property within the City of Austin, similar in structure to the Transportation User Fee. • Convert PARD from General Fund to Enterprise Department • Unrestricted donations directly to PARD (referred from Alternative Funding Working • Costs related to park development (capital projects); costs related to maintenance • Energy (older facilities opportunity to increase efficiency – energy savings performance • Services for seniors (given projections for senior population are we planning to meet Group) Increase fees. • BUDGET – RELATED • ADA accommodation • Reorganization of Park Rangers; conservation corps; • Continued discussion of under-resourced needs. -deferred maintenance presentation contracts) and water costs (reuse). needs). 2. RESEARCH NEEDS • Visitor counts from PARD (dramatic drop). city. • Dogs per capita. • Spending per population; index to population growth. – historical information • Rate of loss of yards/informal parks/open space as density increases in central

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May 10, 2021

B1: A-Presentation original pdf

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Austin Parks and Recreation Department Financial Services Division Finance Committee Presentation May 10, 2021 2 General Legal Framework Austin Process  Austin’s process for setting fees:  Program determines if fee is needed, and if so, how much can we charge. Amount usually determined by fee study (formal ones are usually done by outside experts, informal can be done with assistance from Budget Office).  Annual adoption of the Ordinance Setting Fees and Charges – part of budget process. http://www.cityofaustin.org/edims/document.cfm?id=158460  New Programs developed after budget may require amendments to fee ordinance. 3 Austin’s Home Rule Police Power  A home rule city may do anything authorized by its charter & not specifically prohibited or preempted by the Texas Constitution, state, or federal law.  City may regulate a range of local activities to promote the general welfare of the city’s residents.  Austin’s home rule police power authorizes a fee if the fee is regulatory and the amount is based on the cost of the regulation. 4 User Fees  User fees are payments given in return for a government provided benefit.  4 criteria:  Paid in exchange for a particular government service which benefits the party paying the fee in a manner not shared by other members of society.  Paid by choice - the party paying the fee has the option of not utilizing the government service and can therefore avoid the charge.  Paid to compensate the government entity providing the services for its expenses and not to raise revenue.  Based on actual costs to the city for expenses funded by the fee. 5 User Fee Examples Fees for swimming Park rentals After-school programs at recreation centers 6 General Legal Framework for User Fees  All cities assess a variety of fees and it is legal to do that.  The Texas Constitution prohibits cities from assessing unauthorized taxes.  Fees that generate revenue in excess of what is needed to operate the program can be found by a court to be unauthorized taxes.  No prohibition on charging more to outside of city users of services unless the amount is in excess of the cost to provide the service. All Fees Must Have A Clear Legal Basis  The City may charge a fee if the legal basis for the fee is sound and Council has approved it. The legal basis for a …

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May 10, 2021

B1: B-General Fund Fee Schedule original pdf

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Parks & Recreation Department - General Fund Fee Note FY 2020-21 Fee Schedule Cemetery Support City Cemeteries Disinterment Adult (raising of vault not included) Cremated Remains Infant Raising of Vault Disinterment and Reinterments Adult Infant Interments Additional Fees Funerals without 12 working hrs. notice Set-Up (no other services provided by the contractor - Saturday & Sunday) Set-Up (no other services provided by the contractor - weekday) Set-Up (with other services provided by the contractor) Adults Holidays (all City of Austin-recognized holidays) Holiday Fee assessed in addition to stated interment Fee Saturday Sunday Infants and Cremated Remains Holidays (all City of Austin-recognized holidays) Holiday Fee assessed in addition to stated interment Fee Saturday Sunday Other Services and Fees Administrative Fees Dedicated Research Fee (15 - 60 minutes) Dedicated Research Fee (Each additional hour) $1,540.00 $400.00 $435.00 $350.00 $3,000.00 $525.00 $450.00 $600.00 $450.00 $250.00 $1,540.00 $1,350.00 $1,665.00 $2,000.00 $585.00 $760.00 $730.00 $1,250.00 $25.00 $40.00 $50.00 $85.00 Deed Recording Inspection Fee All monument work performed at by City of Austin cemeteries approved outside contractors is may be subject to inspection fee. Time Sale Late Payment Fee Invertable Vase plus Installation $15.00 $75.00 plus tax Note plus tax per square inch per relevel plus tax FY 2020-21 Fee Schedule Parks & Recreation Department - General Fund Liner Sales Liner Handling Fee Handling Fee associated with use of liners other than those available through City of Austin Monument Setting All Corner and/or Foot Markers All Monument Settings Military Markers Tabloid Monument Releveling Special Public Service/Maintenance Request Live Tree Removal for Space Openings/Closing (permit required) Revegetation - Selective sod, (per burial/space) Temporary Marker available for sale at City of Austin Cemeteries Tent Setups Space Sales Austin Memorial Park All Sections, Full Burial Space Infant Spaces/Cremation Spaces Isolated, Single Adult Spaces City Selected All Sections, Full Burial Space Infant Spaces/Cremation Spaces Oakwood and Annex Adult Spaces (as designated in cemeteries) Infant Spaces/Cremation Spaces (as designated) Recreational Use/Entry Fees Additional Fee Waiver Information Fees are as listed below, unless specifically waived as part of a Parkland Use Agreement. Aquatics Fee $475.00 $85.00 $17.00 $0.70 $75.00 $100.00 $25.00 - $200.00 $220.00 $200.00 $35.00 $200.00 $2,775.00 $900.00 $1,380.00 15% $1,850.00 $850.00 $2,675.00 $850.00 Cemetery Maintenance Surcharge This fee will be added to the cost of each space sold at a City of Austin cemetery, and will be used toward care and maintenance of the five cemeteries operated by the City. …

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May 10, 2021

B1: C-Golf Fund Fee Schedule original pdf

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Parks and Recreation Department - Golf Fund Fee Note FY 2020-21 Fee Schedule Recreational Use/Entry Fees Golf Fees The Golf Division may offer discounted fees under the following conditions: 1. When the daily temperature is above 100 degrees Fahrenheit. 2. When the daily temperature is below 40 degrees Fahrenheit. 3. When the golf course is under repair. 4. During other periods of low attendance. 5. One free adult round with the purchase of one full-price adult round. 6. One free junior round with the purchase of one full-price adult round. 7. City employees with City-issued identification. 8. Veterans with U.S. government-issued identification. 9. Residents of the City of Austin. Annual Card Use Fee Annual Golf Cart Permits Private Golf Carts Trail Fee for Private Users Annual Memberships Facility Use Fee - All facilities (Per Course/Day) Golf Lessons Golf Surcharges These surcharges do not apply to rounds played at Roy Kizer Golf Course. Golf CIP Surcharge Municiple Lease Golf Tournament Fees Driving Range Ball Fee Golf Cart Use Fee Other Tournaments - Same as Green Fee Tournament Fee Other Tournaments - Same as Green Fee Per Player Other Tournaments and Events Tournament and Event Fee Tournament player fee $0.50 - $5.00 $40.00 $1.00 $81.00 - $2,500.00 $250.00 $40.00 $1.00 - $2.50 $1.00 $3.00 - $20.00 $9.00 - $25.00 $200.00 $35.00 $0.00 - $200.00 $3.00 - $35.00 per round, golfers with private carts Adults (18 thru 61 years) Juniors (under 18 years) Seniors (62 years and older) maximum maximum per person per player FY 2020-21 Fee Schedule Parks and Recreation Department - Golf Fund Tournament Fee Per Player UIL Spectator Fee UT Austin Intercollegiate NCAA-approved tournaments Tournament Fee Tournament player fee Green Fees Note: the following fees INCLUDE applicable surcharges mentioned above. Fee $1.00 $5.00 $0.00 $1.00 Note per person per player per round Grey Rock Golf Club Club Initiation Fee Daily Use Fee Monthly Membership Fee Hancock Regular Round Jimmy Clay Regular Round Lions Municipal Regular Round Morris Williams Regular Round Roy Kizer Golf Course Cart Trail Fee Regular Round Learning Center Each Additional Hour $1,000.00 - $4,000.00 $3.00 - $90.00 $65.00 - $650.00 $3.00 - $55.00 $3.00 - $55.00 $3.00 - $55.00 $3.00 - $55.00 $16.00 $3.00 - $55.00 $3.00 - $35.00 $25.00 - $500.00 $75.00 Par 3 Learning Center Short Course Use Fee - Lions Municipal Golf Course Clubhouse Ballroom and Conference Room per round maximum (4 hours)

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May 10, 2021

B1: D-Cost Recovery Model original pdf

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n o i t a t c e p x E y r e v o c e R t s o C s v y d i s b u S Tax Use/Subsidy Allocation Philosophy & Model 2017-2019 Goal Subsidy = 0% Goal Subsidy = 0% Actual Avg. = 0% Goal Subsidy : 10-20% Actual Avg. = 30.51% Goal Subsidy = 5-25% Actual Avg. = 39.4% Goal Subsidy = 40-50% Actual Avg. = 51.7% Goal Subsidy = 45-65% Actual Avg. = 61.86% Goal Subsidy = 85-95% Actual Avg. Course = 95.18% Actual Avg. Membership = 77.04% Service Categories Goal Subsidy = 95–100% Actual Avg. = 98.72% Goal Subsidy = 100%` Greatest community benefit Greatest individual benefit Goal CR = >100% Goal CR = 100% Actual Avg. 264.81% Goal CR : 80-90% Actual Avg. = 69.49% Goal CR = 75-95% Actual Avg. = 60.6% Goal CR = 50-60% Actual Avg. = 48.3% d r a f t 1 - 2 3 - 2 0 1 7 n o i t a t c e p x E y r e v o c e R t s o C s v y d i s b u S Cost Recovery (CR) Allocation Philosophy & Model 2017-2019 Goal CR = 35–55% Actual Avg. = 38.14% Goal CR = 5-15% Actual Avg. Course = 4.82% Actual Avg. Membership = 22.96% Goal CR = 0 – 5% Actual Avg. = 1.28% Goal CR = 0% Greatest community benefit Greatest individual benefit Service Categories

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May 10, 2021

B1: E-Service Area Categories Definitions original pdf

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Services Categories NON-MONITORED ACCESS Open, unsupervised access to parkland, amenities, sites of historic significance, and facilities. [Examples include: Access to trails; historically significant amenities; splash pads; preserved land and open spaces’ and to public restrooms] EVENTS – OPEN Organized community gatherings to celebrate historic, cultural, or other events appropriate for a broad section of the Austin community. These events are designed for any or all ages, interests, needs, and abilities/skills. [Examples include: Kite Festival; MLK Celebration; and Zilker Hill Side Theater] DROP-IN Drop-in activities that may or may not require registration and include some form of general staff and/or volunteer monitoring and oversight. [Examples include: open gym; neighborhood & municipal pools; access to museums and cultural centers, community recreation centers and the Nature Center; MCC exhibits; and senior social activities and senior meals] LIFE SKILLS/ENRICHMENT Led and/or supervised activities that focus on education, socialization, life skills development and personal enrichment. [Examples include: youth out-of-school time programming; non-skill focused camps (nature camps); senior programs/enrichment; school field trips; Summer Playground Program; Boredom Busters; drop-in afterschool; and Museum and Cultural Centers (MCC) tours] EVENTS – FOCUSED Events focused on a target audience and specialized in design. They are developed with a specific age group, interest, need, and ability/skill, in mind. These events typically serve a market niche. [Examples include: Trick or Treat trails; Breakfast w/Santa; Pun Off; Easter Egg Hunt; Senior Trips; Family Night; and Polkapocolypse] SKILL FOCUSED SERVICES – BEGINNER Classes, clinics, workshops, and other structured recreation activities in which pre-registration is required and the primary intent is to acquire a specific skill set. [Examples include: beginner swim lessons; creative writing classes; technology programs; language classes; nature/outdoor based skills (camping, rock climbing, gardening); skill-based camps; and mountain biking] January 2017 SKILL FOCUSED SERVICES – INTERMEDIATE/ADVANCED Classes, clinics, workshops and other structured recreational activities in which the primary intent is to enhance a special skill set. Pre-registration and some form of prerequisite demonstrating skill proficiency is required. [Examples include: Intermediate swim lessons; swim team; creative writing; tournaments; adult leagues; art classes and dance; Camacho bike team; advanced study in art; independent study (e.g., study ceramics)] RENTALS This service consists of park, shelter, and other facility rentals available for reservation including events held in partnership or by agreement with third party operators. [Examples include: facility and field/park rentals; Zilker Club House, pavilions, picnic areas; ACL; and, SXSW; golf greens fees, memberships and events] RESALE …

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May 10, 2021

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May 10, 2021

Approved Minutes original pdf

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PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, MAY 10, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a regular meeting on Monday, May 10, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:05pm. Committee Members in Attendance: Chair Sarah Faust, Laura Cottam Sajbel, Richard DePalma, Kate Mason-Murphy, Kimberly Taylor and Dawn Lewis, Ex Officio. Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Steven Linett, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of April 12, 2021 Financial Committee were approved unanimously on Committee Member Cottam Sajbel motion and Committee Member DePalma second. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation and discussion of the process for the annual adoption of fees and charges. Ed Morris, Financial Analyst III with the Parks and Recreation Department made a presentation. The Committee discussed but no action was taken. 2. Discussion on Committee agenda development for 2021. Chair Faust led the discussion of topics for the Committee’s 2021 agenda. The Committee took no action. C. FUTURE AGENDA ITEMS • June meeting: park-focused fee on utility bill, impacts of COVID on Department revenues; cost drivers for major programs of the Department; presentation of Page 1 of 2 Alternative Funding working group recommendations. Chair Faust adjourned the meeting 4:33pm. Page 2 of 2

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April 27, 2021

Agenda original pdf

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Versión en español a continuación. Parks and Recreation Board Meeting April 27, 2021 Parks and Recreation Board to be held April 27, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 26, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 27, 2021 Parks and Recreation Board Special Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board April 27, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (April 26, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una solicitud …

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April 27, 2021

A: Draft Minutes of March 23, 2021 original pdf

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PARKS AND RECREATION BOARD Tuesday, March 23, 2021 – 5:30pm MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, March 23, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:31pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Romteen Farasat, Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Sarah Faust, Kate Mason-Murphy and Nina Rinaldi. Board Members Absent: Francoise Luca, Fred Morgan and Kimberly Taylor. Board Member Di Carlo joined the meeting at approximately 5:36pm and Vice Chair Farasat joined at approximately 5:48pm. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Suzanne Piper; Anthony Segura; Kevin Johnson; Vanorda Richardson; Michael Benbow; Nicholas Johnson; Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Jim Schwobel – enforcement of park curfew and no camping rules in Eastwoods Park. A. APPROVAL OF MINUTES The minutes from the regular meeting of February 23, 2021 were approved on Board Member Faust motion, Board Member Cottam Sajbel second on an 8-0 with Board Members Luca, Morgan and Taylor absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the Parks and Recreation Department Fiscal Year 2021-2022 budget. Presentation by Vanorda Richardson of the Parks and Recreation Department. Discussion with request to bring back to April meeting of the Board. 2. Discussion and possible action to rescind the recommendation made February 23, 2021 regarding the preferred design scenario for the Dougherty Arts Center Replacement Project. Public comment by Bill Bunch encouraging alternate sites for the Dougherty Arts Center such as AISD schools to be closed and maintaining central parkland as parkland; Megan Page 1 of 3 Meisenbach encouraging the City to re-look at other locations and that schools are a wonderful location for the Center and Linda Guerrero explaining the recommendation approved by the Environmental Commission. Chair Lewis made a motion to rescind the recommendation made February 23, 2021 regarding the preferred design scenario for the Dougherty Arts Center Replacement Project; Board Member Mason-Murphy seconded the motion. The motion passed on a vote of 7-0 with Vice Chair Farasat abstaining and Board Members Luca, Morgan and Taylor absent. 3. Presentation, discussion, and possible action regarding a recommendation to the City Council of the preferred design scenario for the Dougherty Arts Center Replacement Project. Board Member DePalma made a motion to recommend to the City Council Option 1A for the …

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April 27, 2021

B1: A-Recommendation 20210427-B1 original pdf

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PARKS AND RECREATION RECOMMENDATION 20210427-B1 SECONDED BY: Date: April 27, 2021 Subject: Parks and Recreation Department Fiscal Year 2022 Operating Budget MOTION BY: RATIONALE: WHEREAS, the Parks and Recreation Board reviewed the Parks and Recreation Department Fiscal Year 2022 Budget Forecast and Department Budget Overview at its meeting on March 23, 2020; and WHEREAS, the Parks and Recreation Board did not make a recommendation on the Budget Forecast at its March 23, 2020 meeting in order to give the Financial Committee time to consider the Budget Forecast and other information requested of the Parks and Recreation Department; and WHEREAS, the Financial Committee has now provided its recommendation to the Parks and Recreation Board; and WHEREAS, the Parks and Recreation Board recognizes that in order to achieve the PARD goal of activating and enhancing urban park spaces to provide flexible and diverse programming; and WHEREAS the Parks and Recreation Board recognizes that in order to achieve the PARD goal to align accessible and diverse programs and services with community needs and interests; and WHEREAS, the Parks and Recreation Board recognizes that in order to achieve the PARD goal of ensuring the parks system preserves recreational and natural spaces to serve as a respite from urban life; and WHEREAS, the Parks and Recreation Board recognizes that in order to achieve the PARD goal to expand and improve access to parks and facilities for all; and WHEREAS, the Parks and Recreation Board recognizes that the loss of Parks and Recreation Department fee revenue in Fiscal Year 2020-2021 due to the COVID-19 pandemic was extremely significant yet the need for PARD facilities and programming is expected to be greater than ever moving into the 2021-2022 fiscal year; and WHEREAS, in recent months the Parks and Recreation Department has seen increased pressure on its park system through off-leash dog violations, inappropriate behavior in greenbelts, increased illegal parking, increased notifications related to encampments within parkland, increased notification of motorized vehicles on trails and increased concerns about alcohol in parks; and THEREFORE, the Parks and Recreation Board recommends approval of the Parks and Recreation Department FY 2022 Operating Budget as presented in its Budget Forecast; and the Parks and Recreation Board recommends that City Council make the additional allocations on the attached “FISCAL YEAR 2022 UNDER RESOURCED NEEDS” to the Parks and Recreation Department as these are priority items needed to address changes in city services, for …

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April 27, 2021

B1: B-March 2021 Presentation original pdf

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Austin Parks and Recreation Department FY 2022 BUDGET FORECAST Department Budget Overview FY 2021 Totals at a Glance FY 2021 Approved Budget FY 2021 Positions FY 2021 Sources $109.7 Million 744.75 FTEs Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% FY 2021 Budget by Program FY 2021 Budget Highlights • • • $638K for Forestry Services for Parkland Acquisitions $150K for Contractual Increases $1.2M Operations & Maintenance Support Support Services 5% Transfers, Debt Service, and Other Requirements 11% Park Planning, Development, Operations and Maintenance 27% Community Services 57% 2 Department Overview Data and Highlights PARD SD23 Goals and Measures • Activate and enhance urban park spaces to provide flexible and diverse programming • • • Align accessible and diverse programs and services with community needs and interests Ensure the parks system preserves recreational and natural spaces to serve as a respite from urban life Expand and improve access to parks and facilities for all 85% 75% 65% 55% FY21 Expenditure Budget by Category 85% 74% 70% 64% Residents satisfied Residents with access 2020 Actual 2021 Goal 2016 2017 2018 2019 2020 2021 734.75 744.75 693.75 695.75 719.25 694.75 FTE 3 Contractuals 30.2% Commodities 4.5% 750 740 730 720 710 700 690 680 670 660 Personnel 65.3% Department Budget Overview FY 2022 Proposed Total PARD Budget Forecast FY 2022 Proposed Budget FY 2022 Proposed Positions $113.5 Million* 766.75 FTEs FY 2022 General Fund Highlights General Fund Budget Increase - $3.8M** Standard City-Wide Cost Drivers - $1.3M • • • Employee Wage Adjustment Increases Fleet Maintenance and Fuel City Support Services Requested Department-Wide Cost Drivers - $2.5M Increases to accommodate items previously authorized by Council  Park Ranger Program Increase  Cemetery Interment Unit Increase  Operations & Maintenance Support *Includes Enterprise Golf Fund **Estimate only. FY22 Budget is still under development, pending City Council approval. FY 2022 Sources Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% 4 Department Budget Overview FY 2022 Budget Proposal BASE COST DRIVER DEFINITION: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2022 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments Unmet Needs: Due to …

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April 27, 2021

B2: A-Presentation original pdf

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Pease District Park Request Recommendation to Mayor and Council for Partnership Agreement with Pease Park Conservancy Parks and Recreation Board Christine Chute Canul, Partnership Manager Parks and Recreation Department, City of Austin April 27, 2021 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 2 PARD Partnership | Partnership Pathways Partnership Configuration A Partnership A Criteria  Has a minimum 7-year history  of collaboration with PARD/CoA Is in alignment with CoA and PARD mission, vision, and values  Has a minimum 5 years of proven philanthropic fundraising with sustained and/or year-over-year growth related to specific vision plan projects, operational items, maintenance, and/or program activation 3 Pease Park Conservancy Partnership Timeline Trees for Pease founded Partnered with PARD on Vision Plan for Pease DP; Council Adopted in 2014 Awarded $9.7 million from the Moody Foundation Executed Parkland Improvement Agreement for Kingsbury Commons Design and Construction; 100% Partner funded  2021 Park Open – Summer 2021  2008  2014  2017  2019 4 Pease District Park | Pease Park Conservancy 5 Pease District Park | Kingsbury Commons Design and Development 6 Partnership Agreement |Pease Park Conservancy |Public Benefit 7 Partnership Agreement |Pease Park Conservancy |Public Benefit 8 Partnership Agreement Terms  PARD and PPC Roles and Responsibilities  COA and PPC Advisory Committee  Director Annually Approves PPC Programing Plan and Operations & Maintenance Plan  Public Benefit  Annual Reporting Requirements  Annual Agreement Compliance Review 9 Partnership Agreement |Pease Park Conservancy A SPACE FOR ALL Together, these improvements will dramatically enhance the park visitor's experience. All modifications will be woven into the woodland in such a manner that will protect the canopy and allow the park to retain its familiar storybook atmosphere. The renovations will provide badly needed recreational and …

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April 27, 2021

B2: B-Resolution No. 20200312-041 original pdf

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RESOLUTION NO. 20200312-041 WHEREAS, Austin is home to nearly 20,000 acres of parks and trails which play an essential role in the city's overall environmental health as well as in the physical and mental health of all Austinites; and WHEREAS, as the City's population continues to grow, these parks and trails are increasingly important to the environmental, health, and mobility needs of the citizens of Austin; and WHEREAS, on March 8, 2018, the City adopted a Strategic Direction, including several goals that specifically depend on having strong and sustainable including Economic Opportunity and Affordability, parks and trails systems, Mobility, Health and Environment, and Culture and Lifelong Learning; and WHEREAS, as areas of the City continue to redevelop with denser populations, the acreage of parks also grows due to the critical benefits provided by the City' s Parkland Dedication Ordinance; and WHEREAS, the Parks and Recreation Department (PARD) is currently these the vast majority of responsible for approximately 20,000 acres of parkland across the city; and the care and maintenance of WHEREAS, as the parks and trails, and the number of people who depend the need for innovative partnerships with local nonprofits increases, on them, becomes increasingly worth exploring; and WHEREAS, PARD is committed to partnerships that align with its overall mission, vision, and commitment to benefit the public through the Austin parks system; and WHEREAS, the Parks and Recreation Department Long Range Plan specifically outlines partnerships as a sustainability strategy for developing, improving, maintaining and programming park spaces; and Page 1 of 3 WHEREAS, PARD works with nonprofit organizations, conservancies, increase community groups, and businesses to enhance and improve parks, recreational and cultural opportunities, and preserve natural areas in Austin; and WHEREAS, the goals of these partnerships are to enhance and expand public use of PARD's grounds and facilities; encourage active recreation and healthy lifestyles; improve environmental stewardship through public participation and education; celebrate arts, culture, and history to build community; and maximize public benefit at minimum taxpayer cost; and WHEREAS, many peer cities such as Dallas, Houston, Chicago, New York City, and others have negotiated partnerships with nonprofit organizations dedicated to the maintenance and stewardship of particular parks; and WHEREAS, nonprofit organizations dedicated to improving parks and open space for the benefit of the community often have the ability to fundraise and other opportunities that municipalities do not have; and WHEREAS, in Austin, some nonprofits have already begun partnering …

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