PARKS AND RECREATION BOARD Tuesday, April 27, 2021 – 6:00pm MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, April 27, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 6:03pm. Board Members in Attendance: Chair Dawn Lewis, Laura Cottam Sajbel, Richard DePalma, Anna Di Carlo, Sarah Faust, Francoise Luca, Kate Mason-Murphy, Nina Rinaldi and Kimberly Taylor. Board Members Absent: Vice Chair Romteen Farasat and Fred Morgan. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Lucas Massie, Suzanne Piper, Anthony Segura, Carre Adams, Christine Chute Canul, Megan Eckard, Laura Esparza, Gregory Montes, Vanorda Richardson and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Adam Sparks – Hancock Conservancy and support for turning the golf course into park/green space. A. APPROVAL OF MINUTES The minutes from the regular meeting of March 23, 2021 were approved on Board Member Rinaldi motion, Board Member Cottam Sajbel second on an 9-0 with Vice Chair Farasat and Board Member Morgan absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS CONSENT 1. Discussion and possible action regarding the Parks and Recreation Department Fiscal Year 2021-2022 budget. Chair Lewis made a motion to recommend approval of the Parks and Recreation Department Fiscal Year 2021-2022 Operating Budget as presented in its Budget Forecast; and the Parks and Recreation Board recommends that City Council make the additional allocations on the attached “FISCAL YEAR 2022 UNDER RESOURCED NEEDS” to the Parks and Recreation Department as these are priority items needed to address changes in city services, for parks programming, and pressures on the parks system which are not addressed under the current definitions provided in the budget process; Board Members Faust and Taylor seconded the motion. The motion passed on a vote of 9-0 with Vice Chair Farasat and Board Member Morgan absent. Page 1 of 3 2. Discussion and possible action regarding a recommendation to the City Council for the negotiation and execution of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park. Board Member Luca made a motion to recommend to the City Council the negotiation and execution of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park; Board Member Di Carlo seconded the motion. The motion passed on a vote of 9-0 with Vice Chair Farasat and Board Member …
Versión en español a continuación. Contracts and Concessions Committee of the Parks and Recreation Board Special Called Meeting April 14, 2021 Contracts and Concessions Committee of the Parks and Recreation Board to be held April 14, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 13, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 14, 2021 Contracts and Concessions Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board April 14, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (April 13, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE November 20, 2020 – 10:00am MINUTES The Contracts and Concessions Committee convened in a special meeting on Friday, November 20, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 10:01am. Committee Members in Attendance: Chair Francoise Luca, Richard DePalma, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Staff in Attendance: Lucas Massie, Suzanne Piper, Patricia Rossett, Margaret Stenz and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the special meeting of September 11, 2020 were approved on Committee Member DiCarlo motion, Committee Member Rinaldi second on a 5-0 vote. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommend to the Parks and Recreation Board the negotiation and execution of an amendment to the Interlocal Cooperation Agreement with the Austin Independent School District for support of the Literacy First Program. The motion was approved with the following friendly amendment on motion by Committee Member DePalma, seconded by Committee Member DiCarlo on a 5-0 vote. The friendly amendment from Committee Member Faust was to recommend this item as a consent agenda item for the Parks and Recreation Board. This was accepted by the maker of the motion and Committee Member DiCarlo, who seconded the motion. 2. Recommendation to the Parks and Recreation Board regarding creation, continuation, termination or status of a concession including issuance of a Request for Proposal for a concession in Town Lake Metropolitan Park for inclusion in the joint report between the Parks and Recreation Board and the Environmental Commission that is provided to the City Council annually. Committee Member DePalma made a motion to accept the 2020 Annual Concession Report as presented and recommended the item be placed on the Parks and Recreation Board agenda as a consent item; Committee Member Faust seconded the motion. The motion passed on a vote of 5-0. 3. 2021 Contracts and Concessions Committee meeting schedule. Page 1 of 2 Committee Member Faust made a motion to approve the 2021 meeting schedule as presented; Committee Member Rinaldi seconded the motion. The motion passed on a vote of 5-0. Committee Member Rinaldi departed the meeting at approximately 11:05am. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett provided the report. D. FUTURE ITEMS FROM BOARD MEMBERS • DePalma/Luca – set aside time in the first quarter of 2021 for a Committee planning session. …
Pease District Park Request Recommendation to PARB Partnership Agreement with Pease Park Conservancy Contracts and Concessions Committee Christine Chute Canul, Partnership Manager Parks and Recreation Department, City of Austin April 14, 2021 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 2 PARD Partnership | Partnership Pathways Partnership Configuration A Partnership A Criteria Has a minimum 7-year history of collaboration with PARD/CoA Is in alignment with CoA and PARD mission, vision, and values Has a minimum 5 years of proven philanthropic fundraising with sustained and/or year-over-year growth related to specific vision plan projects, operational items, maintenance, and/or program activation 3 Pease Park Conservancy Partnership Timeline Trees for Pease founded Partnered with PARD on Vision Plan for Pease DP; Council Adopted in 2014 Awarded $9.7 million from the Moody Foundation Executed Parkland Improvement Agreement for Kingsbury Commons Design and Construction; 100% Partner funded 2021 Park Open – Summer 2021 2008 2014 2017 2019 4 Pease District Park | Pease Park Conservancy 5 Pease District Park | Kingsbury Commons Design and Development 6 Partnership Agreement |Pease Park Conservancy |Public Benefit 7 Partnership Agreement |Pease Park Conservancy |Public Benefit 8 Partnership Agreement Terms PARD and PPC Roles and Responsibilities COA and PPC Advisory Committee Director Annually Approves PPC Programing Plan and Operations & Maintenance Plan Public Benefit Annual Reporting Requirements 9 Partnership Agreement |Pease Park Conservancy A SPACE FOR ALL Together, these improvements will dramatically enhance the park visitor's experience. All modifications will be woven into the woodland in such a manner that will protect the canopy and allow the park to retain its familiar storybook atmosphere. The renovations will provide badly needed recreational and gathering options for Austin's booming urban core and …
RESOLUTION NO. 20200312-041 WHEREAS, Austin is home to nearly 20,000 acres of parks and trails which play an essential role in the city's overall environmental health as well as in the physical and mental health of all Austinites; and WHEREAS, as the City's population continues to grow, these parks and trails are increasingly important to the environmental, health, and mobility needs of the citizens of Austin; and WHEREAS, on March 8, 2018, the City adopted a Strategic Direction, including several goals that specifically depend on having strong and sustainable including Economic Opportunity and Affordability, parks and trails systems, Mobility, Health and Environment, and Culture and Lifelong Learning; and WHEREAS, as areas of the City continue to redevelop with denser populations, the acreage of parks also grows due to the critical benefits provided by the City' s Parkland Dedication Ordinance; and WHEREAS, the Parks and Recreation Department (PARD) is currently these the vast majority of responsible for approximately 20,000 acres of parkland across the city; and the care and maintenance of WHEREAS, as the parks and trails, and the number of people who depend the need for innovative partnerships with local nonprofits increases, on them, becomes increasingly worth exploring; and WHEREAS, PARD is committed to partnerships that align with its overall mission, vision, and commitment to benefit the public through the Austin parks system; and WHEREAS, the Parks and Recreation Department Long Range Plan specifically outlines partnerships as a sustainability strategy for developing, improving, maintaining and programming park spaces; and Page 1 of 3 WHEREAS, PARD works with nonprofit organizations, conservancies, increase community groups, and businesses to enhance and improve parks, recreational and cultural opportunities, and preserve natural areas in Austin; and WHEREAS, the goals of these partnerships are to enhance and expand public use of PARD's grounds and facilities; encourage active recreation and healthy lifestyles; improve environmental stewardship through public participation and education; celebrate arts, culture, and history to build community; and maximize public benefit at minimum taxpayer cost; and WHEREAS, many peer cities such as Dallas, Houston, Chicago, New York City, and others have negotiated partnerships with nonprofit organizations dedicated to the maintenance and stewardship of particular parks; and WHEREAS, nonprofit organizations dedicated to improving parks and open space for the benefit of the community often have the ability to fundraise and other opportunities that municipalities do not have; and WHEREAS, in Austin, some nonprofits have already begun partnering …
Austin Parks and Recreation Department | Partnership Levels Partnership Configuration A (Non-profit Public Partnership NP3) Partnership A - Definition A 501(c)(3) Non-profit partner mission closely aligns with PARD mission, vision, and values; aligns to the public land/public facility owned by the City of Austin Parks and Recreation Department. Partner within configuration A seeks a level of autonomy to construct, operate, maintain, and/or program projects on parkland. Parks partnerships successfully combine the assets of the public and private sectors in novel ways to create new and refurbished parks, greenways, trails, and other public assets in our community. Partnerships between public agencies and private nonprofits can help effectively build, renovate, maintain, and program parks. By teaming up, parks agencies and nonprofits can help cities do a better job of meeting citizens' demands for more and better parks in the face of limited public resources. PARD review and oversight is meant to ensure Partners within Configuration A demonstrate the following values: ✓ ORGANIZATIONAL GOVERNANCE/CONSTITUTION ✓ DEMONSTRATION OF CAPACITY ✓ INCLUSIVITY ✓ TRANSPARENCY ✓ PUBLIC BENEFIT Common attributes for Partnership A include: • Partner has history of collaborating with PARD to lead major capital improvement projects on parkland, has co- collaborated with recognized entities to lead a major capital improvement project on parkland and/or has successfully independently led a major capital improvement project. (Demonstration of Capacity) • Partner can support project management for design and construction projects or has capacity to financially support third-party project management. (Demonstration of Capacity) • Partner has previously demonstrated integration of maintenance considerations into capital or Community Activated Park Projects. (Demonstration of Capacity) • Partner has a minimum 7-year history of collaboration with the City of Austin, with all levels of engagement recognized in the historical collaboration. (Demonstration of Capacity) • Partner maintains annual 990s. (Governance) • Partner has favorable Charity Navigator and Guidestar ratings. (Governance/Government Oversight) • Partner is committed to cooperative community engagement with PARD and has integrated community engagement into their organization’s goal(s). (Inclusivity/Transparency/Public Benefit) • Partner clearly articulates the public benefit from the organization’s role and mission. (Public Benefit) PARD Partners are integral to PARD and help further the mission and reach of the Department. PARD seeks to fully develop the umbrella program for partnerships within the Department’s Community PARKnerships program. Last updated 02-21-2021 1 Partnership A - Criteria This level of partnership requires a formal partnership review process. The review process will take up …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 12-Apr-21 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB May-21 Council Jun-21 Contract Type Contractual Obligation/ Services Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S May-21 May-21 Jun-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q3 of 2021. Currently, the contract is under review by the APF. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD working with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021 and is scheduled to close on 3/4/2021 pending number of responses. Evaluation of responses began on March 25, 2021. The evaluation completion is still pending recommendation. 4/1/2021 Contract/Project Concessionaire for Operation and Management of Watercraft Rental Concession on Barton Creek (Zilker Park Boat Rental) Contract Type Concession Phase P/D NCP NA S / NS S CCC Dec-21 PARB Dec-21 Council Jan-22 Mutual Interest Interlocal Agreement (ILA) with Travis County and the University of Texas to Share in the Wildland Fire Management of Open Space Properties Partnership P/D NA NS Apr-21 Apr-21 May-21 Grey Rock Golf and Tennis Facility P/D NA S May-21 Oct-21 Nov-21 Contractual Obligation/ Services Notes Corporate Purchasing recommends a later release of the solicitation and establishing a holdover with the current vendor in order to continue ongoing services to the public. It is anticipated that this strategy will allow for a greater pool of responders that may be available following …
Versión en español a continuación. Finance Committee of the Parks and Recreation Board Special Called Meeting April 12, 2021 Finance Committee of the Parks and Recreation Board to be held April 12, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 11, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 12, 2021 Finance Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Finance Committee of the Parks and Recreation Board April 12, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (April 11, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser …
FINANCE COMMITTEE 2021 MEETING SCHEDULE (2nd Monday of each month, except July & December, Meeting Time TBD) April 12, 2021 May 10, 2021 June 14, 2021 August 9, 2021 September 13, 2021 October 11, 2021 November 8, 2021
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation April 12, 2021 FISCAL YEAR 2022 DEPARTMENT Under Resourced Service Expectations 2 Financial Forecast PARD Division Submittal Parameters BASE COST DRIVER DEFINITION: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2022 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments 3 FY 2022 Under Resourced Service Expectations Department needs that may not meet the definition of a base cost driver during the Financial Forecast process for inclusion in the budget. While not an all-inclusive list the following are examples of need: 1. Increase summer camp attendance capacity - $1.2M SD23 Health & Environment; LRP; EQ 2. Additional Park Rangers Resources - $1.2M SD23 Health & Environment; LRP 3. Add security services for various pool facilities - $147K SD23 Safety; LRP 4. Enhance department-wide security support - $245K (2 FTEs) SD23 Safety; LRP 5. Add more staffing at Barton Springs Pool - $269K SD23 Health & Environment and Safety; LRP 6. Increase Athletics Maintenance team - $200K SD23 Health & Environment; LRP 7. Increase in department-wide training support - $585K (5 FTEs) SD23 Govt that works for All; LRP 8. Extend hours at Bartholomew pool - $99K SD23 Health & Environment ; LRP SD23=Strategic Direction 2023; LRP=Long Range Plan; EQ=Equity initiative 4 PAST Boards and Commissions RECOMMENDATIONS 5 B&C Recommendations – Funding approved FY2020 Budget Mayor’s Committee for People with Disabilities • Expansion of Afterschool Programs ($575K) Asian American QoL Advisory Commission: • Transportation to City Events ($6,500) Hispanic/Latino QoL Resource Advisory Commission: • After School STEM and Photography Programs for Youth of Color • Expanding Access to Recreational, Cultural and Social Programs ($11,400) Commission on Seniors: ($158K) FY2021 Budget Commission on Seniors: • Additional funding for Congregate Meal Program ($74,500) 6 B&C Recommendations – Not yet funded Recommended with FY2021 Budget process African American QoL Resource Advisory Commission • Ensure the Carver Master Plan is funded and completed Asian American QoL Advisory Commission • AARC Ballroom Lighting; AARC Bridge over Cameron Rd; Master Plan funding; Immigration legal services; AARC Admin. Asst. Commission on Immigrant Affairs …
RECOMMENDATION Commission on Seniors Recommendation Number: (20210113-03B): Seating in Parks, Greenbelts, Trails and other Open Spaces WHEREAS, the City of Austin has added to the inventory of parkland, greenbelts, and trails through application of voter- approved bond funds; and WHEREAS, much of the existing parkland, greenbelts, and trails lack adequate benches that would help older adults, children, people with limited mobility and others use and enjoy these green spaces; and WHEREAS, seating encourages walking, socializing and enjoyment of green spaces because there is somewhere to rest; and WHEREAS, the Austin Age Friendly Action Plan includes the following goal and strategy: Goal: Increase access to and utilization of parks, open spaces and public buildings. Strategy: Increase the number of parks and public spaces that are equipped with functional seating at frequent intervals, drinking fountains, shaded resting areas, walkways suitable for wheelchairs/walkers and accessible public restrooms; and WHEREAS, the privately funded "memorial bench" program needs expansion; and WHEREAS, non-profits and businesses may want to work with the Parks and Recreation Department through the Partnership Program to further the City's ability to provide adequate seating in parkland, greenbelts, and trails. NOW, THEREFORE, BE IT RESOLVED that the Commission on Seniors recommends the Parks and Recreation Department to emphasize the placement of benches on trails and other developed parkland areas at appropriate intervals based on professional guidance and the design elements of the trail or other green space so older adults and others can enjoy the parkland assets. BE IT FURTHER RESOLVED that the Commission on Seniors recommends the Parks Department promote the "Memorial Bench" program and encourage community partners to support expanding the number of benches and related infrastructure available for residents, including older adults. For: Briesemeister, Varteressian, Hauser, Temperley, Spain, De Maria Nicola, Garcia-Pittman, Lugo, Angel, Grampp, Cagle, Bordie, Van Sickle, Jackson, and Kareithi Date of Approval: January 13th, 2021 Record of the vote: 15-0 Motioned By: Varteressian Seconded By: Grampp Against: None Abstain: None Absent: None Attest:
COMMISSION ON SENIORS RECOMMENDATION 20210326-04Aii FY 2022 Budget Recommendation and Related Recommendations on Expanding Access to Online Connectivity for Older Adults Date: Subject: March 26, 2021 FY2022 Budget Recommendation and Related Recommendations on Expanding Access to Online Connectivity and Digital Literacy for Older Adults Varteressian Seconded By: Angel Motioned By: Recommendation The Commission on Seniors recommends the City Council direct the City Manager to take the following actions to expand access to the Internet to underserved people and communities in Austin. This includes older adults for whom access to the Internet means access to healthcare, economic activity, and social interaction for wellbeing. Research has shown that older adults, especially in communities of color and those with lower incomes, often lack access to the Internet, devices, and digital literacy skills. (See Rationale below). These recommendations include actions that can be taken immediately outside the budget process and recommendations for the FY 2022 budget: 1. Allocate a minimum of $25,000 in the Programming budget of Austin Public Library to develop, implement and promote digital literacy training for older adults that is designed using best practices in older adult learning. 2. Allocate a minimum of $25,000 from the budgets of Austin Public Library and the Parks and Recreation Department to continue and expand the targeted distribution of technology (loaned devices, hot spots and training) to older adults to address social isolation and other needs during the pandemic. APL reprogrammed $11,000 in 2020 and worked with PARD to provide digital devices, hotspots and specialized training to older adults who could no longer participate in in- person programming at PARD and APL sites due to the pandemic. These needs will continue as Austin slowly returns to normal. Further, absent the pandemic there are older adults who are homebound and will benefit from online access to city programs and other services. 3. Allocate a minimum of $150,000 from Austin Public Health’s budget for grants to organizations providing connectivity (devices, internet, and training) to older adults in Austin that need access to the Internet. It is estimated that $150,000 could support access, devices, and training 200-250 older adults for one year. Grantees should be required to leverage other available funding from state and federal programs and enroll clients in the Emergency Broadband Benefit (see description below). 4. Direct Austin Public Health, Austin Public Library, the Parks and Recreation Department, the Housing and Planning Department and any other …
PARKS AND RECREATION BOARD FINANCE COMMITTEE MONDAY, APRIL 12, 2021 – 3:00PM MINUTES The Finance Committee convened in a special meeting on Monday, April 12, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:00pm. Committee Members in Attendance: Chair Sarah Faust, Laura Cottam Sajbel, Richard DePalma, Kate Mason-Murphy, Kimberly Taylor and Dawn Lewis, Ex Officio. Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Steven Linett, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL There were no registered speakers. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action on the 2021 meeting schedule including time of day to conduct meeting. Committee Member Cottam Sajbel made a motion to have the 2021 meeting schedule as the 2nd Monday of each month in the 1-5pm time slot but re-evaluate the meeting time in the fall; Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to requests for additional funding to address Fiscal Year 2022 under resourced service expectations. Committee Member Cottam Sajbel made a motion to recommend to the Parks and Recreation Board to recommend to the City Council that consideration be given to funding the following under resourced service expectations in the Fiscal Year 2022 budget: • Increased summer camp capacity, • Additional park ranger resources, • Added security services for various pool facilities, • Enhanced department-wide security support, Page 1 of 3 • Additional staffing at Barton Springs Pool, • Increased Athletics maintenance support, • Increased department-wide training support and • Extended hours at Bartholomew Pool, Committee Member Mason-Murphy seconded the motion. The motion passed unanimously. 3. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it relates to the Parks and Recreation Department Fiscal Year 2022 budget. Committee Member DePalma made a motion to recommend to the Parks and Recreation Board the acceptance the Fiscal Year 2022 budget as presented by the Parks and Recreation Department; Committee Member Cottam Sajbel second the motion. The motion passed unanimously. 4. Discussion on the purpose and intent of the Finance Committee. Chair Faust led the discussion with the following comments from Committee Members: • Cottam Sajbel – review ideas brought forth by the Alternate Funding Working • Mason-Murphy – finding fastest and most economical …
Versión en español a continuación. Parks and Recreation Board Meeting March 23, 2021 Parks and Recreation Board to be held March 23, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (March 22, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the March 23, 2021 Parks and Recreation Board Special Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board March 23, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (March 22, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una solicitud …
PARKS AND RECREATION BOARD Tuesday, February 23, 2021 – 6:00pm MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, February 23, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 6:07pm. Board Members in Attendance: Chair Dawn Lewis, Laura Cottam Sajbel, Sarah Faust, Francoise Luca, Kate Mason-Murphy, Fred Morgan and Kimberly Taylor. Board Members Absent: Vice Chair Romteen Farasat, Richard DePalma, Anna Di Carlo and Nina Rinaldi. Board Member Taylor joined the meeting at approximately 6:12pm. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Suzanne Piper; Anthony Segura; Kevin Johnson; Amanda Ross; Christine Chute Canul and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Gene Smith – large sized boat permit to use Walsh Boat Landing. A. APPROVAL OF MINUTES The minutes from the regular meeting of January 26, 2021 were approved on Board Member Morgan motion, Board Member Faust second on a 7-0 with Vice Chair Farasat and Board Members DePalma, Di Carlo and Rinaldi absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding Commission on Seniors Recommendation Number: 20210113-O3B regarding seating in parks, greenbelts, trails and other open spaces. Board Member Faust made a motion to support Commission on Seniors Recommendation Number: 20210113-O3B regarding seating in parks, greenbelts, trails and other open spaces; Board Member Cottam Sajbel seconded the motion. The motion passed on a 7-0 with Vice Chair Farasat and Board Members DePalma, Di Carlo and Rinaldi absent. Page 1 of 2 2. Presentation and discussion regarding update on Zilker Train. Presentation by Colin Wallis and Ladye Anne Wofford of the Austin Parks Foundations. Discussion followed but no action was taken by the Board. 3. Discussion and possible action regarding a recommendation to the City Council of the preferred design scenario for the Dougherty Arts Center Replacement Project. Board Member Morgan made a motion to recommend to the City Council the preferred design scenario (Option 1B) for the Dougherty Arts Center Replacement Program; Board Member Luca seconded the motion. The motion passed on a 6-1 vote with Board Member Faust voting nay and Vice Chair Farasat and Board Members DePalma, Di Carlo and Rinaldi absent. 4. Discussion and possible action regarding Barton Creek Greenbelt reservation pilot program recommendations. Presentation made by Amanda Ross of the Parks and Recreation Department. Discussion followed but no action was taken by the Board. 5. Discussion of partnership …
Austin Parks and Recreation Department FY 2022 BUDGET FORECAST Department Budget Overview FY 2021 Totals at a Glance FY 2021 Approved Budget FY 2021 Positions FY 2021 Sources $109.7 Million 744.75 FTEs Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% FY 2021 Budget by Program FY 2021 Budget Highlights • • • $638K for Forestry Services for Parkland Acquisitions $150K for Contractual Increases $1.2M Operations & Maintenance Support Support Services 5% Transfers, Debt Service, and Other Requirements 11% Park Planning, Development, Operations and Maintenance 27% Community Services 57% 2 Department Overview Data and Highlights PARD SD23 Goals and Measures • Activate and enhance urban park spaces to provide flexible and diverse programming • • • Align accessible and diverse programs and services with community needs and interests Ensure the parks system preserves recreational and natural spaces to serve as a respite from urban life Expand and improve access to parks and facilities for all 85% 75% 65% 55% FY21 Expenditure Budget by Category 85% 74% 70% 64% Residents satisfied Residents with access 2020 Actual 2021 Goal 2016 2017 2018 2019 2020 2021 734.75 744.75 693.75 695.75 719.25 694.75 FTE 3 Contractuals 30.2% Commodities 4.5% 750 740 730 720 710 700 690 680 670 660 Personnel 65.3% Department Budget Overview FY 2022 Proposed Total PARD Budget Forecast FY 2022 Proposed Budget FY 2022 Proposed Positions $113.5 Million* 766.75 FTEs FY 2022 General Fund Highlights General Fund Budget Increase - $3.8M** Standard City-Wide Cost Drivers - $1.3M • • • Employee Wage Adjustment Increases Fleet Maintenance and Fuel City Support Services Requested Department-Wide Cost Drivers - $2.5M Increases to accommodate items previously authorized by Council Park Ranger Program Increase Cemetery Interment Unit Increase Operations & Maintenance Support *Includes Enterprise Golf Fund **Estimate only. FY22 Budget is still under development, pending City Council approval. FY 2022 Sources Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% 4 Department Budget Overview FY 2022 Budget Proposal BASE COST DRIVER DEFINITION: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2022 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments Unmet Needs: Due to …
Dougherty Arts Center Replacement Project Preliminary Design Phase Update Boards and Commissions March 2021 Site Map & Context 2 Previous City Council Direction • Butler Shores location approved on 5/9/19 • Council direction to consider site alternatives: on site 1. New DAC & existing PARD Main Office remain 2. New DAC & New PARD Main Office rebuilt on site (unfunded) 3. New DAC on site, existing PARD is removed/relocated elsewhere (unfunded) • Consolidated Arts District Parking (underground, partially unfunded) • Seek alternative financing mechanisms & interest in philanthropy Conceptual development scenario from 2018/2019 planning process 3 Existing PARD Main Office • Constructed 1959, 2-story addition in 1976 • First permanent home for COA Parks Department • High degree of historic integrity • Architect: R. Earl Dillard • Defining features: wide eaves, flat roof, curtain • Eligible for listing on National Register of Historic windows Places Image credits: Austin History Center 4 Recent Stakeholder Engagement • Two Open House Community Meetings • Meeting #1: Oct. 28, 2020 • Meeting #2: Jan. 26, 2021 • (10) Small Group Meetings • Dougherty Arts Center Staff: 11/10/2020 • Painting, Photography, and Drawing Artists and Instructors: 11/19/2020 • Youth Program Instructors and Parents: 12/1/2020 • Gallery Artists: 12/2/2020 • Artist Professional Development Programs: 12/3/2020 • Theater Organizations and Technical Staff: 12/7/2020 • Friends of the Dougherty Arts Center: 12/9/2020 • Ceramics Studio Artists and Instructors: 12/10/2020 • Neighbors to the Dougherty Arts Center: 12/15/2020 • Diversity, Equity, and Inclusion in the Arts: 1/7/2021 • Electronic Survey • 221 Participants & 894 Responses • Ongoing Partner Coordination • ZACH Scott Theater • The Trail Foundation • Austin Transportation Dept. 5 Project Mission Statement 6 Site Constraints Map 7 Four Options Key operational criteria and site considerations • Preservation of heritage trees • Relationship to adjacent ZACH • Underground parking solution • Pick-up & drop-off for youth programs • Load-in areas for theater programs • Balancing traffic impact between Toomey Rd. & Riverside Dr. • Preservation of PARD Main Office (1959) • Allowance for possible expansion • Activates parkland & enhance trail access • Civic presence/identity • Back of house areas for kiln yard, etc. 8 • Compact building footprint tucked closely behind PARD Main & ZACH School • One heritage oak impacted • Proposed parking garage sits between ZACH and new DAC, within ZACH lease boundary • PARD Main is retained and renovated/expanded (future scope, unfunded) …
DESIGN OPTION NARRATIVES: Dougherty Arts Center at Butler Shores Park In May 2019, City Council directed PARD to proceed with preliminary design for the new Dougherty Arts Center on Butler Shores Park, but also asked that this analysis include the following criteria: 2019 Planning Commission recommendations, including incorporation of a parking and transportation demand management strategy for the entire arts complex 2019 Design Commission recommendations, including the provision of access to the site from both Toomey Rd. and Riverside Dr. and integration of a district parking structure The possible relocation or reconstruction of the existing PARD Main Office building to allow for adjustments to the location of the DAC and to reduce traffic impact on Toomey Rd. The location of a parking structure away from Toomey Rd., or consolidation of parking with others in the area Exploring revenue-financed, underground parking and Mechanisms by which the City could engage philanthropic interest in the DAC project In response, and through a robust series of community engagement meetings in Fall 2020 through Spring 2021, the project team developed four (4) different scenarios which address all the topics above differently. Additionally, the team coordinated with the developer for the adjacent 218 S. Lamar PUD to secure 30 spaces for PARD/DAC use as well as 50 discounted visitor spaces on a daily basis. It should be noted that, in addition to above, the following criteria and constraints emerged as primary drivers of the design options: Eligibility of the existing PARD Main Office for listing on National Register of Historic Places Preservation of existing heritage trees The DAC’s relationship to the existing ZACH building & the existing ZACH ground lease boundary Feasibility of underground parking locations Car pick-up and drop-off to support youth programs Vehicle load-in areas for theater programs Activation of parkland and enhancement of existing trail access Opportunities for incorporation of public art with the AIPP Program Allowance for possible expansion, should additional funding become available The civic presence and identity of the DAC, a vital arts institution for Austin’s creative culture The need for back-of-house space, including a covered kiln yard for ceramics functions OPTION 1A – NEW DAC BUILDING TO THE SOUTH; PARD MAIN OFFICE REMAINS AT ITS CURRENT LOCATION Brief Description: Option 1A locates the DAC building to the south of PARD Main Office. …
