M E M O R A N D U M August 18, 2021 Parks and Recreation Board Finance Committee Members Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10th Parks and Recreation Board Financial Committee meeting, members requested that a memorandum be prepared regarding the impacts of COVID-19 on the Park and Recreation Department’s revenue. This memo serves as an update to information provided in the May 24 memo and reflects July revenue data. Following are summaries of major revenue impacts due to COVID-19: General Fund As of July 2021, actual revenue collected is $5,670,228 with an estimated $1.1M to be collected for the months of August and September. The fiscal year year-end revenue position is expected to total $6.8M for the General Fund. This is a net decrease of approximately $7.7M when comparing the budgeted Fiscal Year (FY) 2021 revenue of $14.5M. The variance is primarily the result of the COVID-19 pandemic and related modified operations. • Estimated decrease in Service Fees ($2.5M • Estimated decrease in PARD Entry Fees ($2.4M ) - ACL related funding will not be received in FY 2021. ) - Pool entry fee revenue has not been collected fiscal year to date (YTD) through June. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($2.8M ) - Minimal registration fees have been collected YTD through July. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of July 2021, actual golf revenue collected is $8,698,453 with an estimated $1.8M to be collected for the months of August and September. The Golf Enterprise’s FY 2021 current year estimated revenue (CYE) is $10.5M. The CYE represents a net increase of $1.7M when compared to the budgeted FY 2021 revenue of $8.8M. Golf Fund revenue has increased significantly when compared to same period of prior year. Also, to be noted, the projected revenue for FY 2021 includes a revenue transfer of $1 million from the City of Austin’s General Fund. Should you have any …
Austin Parks and Recreation Department Fiscal Year 2021-22 DRAFT Approved Budget as of August 17, 2021 Fact Sheet As of August 17, 2021, the total Fiscal Year 2022 Approved General Fund Budget for the Parks and Recreation Department (PARD) is $106M (728.25 FTEs), and the approved Golf Fund Budget is $8.7M (41 FTEs). The General fund base budget increased by $4.4M (24.50 FTEs), while there was an increase to the Golf Budget by $600K (no additional FTEs). Here are the budget highlights of what was adopted in the Budget for FY2022. City-wide Across the Board Increase – A 2.0% across-the-board increase in base pay for employees who have been in a regular position hired on or before April 1, 2021 and are not covered by contract negotiations or appointed by Council. The proposed pay increase will be implemented October 1, 2021. One-Time Stipend – $1,000 for full-time civilian employees earning less than $90,000. $500 for full-time civilian employees earning $90,000 or more. Part-time and temporary employees will also receive stipends ranging from $250 to $500 depending on number of hours worked. To be eligible employees need to have been hired on or before April 1. Staff are expected to receive their payments in December. Service Incentive Pay – Regular employees who have completed five years of continuous service by December 1 will receive Service Incentive Pay in their December 10, 2021 paycheck. COVID-19 Related Leave – City will provide up to two weeks’ leave for any City staff who become exposed to, or sick with, COVID-19, and who can show proof that they have been vaccinated. It follows the expiration of federal support for paid time off for employees with COVID. The measure is designed to incentivize staff who are still unvaccinated to get their shots. PARD General Fund • Operations and Maintenance funding: $660K – This additional funding is for the operation and maintenance of new, expanded, and redeveloped parkland and facilities for which related projects will be completed over the course of the next fiscal year. This additional funding will aid the PARD’s Grounds Maintenance, Facilities Services, Forestry and Aquatics divisions in partially keeping up with service demand. This funding does not include any of the requested FTEs (4.5 FTEs for Facilities Maintenance and 3 FTEs for Grounds Maintenance) who would have assisted with building maintenance and repairs, playground maintenance, graffiti abatement, horticultural maintenance, as well as irrigation, …
PARKS AND RECREATION BOARD Community Interest Announcement Waterloo Park Reopening Ribbon Cutting and Land Acknowledgment Ceremony Saturday, August 14, 2021, 10am 1401 North Trinity Street, Austin, TX 78701 A quorum of board members may be present but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
PARKS AND RECREATION BOARD Community Interest Announcement Zilker Park Vision Plan Community Meeting #2: Programming Tuesday, August 10, 2021, 6:00pm Zoom Registration or Also available on Facebook Live A quorum of board members may be present but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
Versión en español a continuación. Parks and Recreation Board Special Called Meeting August 5, 2021 Parks and Recreation Board to be held August 5, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 4, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 5, 2021 Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board August 5, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 4, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una …
PARKS AND RECREATION BOARD Tuesday, June 22, 2021 – 5:30pm Via Videoconference MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, June 22, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:35pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Richard DePalma, Nancy Barnard, Laura Cottam Sajbel, Anna Di Carlo, and Nina Rinaldi. Board Members Absent: Sarah Faust and Kimberly Taylor. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Lucas Massie, Suzanne Piper, Anthony Segura, Kymberley Maddox, Kalpana Sutaria, Jason Inge, Gregory Montes, Ricardo Soliz, Lisa Storer, Christina Bies, Kevin Gomillion, Denisha Cox, Patricia Rossett, Kevin Johnson, Shwetha Pandurangi and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Kevin Reinis – Austin Rowing Club operations update Conor Kenny – parkland dedication for a Windsor Park development A. APPROVAL OF MINUTES The minutes from the regular meeting of May 25, 2021 were approved on Board Member Cottam Sajbel motion, Board Member Di Carlo second on an 6-0 with Board Members Faust and Taylor absent and three vacancies. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding a recommendation to the City Council approving the renaming of Payton Gin Pocket Park to Heron Hollow Pocket Park. Vice Chair DePalma made a motion to recommend to the City Council to approve the renaming of Payton Gin Pocket Park to Heron Hollow Pocket Park; Board Member Rinaldi seconded the motion. The motion passed on a vote of 6-0 with Board Members Faust and Taylor absent and three vacancies. Recommendation 20210622-B1. 2. Presentation, discussion and possible action regarding a recommendation to City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 11 Page 1 of 3 Months, on parkland located at Davis White Neighborhood Park (6705 Crystalbrook Dr.) and Southern Walnut Creek Greenbelt (6013 Loyola Ln.). Total Mitigation is $42,189. Board Member Rinaldi made a motion to recommend to the City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 11 Months, on parkland located at Davis White Neighborhood Park (6705 Crystalbrook Dr.) and Southern Walnut Creek Greenbelt (6013 Loyola Ln.). Total Mitigation is $42,189; Vice Chair DePalma seconded the motion. The motion passed on a vote of 6-0 with Board Members Faust and Taylor absent and three vacancies. 3. Presentation, discussion and possible action regarding a recommendation to the Planning Commission …
305 S. Congress PUD Presentation to the Parks and Recreation Board August 5, 2021 Atha Phillips Environmental Program Coordinator Environmental Officer’s Office Scott Grantham Planner Principal, Park Planning Parks & Recreation Department Agenda • Proposed PUD environmental attributes and status • Proposed superiority • Code modifications • Staff evaluation • Staff proposed conditions for superiority Proposed PUD Lady Bird Lake Superiorities 1. Proposing to remove invasive species along the shoreline and restore with natives. 2. Proposing to save or transplant 100% of heritage trees and preserve 77% of trees overall. 3. Parkland dedication exceeding current code requirement (15% site acreage, credited)* 4. Commitment to build park amenities at value exceeding current code requirement.* * Further clarity needed on these commitments. Code Modifications-Environmental 1. 2. 3. 4. 5. 6. 7. picnic facilities, playscapes, concessions including food and beverage vendors, bicycle rentals, sports Section 25-2-1176(A)(1) is modified to allow construction of the pier to extend up to 70' from the shoreline. Section 25-2-1176(A)(4) is modified to exceed the allowed 20% of the shoreline. 25-8-63(11) is modified so that a parking structure can be excluded from impervious cover calculations if it is 2'-4' below the finished grade of the land after it is constructed. The project proposes to exceed 15% of site area allowed by code. Section 25-8-261 and the ECM is modified to allow development within the Critical Water Quality Zone that is in accordance with the PUD Land Use Plan and Open Space Plan. This includes vegetation filter strips, rain gardens, bio-filtration ponds, stormwater outfall structures, park improvements including hard surface trails, bicycle trails, equipment rentals, boat rentals, dining facilities, performance and special event facilities, boardwalks, sidewalks, pavilions, gazeboes, restrooms, exercise equipment and courses, beach lawn with steps into the water, boat landings, piers, rail station, stream bank stabilization and other similar facilities. Capping impervious cover at 24.5%. 5% allowed by code. Section 25-8-261(H) is modified to allow green stormwater quality controls (as defined by ECM) within 50 feet of the shoreline of Lady Bird Lake and within the 100-year floodplain. Chapter 25-8 and the ECM is modified to allow the placement of fill and the construction of a retaining wall, stairs, bulkhead or other erosion protection device in Lady Bird Lake in order to allow development in accordance with the Open Space Map. Section 25-8-367 is modified to allow allow fill within the lake. Code Modifications-Parkland 1. 25-2-624 (A) allows …
Austin Parks and Recreation Department Hancock Golf Course Parks and Recreation Board Presentation August 2021 Anthony Segura, Assistant Director/Kevin Gomillion, Division Manager Hancock Golf Course/Park Space Increase the fiscal responsibility of City funds Financial solvency at Hancock Golf Course PARD Goals for Hancock Golf Course/Surrounding Park Space: 1) 2) 3) Maintain golf’s historic significance at this location 4) Maintain Shared use of Space Challenges: • Limited General Fund Resources • 9-hole Golf Course • Minimal Staffing Levels (Pay Station) • Limited Pro Shop Services • Course Conditions • Aging Maintenance Equipment 2 Hancock Golf Course Financial Challenges Five Year FinancialTrend Revenue Expenses $526,735 $505,316 $326,592 $320,270 $306,411 $267,953 $433,959 $451,298* $380,228* $386,132 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2017 2018 2019 2020 ($200,413) ($185,046) ($127,548) ($118,179) * FY2021 Forecasted Revenue Totals Based on Current Actuals through May 31, 2021. 2021 Projected* $71,070* 3 General Fund Outlook • General Fund Fiscal Year 2021 (FY21) Estimates o Revenue estimated to end year $8.3 million below FY21 Budget o Future Revenue tax caps at 3.5% o “Departmental revenues much weaker than budgeted due to extended duration of shutdown in comparison with assumptions made last summer.” • Enterprise Golf Fund o $1.0M Annual Transfer will be reduced to $500,000 in Fiscal Year 2022 4 Recent Background – Continued Transparency Community Engagement Meetings • First meeting, February 29, 2020 • Neighborhood/Conservancy, November 2020 o (Eastwoods, Hyde Park, Cherrywood, North Loop, North University & Hancock) • Golf Advisory Group, November 2020 • PARB Briefing, December 2020 • Neighborhood Associations, January 2021 • Neighborhood/Conservancy, March 2021 • Conservancy Meeting, April 2021 Community Surveys • PARD Online Survey (February-May 2020) o 343 Responses • Hancock Conservancy Survey (Fall 2020) o 725 Responses - Surrounding Neighborhoods • PARD Hancock Golfer Survey (February-March 2021) o 808 Responses 5 March 2021 Community Survey • PARD worked with Austin Energy’s Data Analytics and Business Intelligence Division • Two-week survey was conducted (March 9th-23rd) • Email with Unique Link (40,000 random citizens across all 10 Council Districts) • Open Link (Shared with Neighborhood Associations, Conservancy Groups and our Golf Partners) • QR code (Posted around the municipal golf courses) • Survey Results • Email – 3,629 responses received • Open Link – 4,754 responses received • QR Code – 721 responses received 6 March 2021 Community Survey Results Q4 – Hancock Golf Course is one of the oldest public golf courses in …
M E M O R A N D U M TO: FROM: DATE: SUBJECT: Parks and Recreation Board Members Kimberly A. McNeeley, M. Ed., CPRP, Director Austin Parks and Recreation Department May 9, 2021 Hancock Golf Course Survey Results The purpose of this memorandum is to provide you with results from the recent Hancock Golf Course survey and outline the next steps related to engagement associated with the Golf Course. Attached is the final report and appendixes that provide responses to all the questions and comments received from the open-ended questions. As you may recall, the Parks and Recreation Department (Department) completed online community engagement meetings in November 2020, regarding the financial status of the Hancock Golf Course. This included meeting with multiple Neighborhood Associations, Conservancy groups and Golf partners. At the conclusion, the Department determined a need to obtain additional information regarding community views related to the future uses of Hancock Golf Course. The property associated with Hancock Golf Course is unique in that it is the size of a district park, includes the city-wide activity of golf and offers recreation center programming that attracts individuals beyond the immediate neighborhood. March Hancock Golf Course Survey In March, the Department engaged Austin Energy’s Data Analytics and Business Intelligence (DABI) group to conduct research on community sentiment regarding Hancock Golf Course. The surveys were launched on March 9 and closed two weeks later, on March 23. To allow for input from multiple sources, three survey delivery methods were developed: • Email with a Unique Link • Open Link • QR Code posted around the municipal golf courses Austin Energy deployed an email link to approximately 40,000 citizens across all 10 Council Districts from a random list of survey participants created from an analysis based upon the demographics and psychographics of those likely to engage in outdoor activities. The analytics and the selection process allowed for a statistically valid analysis of the survey data. The Open Link provided anyone the opportunity to share their comments and was shared with Neighborhood Associations, Conservancy groups and our Golf partners. Lastly, the QR Code was for golfing patrons that allowed them to take the survey at the golf courses. All questions in the survey were the same irrespective of delivery method. The DABI team monitored all received responses to these surveys for duplication or replication of responses so that they could ensure fairness and equity …
Austin Parks and Recreation Department 2018 Bond Program Implementation Update Parks and Recreation Board August 5, 2021 Steven Linett, Capital Improvement Program Manager Topics to Review • 2018 Bond Program Overview • Project Delivery Strategies • Program Progress • Proposition B • Proposition C Walnut Creek Metro Park Playground and Nature Play (D7) 2018 Bond Program Overview • Council’s Contract with the Voters for 2018 G.O. Bond • Eight year completion timeline • Proposition B ($66.5 million) prescribed amounts by Proposition B ESB-MACC facility • Proposition C ($149.0 million) directed prioritization of projects and programs to: Improve access • • Renew and reinvest in aging facilities • • Advance the Health & Environment indicators in Improve equity the Strategic Direction 2023 Plan • Council approved first appropriation in March 2019 • 2.5 years into program implementation Proposition C Parkland Acquisition Aquatics Parkland Improvements Building Renovations Infrastructure Dougherty Arts Center Carver Museum, Cultural, and Genealogy Center Asian American Resource Center $7,000,000 $66,500,000 $27,000,000 $25,000,000 $7,500,000 $149,000,000 $45,000,000 $40,000,000 $25,000,000 $21,500,000 $17,500,000 Project Delivery Strategies Category Type Status Alternative Delivery Construction Manager at Risk Colony Park and Givens Pools, ESB-MACC, DAC, AARC awarded; Montopolis and Northwest Pools selection in progress Third Party Project Management Professional Service Agreements Project Delivery Contracts Competitive Sealed Proposal Seaholm Intake Rehab (June 2021) Partnerships Norwood Park Foundation (July 2021) Montopolis and Northwest Pools Selection in progress Colony Park and Givens Pools Dougherty Arts Center Landscape Architecture Architecture Contract executed June 2020 Contract executed June 2020 $10.5M approved for 7 firms (Aug. 2019) $12M approved for 12 firms (June 2019) BuyBoard Cooperative - Park Amenities $22.5M for 3 years (Oct. 2019) BuyBoard - Aquatics $24.0M for 3 years (Dec. 2019) IDIQ – Asphalt Roadways/Lots $2M for 2 years + 3 $2M options (Mar. 2020) Program Progress: Proposition B • Through 2021, PARD on pace with initial spending plan set in 2019 • Large projects required contracting on front-end • Significant spending will start in FY2023 as construction begins Facility Appropriated Spent Encumbered % Spent Mexican American Cultural Center Dougherty Arts Center Carver Museum, Cultural and Genealogy Center Asian American Resource Center Total 27.0 25.0 7.5 7.0 66.5 0.8 0.0 0.6 0.1 1.5 0.8 0.0 0.1 0.3 3% 0% 8% 2% 1.2 2% Millions of dollars Figures as of July 25, 2021 ESB-MACC Phase II Facility Expansion • Current Phase: Design • Total Project Budget: $27.5 million • Anticipated …
305 S. Congress PUD Presentation to the Parks and Recreation Board August 5, 2021 Atha Phillips Environmental Program Coordinator Environmental Officer’s Office Scott Grantham Planner Principal, Park Planning Parks & Recreation Department Agenda • Proposed PUD environmental attributes and status • Proposed superiority • Code modifications • Staff evaluation • Staff proposed conditions for superiority Proposed PUD Lady Bird Lake Possible Superiorities 1. Proposing to remove invasive species along the shoreline and restore with natives (This is considered a “soft” superiority since the work proposed within the parkland would require restoration since it is located within the floodplain and CWQZ). 2. Proposing to save or transplant all heritage trees and preserve 77% of trees overall. 3. Parkland dedication exceeding current code requirement (15% site acreage, credited)* Dedication of parkland is contingent on the following rights in perpetuity: • • • • Owner maintains approval rights to program all park events. Details to be finalized as part of the 3.51 million square feet approved in the PUD. Easements to build the park plan proposed in the PUD. Air rights for tower crane(s) over the park for project construction, repair or replacement. final Operations and Maintenance Agreement. • Maintenance to be contracted by owner or the Austin Economic Development Corporation and paid for by a TIF or other similar public funding mechanism. Maintenance shall be performed at a level similar to a class A private sector park similar in quality to the 9-acre park in the Domain. Homeless encampment and camping is prohibited. Easements/license agreements/encroachment agreements to repair, replace or construct park. improvements or any repairs, replacement or construction of building(s) or project improvements. • • • • Owner maintains right to add tie backs into the park during construction and has the right to abandon subsurface tie backs in place 4. Commitment to build park amenities at value exceeding current code requirement.* * Further clarity needed on these commitments. Code Modifications-Environmental 1. 2. 3. 4. 5. 6. Section 25-2-1176(A)(1) is modified to allow construction of the pier to extend up to 70' from the shoreline. Section 25-2-1176(A)(4) is modified to exceed the allowed 20% of the shoreline. 25-8-63(11)(a)(IV) is modified to allow the project to exceed 15% of site area allowed by code. Section 25-8-261 and the ECM is modified to allow development within the Critical Water Quality Zone that is in accordance with the PUD Land Use Plan and Open …
2016 PLAN vs 2020 MODIFIED PLAN 2016 SCW Plan 2020 Modified SCW Plan DRAFT | October 19, 2020 DRAFT | October 19, 2020 2020 Modified Plan focuses on two properties - Statesman & Crockett. Combined, these two properties reflect 30 acres or roughly 30% of the properties in the SCW District. In the SCW Vision, these two properties contribute 65% of District’s Open Space through the Waterfront Park Sequence and Crockett Square; 70% of District’s New Streets - most notably extension of Barton Springs Road and accommodating the proposed alignment of CapMetro’s Blue Line; and 62% of Projected District Buildout. A fundamental difference between the 2016 Physical Framework and the 2020 Modified Physical Framework is in the location and alignment of future streets and the open space network on the two largest properties – colloquially known as the Statesman Site and the adjacent Crockett Property. R D T F A WAT ERFRONT PARK INT ERNAL ST REETS BARTON SPRINGS EXT ENSION CROCKET T SQUARE Barton Springs E Riverside S C o n g r e s s Statesman Property Crockett Property ENHANCED GREEN CONNECTOR T F ● A ● ● R D ● ● ● Block Structure reflects idealized district vision Barton Springs Alignment: ○ ○ 1.6 acres dedicated right-of-way, primarily on the “Crockett” property Requires co-development and City intervention and funding to complete as envisioned. Open Space Requirements (flexible layout): ○ Waterfront Park - 7.0 acres park ○ Plazas @ “Statesman” - 2.6 acres ○ Plaza @ “Crockett” - Crockett Square - 1.3 acre Block Structure follows the flexible guidelines laid out in the 2016 Plan and reflects on-the-ground realities Barton Springs Alignment: ○ 1.6 acres dedicated right-of-way, primarily on the “Statesman” property Open Space Requirements (flexible layout): ○ Waterfront Park - 7.0 acres - flexible layout ○ ○ ○ Plazas @ “Statesman” - 1.8 acres Plaza @ “Crockett” - Crockett Square - 1.6 acres Enhanced Green Connector @ “Crockett” - 0.6 acres The 2016 Physical Framework assumed a co-development of these two properties that would allow for the primary new collector street, East Barton Springs Road, to cross both properties but primarily built on the Crockett Property. According to the adopted SCW Plan in 2016, this new street and its location would have been facilitated by a recommended development corporation and funded through recommended tax-increment financing. Given that neither of these recommendations have been initiated, the 2016 recommended …
PARKS AND RECREATION BOARD Community Interest Announcement Walnut Creek Metro Park Playground Ribbon Cutting Monday, August 2, 2021, 10am 12138 North Lamar Boulevard, Austin, TX 78758 A quorum of board members may be present but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
Versión en español a continuación. Parks and Recreation Board Meeting June 22, 2021 Parks and Recreation Board to be held June 22, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 21, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 22, 2021 Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Parks and Recreation Board June 22, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (June 21, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una solicitud para …
PARKS AND RECREATION BOARD Tuesday, May 25, 2021 – 5:30pm Via Videoconference MINUTES The Parks and Recreation Board convened in a regular meeting on Tuesday, May 25, 2021 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 5:32pm. Board Members in Attendance: Chair Dawn Lewis, Vice Chair Richard DePalma, Nancy Barnard, Laura Cottam Sajbel, Anna Di Carlo, Sarah Faust, Kate Mason-Murphy, Nina Rinaldi and Kimberly Taylor. Board Members Absent: Romteen Farasat. Staff in Attendance: Kimberly McNeeley, Liana Kallivoka, Lucas Massie, Suzanne Piper, Anthony Segura, Jorge Morales, Jose Guerrero, Leah Gibson, Denisha Cox, Megan Eckard, Kevin Gomillion, Matt McCaw, Gregory Montes, Amanda Ross, Patricia Rossett Ricardo Soliz, Idella Wilson and Sammi Curless. CITIZEN COMMUNICATION: GENERAL Malcolm Yeatts – encampments in Country Club Creek Greenbelt. A. APPROVAL OF MINUTES The minutes from the regular meeting of April 27, 2021 were approved on Board Member Rinaldi motion, Board Member Cottam Sajbel second on an 8-0 with Board Members Farasat and Taylor absent and one vacancy. Board Member Kimberly Taylor joined the meeting at approximately 6:20pm. Due to time constraints items were heard in the following order: B1, B3, B5, B7, B4, B2. Item B6 was not heard. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS NON-CONSENT 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Department Director to approve the Central Williamson Creek Greenway Vision Plan. Board Member Mason-Murphy made a motion to not recommend the plan which died due to lack of a second. Board Member Cottam Sajbel made a motion to table the item Page 1 of 4 for future discussion; seconded by Board Member Mason-Murphy. The motion passed on a vote of 9-0 with Board Member Farasat absent and one vacancy. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Department Director to approve the Safety and Mobility Plan for the Ann and Roy Butler Hike-and-Bike Trail. Board Member Faust made a motion to recommend to the Parks and Recreation Director the approval of the Safety and Mobility Plan for the Ann and Roy Butler Hike-and-Bike Trail with the following condition that no position is taken by the Parks and Recreation Board in support or against the Double Deck Bridge over Barton Creek described as a potential project in the southwest quadrant within the plan; Vice DePalma seconded the motion. The motion passed on a …
Austin Parks and Recreation Department Renaming Payton Gin Pocket Park Kimberly McNeeley, Director Parks and Recreation Board Meeting June 22, 2021 Payton Gin Pocket Park • 801 Payton Gin Road • 0.97 acre • District 4 2 History • Purchased by City in 1965. • Land was Right of Way and transferred to Parks and Recreation Department and identified as Little Walnut Creek Greenbelt until approximately 1987 when it was first identified as Payton Gin Pocket Park in Department land inventory. • Early 2000’s the North Austin Civic Association (NACA) conducted community stakeholder process to name the park “Heron Hollow Pocket Park”. • Renaming was not memorialized by the Department when the community stakeholder process was conducted by NACA. 3 Today Park. • NACA has requested that the Park officially be named Heron Hollow Pocket • NACA Board voted unanimously on May 20 to reaffirm its commitment to the name as selected by the community in early 2000s. • Per May 25 Board direction, a community engagement process was conducted. • Two on-site engagements were conducted on June 5 and June 12. • Renaming survey was open from June 2 through June 16. • 62 participants, 325 responses, 91 comments • 85% support renaming the park to Heron Hollow Pocket Park • Funding available in Fiscal Year 2021 operating budget for updated signage. • Scheduled for July 29 City Council meeting. 4 Recommendation Recommend to the City Council to approve the renaming of Payton Gin Pocket Park to Heron Hollow Pocket Park. 5 Questions
EAST PARKE LIFT STATION Application for AW Infrastructure Within Parkland SER-3986 In Sponsorship by Austin Water VICINITY MAP 5324 ½ Loyola Lane 2 LOCATION 5324 ½ Loyola Lane 3 APPROVED SER-3986-Phase I SER-3986 Phase I & II approved by Council on 5/21/20 Two proposed route options: • North of Loyola Ln (per approved SER) • South of Loyola Ln 4 Only Feasible Path: North Alignment • As shown on approved SER-3986-Phase I • Concurred by AW and PARD • 462 LF of gravity line improvements through Parkland, 365 LF of those will be bored (79% of total length) 5 North Route Option 6 Photo Map 1 3 2 4 7 1 8 2 9 3 10 South Route Option 11 4 12 Conclusion: North Alignment South gravity line alignment is not feasible because: • It does not have access for maintenance/repair due to the grade drop • The gravity line would be in the 100- year floodplain • Would cause the LS wet well to be deeper • $2,592,765.80 North gravity line alignment is feasible because: • The majority of the improvements within Parkland will be installed via boring and not open trench therefore minimizing impact on Parkland & Watershed • Restoration includes native grassland seeding & planting per CoA Standard Specification 609S.6 (including topsoil & seed bed prep, temp irrigation & weed maintenance). • $2,308,919.80 13 Community & Economic Impact Bottle neck: • The existing system is “bottle necked” and cannot support more development • Construction of this gravity line and LS will eliminate this problem Future Development: • The improvements allow for future development of the surrounding area currently undeveloped • Increases the tax value of the area. 14 Easements and Staging Area 15 Easements and Staging Area 16 Austin Water Statement Chapter 26 of the Parks and Wildlife Code (PWC) Due Diligence for Utility Assignment Section 26.001 A department may not approve any project that requires the use of any public land designated as a park unless the department, acting through its duly authorized governing body or officer, determines that: 1) There is no feasible and prudent alternative to the use or taking of such land – CONFIRMED 2) The program or project includes all reasonable planning to minimize harm to the land, as a park, recreation area, scientific area, wildlife refuge, or historic site, resulting from the use or taking – CONFIRMED 17 QUESTIONS? 18
M E M O R A N D U M O F U N D E R S T A N D I N G M.O.U. # 21-001 TO: Greg Meszaros Director, Austin Water Department FROM: Kimberly McNeeley, CPRP Director, Parks and Recreation Department SUBJECT: East Parke Lift Station DATE: 6/10/2021 Austin Water Department is agreeing to sponsor the change of use of parkland for a wastewater line through parkland located at Davis White Neighborhood Park (6705 Crystalbrook Dr.) and Southern Walnut Creek Greenbelt (6013 Loyola Ln). Upon completion of the project, Austin Water’s infrastructure will not constitute any regular or scheduled use of the parkland, only the right to access the infrastructure for operations and maintenance needs. The parkland is in Council District 1. The parkland is to be used for Permanent Use and Temporary Use. The requested area is: Tract A - Davis White Neighborhood Park Permanent Use Area: 31,908 sq. ft. (.733 acres) = $27,609 Temporary Use Area: 6,545 sq. ft. (.150 acres) = $1,404 = $29,013 Tract B - Southern Walnut Creek Greenbelt Permanent Use Area: 9,483 sq. ft. (.218 acres) = $6,044 Permanent Use Area: 10,115 sq. ft. (.232 acres) = $7,069 Temporary Use Area: 380 sq. ft. (.009 acres) = $63 = $13,176 Parkland Mitigation Amount to be paid to PARD = $42,189 The estimated duration of the construction on parkland is 11 Months. Austin Water Department Point of Contact is: Jason Inge Phone Number: 512-972-2042 PARD Point of Contact is: Gregory Montes Phone Number: 512-974-9458 Parks & Recreation Board: 6-22-21 Council Approval: 8-26-21 1 of 2 Kimberly McNeeley, CPRP Director, Parks and Recreation Department Date CONCURRENCE Greg Meszaros Director, Austin Water Department Date Attachments: A (Map Exhibit) Attachments: B (Appraisal Calculation) 2 of 2 R E D C A R L MIL CITY OF AUSTIN TRACT 16 (6.468 ACRES) VOLUME 7882, PAGE 977 D.R.T.C.TX. CITY OF AUSTIN 20.379 ACRES DOCUMENT NUMBER 2002038956 O.P.R.T.C.TX R D K O O R B L A T S Y R C CITY OF AUSTIN (80.836 ACRES) VOLUME 5601, PAGE 294 D.R.T.C.TX. LIFT STATION SITE 3S AND D INTERESTS (20.5 ACRES) VOLUME 12603, PAGE 243 R.P.R.T.C.TX. CITY OF AUSTIN TRACT 4 (2.833 ACRES) VOLUME 7882, PAGE 977 D.R.T.C.TX. CITY OF AUSTIN TRACT 17 (2.187 ACRES) VOLUME 7882, PAGE 977 D.R.T.C.TX. FORCE MAIN ROUTE L O Y O L A L N CITY OF AUSTIN 20.379 ACRES DOCUMENT NUMBER …
Zilker Cafe Conditional Use Permit Parks and Recreation Board Presentation Request for a recommendation to the Planning Commission to approve the Conditional Use Permit for Zilker Cafe Christina Bies, Project Coordinator, Park Development Division June 22, 2021 Overview & Background • Zilker Café Rehabilitation project completed early 2021 • Includes a new sidewalk connecting the Train Depot, Café and Bathhouse • PARD solicited for a food concession vendor based on public survey results. The Scope of Work included language to allow for the sale of beer and wine with approval. The selected vendor would like to pursue this endeavor • The CUP Application process usually takes about 6 months • LDC sec. 25-2-625(4) states “The Land Use Commission may not consider a site plan until it receives a recommendation from the Parks and Recreation Board” 2 CUP Explanation • A CUP changes the zoning of a property • Public to Parks Special Use in this instance • Zoning changes are attached to the land/property CUP Process • Submitted application to Development Services Department and reviewed for completeness • Once completeness check is cleared, the application is sent to reviewers with various disciplinary focus and a notice is sent to the public that an application has been submitted • Reviews are completed in as many rounds as needed with responses from the applicant until satisfactory • After all response comments are cleared, a notice is sent to the public for a hearing and a Planning Commission date is set 3 Zilker Café CUP Anticipated Timeline * April 19, 2021 – Application submitted to Development Services Department (DSD) May 7, 2021 – DSD completeness check responses due May 14, 2021 – DSD routes application to reviewers and public notice of application is sent June 14, 2021 – DSD review responses are due June 17, 2021 – PARD hosts Community Meeting about CUP June 22, 2021 – Parks and Recreation Board Presentation June 28, 2021 – PARD submits responses to DSD review comments July 13, 2021 – DSD review responses/acceptances are due August 3, 2021 – Planning Commission Meeting August 17, 2021 – Appeal period closes, CUP permit is issued July 27, 2021 – DSD places the item on the next Planning Commission agenda & public notice of meeting is sent *Dates are subject to change based on DSD reviews & Intake processing times 4 Site Overview 5 Vendor Area • The vendor …
