Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 17-Aug-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Sep-20 Council Oct-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Nov-20 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. CCC and PARB approvals completed in June. Recommendation scheduled for City Council on August 27, 2020 The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is July/August of 2020. 8/11/2020 Interlocal Agreement with Save Historic Muny District (SHMD) to Operate and Manage Food Concession at Lions Municipal Golf Course. P/D NA NS Aug-20 Aug-20 Sept-20 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Aug-20 Dec-20 Concessionaire for Operation and Management of a Boat Rental on Barton Creek P/D N S Oct-20 Dec-20 Jan-21 P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Dates are subject to change based on project timeline. 8/11/2020 Lions Municipal Golf Course is owned by The University of Texas and is leased to the City. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with UT expires in December, a new solicitation was not conducted. Currently, food services are being offered by a food truck. SHMD, a special district created by the Texas Legislature to preserve the historic golf course, is interested in operating and managing the food …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Friday, August 21, 2020 – 1:00-2:30PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Friday, August 21, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:05pm. Committee Members in Attendance: Chair Francoise Luca, Richard DePalma, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Staff in Attendance: Lucas Massie; Matt McCaw; Suzanne Piper; Amanda Ross; Patricia Rossett and Sammi Curless. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion of draft scope of work for request for proposals for a boating concession on Barton Creek. Patricia Rosset, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. 2. Discussion of draft scope of work for request for proposals for the Land Management Plan. Amanda Ross and Matt McCaw, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. B. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett provided the report. C. FUTURE ITEMS FROM BOARD MEMBERS DePalma/Faust – Comparison of revenue language in boating concession contracts. DePalma – Presentation by Committee Member DePalma regarding innovation opportunities in the request for qualifications (RFQ) process. Chair Luca adjourned at 2:29pm. Page 1 of 1
Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board July 17, 2020 Contracts and Concessions Committee to be held July 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 16, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 17, 2020 Contracts and Concessions Committee Meeting, residents must: •Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. Page 1 of 3 • • • • • • PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM Via Videoconference Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee special meeting of June 5, 2020. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Presenter: Kevin Gomillion, Golf Services Division Manager, Parks and Recreation Department C. STAFF BRIEFINGS* 1. Draft scope of work for request for proposals for a boating concession on …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JUNE 5, 2020 MINUTES COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio The Contracts and Concessions Committee of the Parks and Recreation Board convened in a special meeting on Friday, June 5, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:13pm. Committee Members in Attendance: Francoise Luca; Rich DePalma; Anna DiCarlo; Sarah Faust; Nina Rinaldi and Dawn Lewis, Ex-Officio. Staff in Attendance: Suzanne Piper; Jim Kotick; Lucas Massie; Gabrielle Restivo; Patricia Rossett; Margaret Stenz and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the meeting of January 14, 2020 were approved on Committee Member DePalma motion, Chair Luca second on an 5-0 vote. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to the Parks and Recreation Director the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, the consideration of a recommendation to the Parks and Recreation Director for the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake; Committee Member DiCarlo seconded the motion. The motion passed on a vote of 5-0. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to the City Council to approve the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Page 1 of 2 Inc., to provide management and operation of a boating concession on Lady Bird Lake. Committee Member DePalma made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, the consideration of a recommendation to the City Council to approve the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Inc., to provide management and operation of a boating concession on Lady Bird Lake; Committee Member Rinaldi seconded the motion. The motion passed on a vote of 5-0. 3. Presentation, discussion and possible action regarding a …
INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE Agreement Overview The City operates the Lions Municipal Golf Course (Lions), located at 2901 Enfield Road, through a lease agreement, a component of the Brackenridge Development Agreement between The University of Texas System (UT System) and the City. The status of Lions Municipal Golf Course, a golf course with historical importance, is uncertain. Save Historic Muny District (SHMD) was created by the Texas Legislature in June 2019 to preserve the 141.35 acres as a public golf course and publicly available parkland. While UT System considers various options for the future of the property, SHMD and the City are collaborating to preserve the property as the Lions Municipal Golf Course in perpetuity. As part of that collaboration, the City wishes to permit the SHMD to manage and operate the food and beverage concession at Lions. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with the University is month to month, a new solicitation was not conducted. Currently, food services are being offered by a temporary food truck. What is the Purpose of the Agreement? This is an interlocal agreement between the City of Austin and the Save Historic Muny District to allow SHMD to operate and manage the food and beverage concession at Lions Municipal Golf Course. What is the Term of the Agreement? The term of this agreement shall run congruent to the current golf course operating lease agreement with UT System and the City. The current lease agreement is a month-to- month agreement with five (5) months minimum notification of termination. This agreement will continue until the lease is terminated, the golf course is sold, or as otherwise agreed to in writing by the parties. Page 1 of 3 INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE What Services and Deliverables Will SHMD Provide? • SHMD will solicit and contract with a vendor to provide a food service concession operation at Lions, acceptable to the City and approved by the PARD Director, before the vendor enters or conducts operations at Lions. • SHMD will ensure that the food service concession operation and vendor meet all PARD …
BOATING CONCESSION ON BARTON CREEK REQUEST FOR PROPOSAL Currently operating as Zilker Park Boat Rentals Presented by: Gabrielle Restivo Contract Management Specialist IV Contracts and Concessions Committee August 17, 2020 1 CONCESSION LOCATION ON BARTON CREEK 2 CONCESSION HISTORY Opened as Zilker Park Boat Rentals as a canoe rental service in 1969 by Howard Barnett Now includes kayaks and stand-up paddle boards Community partnerships with Sunshine Camp, Texas River School, City of Austin Park Rangers Current contract period: • Initial Period (02/28/2006 – 03/01/2011) • Extension #1 (03/01/2011 – 02/29/2016) • Extension #2 (03/01/2016 – 02/29/2021) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Open shed used for rental transactions and equipment storage Storage shed with attached decking and stairway Detached storage unit Boat storage racks 2015-2016 • Earthwork and replacement of boating assets: $75,587 • Decking and stairs: $20,278 2019 • Earthwork: $8,154 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Gross Revenue Expenditures Revenue Payments to City 2015 $445,267 $155,090 $46,877 2016 $456,403 $240,126 $45,700 2017 $632,740 $294,599 $57,163 2018 $805,039 $56,824 $74,536 2019 $676,775 $332,002 $67,678 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Nonmotorized craft only • Sustainability (environmental) Plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing Plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital Improvement Plan required • Improvement Plans require PARD’s written approval • 10% reinvestment annually in equipment and facilities 6 CAPITAL IMPROVEMENTS PROPOSAL LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements. Improvement plans and any revisions are subject to the City’s written approval. 7 MANAGEMENT AND OPERATIONS PROPOSAL LANGUAGE Concessionaire shall prepare and submit to PARD a Program Plan for educating the public on the use of canoes, kayaks, and SUPs. The plan …
Land Management Plan for Parks and Recreation Department Natural Areas Request for Proposals Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov Purpose To receive feedback from the Contracts & Concessions Committee related to the scope of work for the Land Management Plan for Parks and Recreation Department natural areas request for proposals. 2 3 Background • The majority of PARD’s lands are protected as natural areas in preserves (Balcones Canyonlands Preserve, greenbelts, metro parks, district parks, even along the margins of golf courses). • A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. 4 Background • These natural areas provide critical services, such as: • climate regulation • water cleansing • air cleansing • mental health social benefits • • Most have not been managed to maintain ecosystem health. • Threatened by climate change, invasive species, and loss of biodiversity, all of which make them more susceptible to heat, drought, disease, and wildfire. 5 Background • The need for comprehensive planning and management of PARD natural areas has long been recognized by staff, partners, and the community. • The 2019 Wildfire Preparedness Audit highlighted this need from a public safety standpoint. • Recommended that PARD create and implement land management plans. • PARD committed to establish a land management team to do this. 6 PARD Lands Involved • All Preserves and PARD Balcones Canyonlands Preserves • Contiguous natural areas > 75-100 ac. • Excludes high perimeter area (difficult access, expensive mgmt) • Creates large mgmt. complexes • 10,000+ ac. included Ecosystems 7 Oak savanna Grassland Oak-juniper woodland Bottomland forest Riparian and aquatic 8 Deliverables & Plan Components Site analysis • Soils • Hydrology • Existing vegetation communities • Endangered species habitat • Trails, authorized and unauthorized • Other elements Climate vulnerability analysis • Identify components of ecosystems that affect vulnerability to intense heat, drought, and wildfire • Map these components to indicate where natural resources may be most vulnerable to climate change • Will help prioritize work Deliverables & Plan Components 9 Management goals: vegetation communities that are expected to provide desired ecosystem services most sustainably. Restoration strategies that may be effective and appropriate for achieving management goals in various contexts. Monitoring design to evaluate progression toward management goals. ~10-year document; 50-year horizon. PARD Long-Range Plan Strategies & …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 17-Aug-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Sep-20 Council Oct-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Nov-20 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. CCC and PARB approvals completed in June. Recommendation scheduled for City Council on August 27, 2020 The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is July/August of 2020. 8/11/2020 Interlocal Agreement with Save Historic Muny District (SHMD) to Operate and Manage Food Concession at Lions Municipal Golf Course. P/D NA NS Aug-20 Aug-20 Sept-20 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Aug-20 Dec-20 Concessionaire for Operation and Management of a Boat Rental on Barton Creek P/D N S Oct-20 Dec-20 Jan-21 P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Dates are subject to change based on project timeline. 8/11/2020 Lions Municipal Golf Course is owned by The University of Texas and is leased to the City. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with UT expires in December, a new solicitation was not conducted. Currently, food services are being offered by a food truck. SHMD, a special district created by the Texas Legislature to preserve the historic golf course, is interested in operating and managing the food …
Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board July 17, 2020 Contracts and Concessions Committee to be held July 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 16, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 17, 2020 Contracts and Concessions Committee Meeting, residents must: •Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. Page 1 of 3 • • • • • • PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM Via Videoconference Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio REVISED AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee special meeting of June 5, 2020. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Presenter: Kevin Gomillion, Golf Services Division Manager, Parks and Recreation Department 2. Draft scope of work for request for proposals for a boating concession on Barton Creek. …
CITY COUNCIL PARKS AND RECREATION BOARD Community Interest Announcement George Washington Carver Museum, Cultural and Genealogy Center Facility Expansion Plan (CarverMuseumATX) Virtual Community Meeting #1 This first virtual community meeting will provide an opportunity for the community to meet the planning team, learn about the site, and see what community input has been received so far. Participants will be asked for general feedback on the proposed planning goals to make sure they are in alignment with community comments received. https://zoom.us/j/97688902565?pwd=OTY3T0I1WkxYNXFpdCtucmo5Y3I0QT09 Saturday, August 8, 2020, 1 p.m. - 3 p.m. Via Zoom Meeting: Meeting ID: 976 8890 2565 Passcode: 964566 One tap mobile: +13462487799,,97688902565#,,,,,,0#,,964566# US (Houston) A quorum of the City Council or Parks and Recreation Board may be in attendance but no business will be conducted. Board Liaison Sammi Curless 512-974-6716
Special Meeting of the Parks and Recreation Board July 10, 2020 Parks and Recreation Board to be held July 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 9, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 10, 2020 Parks and Recreation Board Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Page 1 of 2 PARKS AND RECREATION BOARD Friday, July 10, 2020 – 1:00-2:30pm Via Videoconference PARKS AND RECREATION BOARD MEMBERS: Dawn Lewis (D-10), Chair Romteen Farasat (D-4), Vice Chair Richard DePalma (Mayor) Nina Rinaldi (D-1) Anna L. DiCarlo (D-2) Kate Mason-Murphy (D-3) Kim Taylor (D-8) Sarah Faust (D-5) Fred Morgan (D-6) Francoise Luca (D-7) Laura Cottam Sajbel (D-9) AGENDA CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board special meeting of June 24, 2020. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the City Council for adoption of the Master Plan for John Trevino Jr. Metropolitan Park at Morrison Ranch. Presenters: Charles Mabry, Associate Project Manager, Parks and Recreation Department and David Malda, Principal, GGN 2. Use of Parks and Recreation Department baseball fields. Presenter: Lucas Massie, Assistant Director, Parks and Recreation Department C. ITEMS FROM BOARD MEMBERS 1. Discussion …
Master Plan for John Treviño Jr. Metropolitan Park at Morrison Ranch Parks and Recreation Board Charles Mabry, Associate Project Manager, PARD David Malda, Principal, GGN July 2020 • 330 acres of former ranch 5 I-3 Walter E. Long Metro Park Park Context • 2003: Purchased by PARD • 2006: Named after John Treviño Jr., former Council Member and Mayor Pro Tem • 5,000 feet of Colorado River frontage • 2/3 of the site lies in the 100-year floodplain and TX-130 • Located at 9501 FM-969 between US-183 Ladybird Lake 3 8 1 S U e r o R i v d o l o r a C Decker Ln F M 9 6 9 Treviño Park M 973 F 0 R 13 S US 71 Austin-Bergstrom Intl Airport John Treviño Jr. at City of Austin park dedication in 2016 (Image credit: BetoATX) 2 MONTOPOLISDEL VALLECENTRAL EAST AUSTINDOWNTOWN AUSTIN Master Plan Schedule 2019 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC FEB MAR APR 2020 JAN Discovery Site Analysis Existing Conditions, Opportunities, and Challenges Report Develop Shared Vision Story Gathering Community Meeting #1 Summary What We’ve Heard: Vision & Values Community Meeting #2 Summary Focused Engagement Phases Ongoing Community Engagement Explore Concepts Preliminary Concepts Community Meeting #3 Summary Develop Master Plan Preferred Master Plan Community Meeting #4 Summary Document and Refine Draft Master Plan Report Boards and Commisions Review and Adopt City Council Final Master Plan Report 3 Public Engagement: Approach Meetings and Events • 4 community meetings (two on-site at Treviño Park) • 11 Small Group Discussions • 3 Technical Advisory Group (TAG) Meetings Surveys • 3 community surveys (digital and print in English and Spanish) Individual outreach • Engagement with individuals, 16+ organizations, 3 neighborhood associations, and 5 local schools • In-person outreach in East Austin: 3 school events, 5 neighborhood/organization events, and 5 church services July 8 community meeting nature talk + hike December 7 community meeting with organization partners 4 Public Engagement: Listening 1) Site, parks, and your story • Connection to place • Notes & postcards • Oral histories • Survey: 398 respondents (41% responses from neighboring zip codes*) Community Priorities: 2) What we heard • Park Vision and Values • Opportunity to share feedback to date and confirm understanding of community goals Nature Stewardship + Education 3) An ideal day at Treviño Park • Site character, activities, design concepts • Survey: 222 respondents …
PARKS AND RECREATION BOARD Wednesday, June 24, 2020 – 3:00-4:30pm Minutes The Parks and Recreation Board convened in a special meeting on Wednesday, June 24, 2020 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 3:07pm. Board Members in Attendance: Chair Dawn Lewis; Vice Chair Romteen Farasat; Laura Cottam Sajbel; Richard DePalma; Anna DiCarlo; Sarah Faust; Francoise Luca; Kate Mason-Murphy; Fred Morgan; Nina Rinaldi and Kimberly Taylor. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Suzanne Piper; Anthony Segura; Scott Grantham; Jim Kotick; Charles Mabry; Gabrielle Restivo; Margaret Stenz and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the meeting of May 27, 2020 were approved on Board Member Morgan motion, Board Member Taylor second on an 11-0 vote. B. STAFF BRIEFINGS AND REPORTS* 1. Census 2020 Presentation made by John Lawler, Census Program Manager, Travis County. C. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS CONSENT 1. Recommendation to the Parks and Recreation Director to approve a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake. Board Member DePalma made a motion to approve on consent the recommendation to the Parks and Recreation Director to approve a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake; Board Member Farasat seconded the motion. The motion passed on a vote of 11-0. 2. Recommendation to the City Council to authorize the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Inc., to provide management and operation of a boating concession on Lady Bird Lake. Page 1 of 4 Board Member Morgan made a motion to recommend to the City Council the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Inc., to provide management and operation of a boating concession on Lady Bird Lake; Board Member DePalma seconded the motion. The motion passed on a vote of 11-0. 3. Recommendation to the City Council to authorize the negotiation and execution of an Interlocal Cooperation Agreement Amendment between the City of Austin and Capital Area Council of Governments for the direct management of the congregate meal service offered at nine Parks and Recreation Department sites and one Austin Public Health site. Board Member DePalma made a motion to …
Master Plan for John Treviño Jr. Metropolitan Park at Morrison Ranch Parks and Recreation Board Meeting Charles Mabry, Associate Project Manager, PARD David Malda, Principal, GGN July 10, 2020 • 330 acres of former ranch 5 I-3 Walter E. Long Metro Park Park Context • 2003: Purchased by PARD • 2006: Named after John Treviño Jr., former Council Member and Mayor Pro Tem • 5,000 feet of Colorado River frontage • 2/3 of the site lies in the 100-year floodplain and TX-130 • Located at 9501 FM-969 between US-183 Ladybird Lake 3 8 1 S U e r o R i v d o l o r a C Decker Ln F M 9 6 9 Treviño Park M 973 F 0 R 13 S US 71 Austin-Bergstrom Intl Airport John Treviño Jr. at City of Austin park dedication in 2016 (Image credit: BetoATX) 2 MONTOPOLISDEL VALLECENTRAL EAST AUSTINDOWNTOWN AUSTIN Master Plan Schedule 2019 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC FEB MAR APR 2020 JAN Discovery Site Analysis Existing Conditions, Opportunities, and Challenges Report Develop Shared Vision Story Gathering Community Meeting #1 Summary What We’ve Heard: Vision & Values Community Meeting #2 Summary Focused Engagement Phases Ongoing Community Engagement Explore Concepts Preliminary Concepts Community Meeting #3 Summary Develop Master Plan Preferred Master Plan Community Meeting #4 Summary Document and Refine Draft Master Plan Report Boards and Commisions Review and Adopt City Council Final Master Plan Report 3 Public Engagement: Approach Meetings and Events • 4 community meetings (two on-site at Treviño Park) • 11 Small Group Discussions • 3 Technical Advisory Group (TAG) Meetings Surveys • 3 community surveys (digital and print in English and Spanish) Individual outreach • Engagement with individuals, 16+ organizations, 3 neighborhood associations, and 5 local schools • In-person outreach in East Austin: 3 school events, 5 neighborhood/organization events, and 5 church services July 8 community meeting nature talk + hike December 7 community meeting with organization partners 4 Public Engagement: Listening 1) Site, parks, and your story • Connection to place • Notes & postcards • Oral histories • Survey: 398 respondents (41% responses from neighboring zip codes*) Community Priorities: 2) What we heard • Park Vision and Values • Opportunity to share feedback to date and confirm understanding of community goals Nature Stewardship + Education 3) An ideal day at Treviño Park • Site character, activities, design concepts • Survey: …
ATHLETIC PROGRAMS – BASEBALL Overview: 31 Baseball Fields 21 – Youth Regulation Dimensions/Size 10 – High School/Adult Regulation Dimensions/Size Standard Level of Care Athletic Complexes Baseball Fields – Tend to be Higher Levels of Care Average Cost to Maintain a Field (per year) Level 1-3 and 6 Level 1-3: $35-45K Level 6 (turf): $10-15K CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS ATHLETIC PROGRAMS – BASEBALL Field Usage: Field Rental Fee Public/Private Partnerships Youth Sports Organization (YSO) improvements & maintenance Interlocal Agreement Associated with field designated as higher level of service which requires additional staffing, maintenance and resources then open-play spaces In return for funding field improvements and maintenance, individuals/agencies may receive priority scheduling for fields to operate public recreation programs City Ordinance No. 20100204-39 – Rental fees waived in exchange for the provision of public youth recreation programs, field Independent School District provides field improvements and maintenance CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS CONTRACTED BASEBALL PROGRAMS Youth ($50-275 per person; Scholarships/FinAid/Sliding Scale) Organization Location Delwood Northeast Optimist Bartholomew District Park Field Regulation Size 2-Youth & 1-HS/Adult Greater East Austin Youth Association Mabson Fields (Downs) 1 Youth Central Austin Youth League Montopolis Little League Northwest Little/Pony League South Austin Little League South Austin Optimist Velasquez Complex Roy Guerrero Metropolitan Park Vasquez Fields Gullett School Park B. S. Sheffield Northwest District Park Butler Shores Zilker Metropolitan Park Garrison District Park 2-Youth & 1-HS/Adult Athletic Programs 2-Youth & 1-HS/Adult • Adult and Youth Sports 2-Youth • Youth Sport Organizations 6-Youth • Tournament/Facility Rentals 1-Adult • Tennis Facilities and Contract Instructors 2-Youth & 1-HS/Adult 1-Youth (Barton Jaycee) • Community Volunteer Program 1-HS/Adult Reviving Baseball in Inner Cities (RBI) Parque Zaragoza Neighborhood Park 1-HS/Adult West Austin Youth Association Lamar Beach Area 2-Youth & 1-HS/Adult (Bechtol Harper) Adults ($350 per person) Independent School District Organization Location Field Regulation Size Organization Location Field Regulation Size Austin Metro Baseball League Downs Field 1-HS/Adult AISD Austin High School 1-HS/Adult (Thorpe)
Special Meeting of the Parks and Recreation Board June 24, 2020 Parks and Recreation Board to be held June 24, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 23, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 24, 2020 Parks and Recreation Board Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Page 1 of 3 PARKS AND RECREATION BOARD Wednesday, June 24, 2020 – 3:00-4:30pm Via Videoconference PARKS AND RECREATION BOARD MEMBERS: Dawn Lewis (D-10), Chair Romteen Farasat (D-4), Vice Chair Richard DePalma (Mayor) Nina Rinaldi (D-1) Anna L. DiCarlo (D-2) Kate Mason-Murphy (D-3) Kim Taylor (D-8) Sarah Faust (D-5) Fred Morgan (D-6) Francoise Luca (D-7) Laura Cottam Sajbel (D-9) AGENDA CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board special meeting of May 27, 2020. B. STAFF BRIEFINGS AND REPORTS* 1. Census 2020 Presenter: John Lawler, Census Program Manager, Travis County C. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS CONSENT 1. Recommendation to the Parks and Recreation Director to approve a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake. Presenter: Margaret Stenz, Contract Management Specialist III, Parks and …
PARKS AND RECREATION BOARD May 27, 2020 Minutes The Parks and Recreation Board convened in a special meeting on Wednesday, May 27, 2020 via videoconference in Austin, Texas. Chair Lewis called the meeting to order at 3:06pm. Board Members in Attendance: Dawn Lewis; Laura Cottam Sajbel; Sarah Faust; Richard DePalma; Francoise Luca; Kate Mason-Murphy; Fred Morgan and Nina Rinaldi. Board Members Absent: Vice Chair Romteen Farasat and Board Members Anna L. DiCarlo and Kimberly Taylor. Staff in Attendance: Kimberly McNeeley; Liana Kallivoka; Lucas Massie; Suzanne Piper; Anthony Segura; Kymberley Maddox; Kalpana Sutaria; Scott Grantham and Sammi Curless. CITIZEN COMMUNICATION Pat Valls Trelles – Lamar Beach Master Plan and City of Austin lease agreement Austin Pets Alive. A. APPROVAL OF MINUTES The minutes from the meeting of April 29, 2020 were approved on Board Member Cottam Sajbel motion, Board Member Morgan second on an 8-0 vote. B. STAFF BRIEFINGS AND REPORTS* 1. Update on Dove Springs Public Health Facility Project Presentation made by Kymberley Maddox, Assistant Director, Austin Public Health and Kalpana Sutaria, Project Manager, Public Works Department. C. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the City Council regarding the superiority of the Circuit of the Americas Planned Unit Development as it pertains to parkland. Board Member Cottam Sajbel made a motion to recommend to the City Council the Circuit of the Americas Planned Unit Development as superior as it pertains to parkland; Board Member DePalma seconded the motion. The motion passed on a vote of 7-0 with Vice Chair Farasat and Board Members DiCarlo and Taylor absent. Board Member Faust abstained. Page 1 of 2 2. Discussion and possible action regarding the Parks and Recreation Department Fiscal Year 2021 proposed budget. No action was taken on this item, but it was suggested by Board Members DePalma and Faust to establish a budget committee or working group for the Board. 3. Discussion and possible action regarding continuation of the Land, Facilities and Programs Committee. No action was taken on this item but possible sunsetting of this Committee and amending the bylaws was discussed by the Board. Board Member DePalma will review the bylaws and return to the Board at a future meeting with a recommendation. D. ITEMS FROM BOARD MEMBERS 1. Discussion and possible action regarding the Alternative Funding Working Group (Lewis, Farasat, DePalma, Rinaldi). Board Member Rinaldi is drafting …