MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee August 6, 2024 FUTURE AGENDA ITEMS PROPOSED AGENDA FOR NEXT MONTH APPROVAL OF MINUTES 1. Approve the minutes from the last meeting. (5 minutes) 2. Key Performance Indicators (KPIs) that demonstrate the success of the committee. 3. Briefing from the Director on initiatives related to SMBR. (10 minutes) 4. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. PENDING AGENDA ITEMS • City’s solicitation process and outreach efforts (20 minutes) Date TBD List of most utilized spend codes (20 minutes) Requested by Committee Member, Terry Mitchell This list is ready and SMBR will present after the presentations on Goal Setting and the Disparity Study. Date TBD DISCUSSION (30 minutes) STAFF BRIEFINGS (20 minutes) FUTURE AGENDA ITEMS • REPORTS Quarterly Annual • MBE/WBE Project Goal Report • Chapter 380 Reports • Annual Procurement Forecast Report • Annual Aspirational MBE/WBE Project Goal Report • MBE/WBE Goal Achievement Report by Fiscal Year Page 1 of 1
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, August 6, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:44pm. COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Erica Douglass, Amin Dhukka, Terry Mitchell, Salman Rashid, Sherice Williams Julio Rojas-Aguilar, Shweta Padmanabha, Talan Tyminski Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on May 7, 2024. • The minutes were considered for approval and approved on a motion by Committee Member Amin Dhukka and seconded by Committee Member, Terry Mitchell. Approved on a 6-0 vote. Committee Member, Sherice Wiliams did not attend the last meeting. DISCUSSION 2. Presentation by the Financial Services Department regarding updates to the SBE/Local Preference Program and its application to professional service procurements. • Adriana Ybarra of the Financial Services Department gave the presentation. o Explained the City Council’s to develop additional procurement programs to support minority and women-owned businesses. technology services from the program. o Committee Chair, Ahmed Moledina asked for clarification regarding the exclusion of 3. Presentation by the Aviation department regarding the Airport Expansion Development Program (AEDP). • Airport Deputy Chief Development Officer, Lyn Estabrook gave the presentation. o Presented on the airport expansion program, highlighting the need for expansion due to increased passenger numbers. Page 1 of 2 o The expansion program includes various projects such as a new parking garage, new arrivals and departure hall, new central utility plant, and new concourse. o The projects are in different stages, from envisioning to design and construction, with estimated completion dates ranging from 2025 to 2030. 4. Review of the July 2023 to June 2024 Annual Report submitted to the City Clerk’s. (15 minutes) • Committee Chair, Ahmed Moledina shared with the committee a copy of the Annual Report o The report outlined the committee’s accomplishments and activities during the previous o Detailed the committee's strategic goals and objectives for the upcoming calendar year. submitted. year. FUTURE AGENDA ITEMS Next Month’s Agenda: List of most utilized spend codes • Approve meeting minutes • • Key Performance …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, July 9, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, June 4, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, May 7, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, March 12, 2024. Members attended both virtually and in‐person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:39pm. COMMITTEE MEMBERS IN ATTENDANCE: In‐Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Amin Dhukka, Terry Mitchell, Julio Rojas‐Aguilar, Salman Rashid Erica Douglass, Talan Tyminski, TK Tunchez Absent: PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on February 6, 2024. The minutes were considered for approval and approved on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Amin Dhukka. Approved on a 6‐0 vote. DISCUSSION 2. Overview of the 2022 Disparity Study by Colette Holt of Colette, Holt & Associates. The data and recommendations from the 2022 Disparity Study conducted by Colette, Holt & Associates were presented to the new members of the committee. 3. Overview of MBE/WBE Goal Setting by SMBR Acting Assistant Director, Felecia Shaw. SMBR Director, Edward Campos gave the presentation in Acting Assistant Director Shaw’s absence. The presentation outlined City’s process when establishing minority and women‐owned business goals on a project. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. SMBR Director, Edward Campos briefed the Committee on the following: o SMBR will present to the City's Audit and Finance Committee on March 27th. The Committee will be updated on the Personal Net Worth process, status of work on the ordinance and rule revisions, and an overview of the annual procurement forecasts and annual aspirational goals. Page 1 of 2 Office. report. FUTURE AGENDA ITEMS Next Month’s Agenda: Future Items: o Presented some key information provided to the Boards and Commissions by the City Clerk’s 5. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. SMBR Assistant Director, Tamela Saldana provided the updates on the Council Awards reports. SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll Officer elections for Chair and Vice‐Chair Presentation on the development of the Annual Aspirational MBE/WBE Goals Staff briefings (Director’s updates and staff …
City of Austin Small and Minority Business Resources Update MBE/WBE Procurement Program MBE/WBE and Small Business Enterprise Procurement Advisory Committee Edward Campos, Director, SMBR Objectives MBE/WBE Procurement Program Ordinance and Program Administrative Rules Personal Net Worth Aspirational Goals City of Austin | SMBR 2 City of Austin | SMBR 3 MBE/WBE Program Administrative Rules • Council approved Ordinance No. 20230720-113, which guides SMBR in administering the MBE/WBE Procurement Program – July 2023 • Revisions to the MBE/WBE Administrative Program Rules were posted on the City Clerk's website for stakeholder and public review and comment – October 2023 • Revisions made to the rules are reflective of both the 2022 Disparity Study and the IPWG’s recommendations, and align with adopted program ordinances, current program administration, and departmental processes • Public comment period and no comments received – October 11 through November 13, 2023 • Stakeholders were notified about the rule revision process – October 10, October 24, and November 3 • Final Administrtative Rules posted on City Clerk's website and SMBR's website – December 2023 City of Austin | SMBR 4 City of Austin | SMBR 5 How Did We Get Here? Inclusive Procurement Working Group (IPWG) – tasked by Council with reviewing the continuation of a PNW threshold. Committee Recommendations • Keep PNW but modify/revisit the structure. • • The City should review its use of the South Region Consumer Price Index (CPI) in establishing its PNW to Is the PNW low for Austin area. determine if this index accurately reflects the unique Austin economic marketplace. SMBR engaged TXP, Inc., to review the current PNW process and possibly update and refine the methodology used to calculate the personal wealth definition of economically disadvantaged, which in turn determines eligibility and access to City/SMBR programs. City of Austin | SMBR 6 PNW History • MBE/WBE Ordinances establishes the Economic Disadvantage requirement or PNW limit. • PNW Ordinance was adopted in 2006 • Began as a certification requirement in 2007 • The amount was indexed annually based on the South Region Consumer Price Index (CPI) published by the US Department of Labor, Bureau of Labor Standards • The PNW limit has increased each year • Current PNW $2.2M Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 PNW Limit % Change $942,000 $955,000 $1,326,000 $1,341,000 $1,391,000 $1,413,000 $1,434,000 $1,454,000 $1,457,000 $1,480,000 $1,511,000 $1,540,000 $1,565,000 $1,583,000 …
Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type PAT3005 Tenant Relocation Nexus Study General Services NG Cassandra Alexander Planning 3/7/2024 N/A Non-Professional Services FY2024 Council Awards Report March 2024 MBE/ WBE Non Sub Goals/No Goals $165,000 over 11 months Industrial and MRO NG $4,962,408 over 5 years Li Yang Austin Water 3/7/2024 N/A Sole Source 3 139917 Electric Utility NG $575,000 over 5 years Austin Spiess Austin Energy 3/7/2024 N/A Critical Business Need 4 140569 Nabil Khazei Austin Energy 3/7/2024 N/A Critical Business Need Electric Utility NG $28,000,000 over 18 monhts 5 CTE3017 General Services NG $2,500,000 over 5 years Cassandra Alexander Planning 3/7/2024 N/A Non-Professional Services 6 DCM3023 Electric Utility NG $2,300,000 over 3 years Olga Coffey Austin Energy 3/21/2024 N/A 7 DTB3022 Electric Utility NG $5,000,000 over 5 years Chuck Gates Austin Energy 3/21/2024 N/A 8 DJJ3002 Water and Waste NG $2,100,000 over 5 years Douglas McPhail Austin Water 3/21/2024 N/A Non-Professional Services Non-Professional Services Non-Professional Services 9 140316 Information Technology NG $700,000 over 3 years Lauren Homann 3/21/2024 N/A Cooperative Agreement Communications & Public Information 10 SLW1085 Facilities and Grounds NG $2,875,000 over 5 years Roseanne McLendon Development Services 3/21/2024 N/A Non-Professional Services # 1 2 SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs Prime Subs Prime Subs SOW Prime Subs Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs Prime Subs 91863 - Housing Consulting - 100% Economic Consultants Oregon, Ltd. / Econorthwest No subcontracting opportunities - Single scope of work 139952 AW-1470-Hach Supplies and Service 17513 - Chemicals, Laboratory: ACS, CP, Practical, Reagent Grade, etc. - 90% 936 - Equipment Maintenance and Repair Services For General Equipment - 10% Hach Company / Hach Co. / Ott Hydromet No subcontracting opportunities - Sole source exemption SSP MIMS SOFTWARE AND IMPLEMENTATION SERVICES 9206450 - Software Implementation - 60% 92045 - Software Maintenance/Support - 40% SSP Innovations, LLC No subcontracting opportunities - Sole source exemption Short Term--Vegetation Management Distribution Line Clearance 98887 - Tree Trimming and Pruning Services, Utility Lines, Energized - 97% 96884 - Traffic Control Device Placement and Removal Service - 1% 96239 - Hauling Services - 1.5% 67590 - Liquid Formulation Herbicides - 0.5% Asplundh Tree Expert LLC Exempt from MBE/WBE Procurement Program Davey Tree Surgery, Co. Exempt from …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, May 7, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:38pm. COMMITTEE MEMBERS IN ATTENDANCE: Ahmed Moledina (Chair) In-Person: Lena Banks (Vice Chair), Erica Douglass, Amin Dhukka, Shweta Padmanabha, Virtual: Julio Rojas-Aguilar, Talan Tyminski Terry Mitchell, Salman Rashid Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on March 12, 2024. • The minutes were considered for approval and approved on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Julio Rojas-Aguilar. Approved on a 6-0 vote. Committee Member, Erica Douglass was not present during vote. DISCUSSION 2. Conduct officer elections for the Committee Chair and Vice Chair. • The Committee held elections for Chair and Vice-Chair. Ahmed Moledina was nominated and re- elected as Chair. Lena Banks was nominated and re-elected as Vice-Chair. The officers were elected on a motion by Committee Member, Talan Tyminski, and seconded by Committee Member, Julio Rojas-Aguilar. Approved on a 6-0 vote. Committee Member, Erica Douglass was not present during vote. 3. Overview of the Annual Aspirational MBE/WBE Goals. SMBR Director, Edward Campos gave the presentation. • • The presentation outlined SMBR’s first attempt at the development of aspiration goals. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. • SMBR Director, Edward Campos briefed the Committee on the following: o New City Manager began on May 6, 2024. o Provided information on the MBE/WBE Program administrative rules and personal net worth. Page 1 of 2 5. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. • SMBR Acting Assistant Director, Felecia Shaw provided the updates on the Council Awards • SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll reports. report. FUTURE AGENDA ITEMS Next Month’s Agenda: Future Items: • Approve meeting minutes • Update from Aviation on Airport Expansion • Staff briefings (Director’s updates and staff reports) • Key Performance Indicators that demonstrate the success of the committee Requested by Committee Vice-Chair, Lena Banks and Committee Member, …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, April 2, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, March 12, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
# 1 2 3 Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Specialty Offshore, Inc. 96226 - Diving Services - 100% No subcontracting opportunities - Single scope of work Austin Alliance Group, LLC 91838 - Education and Training Consulting - 100% No subcontracting opportunities - Single scope of work Belfor USA Group, Inc. / Belfor Property Restoration 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Cotton Commercial USA, Inc. 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Mooring Recovery Services, Inc. / Mooring USA 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Eis Design, Inc. 91522 - Communication Marketing Services - 80% 9157355 - Outreach Services - 10% 91827 - Community Development Consulting - 10% Subs (FH) Taylor Collective Solutions, LLC (FW) Macwatson Enterprises, Inc. / Prographix (FB) Kara E. Henderson / Mindful Media, LLC Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type Goals/No Goals MBE/ WBE Non Sub AMA1090 Underwater Diving Inspections Water and Waste NG $740,000 over 5 years Li Yang Austin Water 1/18/2024 N/A IFB-IDIQ FY2024 Council Awards Report January 2024 139221 Executive Leadership Training (Multi-Department) General Services NG $450,000 over 3 years Jackson Dodd 1/18/2024 N/A Austin Public Health Non-Professional Services 139165 Non-Construction Restoration and Remediation Services Facilities and Grounds NG Steven Stenton Financial Services 1/18/2024 N/A Cooperative Agreement $2,550,000 over 5 years each 4 AVB4007 Marketing Support for ACC Expansion Project General Services $1,200,00 over 6 years 2.16 SG MG 97.08 0.76 2.92 Elisa Folco Austin Convention Center 1/18/2024 Yes Non-Professional Services Percent of "Met Goal" Awards for FY2024 Percent of "Met Goal" Awards for FY24 To-Date 100.00% 100.00% B= African American/ Black W= Caucasian/White SG= Solicitation Goal UNK=Unknown Participation H= Hispanic/ Latino F= Female MG= Met Goal A/N= Asian/Asian/Native American M= Male GFE= Good Faith Effort PTD= Participation To Date Non-Sub= Subcontractor Not Certified MBE/WBE=Combined Goals Council Awards Report PAGE 1 OF 2 Solicitation No Cost Estimate Award Amount Prime MBE AA H A/NA …
City of Austin Disparity Study 2022 Colette Holt & Associates Adisa Communications Cultural Strategies, Inc. Pink Consulting Disparity Study Legal Standards ▪ In 1989, US Supreme Court held race- and gender-conscious programs are subject to “strict scrutiny”, the highest level of judicial review ▪ M/W/DBE programs must meet two tests • Agency must prove it has a “compelling interest” based on “strong” statistical and anecdotal evidence of current discrimination or the effects of past discrimination in using race or gender in decision- making • Any remedies must be “narrowly tailored” to the evidence relied upon and regularly reviewed 2 Recent Legal Developments ▪ USDA “socially and economically disadvantaged” farmers program under American Rescue Plan struck down by three trial courts and class status granted ▪ Priority for grants to small restaurants owned by “socially and economically disadvantaged” persons, women and veterans struck down ▪ Oregon’s COVID relief fund for Blacks and Colorado’s fund for MBEs challenged and enjoined 3 Disparity Study Objectives ▪ Provide a legal defense for a government program if the program is challenged ▪ Meet constitutional requirements ▪ Provide policy and program recommendations ▪ Educate policy makers and stakeholders about the legal and economic issues to build consensus 4 Disparity Study Data and Methods ▪ Quantitative data sources • City contract and vendor records • Contract information from prime vendors • M/W/DBE/HUB Directories • Hoovers/Dun & Bradstreet • U.S. Census Bureau • Scholarly research ▪ Qualitative data sources • Business owner and stakeholder interviews • Electronic survey • City staff 5 Disparity Study Elements ▪ Legal review and analysis ▪ MBE/WBE Program review ▪ Utilization, availability and disparity analyses • Determination of City’s geographic and industry • Determination of MBE/WBE utilization in these markets markets • Estimation of MBE/WBE availability in these markets • Calculation of disparity ratios ▪ Economy-wide disparity analysis ▪ Anecdotal data collection and analysis ▪ Recommendations 6 Disparity Study Findings: Utilization ▪ Study analyzed FYs 2013-2018 contracts $50,000 or greater • Final Contract Data File ▪ 1,002 prime contracts totaling $826,453,073.73 ▪ 842 subcontracts totaling $249,783,337.28 ▪ Geographic market • 19 counties with Austin, San Antonio, Dallas-Fort Worth and Houston metro areas captured 82.9% of the Final Contract Data File ▪ Product market • 204 NAICS codes in Final Contract Data File 7 Disparity Study Findings: Utilization ▪ City’s utilization of M/WBEs ▪ MBEs: 9.6% • Blacks: 1.7% • Hispanics: 5.8% • Asians: …
City of Austin Small and Minority Business Resources COA Goal Setting March 12, 2024 Edward Campos, Director Goal Setting Process • All COA solicitations with a projected value of $50K or greater are reviewed for project-specific goals • Project is assigned to a Business Development Counselor (BDC) for review and initial goal determination • Approval of determination based on complexity of procurement and recommendation of goal type • Final determination sent to Procurement Specialist/Contract Manager City of Austin | SMBR 2 What Documents/Tools do we use? • Solicitation document(s) provides project overview • Trade Summary Sheet identifies scopes of work o Minimum of at least 2 scopes of work o Minimum total of at least 3 certified MBE/WBEs • Percentages reflect the anticipated amount of materials/supplies/services/work involved in the project City of Austin | SMBR 3 Trade Summary City of Austin | SMBR 4 Goal Formula – eCAPRIS System City of Austin | SMBR 5 Project Specific Goal Calculation Why Would the City not establish goals on a project? • Exemptions to the MBE/WBE Procurement Program where goals cannot be established • Sole Sources, Cooperative Agreements, Critical Business Needs, Ratifications • Insufficient Scopes of Work • Minimum of 2 distinct scopes of work • Referenced project identified one scope of work • Insufficient Availability of MBE and WBE firms City of Austin | SMBR 7 City of Austin Small & Minority Business Resources Department Questions?
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, March 12, 2024. Members attended both virtually and in‐person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:39pm. COMMITTEE MEMBERS IN ATTENDANCE: In‐Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Amin Dhukka, Terry Mitchell, Julio Rojas‐Aguilar, Salman Rashid Erica Douglass, Talan Tyminski, TK Tunchez Absent: PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on February 6, 2024. The minutes were considered for approval and approved on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Amin Dhukka. Approved on a 6‐0 vote. DISCUSSION 2. Overview of the 2022 Disparity Study by Colette Holt of Colette, Holt & Associates. The data and recommendations from the 2022 Disparity Study conducted by Colette, Holt & Associates were presented to the new members of the committee. 3. Overview of MBE/WBE Goal Setting by SMBR Acting Assistant Director, Felecia Shaw. SMBR Director, Edward Campos gave the presentation in Acting Assistant Director Shaw’s absence. The presentation outlined City’s process when establishing minority and women‐owned business goals on a project. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. SMBR Director, Edward Campos briefed the Committee on the following: o SMBR will present to the City's Audit and Finance Committee on March 27th. The Committee will be updated on the Personal Net Worth process, status of work on the ordinance and rule revisions, and an overview of the annual procurement forecasts and annual aspirational goals. Page 1 of 2 Office. report. FUTURE AGENDA ITEMS Next Month’s Agenda: Future Items: o Presented some key information provided to the Boards and Commissions by the City Clerk’s 5. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. SMBR Assistant Director, Tamela Saldana provided the updates on the Council Awards reports. SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll Officer elections for Chair and Vice‐Chair Presentation on the development of the Annual Aspirational MBE/WBE Goals Staff briefings (Director’s updates and staff …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, February 6, 2023 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in -person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) …
SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY October 2023 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Project Status % Expensed Incentive Amount Expenditures to Date Contact Name (May extend past project completion date) Sponsor Dept. Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific Trammel Crowe Green Water Treatment Plant Block 185 D Professional (Block 185 D) STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 1.10% 2.35% 6.10% $3,710,197.37 $3,710,197.37 Jolene Cochran EDD Design in progress 100.00% 2/1/2024 NOTE: Based on January 2024 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. 3:30 PM THIRD PARTY PROJECTS PAGE 1 OF 1 2/6/2024
