MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: March 12, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update January 2025 Financial Results Passenger traffic totaled 1,396,839 in January 2025, a decrease of 5.8% compared to January 2024. Average daily departures decreased from 224 in January 2024 to 204 in January 2025, a decrease of 20 daily departures or 8.8% resulting from capacity reductions to better match demand by air carriers. Table #1 FY 2025 January FY 2024 January Variance Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income 682,885 725,594 (5.9%) 3,450,904 3,617,713 937,572,380 1,005,631,458 (6.8%) 4,253,837,231 4,603,871,850 10,173 11,579 (12.1%) 47,750 49,187 (4.6%) (7.6%) (2.9%) $25,788,907 $23,599,287 $2,189,621 $113,785,377 $103,080,908 $10,704,469 $16,412,105 $25,451,585 $11,939,946 $18,726,328 ($4,472,159) $55,792,962 $47,947,655 ($7,845,308) ($6,725,256) $88,456,898 $75,101,742 ($13,355,155) $337,323 $4,872,958 ($4,535,636) $25,328,479 $27,979,166 ($2,650,686) Table #1 illustrates January 2025’s enplanements totaled 682,885, a decrease of 5.9% compared to January 2024. Landing weights totaled 938 million pounds in January 2025 representing a decrease of 6.8% compared to January 2024. Cargo volume totaled 10,173 tons in January 2025, a decrease of 12.1% compared to January 2024. January 2025 operating revenue totaled $25.8M, an increase of 9.3% or $2.2M compared to January 2024. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. January 2025 operating revenue is composed of 51.8% airline revenue, 46.9% non-airline revenue, and 1.3% interest income. Airport operating expenses totaled $16.4M for the month, an increase of 37.5% or $4.4M compared to January 2025. January 2025 included three pay periods compared to two pay periods in January 2024, which drives additional personnel expense in the month. Additionally, operating expenses increased due to improved staffing, higher costs for APD and ARFF units, and increased contractual costs related to information systems and maintenance. As a result of the elevated monthly operating expenses, AUS reported a $0.3M surplus in January 2025, a decrease of $4.5M compared to January 2024. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $113.8M compared to $103.1M in FY2024, a 10.4% increase. Airport Operating Expenses totaled $55.8M YTD in FY2025 compared to $47.9M in FY2024, a 16.4% increase. Net income totals $25.3M YTD in FY2025 compared to $28.0M in FY2024, a 9.5% decrease. Table #2 Approved Budget - Seasonalized FY 2025 …
March 2025 Air Service Snapshot AUS quarterly seat comparisons, Q1 2025 and Q2 2025 compared to 2019 (pre-Covid) in left chart, and compared to year over year (YoY) 2024 in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico Added MEX #2 daily effective June 26 ‘25; 2x daily flights will be operated with 99-seat E190 for a 24% capacity increase (instead of the 1x daily 160-seat B737) • Air Canada will serve YUL May 2 – Oct. 24 ’25, and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; AC upgauged YYZ from A319 (136 seats) to A320 (168 seats) eff. May 1 ‘25 • Allegiant closed its AUS crew base on January 7 ‘25 and service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL, CVG, DSM, GRR, PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL, CVG, DSM, GRR, IAD, IND, LAS, PIT, PVU, SFB, SRQ & TYS; extended schedules for Sept. 3 – Nov. 18 ’25 and will serve 6 markets: AVL, CVG, DSM, GR,R PVU & TYS • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RNO, RSW, SMF, SNA, TPA, TUL & VPS o AA will serve 14 markets from AUS in Q1 2025 (a 27% reduction in seat capacity YoY) o Added AGS roundtrips on April 6, 11 & 14 ’25 for the Masters Golf o Added SDF flights on May 1 and 4 ’25 for Kentucky Derby • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting Mar. 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days except Sunday); second frequency in Summer 2025 (March 20-Oct. 25 ‘25) will be mix of B787-8 and -9 • Copa added flights on March 9, 16 & 23 ’25 (Sundays) • Delta summary of service changes: o New markets: MSY (eff. Feb. 27 ’25), ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May 7 ’25), SFO & TPA (eff. June 8 ’25) o Added …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission March 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Parking and Landside: West Garage Atrium Infill Airfield Infrastructure – Midfield Taxiways Utility Infrastructure Campus-Wide Central Utility Plant Relocation Concourse B and Tunnel Arrivals and Departures Hall ○ West Infill and TSA Checkpoint 3 Expansion ○ West Gate Expansion ○ ○ ○ ○ ○ ○ ○ ● Appendix ○ ○ ○ Project Prime Firms & RCAs Project Details Project Descriptions 2 Project Updates Program Overview Journey With AUS projects are developed through a five–phase process: West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project Latest Updates ○ Curtain wall installation continues ○ Hangars and supports for the mechanical and electrical continues ○ Exterior waterproofing is nearing completion Anticipated Timeline ○ Build: Q1 2024 – Q1 2026 Design-Build: Gensler/Whiting Turner Curtain wall installation and waterproofing 5 West Gate Expansion Latest Updates ○ ○ ○ ○ Exterior framing being installed Roof decking on low roofs being installed Ramp level fireproofing complete and utility rough- ins underway Framing of roof parapets begun ○ Gate 28 passenger boarding bridge returned ○ Gate 24 passenger boarding bridge replacement in to service progress ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Designer: Page Construction: Hensel Phelps 6 Low roof decking lifted into place for installation Airfield Infrastructure: Midfield Taxiways Latest Updates ○ Austin Bridge & Road Work Package subcontractor contract execution complete ○ Construction submittals review ongoing ○ Grading for new roadways, parking and water quality pond ○ Activated Metal Road ○ Utility removals and new utility placement ongoing Anticipated Timeline ○ Build: Q4 2024 – Q2 2027 Designer: RS&H Construction: Austin Bridge & Road 7 Parking and Landside: Yellow Garage Latest Updates ○ 90% drawings completed ○ Groundbreaking held on February 28 ○ Multiple sub-contractor outreach events completed. Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 Designer: PGAL Construction: Austin Commercial 8 Design rendering. Final design specifications and features subject to change as the project progresses. Yellow Garage Renderings + Site Map Design renderings. Final design specifications and features subject to change as the project progresses. 9 Atrium Infill Latest Updates ○ GMP #1 executed for long-lead time items ○ 100% design in review ○ Construction expected …
FY25 Grant Update Active Grant GRANT BALANCES $5,555,650 $10,434,350 BIL-ATP $260,374 $3,304,412 AIP $474,176 $2,325,824 AIP $8,105,483 $6,144,517 BIL-ATP $25,260,000 $- BIL-ATP Grant #67 Cargo East Grant #71 BHS -West Infill Design and Construction Grant #73 Aedp Airfield Infrastructure Design Grant #74 Aedp Airfield Infrastructure Design Grant #75 Atrium Infill Construction Drawn to Date (Active) Remaining Balance to Drawdown $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 1 Pending Grant Grant #76 Concourse B & Tunnel Design (BIL- ATP) $33,270,000 Grant #77 CUP Design (BIL- AIG) $4,880,000 Grant #78 AEDP Airfld Infras Construction (BIL-AIG) $17,000,000 Grant #79 Maintenance Ramp/Apron Design (BIL-AIG) $2,500,000 ---------------- $57,650,000 TOTAL Pending 2 BIL By Year AIG Earmarks ATP Announced Year 1- 4 $76,090,057 $87,780,000 ATP Awarded $55,500,000 **Once pending grant 76 is obligated ATP Awarded will reflect additional $33,270,000. 3
City of Austin Recommendation for Action File #: 25-0118, Agenda Item #: 4. 3/27/2025 Posting Language Authorize negotiation and execution of a lease with Worldwide Flight Services, Inc. for certain premises consisting of approximately 1,466 square feet of building space and related improvements for office use and support of its ground handling operations at Austin-Bergstrom International Airport, for a term of one year, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $12,828 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $12,828 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on March 12, 2025. Additional Backup Information: The Department of Aviation seeks to lease Suite 200 of its air cargoport facility located at 9501 Cargo Avenue. Worldwide Flight Services, Inc. (WFS) is currently authorized to use this space under a temporary license agreement for office use and support of operations and services provided at Austin-Bergstrom International Airport, and desires to secure leased premises for a longer term. Under the proposed terms for the new lease, WFS would lease for its exclusive use, approximately 1,466 square feet of building space subject to the current AUS-established cargo building base rental rate of $14.00 per square foot per annum. This will generate an estimated annual base rent total of $20,524. In addition to this base rent, there will be an O&M recovery fee calculated as 25% of the base rent, which is $5,131. The base rent is subject to escalation annually based on the higher of CPI or 3%. The proposed lease will generate an estimated $25,655 for a one-year term, or $52,079 if a one-year option renewal is exercised. City of Austin Page 1 of 1 Printed on 3/7/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 25-0119, Agenda Item #: 5. 3/27/2025 Posting Language Authorize negotiation and execution of a lease with Global Aviation Services, LLC d/b/a Primeflight GSE Maintenance for certain premises consisting of approximately 2,458 square feet of building space and related improvements for its aircraft maintenance operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $21,508 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $21,508 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on March 12, 2025. Additional Backup Information: The Department of Aviation seeks to lease Suite 300 of its air cargoport facility located at 9401 Cargo Avenue., to Global Aviation Services, LLC d/b/a Primeflight GSE Maintenance (Primeflight). Primeflight is currently authorized to use this space under a temporary license agreement for the support of its operations and services provided at Austin-Bergstrom International Airport and desires to secure leased premises for a longer term. Under the proposed terms for the new lease, Primeflight would lease for its exclusive use, approximately 2,458 square feet of building space applying the current AUS-established cargo building base rental rate of $14.00 per square foot per annum. This will generate an estimated annual base rent total of $34,412. In addition to this base rate, there will be an O&M recovery fee calculated as 25% of the base rent total, which is $8,603. The base rent is subject to escalation annually based on the higher of CPI or 3%. The proposed lease will generate an estimated $228,370 during the five-year term, or $278,239 if a one-year option renewal is exercised. City of Austin Page 1 of 1 Printed on 3/7/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 25-0305, Agenda Item #: 7. 3/27/2025 Posting Language Authorize a contract for campus closed-circuit television onsite preventative maintenance, troubleshooting, and repairs for the Department of Aviation with Convergint Technologies, LLC, for an initial term of one year with up to four one-year extension options for a total contract amount not to exceed $3,755,002. Funding: $408,007 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $408,007 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department and the Aviation Department have determined this contractor best meets the needs of the Aviation Department to provide these services required for the City. MBE/WBE: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The purpose of this contract is to provide full-time technicians as staff augmentation to troubleshoot and repair the Department of Aviation’s closed-circuit television (CCTV) system. Aviation's CCTV system includes approximately 1,500 cameras monitoring the campus perimeter gates, terminal building (interior and exterior City of Austin Page 1 of 2 Printed on 2/28/2025 powered by Legistar™ File #: 25-0305, Agenda Item #: 7. 3/27/2025 across five levels), various outbuildings, and parking areas (both garages and surface lots). This system is utilized by Aviation’s operations and security teams, the Transportation Security Administration, Customs and Border Protection, and Austin Police Department to ensure safety, security, compliance, and to support operational needs. Current goals include upgrades to aging and obsolete cameras, addressing network and cabling issues, resolving faulty equipment, and adapting to changing view requirements. This is a new service contract for Aviation with estimates based on …
City of Austin Recommendation for Action File #: 25-0309, Agenda Item #: 11. 3/27/2025 Posting Language Authorize a contract for airfield lighting, signage, and original equipment manufacturer replacement parts for the Department of Aviation with ADB Safegate Americas Holding, Inc., for a term of five years for a total contract amount not to exceed $3,307,805. Funding: $500,000 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will support the Airfield Lighting Control and Monitoring System (ALCMS) by providing original equipment manufacturer parts to ensure compliance with Federal Aviation Administration (FAA) regulations. This system is operated by the FAA air traffic control tower to control the airfield lighting and signage systems during commercial aircraft landing and departure operations at Austin-Bergstrom International Airport (AUS). This contract continues to serve as part of AUS’s mission to provide safe and reliable mobility to the traveling public. City of Austin Page 1 of 2 Printed on 2/28/2025 powered by Legistar™ File #: 25-0309, Agenda Item #: 11. 3/27/2025 The ALCMS at AUS was designed, installed, and has been supported by the contractor since 1999. ADB Safegate Americas Holding, Inc. is the sole source provider and manufacturer of the replacement parts for this system. This contract will replace a contract expiring in June 2025. Historical spend data was reviewed and the quantity and authority of this contract has increased due to expanding operations at the airport and the planned future development. This contract is necessary to remain in compliance with FAA regulations. Failure to maintain our compliance could result in closure of our airfield and fines, affecting AUS’ performance. City of …
City of Austin Recommendation for Action File #: 25-0416, Agenda Item #: 4/10/2025(cid:4) Posting Language Authorize a contract for preventative maintenance and repair services for variable frequency drives for the Department of Aviation with Lelam Holdings d/b/a Climate Solutions, for an initial term of four years with up to one one-year extension option in an amount not to exceed $878,400. Funding: $87,840 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: MBE/WBE: were established. For More Information: solicitation. Funding in the amount of $87,840 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids solicitation IFB 8100 SSC1025 for these good and services. The solicitation was issued on December 23, 2024 and closed on January 21, 2025. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141777. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the Council Committee, Boards and Commission Action: March, 12, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 3/5/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0416, Agenda Item #: 4/10/2025(cid:4) Additional Backup Information: This contract will provide preventative maintenance, installation, and repair services for variable frequency drives (VFDs) for the Department of Aviation. VFDs are used to precisely control the speed of heating, ventilation, and air conditioning motors, reducing energy consumption and improving comfort levels within a building. This contract will further Aviation’s goals of being environmentally conscience, extend the expected lifespan of equipment, and provide consistent indoor comfort levels for …
1. REGULAR MEETING of the TOURISM COMMISSION BOARD March 12, 2025, at 2:30 pm City Hall Chambers Room 1001 301 W. Second St Austin, Texas 78701 Some members of the Tourism Commission Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Felicia Burleson, 512.404.4022 or felicia.ojeda@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Daniel Ronan, Chair, D9 Aileen Bazan, D1 Christian Tschoepe, D3 Bishop Chappell, D6 Stefani Mathis, D8 Anna Panossian, Mayoral Ed Bailey, Vice Chair, D5 Greg Chanon, D2 District 4 (vacant) District 7 (vacant) District 10 (vacant) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Tourism Commission Board Regular Meeting on February 12, 2025. 3. 4. 5. 6. 7. STAFF BRIEFINGS 2. DISCUSSION ITEMS Staff briefing from Staff Liaison, Felicia Burleson, regarding guidelines and updates for commission board. Presentation by Katy Zamesnik, Assistant Director of the Austin Convention Center Department, regarding the future plans of the Austin Convention Center. Presentation by Liane Conte, Chief of Staff of Project Connect, regarding the EIS of Project Connect and the project’s future impact on Austin Tourism. Presentation by Angela Means, Director of the Office of Arts, Music, and Entertainment, regarding the future ACME Department and its impact on Austin Tourism. DISCUSSION AND ACTION ITEMS Discussion and possible action to set road map for 2025 Tourism Commission Meeting. WORKING GROUP/COMMITTEE UPDATES Update from the Short-Term Rental Working Group on any new reports regarding the STR’s new focus and efforts for recommendations. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call …
Regular Meeting of the Water and Wastewater Commission March 12, 2025 — 4:00 pm Austin Water Headquarters Waller Creek Center 625 East 10th Street, Austin Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison Heather Cooke at 512-972-0083 or Heather.Cooke@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Mike Reyes, (District 4) Vacant (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Amanda Marzullo (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the February 19, 2025 regular meeting of the Water and Wastewater Commission. 2. Recommend approval of an ordinance repealing and replacing City Code Chapter 15-1 (Cross-Connection Regulations) to address changes to the nationally recognized plumbing codes, current Texas Commission on Environmental Quality (TCEQ) regulations and the expanded use of alternate water sources. Funding: This item has no fiscal impact. 3. Recommend approval to authorize a contract for brush clearing on water quality protection lands managed by Austin Water for Austin Water with Summitt Forests, Inc., for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $1,750,000. Funding: $175,000 is available in Austin Water’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Heather Cooke at Austin Water, 512-972-0083 for additional information; TTY users’ route through Relay Texas …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, February 19, 2025 The Water and Wastewater Commission convened in a regular called meeting on February 19, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 4:02 p.m. Commission Members in Attendance: Chair Susan Turrieta, Vice Chair Christopher Maxwell-Gaines, Judy Musgrove (remote), Mike Reyes, Marcela Tuñón Sion, Amanda Marzullo (remote), Alex Navarro, William Moriarty, Jesse Penn Commission Members Absent: Shwetha Pandurangi PUBLIC COMMUNICATION: GENERAL There were no registered public speakers APPROVAL OF MINUTES 1. Approval of minutes from the January 15, 2025, regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Moriarty’s motion and Commissioner Maxwell-Gaines’ second on an 8-0 vote with Commissioner Pandurangi absent and Commissioner Marzullo off the dais. DISCUSSION AND ACTION 2. Recommend approval to authorize a contract for construction services for the 2020 Bond Substandard Streets Ross Road North with DeNucci Constructors, LLC, in the amount of $29,650,594.00 plus a $2,965,059.40 contingency for a total contract amount not to exceed $32,615,653.40. Funding in the amount of $29,669,890.33 is available in the Capital Budget of the Transportation and Public Works Department and Funding in the amount of $2,945,763.07 is available in the Capital Budget of Austin Water. Recommended on Commissioner Tuñón Sion’s motion and Commissioner Reyes’ second on an 8-0 vote with Commissioner Pandurangi absent and Commissioner Marzullo off the dais. 3. Recommend approval of an ordinance amending City Code Chapter 15-9 (Utility Service Regulations) to authorize wastewater billing methodology for customers with onsite water reuse systems and customers with evaporative loss from cooling towers. Funding: This item has no fiscal impact. Recommended on Commissioner Maxwell-Gaines’ motion and Commissioner Moriarty’s second on a 9-0 vote with Commissioner Pandurangi absent. STAFF BRIEFINGS 4. Staff briefing on proposed ordinance amending City Code Chapter 15-9 (Utility Service Regulations) to authorize an alternative wastewater billing methodology for customers with onsite water reuse systems and customers with evaporative loss from cooling towers. Supervising Engineer Katherine Jashinski provided a briefing and answered questions from Commissioners 5. Staff briefing on My ATX Water program implementation update. Assistant Director Randi Jenkins provided a briefing and answered questions from Commissioners COMMITTEE UPDATES 6. Update from the Austin Integrated Water Resource Planning Community Task Force meeting regarding Water Forward Plan implementation – Commissioner William Moriarty provided an update 7. Update …
..Body Item 10 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to negotiate and execute a contract for engineering services for the Country Club Creek Wastewater Improvements Project, for Austin Water and the Watershed Protection Department, with HDR Engineering, Inc., in an amount not to exceed $3,200,000. Funding: $2,144,000 is available in Austin Water’s Capital Budget. $1,056,000 is available in Watershed Protection Department’s Capital Budget. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued a Request for Qualifications RFQS 6100 CLMP378 for these services. The solicitation was issued on October 21, 2024, and closed on December 3, 2024. Of the five responses received, the recommended contractor submitted the best evaluated response. A complete solicitation package, including a log of responses received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140884. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 10.09% MBE and 3.73% WBE participation. Council Committee, Boards and Commission Action: March 12, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows . The Country Club Creek Wastewater Improvements Project will provide replacement, relocation, and enhancement of wastewater and water infrastructure. In addition, this project will include erosion repair, stormwater control measures, adding two public trails, and stream restoration in Country Club Creek. The wastewater portion of the project includes the replacement of approximately 5,000 linear feet of existing 8-inch to 24-inch gravity wastewater pipe from Metcalfe Road to South Pleasant Valley Road with a new 18- inch to 30-inch diameter pipe. The water line portion of the project is to replace approximately 1,000 linear feet of an existing 6-inch water main that crosses Country Club Creek along Metcalfe Road and install a new 12-inch line along Metcalfe. …
..De Item 2 Water & Wastewater Commission: March 12, 2025 Council: April 10, 2025 Posting Language ..Title Recommend approval of an ordinance repealing and replacing City Code Chapter 15-1 (Cross-Connection Regulations) to address changes to the nationally recognized plumbing codes, current Texas Commission on Environmental Quality (TCEQ) regulations and the expanded use of alternate water sources. Funding: This item has no fiscal impact. Lead Department Austin Water. Prior Council Action: January 8, 2004 – Council approved an ordinance repealing and replacing Chapter 15-1 of the City Code relating to cross-connection regulations. June 8, 2006 – Council approved an ordinance amending the definitions in Chapter 15-1 of the City Code relating to cross-connection regulations. Council Committee, Boards and Commission Action: March 12, 2025 – to be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s Cross Connection and Backflow Prevention Program administers City, state, and federal regulations to protect public health and safety. This program works to prevent cross-connections by ensuring safeguards to protect the public drinking water system from contamination hazards. Cross-connections between Austin Water’s system and alternative water systems must also be prevented to protect water quality. Regulations apply to all sites with alternative water systems, contaminants and pollutants to ensure appropriate backflow protections are in place. Backflow events occur when water flow is reversed, and non-potable water or other substances enter the drinking water system through back pressure. Austin Water ensures that backflow prevention devices are installed and maintained, which includes minimum requirements for backflow prevention assembly (BPA) installation, testing, maintenance, and reporting. This backflow prevention and cross-connection ordinance was last updated by Council in 2006, with most updates occurring in 2004. The proposed updates address properties’ increased use of alternate water systems as well as regulatory changes that EPA and TCEQ have made. Additionally, the City’s Development Services Department has requested that all plumbing code requirements for cross-connection control and backflow prevention be moved into Chapter 15-1 instead of Chapter 25-12, where the City’s Plumbing Code and local amendments are codified. The Affordability Impact Statement confirms there are no additional anticipated costs to housing and provides neutral impacts for development costs. Proposed Changes to Chapter 15-1 Attorney Client Work Product Subject to Additional Changes ORDINANCE NO. ____________ AN ORDINANCE REPEALING AND REPLACING CHAPTER 15-1 (CROSS- CONNECTION REGULATIONS). BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. City Code Chapter …
..Body Item 3 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to authorize a contract for brush clearing on water quality protection lands managed by Austin Water for Austin Water with Summitt Forests, Inc., for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $1,750,000. Funding: $175,000 is available in Austin Water’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 SAR1006 for these services. The solicitation was issued on September 23, 2024, and closed on October 15, 2024. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140797 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide juniper cutting services, brush cutting for fire line installation, and piling and removal of woody debris at Austin’s Water Quality Protection Lands (WQPL) that are required to meet the goals of restoring these selected lands to grassland and savanna ecosystems. This service will help to yield optimal water quantity and quality to recharge the Edwards Aquifer and provide sustained flow to Barton Springs, which are the primary goals of the WQPL program. This program was initiated in 1998, when Austinites voted to purchase land and conservation easements to protect the water quality and quantity in the Barton Springs segment of the Edwards Aquifer. The current land management plan that directs these practices and goals was approved by Council on January 26, 2023, Resolution 20230126-004. This contract is replacing a contract that expired May 23, 2024. The recommended contractor was the previous provider for these services. If the contract is not secured, the City will not be able to meet the goals of the WQPL …
Item 4 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 ..Title Posting Language Recommend approval to authorize a contract for wastewater flow monitoring for Austin Water with RJN Group, Inc., for an initial term of four years with up to four one-year extension options for a total amount not to exceed $18,400,000. Funding: $2,300,000 is available in Austin Water’s Fiscal Year 2024-2025 Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 2200 MLJ3005 for these services. The solicitation was issued on October 7, 2024, and closed on October 31, 2024. Of the three offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=141396 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the wastewater flow monitoring services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: March 12, 2025- To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide wastewater flow monitoring services for over 2,800 miles of wastewater collection system piping throughout the city. Several Austin Water divisions will use different types of meters to obtain flow monitoring data to determine inflow and infiltration, serve as a warning tool for wastewater overflows, and ensure pipes and facilities are the appropriate size to safely convey wastewater from customers to treatment facilities. Data will be collected during wet and dry weather conditions to ensure that the wastewater systems have adequate capacity to convey all the wastewater in the City’s wastewater piping system. Austin Water uses the data to identify areas of concern, develop plans to provide adequate capacity, and prioritize capital improvement projects. This contract will replace a contract which expires December 20, 2025. The recommended contractor is the current provider of these services. The requested authorization amounts were determined using departmental estimates based on historical spending. Item 4 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 An evaluation team with expertise in this …
..Body Item 5 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the Boggy Creek Lift Station Force Main Extension with Cash Construction Co Inc, in the amount of $ 15,063,376 plus a $ 1,506,338 contingency for a total contract amount not to exceed $ 16,569,714. Funding: $ 16,569,714 is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 6100 CLMC1078 for these services. The solicitation was issued on November 11, 2024, and closed on December 19, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141675. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 0.00% MBE and 0.08% WBE participation. Council Committee, Boards and Commission Action: March 12, 2025 – To be reviewed by the Water and Wastewater. Additional Backup Information: The Boggy Creek Lift Station Force Main Extension to the Govalle tunnel will consist of three different portions of construction: the replacement of 1,700 linear feet of existing 36-inch concrete-steel-cylinder force main located in the Govalle plant property; new construction of 1,900 linear feet of force main crossing under the Colorado River using horizontal directional drilling; and 5,700 linear feet of new High-density polyethylene (HDPE) force main from Hergotz Lane to the Lockheed shaft. The overall project length is 9,300 linear feet of 36-inch HDPE pipe. This project will abandon and replace the existing siphons under the Colorado River that are in poor condition. The construction of this force main will allow the abandonment of two siphons and the South Austin Regional Transfer Lift Station, located on the southern bank of the Colorado River and has a history of maintenance issues. During peak wet weather events, the current capacity of the existing downstream Boggy Creek Lift Station cannot adequately convey wastewater flows, causing multiple sanitary overflows into the Govalle Wastewater Treatment Plant site and the collection system upstream of the lift station. The project will reduce the possibility …
..Body Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the Davis WTP Supervisory Control and Data Acquisition (SCADA) Improvements with Prime Controls, L.P., in the amount of $8,986,951 plus a $898,695 contingency for a total contract amount not to exceed $9,885,646. Funding: $9,885,646 is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 6100 CLMC1082 for these services. The solicitation was issued on November 11, 2024, and closed on December 19, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at 140369. https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141719. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 4.36% MBE and 0.38% WBE participation. Council Committee, Boards and Commission Action: March 12, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The City of Austin utilizes surface water resources from impoundments of the Colorado River for its potable water supply. Austin Water operates three existing Water Treatment Plants (WTPs), which are Ullrich , Davis and Handcox . The Davis plant has been in service since 1954 and has a rated treatment capacity of 118 million gallons per day (MGD). Davis’ Supervisory Control and Data Acquisition (SCADA) equipment and network infrastructure are essential to the operation of the facility. The existing equipment has exceeded its service life and is now obsolete, no longer supported by the manufacturers, and difficult to maintain. This equipment needs to be replaced and upgraded to maintain reliability. This project will replace existing Programmable Logic Controller (PLC) equipment with new PLCs throughout the plant, including installation of necessary fiber optic cable, electrical conduit, and wire. The work consists of demolition of existing PLCs and network communications systems and furnishing and installing new PLCs and network communications systems in the Administration Building, Filter Building, Chemical Building, Centrifuge Building, Recycle Pump Station Nos. 1 & 2 and Low Service Pump Station areas of the plant. Item 6 Water & Wastewater Commission: March 12, 2025 Council: March 27, …
..Body Item 7 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Posting Language ..Title Recommend approval to authorize additional expenditures for the construction contract for the Polybutylene Water Services Replacement Program project with Austin Underground Inc., to increase the amount by $864,030 for a revised total contract amount not to exceed $10,434,354. Funding: $10,434,354 is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: Additional Authorization. MBE / WBE: Note: This request is for additional expenditure authority only. MBE/WBE goals will be established if a change order is requested. Prior Council Action: December 9, 2021 – Council approved a contract with Austin Underground, Inc. for the Polybutylene Water Services Replacement Program project. Council Committee, Boards and Commission Action: March 12, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s distribution system is large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Distribution system assets require ongoing repair and replacement to prevent leaks and loss of valuable treated water because of deterioration due to environmental conditions and aging. Water service lines made of polybutylene or polyethylene fail at a much higher rate compared to other materials such as copper or high-density polyethylene . Failure rates for polybutylene or polyethylene pipes increase at higher pressures. The cost of proactively replacing a service as part of a construction contract is about 30% less than the cost to reactively repair or replace using Austin Water’s Distribution System Maintenance crews. Proactive service line replacement also results in less water loss and fewer unscheduled customer service outages. Since 2001, Austin Water has been proactively replacing polybutylene and polyethylene services in areas of high static pressure using both internal forces and contractor resources. Under the Polybutylene Water Services Replacement Program project, approximately 2,200 polybutylene and polyethylene water services with pressures exceeding 105 pounds per square inch are being replaced with copper services in 62 subdivisions. Many of these services have previously experienced one or more breaks with subsequent repair by Distribution System Maintenance crews. Construction is currently ongoing and is projected to be completed in Spring 2025. Item 7 Water & Wastewater Commission: March 12, 2025 Council: March 27, 2025 Due to significant field-verified deviations with existing utilities, unexpected conditions encountered during construction; and the need to repave …
