Emergency Medical Services Public Safety Commission Meeting FY25 Q3 Wesley Hopkins, Chief of Staff 1 Current EMS Department Staffing Authorized Strength Filled Sworn Sworn Vacancies 714 609 105 Medic Openings 27 Field 1 Communications June 30, 2025 Rank EMS Assistant Chief EMS Captain - Communications EMS Captain - Field EMS Clinical Spec - Comm EMS Clinical Spec - Field EMS Commander - Communications EMS Commander - Field EMS Division Chief EMS Medic - Communications EMS Medic - Field EMS Chief Paramedic Practitioner EMS Paramedic Practitioner TOTAL Q3 AVERAGE Authorized Sworn Staffing 4 11 83 35 302 5 40 10 8 211 1 4 714 Vacancies Vacancy Rate 0 2 2 10 62 0 1 0 1 27 0 0 105 0.00 18.18 2.41 28.57 20.53 0.00 2.50 0.00 12.50 12.80 0.00 0.00 14.71 13.82 2 Sworn Separations Sworn Separations by Type 17 9 8 4 1 2 1 3 2 EMS Assistant Chief EMS Captain - Comm EMS Captain - Field EMS Clinical Spec - Comm EMS Clinical Spec - Field EMS Commander - Comm EMS Commander - Field EMS Division Chief EMS Medic - Comm EMS Medic - Field Resigned Retired 18 16 14 12 10 8 6 4 2 0 3 Sworn Tenure at Separation Sworn Tenure at Separation 9 8 7 6 5 4 3 2 1 0 4 d e r i t e R 1 d e n g i s e R 2 d e r i t e R 1 d e n g i s e R 5 3 1 d e n g i s e R 4 4 3 1 1 d e r i t e R d e n g i s e R d e r i t e R d e n g i s e R d e r i t e R d e n g i s e R d e r i t e R d e n g i s e R d e r i t e R d e n g i s e R d e r i t e R d e n g i s e R d e r i t e R 8 7 2 d e n g i s e R d e r i t e R EMS Assistant Chief EMS Captain - Comm EMS Captain - Field EMS Clinical Spec …
PUBLIC SAFETY COMMISSION Recommendation 20250908-006: Date: September 8, 2025 Subject: Review of Office of Police Oversight’s Compliance with APOA and Resolution 99 Motioned by: Commissioner Bernhardt Seconded by: Commissioner Carroll WHEREAS, The Austin Public Safety Commission serves as an advisory body to the city council on all budgetary and policy matters concerning public safety; and WHEREAS, the citizens of Austin voted for the Austin Police Oversight Act in May of 2023; and WHEREAS, The City Council directed the City Manager to revise all internal policies with respect to the Office of Police Oversight (OPO) in order to comply with the amended City Code Chapter 2-15 1 and Ordinance No. 20230223-061 via Resolution 99 in September 2023;2 and WHEREAS, § 2-15-3(B)(8) of the Office of Police Oversight Ordinance states the office shall “at least once per year, provide both written and oral reports at an open session of the City Council regarding the results of office activities”;3 and 1 https://library.municode.com/tx/austin/codes/code_of_ordinances?nodeId=TIT2AD_CH2- 15POOV&showChanges=true 2 https://services.austintexas.gov/edims/document.cfm?id=417032 3 https://library.municode.com/tx/austin/codes/code_of_ordinances?nodeId=TIT2AD_CH2- 15POOV&showChanges=true WHEREAS, as of September 8, 2025 the Office of Police Oversight has only “presented the report to Mayor and Council via memo” with no oral report scheduled regarding the office’s activities; 4 and WHEREAS, progress and implementation of the Austin Police Oversight Act and Resolution 99 is inextricably linked to the the Public Safety Commission’s mission; and WHEREAS, the Office of Police Oversight has refused to present and answer questions on the record at a Public Safety Commission meeting and/or provide updates on its compliance moving forward; and WHEREAS, § 2-15-3(B)(12) of the Office of Police Oversight Ordinance states the office shall “act as a central depository for documentation relevant to the mission of the office and make such information available to the public, including but not limited to: complaint outcomes; officer discipline; force incidents; and lawsuits against the City that allege officer misconduct, including the filings and the final settlement amount of any such suits;”; 5 and WHEREAS, complaints posted to date to the Office of Police Oversight website are not searchable by keyword, complaint date, or complaint number; and WHEREAS Resolution 99 requires posting of Anonymized demographic information about the complainant, including, but not limited to race, ethnicity, age, gender identity, if provided, and Sector complaint originated; to its website concerning all complaints; 6 and WHEREAS, sector and demographic data are not yet posted and no actionable plan has been put forth by …
Public Safety Commission Meeting Minutes Monday, September 8, 2025 PUBLIC SAFETY COMMISSION REGULAR CALLED MEETING MINUTES Monday, September 8, 2025 The Public Safety Commission convened in a regular called meeting on Monday, September 8, 2025, at Austin City Hall, Boards and Commissions Room, 301 W 2nd Street in Austin, Texas. Chair Ramírez called the Public Safety Commission Meeting to order at 4:01 p.m. Commissioners in Attendance: Nelly Paulina Ramírez, Chair Tim Ruttan, Vice Chair Rebecca Bernhardt Enrique Duran II Commissioners in Attendance Remotely: Angel Carroll David Holmes Kristy Orr Michael Sierra-Arévalo PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. 2. Approve the minutes of the Public Safety Commission regular meeting on July 7, 2025. The motion to approve the minutes from the meeting on July 7, 2025, was approved on Commissioner Duran’s motion, Commissioner Sierra-Arévalo’s second on a 6-0 vote. Commissioner Bernhardt and Carroll were off the dais. Commissioners Hidrogo, Nguyễn, and Smith were absent. Approve the minutes of the Public Safety Commission regular meeting on August 4, 2025. The motion to approve the minutes from the meeting on August 4, 2025, was approved on Commissioner Duran’s motion, Commissioner Sierra-Arévalo’s second on an 8-0 vote. Commissioners Hidrogo, Nguyễn, and Smith were absent. DISCUSSION ITEMS 3. Public Safety Quarterly Report, Austin/Travis County Emergency Medical Services. 1 Public Safety Commission Meeting Minutes Monday, September 8, 2025 4. 5. The presentation was made by Wesley Hopkins, Chief of Staff, Austin/Travis County Emergency Medical Services. Introduction and overview of the Forensic Science Department. Presentation by Dr. Dana Kadavy, Director, Forensic Science Department. The presentation was made by Dr. Dana Kadavy, Director, Austin Forensic Science Department. Discussion of the Office of Police Oversight's compliance with the Austin Police Oversight Act and Resolution 20230921-099. Discussed. DISCUSSION AND ACTION ITEMS 6. Approve a Recommendation to Council regarding the review of the Office of Police Oversight’s compliance with the Austin Police Oversight Act. The motion to approve Recommendation to Council regarding the review of the Office of Police Oversight’s compliance with the Austin Police Oversight Act was made by Commissioner Bernhardt and seconded by Commissioner Carroll. The motion to amend was made by Commissioner Carroll and seconded by Commissioner Bernhardt. The amendment was to add a fifth bullet point to page 4 as follows: “Responses to questions read on the record at the September 8, 2025 Regular Called Meeting of the Public Safety Commission be made publicly available. …
REGULAR MEETING of the MUSIC COMMISSION September 8, 2025 6:30 PM Austin Central Library 710 W Cesar Chavez St, Austin, TX 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Pedro Carvalho – Vice Chair, Joe Silva – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Clarissa Cardenas, Clayton England, Cornice “Ray” Price Jr., Penny Jo Pullus, Celeste Quesada AGENDA CALL TO ORDER MUSICAL PERFORMANCE PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Music Commission meeting on August 4, 2025. STAFF BRIEFINGS 2. Staff briefing on Live Music Fund collections by Kim McCarson, Program Manager, Music & Entertainment Division, Austin Arts, Culture, Music & Entertainment. 3. Staff briefing on FY23 Austin Live Music Fund final reports by Erica Shamaly, Division Manager, Music & Entertainment Division, Austin Arts, Culture, Music & Entertainment. 4. Staff briefing on Austin-Bergstrom Airport (AUS) live music performances/booking by Erica Shamaly, Division Manager, Music & Entertainment Division, Austin Arts, Culture, Music & Entertainment. DISCUSSION ITEMS 5. 2026 Bond Program following presentation by Eric Bailey, Deputy Director, Austin Capital Delivery Services. 6. Downtown Commission engagement following update by Anne-Charlotte Patterson Communications Director, District 10. 7. Short-Term Rentals (STR) HOT collections following update by Anne-Charlotte Patterson Communications Director, District 10. 8. ACME funding guidelines final draft update by Morgan Messick, Assistant Director, Austin Arts, Culture, Music & Entertainment. DISCUSSION AND POSSIBLE ACTION ITEMS 9. Discussion and possible action on recommendation of the updated ACME funding guidelines. 10. Approval of Emmett Beliveau’s nomination to the Rally Austin Board of Directors, Theresa Alvarez, CEO & President, Rally Austin. 11. Approval of recommendation for performance rights organizations and transparency in licensing revenue distribution practices following presentation by Secretary Strickland. FUTURE AGENDA ITEMS …
Capital Delivery Services Capital Delivery Services Public Improvement Bond Program Public Improvement Bond Program Integrated Bond Program Development and Delivery Plan Integrated Bond Program Development and Delivery Plan Music Commission Update Music Commission Update Eric Bailey Eric Bailey Deputy Director Deputy Director Capital Delivery Services Capital Delivery Services September 8, 2025 September 8, 2025 “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 AGENDA Improved Bond Development Process • CDS Overview • What is a General Obligation Bond Program? • • Staff Work Completed to Date • Guiding Principles, Technical Criteria, & Scoring Matrices • Progress to Date & Upcoming Milestones “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 2 Created in 2023 with the goal of reducing project delivery time Who we are • Engineers • Architects • Project managers • Community Engagement Our partners • Consultants • Contracting teams • City asset owners • Community members • Mayor & Council Role in 2026 Bond Program One City – One Team – One Approach to effectively and efficiently deliver quality public projects. • Convene asset owner departments to develop needs assessment • Guide the process to ensure projects are vetted and scopes/schedules/budgets are accurate and realistic • Coordinate projects across departments to achieve mutual benefits What is a General Obligation Bond Program? Typical Bond Projects: • Flood and Erosion Control Improvements • New or Replacement City Facilities • Rehabilitation of Existing Facilities • Housing Infrastructure/Housing Projects • Street and Thoroughfare Improvements o Sidewalks o Traffic Signals • Park and Recreation Facilities • Public Safety Facilities (Fire/EMS/Police) • Land Purchase 4 What is a General Obligation Bond Program? Types of work NOT included: • Routine operations and maintenance activities o Potholes o Minor street repair o Landscaping maintenance o General building maintenance Improvements for short term leased space • • Code enforcement initiatives • Employee salaries (including police & fire) • AE/AW Capital Projects typically funded by using debt are funded via AE and AW revenue bonds, not General Obligation debt and thus are not for the 2026 GO Bond Program City of Austin | Capital Delivery Services Department | One City, One Team, One Approach to Capital Delivery 5 Improved Bond Delivery Process for 2026 2024 2025 2026 2027 2028 2029 2030 2031 2032 Council calls for Bond Election (Aug) Bond Election (Nov) BEATF Meetings, Council, and Public Engagement HOW WE’VE DONE BONDS …
09.08.2025 City of Austin SHORT-TERM RENTAL UPDATE Collections & Regulations Unlicensed STRs Around 80% of Austin’s STRs are unlicensed, which has led to issues with regulation and collection of the City portion of Hotel Occupancy Taxes. This year the City of Austin began to implement efforts to collect HOT and improve regulation. HOT Collection Previously, only the operators of licensed STRs were collecting and remitting HOT to the City. As of April 1, 2025, the city requires requiring platforms such as Airbnb and Vrbo to automate collect and remit Hotel Occupancy Tax revenues on behalf of STR properties, and remit to the City. Regulation updates In February 2025, City staff introduced detailed new regulations, and processes for bringing unlicensed STRs into compliance. Council vote and implementation was delayed by legislative action. City Council will now vote on new regulations on September 11, 2025, to go into effect on Oct 1 • Each operator must designate a local contact who be present at the short-term rental within two hours if requested by a City employee. • Noise and other neighbor complaints may lead to fines and denial of license renewal Density caps are meant to limit STR proliferation in areas prone to gentrification • If an individual owns more than one STR, the STRs must be at least 1000 feet apart unless the STRs are located in a multi-family site • On a site with four or more dwelling units, an owner may operate the greater of one or 25% of the units Regulation changes since Feb. • The appeals process for operators has been shortened and removes review by the Building & Standards Commission • While an appeal is pending, operators may still host bookings accepted before license revocation • Intent-to-revoke process now includes pre- revocation conference and compliance plan Resident Concerns • Short term rentals replace housing, especially affordable units • The density caps are not extensive enough to prevent proliferation of corporate STRs • Regulation is not sufficiently stringent to protect neighbors from noise, nuisance, and crime.
MUSIC COMMISSION MEETING 9/08/2025 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 9.03.2025 FY 25 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund July 2025 w/ Encumbrances $21,687 FY25 Year-to-Date w/ Encumbrances $3,254,590 % Change in Year–to-Date Total -18% $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $4,573 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 $21,687 $16,485 $352,514 $816,197 $48,397 $316,607 $809,445 $17,407 $159,710 $696,141 FY 23 FY 24 FY 25 October April November May December June January July February August March September
FY23 Live Music Fund Event Program Pilot - Compliance Austin Arts, Culture, Music and Entertainment (AACME) Music Commission Meeting September 8, 2025 FY 2023 Live Music Fund Event Program Pilot • 367 Awardees for “Specific Future Projects” o 41 $5,000 Grant Awards o 326 $10,000 Grant Awards • Grant Agreements executed Oct–Dec 2023 • Agreement extensions provided to ensure 12-month terms and for compliant Awardees needing more time for awarded “Specific Future Projects” FY 2023 Live Music Fund Event Program Pilot • 4 Awardees forfeited before receiving any funds • 1 Awardee did interim report evidencing the 1st payment but paid back the 2nd payment (40% of award) and did not receive the 3rd payment of (10% of award) • As of today, 34 remaining non-compliant Awardees o 17 submitted an interim report evidencing the 1st payment, but incomplete or no final report o 17 submitted incomplete or no interim report FY 2024 Austin Live Music Fund • 136 grant awards accepted out of 136 total grant awards (100%) • 135 signed agreements out of 136 total grant agreements (99%) • 134 completed Grant Agreement Orientations out of 136 total awardees (99%) • 135 completed Financial Information Forms out of 136 forms sent to awardees (99%) • 134 first payments paid out of 136 total awardees (99%) • 95 second payments paid out of 136 total awardees (70%) • 41 final payments paid out of 136 total awardees (30%) Questions Office of Arts, Culture, Music and Entertainment (ACME) Thank You For Your Partnership!
Arts, Culture, Music, and Entertainment 2025 - 2026 Funding Guidelines Presented by Morgan Messick Assistant Director, Office of Arts, Culture, Music and Entertainment (ACME) Music Commission Meeting | September 8, 2025 Major Enhancements, Based on Feedback Guidelines User Experience Single guideline document, with standardized definitions, formatting, and department processes/policies More funding levels are available for individual artists across all programs Universal Appeals process for ACME programs Established policies on double dipping/conflict of interest, in response to Audit concerns Stacked application launch, with a single intake form Measuring Program Impacts Category What the City Measures Metrics Reach & Engagement Community reach and public participation Attendance counts, demographic data Promotion Visibility and marketing efforts Event flyers, social media screenshots, VisitAustin.org listings, marketing plan analytics Impact Access Expression Resiliency Economic and cultural benefits for the creative workforce Number of jobs supported, amount of funding distributed Accessibility and inclusion for audiences and participants Diverse locations, ADA features, free/low-cost tickets/creative space, multilingual options Support for authentic artistic and cultural expression Artist reflections, new work created, creative risks taken Organizational growth, adaptability, or long- term community benefit beyond City funding New partnerships, diversified revenue, business training and professional development Austin Live Music Fund Applications open every year; grant agreement term varies from 12 to 24-months For-Profit Applicant Award Amount Professional Musician & Independent Promoter $20,000 with 24-month Grant Agreement term Professional Musician & Independent Promoter $5,000 with 12-month Grant Agreement term Live Music Venue with at least a $60,000 operating budget $70,000 with 12-month Grant Agreement term Scoring Criteria Austin Live Music Fund – Professional Musician & Independent Promoter Category Criteria – Evidence Documentation from the last three years is prioritized Available Points Music Industry Accomplishments Music industry recognition Public shows with capacities of 300 or more Audience reach, including recordings; music streams and downloads; sync licenses; tours outside of Austin; distributed physical media; and radio and media broadcasts Artist Development Austin Music Economy Development Cultural Tourism Marketing & Outreach Career training and professional development Participates in music programs for schools, cultural centers, youth, private lessons, camps, workshops, etc. Performs / volunteers at benefit concerts to raise awareness for nonprofit charity organizations Limited or no access to financial lending (points awarded if no or limited access) Pays at least the City of Austin musician pay rate to hired professional musicians Hires creatives and creative businesses year-round for such operations as merchandise production, marketing & outreach, equipment, …
REGULAR MEETING OF THE MUNICIPAL CIVIL SERVICE COMMISSION MONDAY, SEPTEMBER 8, 2025, AT 9:00 AM HUMAN RESOURCES DEPARTMENT, LEARNING AND RESEARCH CENTER 5202 E. BEN WHITE BLVD., SUITE 500, AUSTIN, TEXAS 78741 Some members of the Municipal Civil Service Commission may be participating by videoconference. EXECUTIVE SESSION (No Public Discussion on These Items) The Commission will announce it will go into closed session pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel, or to discuss matters of litigation and personnel matters as specifically listed on this agenda. If necessary, the Commission will go into closed session, as permitted by law, regarding any item on this agenda. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Matthew Chustz, (512)974-2859, Matthew.Chustz@austintexas.gov. CURRENT COMMISSIONERS: Kevin Mullen, Chair Kavita Gupta, Vice Chair Ayo Akande, Commissioner CALL TO ORDER Melissa Rogers, Commissioner John Umphress, Commissioner AGENDA PUBLIC COMMUNICATION: GENERAL The first ten (10) speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes from the Municipal Civil Service Commission regular meeting on July 14, 2025. PUBLIC HEARING 2. Conduct a hearing in open session or closed session, pursuant to 551.074 of the Texas Government Code (personnel exception), on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. 3. Deliberate in open session or closed session, pursuant to 551.074 of the Texas Government Code (personnel exception), on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. DISCUSSION AND ACTION ITEMS 4. Action and approval on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. 5. Discussion and approval of the 2026 Municipal Civil Service Commission regular meeting schedule. 6. Discussion and action to approve future meeting dates, times, and locations. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications …
MUNICIPAL CIVIL SERVICE COMMISSION Monday, July 14, 2025 MEETING MINUTES MUNICIPAL CIVIL SERVICE COMMISSION MINUTES REGULAR MEETING MONDAY, JULY 14, 2025 The Municipal Civil Service Commission convened in a regularly scheduled meeting on Monday, July 14, 2025, at the Human Resources Department, Learning & Research Center (LRC) 5202 E. Ben White Blvd., Suite 500, Austin, TX 78741. Commissioners in Attendance: Kavita Gupta, Vice Chair Melissa Rogers Ayo Akande Commissioners Absent: Kevin Mullen, Chair John Umphress Staff in Attendance: Nathan Brown, Assistant Director, HRD Matthew Chustz, M&CS Manager, HRD Abby Varela, MCS Coordinator, HRD Sylvester Martin, Jr., MCS Coordinator, HRD Cyndi Gordon, CS Coordinator, HRD Meca Thompson, CS Coordinator, HRD Oscar Gonzales, IT Systems Admin., HRD CALL TO ORDER Vice Chair Kavita Gupta called the Commission meeting to order at 9:14 AM. PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the Municipal Civil Service Commission regular meeting on March 24, 2025. The minutes from the meeting of March 24, 2025, were approved on Commissioner Rogers’ motion, Commissioner Akande’s second on a 3-0 vote. 1 MUNICIPAL CIVIL SERVICE COMMISSION Monday, July 14, 2025 MEETING MINUTES PUBLIC HEARING 2. Conduct a hearing in open session or closed session, pursuant to 551.074 of the Texas Government Code (personal exception), on the appeal filed by Sean Fresch regarding their Discharge from the Watershed Protection Department. A hearing was conducted on the appeal filed by Sean Fresch regarding their Discharge from the Watershed Protection Department. 3. Deliberate in open session or closed session, pursuant to 551.074 of the Texas Government Code (personnel exception), on the appeal filed by Sean Fresch regarding their Discharge from the Watershed Protection Department. Vice Chair Gupta recessed the Municipal Civil Service Commission meeting to go into closed session at 2:50 PM. The Commission deliberated in closed session on the appeal filed by Sean Fresch regarding their Discharge from the Watershed Protection Department. Closed session ended, and Vice Chair Gupta called the Municipal Civil Service Commission meeting back to order at 3:15 PM. DISCUSSION AND ACTION ITEMS 4. Action and approval on the appeal filed by Sean Fresch regarding their Discharge from the Watershed Protection Department. The motion to deny Sean Fresch’s appeal and uphold the decision made by the City of Austin in the Discharge of Sean Fresch was approved on Commissioner Rogers’ motion, Commissioner Akande’s second on a vote of 3-0. STAFF BRIEFING 8. Briefing from …
2026 Municipal Civil Service Commission Regular Meeting Schedule January 12, 2026 July 27, 2026 January 26, 2026 August 10, 2026 February 9, 2026 August 24, 2026 February 23, 2026 September 14, 2026 March 9, 2026 September 28, 2026 March 23, 2026 October 12, 2026 April 13, 2026 April 27, 2026 May 11, 2026 October 26, 2026 November 9, 2026 November 23, 2026* May 25, 2026* December 14, 2026 December 28, 2026 June 8, 2026 June 22, 2026 July 13, 2026 DRAFT 2026 MCS Commission Meeting Schedule *Conflicts with Holiday
2025 Municipal Civil Service Commission Regular Meeting Schedule January 13, 2025 July 14, 2025 January 27, 2025 February 10, 2025 February 24, 2025 March 10, 2025 March 24, 2025 April 14, 2025 April 28, 2025 May 12, 2025 June 9, 2025 June 23, 2025 July 28, 2025 August 11, 2025 August 25, 2025 September 8, 2025 September 22, 2025 October 13, 2025 October 27, 2025 November 17, 2025 December 8, 2025 MCS Commission Meeting Schedule approved on September 9, 2024.
MUNICIPAL CIVIL SERVICE COMMISSION Monday, September 8, 2025 MEETING MINUTES MUNICIPAL CIVIL SERVICE COMMISSION REGULAR MEETING MINUTES MONDAY, SEPTEMBER 8, 2025 The Municipal Civil Service Commission convened in a regularly scheduled meeting on Monday, September 8, 2025, at the Human Resources Department, Learning & Research Center (LRC) 5202 E. Ben White Blvd., Suite 500, Austin, TX 78741. Commissioners in Attendance: Kevin Mullen, Chair Kavita Gupta, Vice Chair Melissa Rogers John Umphress Ayo Akande Commissioners Absent: Staff in Attendance: Matthew Chustz, M&CS Manager, HRD Abby Varela, MCS Coordinator, HRD Sylvester Martin, Jr., MCS Coordinator, HRD Cyndi Gordon, CS Coordinator, HRD Rogue Huitron, CS Coordinator, HRD Meca Thompson, CS Coordinator, HRD Oscar Gonzales, IT Systems Admin., HRD CALL TO ORDER Chair Mullen called the Commission meeting to order at 9:05 a.m. PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the Municipal Civil Service Commission regular meeting on July 14, 2025. The minutes from the meeting of July 14, 2025, were approved on Vice Chair Gupta’s motion, Commissioner Rogers’ second on a 5-0 vote. 1 MUNICIPAL CIVIL SERVICE COMMISSION Monday, September 8, 2025 MEETING MINUTES PUBLIC HEARING 2. Conduct a hearing in open session or closed session, pursuant to 551.074 of the Texas Government Code (personal exception), on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. A hearing was conducted on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. 3. Deliberate in open session or closed session, pursuant to 551.074 of the Texas Government Code (personnel exception), on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. Chair Mullen recessed the Municipal Civil Service Commission meeting to go into closed session at 11:02 a.m. The Commission deliberated in closed session on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. Closed session ended, and Chair Mullen called the Municipal Civil Service Commission meeting back to order at 12:05 p.m. DISCUSSION AND ACTION ITEMS 4. Action and approval on the appeal filed by Reginald Bedford regarding their Discharge from the Fleet Mobility Services Department. The motion to deny Reginald Bedford’s appeal and uphold the decision made by the City of Austin in the Discharge of Reginald Bedford was approved on Vice Chair Gupta’s motion, Commissioner Umphress’ second on a vote of 5-0. 5. Discussion …
MEETING OF THE ELECTRIC UTILITY COMMISSION September 8, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Cesar Benavides Jonathon Blackburn Al Braden Chris Gillett Chris Kirksey Cyrus Reed Joshua Rhodes Members: Dave Tuttle, Chair Kaiba White, Vice Chair Raul Alvarez Lauren Bellomy CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on August 11, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 3. Recommend approval authorizing a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin …
RCA Agenda Item - Acquisition – CapExCentral Tract 5 Requested Council Date: 09/25/2025 Deadline for Requested Council Date: 08/26/2025 District: 3 Posting Language Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire approximately a 0.0179 acre (780 square feet) of permanent electric transmission and distribution easement generally located out of 50 Waller Street, Austin, Travis County, Texas 78702, out of Outlot 55, Division “O”, City of Austin, Travis County, Texas, being a portion of Lot 17, Block 2, Elm Grove, a subdivision of record in Book 2, Page 241, Plat Records, Travis County, Texas, said Lot 17 and the south 30 feet of Lot 16, Block 2, in said Elm Grove subdivision conveyed to Lila Holdings, LLC by General Warranty Deed dated January 20, 2023, as recorded in Document No. 2023011921, Official Public Records, Travis County, Texas for a total amount not to exceed $91,702 including closing costs. Funding: $91,702 is available in the Capital Budget of Austin Energy. Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. Prior Council Action – N/A For More Information Brandon Williamson, Financial Services Department, 512-974-5666; Michael Gates, Financial Services Department, 512-974-5639; Amy Everhart, Austin Energy, Director, Local Government Issues 512-322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, 512-322- 6821 Council Committee, Boards and Commission Action September 8, 2025: To be reviewed by the Electric Utility Commission Additional Backup Information This proposed acquisition is required to relocate various structures along the existing Circuit 1015 to accommodate the Texas Department of Transportation’s expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. The I-35 Capital Express Lady Bird Lake project runs along I-35 from Holly Street to SH71/ Ben White Blvd. An independent, third-party appraisal was procured to establish the fair-market valuation of the proposed acquisition. The appraisal supports the purchase price of $90,299. The amount of the purchase price plus closing costs is not to exceed $91,702. The State of Texas will reimburse the City for the cost to acquire these property rights, pursuant to both the Standard Utility Agreement executed between the parties regarding the relocation of Circuit 1015 and the Settlement Agreement in Case No. C-1-PB-24-001200 in Travis County Probate Court No. 1, concerning the State’s condemnation of the City’s property at 1007 Lambie Street. Page 1 of 1 Item …
Posting Language ..Title Authorize execution of all documents and agreements necessary for a water utility service contract with Manville Water for the property located at 14910 Cameron Road, Austin, TX 78660. Funding: This item has no fiscal impact. ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. Prior Council Action: For More Information: Amy Everhart, Director, Local Government Issues, 512-322-6087; Robin Cappello, Director, AE Corporate Support Services 702-496-3171; Andrew Moore, Strategic Facilities Project Manager, 512-974-7604. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This item will authorize the execution of a water utility service contract with Manville Water for service to the Austin Energy Cameron Warehouse. The City of Austin entered into a purchase and sale agreement with Trammel Crow Company for the land, building, tenant improvements and furniture, fixtures and equipment. The project is complete, and the purchase has been executed, the existing Manville Water service needs to be transferred to Austin Energy. The purchase of the property was completed in May 2025 and is scheduled to be operational in August 2025. The facility is a critical infrastructure investment designed to enhance the operational efficiency, resiliency, and service capabilities of Austin Energy. This 155,000-square-foot facility, with the potential for future expansion to 175,000 square feet, will serve as a central hub for transmission, substation, and distribution warehousing, smart metering testing, electrical relay laboratory operations, and an Austin 311 backup call center. Strategically located to consolidate multiple existing storage locations, the facility will reduce drive times, streamline inventory management, and improve supply chain efficiency. The project prioritizes sustainability, featuring rainwater collection adaptability, solar panel readiness, and a well-being-focused design that enhances employee safety and operational conditions. This facility represents a long-term commitment to supporting the City’s growing energy needs while advancing operational reliability and emergency response capabilities. Item 11
CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION CONTRACTOR: H2I GROUP, INC SUBJECT: Authorize a contract for the purchase and installation of laboratory hoods for Austin Energy with H2I Group, Inc. in an amount not to exceed $150,000. Funding: $150,000 is available in the Operating Budget of Austin Energy. LEAD DEPARTMENT: Financial Services Department CLIENT DEPARTMENT: Austin Energy FISCAL NOTE: $150,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. PURCHASING: Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and Austin Energy have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were exempt from MBE/WBE Procurement Program, therefore, no subcontracting goals were established. PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. BOARD AND COMMISSION ACTION: September 8, 2025 - To be reviewed by the Electric Utility Commission ADDITIONAL BACKUP INFORMATION (RCA BODY) This contract is for the purchase and installation of two 4’ Protector XL Benchtop Hoods and a 4’ Protector Premier Benchtop Hood. Laboratory hoods exhaust toxic chemicals from the work area. Chemists often use solvents, acids, and other toxic chemicals when processing samples for analysis and this work is carried out inside a hood that is designed to exhaust these chemicals away from the analyst. Sourcewell is a Minnesota services cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. The laboratory’s current hoods are more than 20 years old and have reached the end of service life. Properly functioning exhaust hoods are critical to the safety of all laboratory employees. The laboratory’s hoods are no longer serviceable and must be replaced. Failure to replace these hoods could result in a safety issue or temporary shutdown of critical …
Posting Language ..Title Authorize a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $112,326 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with continued maintenance and support of the Integrated Tools for Operations Application (iTOA). This solution is used by various departments within Austin Energy to schedule distribution and transmission outages with the Electric Reliability Council of Texas, coordinate outages with other utilities, support crew safety, and for compliance reporting. The contract will also include a software upgrade to maintain the solution’s effectiveness and to deliver improved functionality to Austin Energy users. iTOA is compliant with the North American Electric Reliability Council - Transmission Availability Data System, Phase-I requirement and fulfills compliance with the protocols of the Texas Nodal Market. The recommended contractor is the current provider for these services. The iTOA product is solely manufactured by Daniel L Sun Inc. d/b/a Sun-Net Inc. and requires maintenance to be solely supplied by the contractor. Without this contract, Austin Energy would be unable to maintain the iTOA subscription responsible for crew safety and would be unable to implement the iTOA upgrade, resulting in software performance issues. Item 2 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $750,500 $496,000 $153,500 $1,400,000 Note: Contract authorization amounts are …
Posting Language ..Title Authorize an amendment to a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy, Austin Water. Fiscal Note Funding in the amount of $2,475,787 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. MBE/WBE: This contract was previously awarded in accordance with the City Code Chapter 2-9C (Minority-Owned and WomenOwned Business Enterprise Procurement Program). For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: May 4, 2017 - Council approved a contract for manual meter reading services for electric and water utility meters with Bermex, Inc. March 24, 2022 - Council approved an amendment for continued manual meter reading services for electric and water utility meters with Bermex, Inc. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract amendment will provide Austin Energy (AE) and Austin Water (AW) with critical continued manual meter reading services and photo capture for water and electric utility meters for timely customer billing. The scope of services includes all necessary software, hardware, labor, vehicles, and related equipment. Under this contract, the contractor also provides essential meter-related activities, such as delivering collection notices and working a subset of field activities for AW. AW’s portion of meter reading costs are recovered through AE’s Utility Billing System Support allocation. Both utilities utilize Advanced Metering Infrastructure (AMI) as its standard metered service; however, some meters require manual meter reads due to customer-elected opt-outs or remaining conversions to AMI. Item 3 Additionally, this contract has a dependency on the Customer Care & Billing System and supporting systems, which are in the midst of an 18 to …
Posting Language ..Title Authorize a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $300,000 is available in the Capital Budget of Austin Energy. Funding in the amount of $171,000 available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 MMH3031 for these services. The solicitation was issued on December 2, 2024, and closed on January 23, 2025. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141839 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide an automated billing solution for Austin Energy’s district energy and cooling commercial customers. The automated solution will streamline billing, improve accuracy, reduce errors, and enhance the experience for customers and employees by eliminating manual invoice calculations. As the commercial customer base who utilizes this type of energy grows, the current manual process is increasingly Item 4 labor-intensive, resulting in negative impacts to financial accuracy and efficiency. Austin Energy’s district energy and cooling system provides chilled water from district cooling plants to cool multiple buildings through …
Posting Language ..Title Authorize a contract for network protector rebuild and maintenance services for Austin Energy with KBS Electrical Distributors, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $5,000,000. Funding: $83,334 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $83,334 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 1100 LLM1000 for these goods and services. The solicitation was issued on February 17, 2025, and closed on March 25, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142102 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the g services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide Austin Energy with network protector rebuild services and purchasing of components for Austin Energy’s network. Network protectors are electric protective devices used to maintain a reliable and safe electrical grid by ensuring longevity and performance of equipment, and are essential for managing the City’s power distribution. This contract also allows Austin Energy to rebuild and provide overhauls for electrical components including network protectors, breakers, and relay modules. The recommended contractor is not the current provider for these goods and services. Without this contract, Austin Energy could face operational and safety risks, outages, and the inability to properly maintain critical electrical infrastructure. Item 5 Contract Details: …
Posting Language ..Title Authorize a contract for Veritas-Netbackup data backup products and services including maintenance, training, and support services for Austin Energy with TEQSYS, Inc., for a term of three years in an amount not to exceed $9,470,000. Funding: $3,156,666 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $3,156,666 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. Austin Energy has determined this contractor best meets the needs of the department to provide these services required for the City. MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Austin Energy with Veritas-Netbackup products and services including maintenance and support for hardware, software, and training. Veritas-Netbackup products and services are utilized throughout Austin Energy to support the recoverability and integrity of corporate data and logs stored on networks. This ensures the data can be backed up and restored in a reliable and efficient manner to meet retention policies for critical data, service level agreements, and North American Electric Reliability Corporation Cyber Infrastructure Protection compliance mandates. The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. TEQSYS, Inc. is the current provider of these products and services. Without this contract, Austin Energy would be …
Posting Language ..Title Authorize two contracts for on-site space planning and related services for Austin Energy with Levy Architects, PLLC d/b/a Levy Dykema and Sixthriver Inc. d/b/a Sixthriver, each for an initial term of one year with up to two one-year extension options in amounts not to exceed $862,500, divided between the contractors. Funding: $200,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets . ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 DPL3005 for these services. The solicitation was issued on March 31, 2025, and closed on April 20, 2025. Of the four offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142122 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, subcontracting opportunities were identified. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts are to provide high-level space planning and design services to support Austin Energy’s dynamic operational needs. The services will assist with planning and implementing office reconfigurations, employee moves, ergonomic improvements, and the development of space utilization strategies across Austin Energy operated facilities. This work supports departmental goals and operational efficiency. The contractors will provide recurring small- and large-scale space planning services ranging from individual workstations to reconfigurations exceeding 100,000 square feet. The recommended contractors are not the Item 7 current providers for these services. An evaluation team with expertise in this area evaluated …
Posting Language ..Title Authorize a contract for switchgears and related parts and services for Austin Energy with Powell Electrical Systems, Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $56,900,000. Funding: $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 WDD3033REBID for these goods and services. The solicitation was issued on December 23, 2024, and closed on February 4, 2025. Of the four offers received, the recommended contractor submitted the highest evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142085 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the purchase of medium-voltage switchgears for Austin Energy substations. These switchgears are connected to substation power transformers and are used to create individual circuits to power downstream equipment. They contain intricate relay-control schemes to protect connected equipment in the event of a fault. The contract will also include on-site emergency services to reduce equipment downtime and outage time. This contract will be used on an as needed basis for capital improvement projects and replacement of units at their end of life. The recommended contractor is the current provider of these goods and services. An evaluation team with expertise in this area evaluated the offers and scored Powell …
Posting Language ..Title Authorize a contract for an advisory subscription service for evaluating retail energy markets for Austin Energy with E Source Companies LLC / Esource for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,900,000. Funding: $380,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $380,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide subscription-based access to proprietary research, benchmarking, advisory services, and data analytics essential for evaluating retail energy markets, customer preferences, and utility performance. Services include the Key Accounts Gap & Priority Survey that measures the satisfaction of large commercial and industrial customers; a 32,000-household proprietary survey that measures the satisfaction of residential customers; and comprehensive databases on demand response, rate cases, and utility benchmarking, which are critical for informed decision-making. These copyrighted tools align directly with Austin Energy’s goals, driving improved performance, customer insights, and operational efficiency. Esource is a vital tool for Austin Energy, providing actionable insights into customer behavior and preferences, enabling the development of targeted campaigns, and supporting the evaluation of new products and services. This is a new contract. Esource is the only provider of unique proprietary tools, such as benchmarking surveys and databases, that are copyrighted and not available elsewhere. These services are critical for the utility’s objectives. Contract Details: Contract Term Initial Term Optional Extension 1 Length of Term 3 years 1 year Contract Authorization $1,140,000 $380,000 Item 9 Optional Extension 2 Total 1 year 5 years $380,000 $1,900,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 ELECTRIC UTILITY COMMISSION REGULAR CALLED MEETING MINUTES Monday, September 8, 2025 The Electric Utility Commission convened in a regular called meeting on Monday, September 8, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Austin, TX 78723. Chair David Tuttle called the Electric Utility Commission meeting to order at 6:05 p.m. Commissioners in Attendance: Commissioner Dave Tuttle, Chair; Commissioner Cesar Benavides; Commissioner Al Braden; Commissioner Chris Gillett; Commissioner Joshua Rhodes. Commissioners in Attendance Remotely: Commissioner Lauren Bellomy; Commissioner Raul Alvarez; Commissioner Jonathon Blackburn; Commissioner Chris Kirksey; Commissioner Cyrus Reed; Commissioner Kaiba White, Vice Chair. Commissioners Absent: None PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Meeting on August 11, 2025. The motion approving the minutes of the Electric Utility Commission meeting of August 11, 2025, were approved on Commissioner Reed’s motion, Commissioner Gillett’s second on an 11-0 vote. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., was ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 3. Recommend approval authorizing a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., was …
BOARD OF ADJUSTMENT REGULAR MEETING MINUTES Monday, August 11, 2025 The BOARD OF ADJUSTMENT convened in a Regular meeting on Monday, August 11, 2025, at 301 West 2nd Street in Austin, Texas. Madam Chair Jessica Cohen called the Board of Adjustment Meeting to order at 5:39 PM. Board Members/Commissioners in Attendance in-Person: Jessica Cohen-Chair, Melissa Hawthorne-Vice Chair, Jeffery Bowen, Yung-ju Kim, Brian Poteet, Michael Von Ohlen, Corry L Archer-Mcclellan (Alternate) Board Members/Commissioners in Attendance Remotely: Thomas Ates, Bianca A. Medina-Leal Board Members absent: Niccolo A Sacco, Sameer S Birring, Maggie Shahrestani (virtual-technical issues) PUBLIC COMMUNICATION: GENERAL The first (4) four speakers signed up/register prior (no later than noon the day before the meeting) to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. NONE APPROVAL OF MINUTES 1. Approve the minutes of the Board of Adjustment meetings on July 14, 2025. On-Line Link: Draft Minutes for July 14, 2025 The minutes from the meeting on July 14, 2025, were approved on Vice Chair Melissa Hawthorne, Board member Corry L. Archer-Mcclellan second, on 9-0 Vote. PUBLIC HEARINGS Discussion and action on the following cases. New Variance cases: 2. C15-2025-0025 George McQueen 506 Terrace Drive On-Line Link: ITEM02 ADV PACKET, PRESENTATION The applicant is requesting the following variance(s) from the Land Development Code, Section 25-2-492 (Site Development Regulations) from setback requirements to decrease the minimum interior side yard setback from 5 feet (required) to 1 foot (requested) in order to maintain a detached garage & carport for a Single-Family Residence in a “SF-3- NP”, Single-Family - Neighborhood Plan zoning district (South River City Neighborhood Plan). The public hearing was closed by Chair Jessica Cohen, Board member Michael Von Ohlen’s motion to Approve; Vice-Chair Melissa Hawthorne second on 9-0 votes; GRANTED. 3. C15-2025-0026 Stephen Hawkins for Red Bud Partners, LP 1750 Channel Road On-Line Link: ITEM03 ADV PACKET, PRESENTATION The applicant has requested variance(s) from the Land Development Code, Section 25-2-1176 (Site Development Regulations for Docks, Marinas, and Other Lakefront Uses) (A) (1) to increase the dock length from 30 feet (required) to thirty-seven feet and three inches (37’ 3”) (requested), in order to erect a boat dock in a “SF-2” Single-Family zoning district. Note: Land Development Code, 25-2-1176 Site Development Regulations for Docks, Marinas, and Other Lakefront Uses (A) A dock or similar structure must comply with …
BOA SIGN REVIEW COVERSHEET CASE: C16-2025-0005 BOA DATE: September 8th, 2025 ADDRESS: 4700 Weidemar Ln OWNER: ASE Apartments Ventures LLC AGENT: Jonathan Perlstein COUNCIL DISTRICT: 3 ZONING: MF-6-CO-NP (East Congress) LEGAL DESCRIPTION: ST ELMO LOT 2 VARIANCE REQUEST: LDC, Section 25-10-127 (Multi-Family Residential Sign District Regulations): (E) (2) (a) to exceed total sign area of 35 square feet (maximum allowed) to 192 square feet (requested) (facing south on building extension, not directly facing Weidemar Ln) (E) (2) (a) to exceed total sign area of 35 feet (maximum allowed) to 96 square feet (requested) SUMMARY: erect signage for Alexian St. Elmo Apartments ISSUES: visibility ZONING LAND USES MF-6-CO-NP Site North LI-NP South CS-CO-NP East West CS-NP SF-2-NP Multi-Family Limited Industrial Services General Commercial Services General Commercial Services Single-Family NEIGHBORHOOD ORGANIZATIONS: Austin Independent School District Austin Neighborhoods Council Friends of Austin Neighborhoods Go Austin Vamos Austin 78745 Homeless Neighborhood Association Onion Creek HOA Overton Family Committee Preservation Austin South Austin Neighborhood Alliance (SANA) South Congress Combined Neighborhood Plan Contact Team ITEM02/1 August 22, 2025 Jourdan Ashley Brightman 4700 Weidemar Ln Austin TX, 78745 Property Description: ST ELMO LOT 2 Re: C16-2025-0005 Dear Jourdan Ashley, Austin Energy (AE) has reviewed your application for the above referenced property, requesting that the Board of Adjustment consider a variance request from LDC, Section 25-10-127 e2a at 4700 Weidemar Ln. Austin Energy does not oppose the request, provided that any proposed or existing improvements follow Austin Energy’s Clearance & Safety Criteria, the National Electric Safety Code, and OSHA requirements. Any removal or relocation of existing facilities will be at the owner’s/applicant’s expense. Please use this link to be advised of our clearance and safety requirements which are additional conditions of the above review action: https://library.municode.com/tx/austin/codes/utilities_criteria_manual?nodeId=S1AUENDECR_1.10.0CL SARE If you require further information or have any questions regarding the above comments, please contact our office. Thank you for contacting Austin Energy. Ashleigh Woolf, Project Assistant Austin Energy | Infrastructure Services 4815 Mueller Dr Austin, TX 78723 (512) 972-8400 ITEM02/2 ITEM02/3 Section 2: Variance Findings The Board must determine the existence of, sufficiency of, and weight of evidence supporting the findings described below. In order to grant your request for a variance, the Board must first make one or more of the findings described under 1, 2, and 3 below; the Board must then make the finding described in item 4 below. If the Board cannot make the …
Architectural Signage Design Group, LLC. 4101 W GREEN OAKS SUITE 405. ARLINGTON, TEXAS 76016 1 A halo-lit channel letter sign uses a lighting technique that creates a glow or halo effect around the letters. Instead of the letters being lit from the front, as in traditional channel letters, the light is emitted from behind the letters, illuminating the surrounding area. This results in a soft, radiant appearance. ITEM02/24 ITEM02/25 ITEM02/26 ITEM02/27
BOA GENERAL REVIEW COVERSHEET CASE: C15-2025-0018 BOA DATE: September 8th, 2025 ADDRESS: 3123 Edgewater Dr OWNER: Gary Cooley COUNCIL DISTRICT: 10 AGENT: N/A ZONING: LA LEGAL DESCRIPTION: LOT 12 BLK 26 AUSTIN LAKE ESTATES SEC 1 VARIANCE REQUEST: Section 25-2-492 (Site Development Regulations) from setback requirements to decrease the minimum rear yard setback (south side) from 20 feet (required) to 10 feet (requested) Section 25-2-492 (Site Development Regulations) from setback requirements to decrease the minimum interior side yard setback (west side) from 10 feet (required) to 5 feet (requested) Section 25-2-551 (Lake Austin (LA) District Regulations) (C) (3) (a) from impervious coverage requirements to increase from 35% (maximum allowed) to 45 % (requested) SUMMARY: erect a 2-car garage and expand existing kitchen ISSUES: LA zoning requirements not suitable for smaller lots; original garage placed on adjacent lot ZONING LAND USES LA SF-3; LA; SF-2 Site North South LA LA East SF-2 West Single-Family Single-Family Single-Family Single-Family Single-Family NEIGHBORHOOD ORGANIZATIONS: City of Rollingwood Friends of Austin Neighborhoods Save Our Springs Alliance ITEM03/1 August 21, 2025 Gary Cooley 3123 Edgewater Dr Austin TX, 78733 Property Description: LOT 12 BLK 26 AUSTIN LAKE ESTATES SEC 1 Re: C15-2025-0018 Dear Gary, Austin Energy (AE) has reviewed your application for the above referenced property, requesting that the Board of Adjustment consider a variance request from LDC Section 25-2-492 (Site Development Regulations) from setback requirements to decrease the minimum rear yard setback (south side) from 20 feet (required) to 10 feet (requested), Section 25-2-492 (Site Development Regulations) from setback requirements to decrease the minimum interior side yard setback (west side) from 10 feet (required) to 5 feet (requested), Section 25-2-551 (Lake Austin (LA) District Regulations) (C) (3) (a) from impervious coverage requirements to increase from 35% (maximum allowed) to 45 % (requested) in order to erect an attached 2-car garage and expand existing kitchen of an existing legal non-complying Single-Family residence at 3123 Edgewater Dr. Austin Energy does not oppose the request, provided that any proposed or existing improvements follow Austin Energy’s Clearance & Safety Criteria, the National Electric Safety Code, and OSHA requirements. Any removal or relocation of existing facilities will be at the owner’s/applicant’s expense. Please use this link to be advised of our clearance and safety requirements which are additional conditions of the above review action: https://library.municode.com/tx/austin/codes/utilities_criteria_manual?nodeId=S1AUENDECR_1 .10.0CLSARE If you require further information or have any questions regarding the above …
