REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) January 8, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on December 11, 2024 STAFF BRIEFINGS Officer 2. Briefing on November 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Air Service Development and Airline Industry Trends presented by Jamy Kazanoff, AUS Air Service Development, and Kevin Schorr, Vice President, Campbell-Hill Aviation Group 5. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of an amendment to a lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site …
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) January 8, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on December 11, 2024 STAFF BRIEFINGS Officer 2. Briefing on November 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Air Service Development and Airline Industry Trends presented by Jamy Kazanoff, AUS Air Service Development, and Kevin Schorr, Vice President, Campbell-Hill Aviation Group 5. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of an amendment to a Department of Aviation lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES December 11, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on December 11, 2024 at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Secretary Patrick Rose called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Patrick Rose, Secretary Raymond Young Scott Madole Jeff Eller Commissioners in Attendance Remotely: Wendy Price Todd, Chair Jeremy Henricks Jonathan Coon Commissioners Absent: Bakari Brock,Vice-Chair Chad Ennis Doyle Valdez Fang Fang PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on November 13, 2024. A motion to approve was made by Commissioner Eller; Commissioner Madole seconded. The motion passed on a 7-0-0-4 vote. Commissioners Brock, Ennis, Valdez, and Fang Fang were absent at this vote. 2. Briefing on October 2024 Financial Results presented by Rajeev Thomas, Chief Financial STAFF BRIEFINGS Officer Rajeev Thomas gave briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jason Alexander, Deputy Chief of Airport Affairs, provided briefing in Jamy Kazanoff’s absence. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook gave briefing. 5. Briefing on BATX Pipeline Project presented by Andy Saenz and Jake Reint on behalf of Flint Hills Resources Andy Saenz and Jake Reint provided briefing. DISCUSSION/ACTION ITEMS NONE DISCUSSION ITEMS 6. Review City Council action at the November 21, 2024 meeting – [Item 36] Authorize negotiation and execution of a contract for onsite baggage handling system maintenance and repair support services for the Department of Aviation with Siemens Logistics LLC, for an initial term of three years with two one-year extensions, for a total contract amount not to exceed $32,500,000. Funding: $4,875,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. Staff noted for the record that this item was approved on consent by City Council on November 21, 2024. 7. Review of City Council action at the November 21, 2024 meeting – [Item 37] Authorize negotiation and execution of a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with two one-year extension options, for a …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: January 8, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update November 2024 Financial Results Passenger traffic totaled 1,769,872 in November 2024, a decrease of 7.4% compared to November 2023. Average daily departures decreased from 271 in November 2023 to 240 in November 2024, a decrease of 31 daily departures or 11.5% resulting from capacity reductions to better match demand by air carriers. Table #1 FY 2025 FY 2024 Variance November November Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income 892,589 957,892 (6.8%) 1,841,540 1,971,591 1,069,633,500 1,171,506,498 (8.7%) 2,227,054,777 2,429,023,748 11,631 12,206 (4.7%) 25,241 24,069 (6.6%) (8.3%) 4.9% $28,081,264 $26,033,130 $2,048,134 $59,308,756 $54,611,936 $4,696,820 $13,949,835 $13,381,378 ($568,457) $26,166,087 $24,229,343 ($1,936,743) $21,658,143 $20,170,613 ($1,487,530) $41,297,716 $37,810,666 ($3,487,049) $6,423,120 $5,862,517 $560,603 $18,011,040 $16,801,270 $1,209,771 Table #1 illustrates November 2024’s enplanements totaled 892,589, a decrease of 6.8% compared to November 2023. Landing weights totaled 1.1 billion pounds in November 2024 representing a decrease of 8.7% compared to November 2023. Cargo volume totaled 11,631 tons in November 2024, a decrease of 4.7% compared to November 2023. November 2024 operating revenue totaled $28.1M, an increase of 7.9% or $2.0M compared to November 2023. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. Non-Airline revenues are impacted by the decrease in passenger traffic in the month. November 2024 operating revenue is composed of 51.1% airline revenue, 47.6% non-airline revenue, and 1.3% interest income. Airport operating expenses totaled $13.9M for the month, an increase of 4.2% or $0.6M compared to November 2023. Expenses are elevated in the month of November in both 2023 and 2024 due to gainsharing payout in the month. The increase in expenses is due primarily to improved staffing. AUS reported a $6.4M surplus in November 2024, an increase of $0.6M or 9.6% compared to November 2023. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $59.3M compared to $54.6M in FY2024, an 8.6% increase. Airport Operating Expenses totaled $26.2M YTD in FY2025 compared to $24.2M in FY2024, an 8% increase. Net income before federal relief funding totals $18M YTD in FY2025 compared to $16.8M in FY2024, a 7.2% increase. Table #2 Approved Budget - Seasonalized FY 2025 FY 2025 Budget vs. YTD Variance Budget …
January 2025 Air Service Snapshot AUS quarterly seat comparisons, Q1 2025 and Q2 2025 compared to 2019 (pre-Covid) in left chart, and Q1 2025 and Q2 2025 compared to year over year (YOY), 2024, in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 on Oct. 28 ’24 • Air Canada will serve YUL May 2 – Oct. 24 ’25, and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; AC upgauges YYZ from A319 (136 seats) to A320 (168 seats) eff. May 1 ‘25 • Allegiant will close its AUS crew base on January 7 ‘25 - service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL CVG DSM GRR PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS (G4 served 18 markets in 2024 during this same time period). • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RNO, RSW, SMF, SNA, TPA & TUL o Suspended SJD from Jan 7’ 25 – Feb 12’ 25 o AA will serve 13 markets from AUS in Q1 2025 with 27% reduction in seat capacity YOY o Added MSY service for Super Bowl on Feb 6, 7 & 10 2025 o Following flights added for college football games: ▪ XNA roundtrip on Nov 15 & 17 ’24 ▪ LEX-AUS on Nov 22 ’24 and AUS-LEX on Nov 24 ‘24 ▪ AUS-ATL on Dec. 31 and return on Jan. 1 for Peach Bowl • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting March 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days but Sunday); second frequency in Summer 2025 (March 20-October 25 2025) will be mix of B787-8 and -9 • Delta summary of service changes: o New markets: MSY (eff. Feb. 27 ’25), ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May 7 ’25), SFO & TPA …
AUS Air Service Update January 8, 2025 Air Service Development & Airline Industry Trends Why Air Service Needs Development Airlines are focused on maximizing profits Aircraft are moveable assets Identify opportunities for growth and weaknesses where an action may be needed The competition is global We’re focused on what’s best for the air service needs of our community 2 Airlines Have Various Factors That Help Narrow Down Opportunities Goal to maximize revenue and strategic priorities Influential Factors: Competition OA Projected Performance Vetting Process: Forecast Revenue Details List of Potentials Station Costs Data Analysis Aircraft Availability Scheduling Industry & Other Data: DOT O&D: Market size & Fares T100: Load Factor Population & Demographics Airline Trends Seasonality/ DOW Operational Viability Regulatory Issues Plan Executive Team And Board Approval 3 Functions of Network Planning The planning team must always be balancing many various functions that all play an integral role in building a successful network. Internal Reporting & Comm. Planning Market Exit Evaluations Capacity Adjustments Forecasting New Market Research Economic Outlooks Competitive Analysis Strategy Planning 4 Significant Consolidation Since Deregulation Consolidations results in 80% of Domestic Capacity (ASMs) provided by five carriers Present 1978 Northwest Republic Delta Western Pan Am United Continental Texas Int’l Eastern Frontier Southwest ATA American AirCal Ozark TWA Allegheny Piedmont PSA Alaska 5 (Delta receives Europe and Shuttle, United acquires Pacific and Asia) 1990 Northwest Delta United Continental Morris Air Muse Air Southwest ATA American Reno Air TWA USAir Trump Shuttle America West Alaska 2000 Northwest Delta United Continental AirTran Southwest ATA American TWA US Airways America West Alaska Virgin America Recent Industry Trends Aircraft Competition Relationships Infrastructure Global Economic ̶ Pratt & Whitney GTF Engine issue/grounding ̶ Expansion of A321XLR & 737 MAX flying ̶ A220 flexibility ̶ 737-7 /10 MAX certification delays ̶ Premium economy ̶ Boeing strike ̶ Overcapacity in domestic market? ̶ Types of revenue across competing network segments ̶ Alaska/Hawaiian Merger ̶ Spirit future? ̶ Fares and inflation ̶ Startup v. Startup ̶ Condor/Lufthansa agreement ̶ Alliances have covered for another partner, now can expand ̶ Joint Venture planning timeline ̶ Airline teams have changed ̶ Goals of interlining remain ̶ Codesharing ̶ Changes post pandemic (50 seaters) key airports challenging – even post pandemic (NY reductions) ̶ Airline gate squatting/grab ̶ CBP availability, hours ̶ Dublin capacity cap ̶ Japan’s ̶ Pace and recovery of China reopening ̶ Tourism flows ̶ Recent CAT …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission January 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Cargo Development East Fuel Facility Utility Infrastructure Campus-Wide Central Utility Plant Relocation Parking and Landside: West Garage ○ ○ ○ ○ West Gate Expansion ○ ○ ○ West Infill and TSA Checkpoint 3 Expansion ○ Airfield Infrastructure – Midfield Taxiways ○ Concourse B and Tunnel ○ Arrivals and Departures Hall ● Appendix ○ ○ Project Details Project Descriptions 2 Project Updates Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Phase A design started on September 9, 2024 ○ UICW construction manager at risk Council awarded to Sundt/Archer Western, a Joint Venture on July 18, 2024 ○ Construction manager at risk pre- construction service Notice To Proceed in mid-January 2025 ● Anticipated Timeline ○ Design: Q3 2024 – Q1 2026 ○ Preconstruction: Q1 2025 – Q1 2026 ○ Build: Q4 2025 – Q3 2027 4 Central Utility Plant Relocation ● Latest Updates ○ 12/20/24: First 30 days: Design Builder provided Design Criteria Manual evaluation with scope, cost and schedule recommendations for AUS approval ● Anticipated Timeline ○ Procurement: NTP for Preliminary & Schematic Design completed November 21, 2024 ○ Design: Q4 2024 – Q4 2025 ○ Build: Q4 2025 – Q2 2028 5 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ Resubmitted Formal Site Development Permit (U1) and received comments from Austin Development Services Dept (DSD) ○ 60% drawings reviewed by AUS and submitted to DSD Public Project Review Process for building permit mid design consultation ○ Multiple sub-contractor outreach events held in November and December. ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 6 Conceptual rendering West Gate Expansion ● Latest Updates ○ Roof trusses delivered and assembled on the site ○ Structural steel for art wall installed ○ Concrete slab pours for mezzanine and rooftop mechanical space continue ○ Gate 30 passenger boarding bridge replacement in progress ○ Moon tower decor installed ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 7 Moon tower steel final assembly prior to lift into the building. Cargo Development East ● Latest Updates ○ Received Temporary Certificate of Occupancy (TCO) ○ Substantially Complete ● Anticipated Timeline ○ Activate: Q4 2024 Interior – New East …
City of Austin Recommendation for Action File #: 24-6454, Agenda Item #: 3. 1/30/2025 Posting Language .Authorize negotiation and execution of an amendment to a Department of Aviation lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on their leased premises, in an amount not to exceed $195,353.74. Funding: $55,968.74 is available in the Fiscal Year 2024-25 Operating Budget of the Department of Aviation. Funding for the remaining agreement term is contingent upon available funding in future budgets. Lead Department Aviation Fiscal Note It is anticipated that the agreement as amended will reimburse TSA an estimated $195,353.74 over an eight- year term. Funding in the amount of $55,968.74 is available in the Fiscal Year 2024-25 Operating Budget of the Department of Aviation. Funding for the remaining agreement term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on January 8, 2025. Additional Backup Information: Effective February 1st, 2023, the City of Austin and TSA adjusted TSA’s leased site locations as amended by an additional 46,560 square feet of land for the placement of a temporary office space trailer. During the project’s exploratory work, hazardous material was found in utility pipes and infrastructure. It is the obligation of the City to remediate hazardous material on Airport land. TSA agreed to undertake the remediation process and costs, including engineering services, excavating, replacing/relocating new equipment, testing, and site correction. Documentation and proof of complete remediation of the site and payment by TSA for such remediation services for a total of $195,353.74 was submitted and verified. The total amount of the remediation services will be issued as a rent credit towards their monthly payable rent until fully recovered. City of Austin Page 1 of 1 Printed on 1/3/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 24-6454, Agenda Item #: 1/30/2025 Posting Language Authorize negotiation and execution of an amendment to a lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on their leased premises, in an amount not to exceed $195,353.74. Fiscal Note It is anticipated that the agreement as amended will reimburse TSA an estimated $195,353.74 over an eight-year term. Lead Department Aviation Prior Council Action: None For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on January 8, 2025. Additional Backup Information: Effective February 1st, 2023, the City of Austin and TSA adjusted TSA’s leased site locations as amended by an additional 46,560 square feet of land for the placement of a temporary office space trailer. During the project’s exploratory work, hazardous material was found in utility pipes and infrastructure. It is the obligation of the City to remediate hazardous material on Airport land. TSA agreed to undertake the remediation process and costs, including engineering services, excavating, replacing/relocating new equipment, testing, and site correction. Documentation and proof of complete remediation of the site and payment by TSA for such remediation services for a total of $195,353.74 was submitted and verified. The total amount of the remediation services will be issued as a rent credit towards their monthly payable rent until fully recovered. City of Austin Page 1 of 1 Printed on 12/13/2024 powered by Legistar™
City of Austin Recommendation for Action File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for original equipment manufacturer baggage handling system parts for the Department of Aviation with Siemens Logistics, LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $2,5000,000. Funding: $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for original equipment manufactured parts for the baggage handling system required for maintenance as well as baggage handling system repairs. The Austin-Bergstrom International Airport currently has a Siemens Logistics, LLC baggage conveyor system for processing and screening passenger checked luggage prior to loading on outbound aircrafts and for delivering passenger luggage from inbound flights. The parts provided under the contract are critical components of the baggage handling system. Siemens Logistics, LLC is the original equipment manufacturer for the baggage handling system. The City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) replacement parts from Siemens Logistics, LLC, as well as maintenance training for the baggage handling system, are only available from the original equipment manufacturer. Without this replacement sole source contract, the Austin-Bergstrom International Airport will not be able to maintain the baggage conveying system effectively and meet the department’s goals to ensure that facility systems are always functioning and available. City of Austin Page 2 of 2 Printed on 12/26/2024 powered by Legistar™ 2 (cid:5) (cid:6) File ID: 24-6478 City of Austin Council Meeting Backup: …
City of Austin Recommendation for Action File #: 24-6492, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with up to two one-year extension options, for a total contract amount not to exceed $272,090. Funding: $90,697 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: MBE/WBE: were established. For More Information: Funding in the amount of $90,697 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and the Department of Aviation have determined this contractor best meets the needs of the Department of Aviation to provide these goods and services required for the City. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities, therefore, no subcontracting goals Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with an Emergency Notification System. This system is currently utilized to alert all Airport employees via telephone, cell phone, text message, and email of situations occurring that may affect airport operations or life safety. All airport employees are currently City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6492, Agenda Item #: 1/30/2025(cid:4) enrolled in the system and the system allows the public to opt-in to receive messages, as well. This contract will replace the existing contract, held by the same contractor, which expires January 28, 2025. The proposed contract has increased in authorization and cost due to growth in the number of employees and the addition of technical account management, which allows for support and increased …
City of Austin Recommendation for Action File #: 24-6493, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for replacement of pre-conditioned air conditioning and heating hoses for the Department of Aviation with Metroplex Custom Services, LLC, for an initial term of two years with up to three one-year extension options, for a total contract amount not to exceed $465,000. Funding: $65,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $65,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with specialty pre-conditioned air hoses and ducts. AUS currently utilizes this equipment to provide air conditioning and heating to aircrafts during boarding and deplaning operations. Moving to this type of duct will reduce operations and maintenance costs for the airport while also providing better customer service to airline partners and the travelling public. The equipment that will be utilized at the airport is manufactured, sold, and distributed exclusively by Metroplex Custom Services, LLC. Metroplex Custom Services, LLC, is the sole source manufacturer and distributor of City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6493, Agenda Item #: 1/30/2025(cid:4) this specialized equipment. The equipment used under this contract supports the Airport’s goals of reducing operating costs and providing top tier customer service to airline partners and the travelling public. This contract will ensure the airport has a consistent avenue to purchase and maintain our preconditioned air ducts and hoses. Failure to approve this contract would not allow the airport to upgrade the current equipment resulting in higher operating costs and reduced customer satisfaction. City …
City of Austin Recommendation for Action File #: 25-0009, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for capital project auditing and controls for the Department of Aviation with Anchor Enterprises, LLC, for an initial term of five years with up to three one-year extension options for a total amount not to exceed $32,000,000. Funding: Funding is available in the Capital Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Purchasing Language: Funding is available in the Capital Budget of the Department of Aviation. The Financial Services Department issued a Request for Proposals solicitation RFP 8100 SMW3025 for these services. The solicitation was issued on October 14, 2024, and closed on November 21, 2024. Of the five offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141621. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were exceeded, and the resulting contract will include 25% MBE and 5% WBE. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide expert executive program management advisory, construction advisory, capital project auditing and compliance, and program control and advisory services in support of the Aviation Capital Improvement Program including the Airport Expansion Development Project for the Department of Aviation. City of Austin Page 1 of 2 Printed on 12/31/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0009, Agenda Item #: 1/30/2025(cid:4) These services will include Expert Executive Program Management advisory services; program and project controls to include data management, project reporting, schedule control, change management, audits of construction contracts and invoices for contract compliance; cost estimation; and verification services necessary to execute the airport expansion program. This is a new contract for the Department of Aviation and the requested authority is based on …
REGULAR MEETING OF THE ZERO WASTE ADVISORY COMMISSION JANUARY 08, 2025 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the Zero Waste Advisory Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Karina Camara, at Karina.Camara@AustinTexas.gov or via phone at 512-978-0751. AGENDA Members: Gerry Acuna, Chair Ian Steyaert, Vice Chair Melissa Caudle Cathy Gattuso Caitlin Griffith Amanda Masino Craig Nazor Melissa Rothrock Michael Drohan Vacant Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Zero Waste Advisory Commission meeting on November 13, 2024. 2. Approve the minutes of the Special Called Zero Waste Advisory Commission meeting on 3. Discussion and action to amend the Zero Waste Advisory Commission by-laws to remove the Organics Management Committee. 4. Staff briefing regarding the Proposed Department Rule Amendments for Residential Collections by Jason McCombs, Division Manager, Austin Resource Recovery. December 5, 2024. ACTION ITEMS STAFF BRIEFINGS 5. Staff briefing regarding the FY25 Breakdown Analysis of Waste and Organics Collections for the month ending October 31, 2024, by Theodore Horton, Deputy Director, Austin Resource Recovery. 6. Staff briefing on the status of Austin Resource Recovery Operational and Administrative projects as well as public outreach efforts by Theodore Horton, Deputy Director of Austin Resource Recovery. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Karina Camara at Austin Resource Recovery, at (512) 978-0751 or email Karina.Camara@AustinTexas.gov , for additional information; TTY users route through Relay Texas at 711. Please call For more information on the Austin Resource Recovery Commission, please contact Gustavo Valle at (512) 974-4350 4350 or …
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 BYLAWS OF THE Zero Waste Advisory Commission ARTICLE 1. NAME. The name of the board is the Zero Waste Advisory Commission ARTICLE 2. PURPOSE AND DUTIES. (A) The commission is empowered to review and analyze the policies and resources relating to material discard management in the city, and to advise the city council on materials management policies and resources. The commission shall provide assistance to the city council to ensure its residents that the City provides both an economical and environmentally safe system of waste reduction, resource recovery and disposal. The commission may provide assistance to the city council to protect the public health and quality of the environment through efficient collection, recycling, composting and disposal of municipal solid waste. (B) The commission shall act as an advisory body to the city council and shall review programs and make recommendations regarding : 1. the City's waste discard stream; 2 . minimization of environmental impacts due to materials management and waste disposal; 3 . implementation of programs that achieve the city's goals and objectives relating to materials management, including recycling, composting, alternative methods of waste disposal, garbage collection, and landfill diversion; and 4. zero waste programs. (C) The commission shall hold public hearings, initiate studies, review and make reports and recommendations to the city council, or other appropriate boards and commissions, concerning: 1. Austin Resource Recovery capital improvement project proposals; 2. Austin Resource Recovery bond programs; 3. hazardous waste materials management; 4. materials management planning and reduction of the waste-stream; 5. citizens' evaluation on solid waste and materials management matters; 6. incentives for participation in materials recovery programs; 7. air quality as it relates to or is affected by waste disposal; 8. alternative methods of waste disposal; 9. City's annual budget proposal for Austin Resource Recovery Department; 10. cost effectiveness and financial impact of solid waste and materials recovery programs; 11. proposed and existing solid waste facilities within the city and outside the city if they have the potential to affect the city; 12. solid waste collection and disposal, and materials management programs which have the potential to affect the city and make recommendations to …
Proposed Department Rule Amendments for Residential Collections Jason McCombs, Division Manager January 2025 What are administrative rules? Administrative Rules assist a Department of the City of Austin in the implementation, administration, and enforcement of City of Austin Code and operating requirements of the Department. Austin Code § 15-6-3(B) requires ARR to present proposed rule changes to the Zero Waste Advisory Commission for consideration and recommendation to City Council. City Council will approve, modify or disapprove of the proposed rule.” Department Administrative Rules are online at: library.municode.com/TX/Austin City Rule Adoption Process Staff develops draft rule Review of proposed rule by city attorney Notice filed with city clerk 31-day public comment period Speak Up Austin Appeal to City Manager (if needed) Notice Filed With City Clerk for Adoption of amendment Department response to comments City Code – Title 1, Chapter 1-2 Proposed ARR Rule Amendment Process Jan Jan / Feb Mar / Apr May Jun Present Proposed Department Rule Amendment to ZWAC Proposed Rule Posted to Speak Up Austin. 30 Day Minimum Staff Review of Comments Present Draft Department Rule Amendment to ZWAC for consideration Council Consideration of Department Rule Amendment Current Identified Department Rule Amendments Residential Services Rule Revisions 1. Single Family Residential Collection Services (4.1 & New Section 4.2) – clarify rules related single family residences [adopted by City Council, November 2024] 2. Placement of Carts for Collection (6.1) – amend set out times to align with department practices and other changes related to collection of carts. 3. Small Multi-family Residential Collection Services (New section, 4.3) – new section to clarify rules related to residences with 2-4 dwelling units. 4. Commercial Collection Services (Existing 4.2, to be moved to 4.4) – clarify services provided to commercial customers. 5. Trash Collection Guidelines, Recycling Guidelines, Organics Collection Guidelines (7.1, 7.3, 7.6) – amend rules to reflect department practices 6. Bulk Item Collection Guidelines, Brush Collection Guidelines (7.7 & 7.8) – align rules to accommodate on-call collection and other collection guidelines Proposed Rule Amendment for Residential Collection Services Carts shall be set out by 5:30 a.m. – changed from 6:30 a.m. Late set-out fee may be assessed if cart is not set out by 5:30 a.m. (changing time only) Placement for collection, maintenance of carts, and additional fees. Placement of Carts for Collection 6.1.1 6.1.2 6.1.3 Wording changes only 6.1.4 Wording changes only 6.1.5 6.1.9-10 Return trip fee. Assessed when a vehicle returns …
Austin Resource Recovery Zero Waste Advisory Commission FY 2025 FOR THE MONTH ENDING OCTOBER 31, 2024 City of Austin, Texas Description of Services FY2023 FY2024 Sep 2023 Oct 2023 Sep 2024 Oct 2024 FY24 YTD (Oct 23) FY25 YTD (Oct 24) FY 2025 Goal Tons of Curbside Trash 132,867 136,713 9,976 11,076 11,076 11,157 11,157 135,000 (1) Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 3,134 3,535 3,535 3,210 3,367 3,367 51,135 152,343 157,173 11,776 12,861 12,861 12,466 12,886 12,886 154,996 Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals (1) Total Disposed Tons Collected Curbside and from Drop Off Center Operations 8,383 540 9,366 484 10,553 10,610 Total Tons of Recyclables Collected RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons Recycled/Reused Tons of Drop Off Center Collections Recycled/Reused 1,691 1,948 d e s o p s D i s n o T d e t r e v D i s n o T Tons of Curbside Compost Collected Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 910 30 860 167 0 16 162 21 405 6 0 754 34 997 113 0 20 124 769 9 4 7 754 34 997 113 0 20 124 769 9 4 7 10,632 1,009 37 788 141 0 27 149 19 367 3 25 847 39 843 132 0 31 152 11 637 4 8 847 39 843 132 0 31 152 11 637 4 8 8,531 600 10,865 1,800 0 400 1,945 255 7,257 40 125 42,716 2,301 2,845 2,845 2,447 2,724 2,724 44,622 53,839 1,528 0 384 44,445 221 175,089 58 124 42,315 1,811 0 344 206 6,713 46 177 275,466 94,122 6,029 7,294 7,294 6,220 6,903 6,903 105,379 427,809 251,294 17,805 20,155 20,155 18,686 19,790 19,790 260,375 63.42% 37.04% 33.31% 35.85% 35.85% 32.82% 34.45% 34.45% 40.07% Pounds of Trash Collected per Customer per Pickup 23.76 24.39 21.25 23.81 23.81 22.57 23.82 23.82 23.52 Number of Trash and Recycling Customers 215,063 215,723 216,830 214,878 214,878 217,596 216,360 216,360 220,787 Pounds of Recycled Materials Collected per Customer per Pickup …
Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery January 8, 2025 Director’s Monthly Report to the Zero Waste Advisory Commission To: From: Date: Subject: Future ZWAC Presentations (2025) ZWAC Meeting Date Presentation Topic Presenter January 8 February 12 April 9 May 14 June 11 July 9 August 13 September 10 October 8 November 12 Theodore Horton FY25 Breakdown analysis of Waste and Organics Collections Diversion Rate Recyclable Processing Ron Romero Fleet Ron Romero Gena McKinley Downtown Operations Transfer Stations Organics Circular Economy Program Public Education Landfill Amy Slagle Theodore Horton Amy Slagle Gena McKinley Keri Greenwalt Amy Slagle Compost Processing Contract Update Austin Resource Recovery is in the process of developing a new solicitation for the compost processing contract with an anticipated publish date of January 2025. The current contract is in a 120-day holdover that expires in February 2025 and staff are working with the vendor on an agreement for an additional six-month extension until the new contract is solicited and awarded. ARR Solicitation Updates As of December 27, 2024 ZWAC Meeting January 08, 2025 Preparing for Council: • N/A Published: • N/A Expected to be Published Within 90 days: Compost Processing Services: The Contractor shall provide complete processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. Link to the current contract. Definitions: CCO CO-OP ILA IFB RFI RFQ RFQS RFP (Capital Contracting Office): Administers the procurement of professional and construction services. (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. (Request for Proposals): Formal request for a supplier to provide …
COMMUNITY TECHNOLOGY AND TELECOMMUNICATIONS COMMISSION REGULAR MEETING Wednesday – January 8th, 2025 – 6:30PM City Hall – Boards and Commission – Room 1101 301 W 2nd St, Austin, TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, email Dan Martinez at dan.martinez@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Steven Apodaca, Chair Keith Pena-Villa Thomas Rice Suzanne Heritage Sumit DasGupta AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Carina Alderete, Vice Chair Brian AM Williams Gabriel Nwajiaku Ibiye Anga The first ten speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Community Technology and Telecommunications Commission meeting on November 13th, 2024. DISCUSSION ITEMS 2. Presentation on the Collaborative Art + Technology Situation (CATS+) provided by the Museum of Human Achievement (Rachel Stuckey, Director of Digital Arts, Museum of Human Achievement) 3. Presentation on the City of Austin website redesign project by the city’s CTM department (Jessica King, Chief Communications Director, Communications & Technology Management) 4. Presentation on the status of the city’s participation and involvement in the BEAD challenge process (Khotan Harmon, Program Manager, City of Austin Economic Development Department) 5. Discussion, Selection, and Approval of Grant for Technology Opportunities Program DISCUSSION AND ACTION ITEMS 2025 Review Panel WORKING GROUP UPDATES 6. Update from the public surveillance working group 7. Update from the Artificial Intelligence working group 8. Update from the Duplicative Technologies working group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If you require Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Dan Martinez at the Community Technology Division in the Economic Development Department, at dan.martinez@austintexas.gov for additional information; TTY users …
