CITY OF AUSTIN Board of Adjustment Decision Sheet DATE: Monday June 08, 2020 CASE NUMBER: C15-2020-0022 ___Y____Brooke Bailey ___Y____Jessica Cohen ___Y____Ada Corral ___-____Melissa Hawthorne OUT ___Y____William Hodge ___Y____Don Leighton-Burwell ___Y____Rahm McDaniel ___N____Darryl Pruett ___Y____Veronica Rivera ___Y____Yasmine Smith ___Y____Michael Von Ohlen ___Y____Kelly Blume (Alternate) ___-____Martha Gonzalez (Alternate) APPLICANT: Michael Synowiec OWNER: Michael Synowiec ADDRESS: 305 45TH ST VARIANCE REQUESTED: The applicant is requesting a variance(s) from the Land Development Code: a) decrease the minimum lot size of 5,750 sq. ft. (required) to 1,985 sq. ft. (requested) b) to decrease the minimum Lot Width from 50 ft. to 39 ft. c) parking spaces of 2 spaces (Required) to 1 space (requested) in order to remodel and add a 2nd FL addition to a Single-Family residence in an “SF-3-HD-NCCD-NP”, Single-Family Residence-Neighborhood Conservation Combining District Neighborhood Plan zoning district. (Hyde Park NCCD Neighborhood Plan) Note: NCCD Ordinance No.’s 20020131-20 and 20120112-086. Increase in parking requirements is triggered by 2nd FL. Addition. BOARD’S DECISION: June 8,2020 The public hearing was closed by Chair Don Leighton-Burwell, Board Member Michael Von Ohlen motions to Grant, Board Member Brooke Bailey seconds on an 10-1 vote (Board member Darryl Pruett nay); GRANTED. Section 25-2-492 (Site Development Regulations and NCCD requirements) Section 25-6 (Parking Requirements Appendix A) to decrease required Section 25-2-492 (Site Development Regulation and NCCD requirements) to FINDING: 1. The Zoning regulations applicable to the property do not allow for a reasonable use because: lot was subdivided before March 1946 deadline and was developed before this period, because of this very limited lot size impervious cover is insufficient for additional parking, under a more standard lot size, all items would be really attainable without a variance. 2. (a) The hardship for which the variance is requested is unique to the property in that: lot was subdivided before March 1946 deadline and was developed before this period, as well as having Water/Wastewater service. (b) The hardship is not general to the area in which the property is located because: there are multiple lots within the Hyde Park NCCD which face similar hardships, many lots were subdivided before 1946 and are smaller than the minimum 5500 required by current regulations. 3. The variance will not alter the character of the area adjacent to the property, will not impair the use of adjacent conforming property, and will not impair the purpose of the regulations of the zoning district in which the …
DATE: Monday June 8, 2020 CASE NUMBER: C16-2020-0001 CITY OF AUSTIN Board of Adjustment Decision Sheet ___Y____Brooke Bailey ___Y____Jessica Cohen ___Y____Ada Corral ___-____Melissa Hawthorne (abstained) OUT ___Y____William Hodge ___Y____Don Leighton-Burwell ___Y____Rahm McDaniel ___Y____Darryl Pruett ___Y____Veronica Rivera ___Y____Yasmine Smith ___Y____Michael Von Ohlen ___Y____Kelly Blume (Alternate) ___-____Martha Gonzalez (Alternate) APPLICANT: Jason Thumlert OWNER: Capital Metro Transportation Authority (Julie Barr) ADDRESS: 901, 1011, 1109, 1211 E. 5th Street and 1300 & 1304 E. 4th Street VARIANCE REQUESTED: The applicant is requesting a sign variance(s) from Section 25-10-133 (University Neighborhood Overlay Zoning District Signs) (G) to allow for up to eighteen (18) illuminated wall signs in order to provide signage for a Mixed Use buildings in a “TOD-CURE-NP”, Transit Oriented District/Plaza Saltillo – Central Urban Redevelopment – Neighborhood Plan zoning district. (East Cesar Chavez) Note: The Land Development Code sign regulations 25-10-133 University Neighborhood Overlay Zoning Districts Signs (G) states a sign may not be illuminated or contain electronic images or moving parts. BOARD’S DECISION: BOA meeting May 11, 2020 Board member Jessica Cohen motions to Grant neighborhood associations postponement request to June 8, 2020, Board member Brooke Bailey seconds on a vote 11-0 (Board member Melissa Hawthorne abstained); POSTPONED TO JUNE 8, 2020, June 8, 2020 The public hearing was closed by Chair Don Leighton-Burwell, Board Member Michael Von Ohlen motions to Grant, Board Member William Hodge seconds on an 11-0 vote; GRANTED. EXPIRATION DATE: June 8, 2021 FINDING: 1. The variance is necessary because strict enforcement of the Article prohibits and reasonable opportunity to provide adequate signs on the site, considering the unique features of a site such as its dimensions, landscape, or topography, because: this variance is necessary because (i) the ordinance was not written to address this part of town, (ii) to allow signage of appropriate size to be seen by vehicles passing on 5th, Waller and San Marcos OR, 2. The granting of this variance will not have a substantially adverse impact upon neighboring properties, because: n/a OR, 3. The granting of this variance will not substantially conflict with the stated purposes of this sign ordinance, because: n/a AND, 4. Granting a variance would not provide the applicant with a special privilege not enjoyed by others similarly situated or potentially similarly situated, because: the request variance will provide only the option to illuminate signs within the Saltillo development ______________________________ ____________________________ Elaine Ramirez Executive Liaison Don Leighton-Burwell Chairman Diana Ramirez
DATE: Monday, June 8, 2020 CASE NUMBER: C16-2020-0002 CITY OF AUSTIN Board of Adjustment Decision Sheet ___Y____Brooke Bailey ___Y____Jessica Cohen ___Y____Ada Corral ___-____Melissa Hawthorne OUT ___Y____William Hodge ___Y____Don Leighton-Burwell ___Y____Rahm McDaniel ___Y____Darryl Pruett ___Y____Veronica Rivera ___Y____Yasmine Smith ___Y____Michael Von Ohlen ___Y____Kelly Blume (Alternate) ___-____Martha Gonzalez (Alternate) APPLICANT: Alkesh Patel OWNER: Loin Veldt ADDRESS: 2600 BROCKTON DR VARIANCE REQUESTED: The applicant is requesting a sign variance(s) from Section 25-10-133 (University Neighborhood Overlay Zoning District Signs) (G) to allow for one (1) 6 ft. tall freestanding monument sign and two (2) 217 sq. ft. wall signs, all illuminated in order to provide signage for the new Hilton Garden Inn in a “NBG-NP”, North Burnet/Gateway – Neighborhood Plan zoning district. (North Burnet) Note: The Land Development Code sign regulations 25-10-133 University Neighborhood Overlay Zoning Districts Signs (G) states a sign may not be illuminated or contain electronic images or moving parts. BOARD’S DECISION: May 11, 2020 The public hearing was closed by Chair Don Leighton-Burwell, Board Member Michael Von Ohlen motions to postpone to June 8, 2020, Board Member Melissa Hawthorne seconds on an 11-0 vote; POSTPONED TO JUNE 8, 2020. (RE-NOTICE) RENOTICE: VARIANCE REQUEST: The applicant is requesting a sign variance(s) from the Land Development Code: a) Section 25-10-133 (University Neighborhood Overlay Zoning District Signs) (C) to exceed sign area from one (1) 150 sq. ft. (maximum allowed) to two (2) 217 sq. ft. each (requested) wall signs on South and West sides. b) (G) illuminate both signs in order to provide signage for the new Hilton Garden Section 25-10-133 (University Neighborhood Overlay Zoning District Signs) Inn in a “NBG-NP”, North Burnet/Gateway – Neighborhood Plan zoning district. (North Burnet) Note: The Land Development Code sign regulations 25-10-133 University Neighborhood Overlay Zoning Districts Signs (G) states a sign may not be illuminated or contain electronic images or moving parts. Applicant is proposing face-lit signs illuminated by LEDs. BOARD’S DECISION: JUNE 8 2020 The public hearing was closed by Chair Don Leighton-Burwell, Board Member Michael Von Ohlen motions to Grant only the south building elevation sign and Deny the west elevation sign, Board Member Rahm McDaniel seconds on an 11-0 vote; GRANTED ONLY THE SOUTH BUILDING ELEVATION SIGN AND DENIED THE WEST ELEVATION SIGN. FINDING: 1. The variance is necessary because strict enforcement of the Article prohibits and reasonable opportunity to provide adequate signs on the site, considering the unique features of a site …
Water & Wastewater Commission Special Called Meeting Minutes June 8, 2020 Approved: July 15, 2020 The Water and Wastewater Commission convened in a special called meeting on June 8, 2020 via videoconference. AGENDA Commissioners: William Moriarty, (Mayor)-P Jesse Penn, (District 1)-P Nhat Ho, (District 2)-P Travis Michel, (District 3)-P Chien Lee, Chair (District 4)-P Mia Parton, (District 6)-P Vacant, (District 7) Christianne Castleberry, Vice Chair, (District 5)-P Grant Fisher, (District 9)-A Christy Williams, (District 8)-P Susan Turrieta, (District 10)-P Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Mia Parton, Nhat Ho, Christy Williams and Susan Turrieta CALL TO ORDER The meeting was called to order at 3:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the May 6, 2020 Water and Wastewater Commission regular meeting were approved on an 8-0 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second. Commissioner Fisher was absent, and Commissioner Parton was off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Commissioner Moriarty’s Second on an 8-0 vote with Commissioner Fisher absent and Commissioner Parton off the dais. 2. Recommend approval to negotiate and execute a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. Austin Water’s requested authorization is $900,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Commissioner Moriarty’s Second on an 8-0 vote with Commissioner Fisher absent and Commissioner Parton off the dais. 3. Recommend approval to award and execute a construction contract with Alpha Paving Industries, LLC, (MBE) for the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract in the amount of $8,000,000 for an initial two- year term, with three 1-year extension options of $4,000,000 each for a total contract amount not to exceed $20,000,000. (All Districts) Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and …
MINUTES Special Meeting of the Board of Adjustment Monday, June 8, 2020 Board of Adjustment to be held June 8, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 7 before Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 8, 2020 Board of Adjustment Meeting, residents must: •Call or email the board liaison at Elaine Ramirez @ elaine.ramirez@austintexas.gov or (512) 974-2202 no later than noon, (June 7, 2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live MEETING MINUTES June 8, 2020 The Board of Adjustment meeting convened on Monday, June 8, 2020 via Videoconference; http://www.austintexas.gov/page/watch-atxn-live . Don Leighton-Burwell (Chair) called the Board Meeting to order at 5:39 p.m. Board Members in Attendance: Brooke Bailey, Ada Corral, Jessica Cohen, William Hodge, Don Leighton-Burwell (Chair), Rahm McDaniel, Darryl Pruett, Veronica Rivera, Yasmine Smith, Michael Von Ohlen, Kelly Blume (Alternate) and Martha Gonzalez (Alternate) Board Members Absent: Melissa Hawthorne (Vice Chair) Board Staff in Attendance: Elaine Ramirez (Board Liaison) and Diana Ramirez (Board Secretary), Lee Simmons (Board Attorney) A. DISCUSSION AND REQUESTED ACTION ITEM A-1 On-Line Link: Item A-1 Staff requests approval of May 11, 2020 draft minutes Board Member Brooke Bailey motions to approve the minutes for May 11, 2020 with corrections on the abstained votes, Board member Ada Corral seconds on a vote 10-0-1 (Board member Veronica Rivera abstained); APPROVED MINUTES FOR May 11, 2020 WITH CORRECTIONS ON THE ABSTAINED VOTES. B. DISCUSSION AND REQUESTED ACTION ITEM B-2 Staff and Applicant requests for postponement and withdraw of items posted on this Agenda Item P-1 applicant is requesting postponement to July 13, 2020; Board member Michael Von Ohlen …
LGBTQ QUALITY OF LIFE ADVISORY COMMISSION REGULAR MEETING MINUTES The LGBTQ Quality of Life Advisory Commission convened in a regular meeting on Monday, June 8, 2020, via videoconference, in Austin, Texas. Chair Victor Martinez called the meeting to order at 3:01 p.m. Members in Attendance: Martinez, Baeza, Chavez, Curry, Curette, Doughty, Dowling, Gonzales, Gonzalez, Hines, Kirby, Taylor, Wollerson Staff in Attendance: Staff Liaison Neal Falgoust PUBLIC COMMUNICATION: None 1. APPROVAL OF MINUTES – No minutes were presented for approval. 2. NEW BUSINESS the a. Commissioners considered a recommendation to award the contract for a LGBTQ Quality of Life Study to Health Management Associates. Commissioner Gonzales motioned to approve recommendation and Commissioner Dowling provided a second. Commissioners Curry, Wollerson, Kirby, Doughty, Chavez, Hines, Baeza, Dowling, Gonzalez, and Taylor voted Yes. Commissioners Martinez, Gonzales, and Curette abstained. b. Commissioners considered a recommendation to improve the Boards and Commissions involvement in the procurement process. Commissioner Gonzales motioned to approve the recommendation and Commissioner Doughty provided a second. All commissioners present voted Yes. c. Commissioners considered a recommendation affirming Black Lives Matter and insisting upon reforms to the Austin Police Department. Commissioner Gonzales motioned to approve recommendation and Commissioner Doughty provided a second. Commissioners Curette, Chavez, Martinez, Kirby, Doughty, Gonzalez, Dowling, Wollerson, Curry, and Gonzales voted Yes. Commissioners Baeza and Hines abstained. the ADJOURNMENT – Chair Martinez adjourned the meeting at 4:30 p.m. without objection.
Electric Utility Commission June 8, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/WebEx. Meeting called to order by Chair Hopkins at 10:03a.m. Present were Commissioners Boyle, Ferchill, Hadden, Reed, Trostle and Tuttle. Commissioners Stone and Weldon joined during the briefings. Commissioner Wray was absent and there is one vacancy. 1. APPROVAL OF MINUTES – Approve minutes of the May 11, 2020 regular meeting. Motion (Hadden) to approve minutes; seconded (Ferchill); passed on a vote of 7-0, with Commissioners Stone and Weldon off the dais, Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Reed) to recommend Item 3; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Stone and Weldon off the dais, Wray absent and one vacancy. Following discussion, motion (Ferchill) to recommend Item 2; seconded (Tuttle); passed on a vote of 6-1, with Commissioner Boyle against, Stone and Weldon off the dais, Wray absent and one vacancy. 2. (6/11) [Purchasing: Various depts; AE’s portion approximately $1.6M] Authorize negotiation and execution of a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. 3. (6/11) [Office of Real Estate Services: Various depts; AE’s portion approximately $3.82M] Approve negotiation and execution of an amendment to the Master Service Agreement entered into on December 29, 2017 to include an additional 560 square feet of cage, rack, and support space for a data center supporting Austin Energy for a 66 1/2-month term and to extend CTM’s Master Service Agreement for an additional 26-month term in order to align the terms, for a total amount not to exceed $4,342,291. STAFF BRIEFINGS & REPORTS 4. Update on Austin Energy’s new headquarters building – provided by Andy Moore, P3 Program Manager, City of Austin’s Financial Services. 5. Customer Care Update – provided by Kerry Overton, Deputy General Manager and Chief Customer Officer. 6. Online Customer Care Portal Update (including comparing AE’s Energy Management Module to SmartMeter Texas) – provided by Elaine Veselka, Vice President, Customer Account Management; Kheira Ardjani, IT Systems Consultant and John Halter, IT BSA Senior. ITEMS FROM COMMISSIONERS 7. Discussion and possible action regarding the Climate Emergency Resolution Working Group [Resolution No. 20190808-078]. (Wray, Hadden) OTHER BUSINESS …
Special Meeting of the Land, Facilities and Programs Committee of the Parks and Recreation Board June 5, 2020 at 10:00am Land, Facilities and Programs Committee meeting to be held June 5, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 4 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 5, 2020 Land, Facilities and Programs Committee Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. • PARKS AND RECREATION BOARD LAND, FACILITIES AND PROGRAMS COMMITTEE FRIDAY, JUNE 5, 2020 – 10:00-11:30AM VIA VIDEOCONFERENCING Kate Mason-Murphy (D-3) Kimberly Taylor (D-8) Dawn Lewis, Ex-Officio (D-10) AGENDA COMMITTEE MEMBERS: Fred Morgan (D-6), Chair Laura Cottam-Sajbel (D-9) Romteen Farasat (D-4) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Land, Facilities and Programs Committee regular meeting of November 18, 2019. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a request for recommendation to the Parks and Recreation Board for recommendation to the City Council for adoption of the Master Plan for John Trevino Jr. Metropolitan Park at Morrison Ranch. Presenters: Charles Mabry, Associate Project Manager, Parks and Recreation Department and David Malda, Principal, GGN 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board for recommendation …
PARKS AND RECREATION BOARD LAND, FACILITIES, AND PROGRAMS COMMITTEE Monday, November 18, 2019 – 1:30 P.M. Britton, Durst, Howard and Spence Building 1183 Chestnut Ave., Austin, Texas 78702 Tom Donovan (D-5) Kimberly Taylor (D-8) Laura Cottam-Sajbel (D-9) Dawn Lewis, Ex-Officio (D-10) Minutes COMMITTEE MEMBERS: Fred Morgan (D-6), Chair Kate Mason-Murphy (D-3) A. CALL TO ORDER Committee Chair Morgan called the meeting to order at 1:35p.m. B. APPROVAL OF MINUTES 1. Committee Member Taylor made a motion to approve the minutes of the Land, Facilities and Programs Committee regular meeting of September 9, 2019. Committee Member Mason-Murphy seconded the motion. The motion carried on a vote of 4-0, with Committee Member Donovan absent. C. CITIZEN COMMUNICATION: GENERAL No citizen communications. D. DISCUSSION AND POSSIBLE ACTION ITEMS 2. Committee Member Cottam-Sajbel made a motion to recommend to the Parks and Recreation Board the Local Standards of Care Ordinance. Committee Member Mason-Murphy seconded the motion. The motion carried on a vote of 4-0, with Committee Member Donovan absent. 3. Committee Member Taylor made a motion to recommend to the Parks and Recreation Board the improvements being proposed in the Parkland Improvement Agreement at Lamar Beach Park. Committee Member Cottam-Sajbel seconded the motion. The motion carried on a vote of 4-0, with Board Member Donovan absent. 4. Committee Member Mason-Murphy made a motion to recommend to the Parks and Recreation Board the First Amendment to the Consent Agreement by and among the City of Austin, Onion Creek Metro Park District, and Austin Goodnight Ranch LP. Committee Member Taylor seconded the motion. The motion carried on a vote of 4-0, with Board Member Donovan absent. Page 1 of 2 5. Committee Member Mason-Murphy made a motion to approve the committee meeting schedule for calendar year 2020. Committee Member Cottam-Sajbel seconded the motion. The motion carried on a vote of 4-0, with Committee Member Donovan absent. F. FUTURE AGENDA ITEMS No future agenda items were requested. G. ADJOURNMENT Committee Chair Morgan adjourned the meeting at 2:34p.m. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelley Franklin at the Parks and Recreation Department, at 974-6717, for additional information; TTY …
Master Plan for John Treviño Jr. Metropolitan Park at Morrison Ranch Land, Facilities, and Programs Committee Request for Recommendation to the Parks and Recreation Board Charles Mabry, Associate Project Manager, PARD David Malda, Principal, GGN June 2020 • 330 acres of former ranch 5 I-3 Walter E. Long Metro Park Park Context • 2003: Purchased by PARD • 2006: Named after John Treviño Jr., former Council Member and Mayor Pro Tem • 5,000 feet of Colorado River frontage • 2/3 of the site lies in the 100-year floodplain and TX-130 • Located at 9501 FM-969 between US-183 Ladybird Lake 3 8 1 S U e r o R i v d o l o r a C Decker Ln F M 9 6 9 Treviño Park M 973 F 0 R 13 S US 71 Austin-Bergstrom Intl Airport John Treviño Jr. at City of Austin park dedication in 2016 (Image credit: BetoATX) 2 MONTOPOLISDEL VALLECENTRAL EAST AUSTINDOWNTOWN AUSTIN Master Plan Schedule 2019 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC FEB MAR APR 2020 JAN Discovery Site Analysis Existing Conditions, Opportunities, and Challenges Report Develop Shared Vision Story Gathering Community Meeting #1 Summary What We’ve Heard: Vision & Values Community Meeting #2 Summary Focused Engagement Phases Ongoing Community Engagement Explore Concepts Preliminary Concepts Community Meeting #3 Summary Develop Master Plan Preferred Master Plan Community Meeting #4 Summary Document and Refine Draft Master Plan Report Boards and Commisions Review and Adopt City Council Final Master Plan Report 3 Public Engagement: Approach Meetings and Events • 4 community meetings (two on-site at Treviño Park) • 11 Small Group Discussions • 3 Technical Advisory Group (TAG) Meetings Surveys • 3 community surveys (digital and print in English and Spanish) Individual outreach • Engagement with individuals, 16+ organizations, 3 neighborhood associations, and 5 local schools • In-person outreach in East Austin: 3 school events, 5 neighborhood/organization events, and 5 church services July 8 community meeting nature talk + hike December 7 community meeting with organization partners 4 Public Engagement: Listening 1) Site, parks, and your story • Connection to place • Notes & postcards • Oral histories • Survey: 398 respondents (41% responses from neighboring zip codes*) Community Priorities: 2) What we heard • Park Vision and Values • Opportunity to share feedback to date and confirm understanding of community goals Nature Stewardship + Education 3) An ideal day at Treviño Park …
• Special Meeting of the Concessions & Contracts Committee of the Parks and Recreation Board June 5, 2020 at 1:00pm Concessions and Contracts Committee meeting to be held June 5, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 4 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 5, 2020 Concessions and Contracts Committee Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. Page 1 of 3 PARKS AND RECREATION BOARD CONCESSIONS AND CONTRACTS COMMITTEE Friday, June 5, 2020 – 1:00-2:30PM Via Video Conference Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Concessions and Contracts Committee of January 14, 2020. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to the Parks and Recreation Director the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake. Presenter: Margaret Stenz, Contract Management Specialist III, Parks and Recreation Department 2. Presentation, discussion and possible action regarding a recommendation …
PARKS AND RECREATION BOARD CONCESSIONS AND CONTRACTS COMMITTEE Tuesday, January 14, 2020 MINUTES The Concessions and Contracts Committee convened in a regular meeting on Tuesday, January 14, 2020 at 1183 Chestnut Ave., Austin, Texas. Committee Members in Attendance: Francoise Luca, Romteen Farasat, Dawn Lewis (ex officio) and Nina Rinaldi. Committee Members Absent: Rich DePalma and Anna Di Carlo. Staff in Attendance: Suzanne Piper; Liana Kallivoka; Denisha Cox; Sammi Curless; Gabrielle Restivo and Patricia Rossett. CALL TO ORDER APPROVAL OF MINUTES 1. Chair Luca called meeting to order at 1:03pm. 2. Committee Member Farasat made a motion to approve the minutes of the November 12, 2019 meeting; Committee Member Rinaldi seconded the motion. The motion passed 3-0. 3. There was no citizen communication. 4. DISCUSSION AND POSSIBLE ACTION ITEMS a. Briefing: Discussion on Draft Scope of Work for Request for Proposals (RFP) for a Boating CITIZEN COMMUNICATION: GENERAL Concession on Lady Bird Lake. Committee members provided feedback on the draft scope of work as it relates to RFP response requirements; reporting requirements once the RFP is awarded; contract length; ensuring rowing shells are included in the list of recreational services as a concessionaire requirement; concessionaire revenue sharing and reinvestment requirements; and communication/education plans when water quality issues arise. Matt Knifton, Texas Rowing Center, answered questions from the Committee regarding revenue sharing and improvements at the Center. b. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the execution of Amendment No 1. to the Parkland Improvement, Management and Operations Agreement for Republic Square Park between the City, Austin Parks Foundation, and the Downtown Austin Parks, LLC. Committee members discussed the impact park special event closures have on public access to the park. Committee Member Rinaldi made a motion to make a recommendation to the Parks and Recreation Board to recommend to the City Council the execution of Amendment No 1. to the Parkland Page 1 of 2 5. 6. 7. Improvement, Management and Operations Agreement for Republic Square Park between the City, Austin Parks Foundation, and the Downtown Austin Parks, LLC and to add this item to the non- consent agenda for discussion and possible action at the next Parks and Recreation Board meeting; Committee Member Farasat seconded the motion. The motion passed on a vote of 3-0. CONTRACT REPORT Presented by Patricia Rossett, Contract Management Supervisor II, Parks and Recreation Department. FUTURE AGENDA ITEMS …
AMENDMENT TO AGREEMENT FOR EXCURSION BOAT ON LADY BIRD LAKE BETWEEN THE CITY OF AUSTIN AND LONE STAR RIVERBOAT, INC. CONTRACT NO. NR150000004 Concession Overview The contract is for the management and operation of an excursion boat as part of the recreational venues available on Lady Bird Lake. The concession provides dinner cruises, night cruises, weddings, banquets, corporate events and general sightseeing tours. The cruise includes popular sights and landmarks along Lady Bird Lake. Lone Star Riverboat is a local business that has been in operation since 1987. Their largest vessel, the Lone Star, is the largest all-electric paddle wheeler in the nation. Lone Star Riverboat is the current contractor for the services on Lady Bird Lake. The existing contract was established in 2015 as the result of a competitive process. The contractor provides all personnel, equipment, and necessary resources. Lone Star Riverboat has a solid safety plan with experienced captains and staff with an excellent track record. Lone Star Riverboat provides outstanding customer service and marketing in the operation of the excursion boats. The company provides public tours and private charters year-round with quality food and beverage service. What is the Purpose of the Amendment? The Amendment extends the agreement for five years with no options remaining. What is the Term of the Agreement? The initial term of the current contract was August 1, 2015 through July 31, 2020. One five-year extension option is available. How Much Revenue is Paid to the City? The vendor pays a monthly payment of $1,500 and an annual lump sum payment equal to 9% of annual gross revenue greater than $200,000. FY16 FY17 FY18 FY19 FY20 (thru Q2) $44,473 $48,566 $61,888 $65,237 $59,988 AMENDMENT TO AGREEMENT FOR EXCURSION BOAT ON LADY BIRD LAKE BETWEEN THE CITY OF AUSTIN AND LONE STAR RIVERBOAT, INC. CONTRACT NO. NR150000004 What are the Terms and Conditions of Amendment? For the option period, the revenue paid to the City will increase to $1,667 per month and an annual lump sum payment equal to 10% of annual gross revenue greater than $200,000. What is the Recommended Committee Action? Make a recommendation to the Parks and Recreation Board to recommend to the Parks and Recreation Director the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake.
BOATING CONCESSION ON LADY BIRD LAKE Award Recommendation Presented by: Gabrielle Restivo Contract Management Specialist IV Concessions and Contracts Committee June 5, 2020 1 CONCESSION HISTORY Contract History • 5/19/00-5/18/05 • 3, 5-year extensions to 5/18/2020 • Extended to 11/15/2020 for solicitation Operational History • In 1987 opened as Texas Rowing by Anne Marie Heilman • In 1999 operated under Heilman and Matt Knifton • 2002 and forward, operated under Matt Knifton 2 CONCESSION ASSETS & IMPROVEMENTS • Wooden dock expanded in 2013 • Two boathouses • Three storage units • Steel racks for boat storage added in 2013 • ADA wheelchair ramp added in 2011 • Floating dock and boathouses completed by June 2020 3 SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of demonstrated experience • Supply all watercraft • Motorboats for training only • Management Plan • Operating plan with complaint resolution process • Marketing Plan • Boating rentals, services, special events • Public Benefit Programs • City approved fees for concession services • Revenue share proposal • Monthly and annual reporting requirements • Sustainability Plan, Integrated Pest Management Plan, Waste Management Plan Improvements • Capital Improvement Plan required • 10% reinvestment annually in equipment • Preventative maintenance site and and facilities structures • Dock/gangway repairs and replacements 4 SOLICITATION PROCESS RFP Published March 23, 2020 Tele-conference Pre-Proposal Meeting Original RFP Closing Date Extended Due Date RFP Evaluation Vendor Clarification Requested May 19, 2020 Vendor Submitted Response May 19, 2020 PARD Recommendation May 22, 2020 Recommendation Posted on Austin Finance Online April 7, 2020 April 23, 2020 April 30, 2020 May 14, 2020 May 22, 2020 5 CORPORATE PURCHASING SOLICITATION EFFORTS AND RESULTS • One proposal was received from the current vendor, Texas Rowing Center. • To garner maximum participation in the solicitation, the Corporate Purchasing Buyer: o Provided the RFP to 280 vendors registered through Austin Finance Online for Commodity Code 96115. o Published the solicitation in the Austin American Statesmanon two separate occasions. o Conducted a pre-proposal teleconference. o Extended the proposal due date by one week. 6 RFP EVALUATION MATRIX Operating Plan Capital Improvement Plan Qualifications and Experience Management Plan Fee (Revenue Share) Proposal and Financial Plan Local Business Presence Service-Disable Veteran’s Business Enterprise Preference 25 15 15 12 10 10 03 7 RFP EVALUATION RESULTS EVALUATION CRITERIA MAX POINTS Texas Rowing Center Operating Plan Capital Improvement Plan Qualifications and Experience Management Plan Fee …
Interlocal Cooperation Agreement Amendment with Capital Area Council of Governments (CAPCOG) for Congregate Meal Service Concessions and Contracts Committee Meeting June 5, 2020 Interlocal Agreement • Each party represents and warrants that in the performance of its respective obligations as set forth in the Agreement, it is carrying out a duly authorized governmental function, which it is authorized to perform individually under the applicable statutes of the State of Texas and/or its charter. • Each governing body must approve the negotiation and execution of the agreement. 2 Background City of Austin recognizes the importance of providing healthy nutritional meals for age 60 and older. • On April 1, 2011, PARD transitioned from the direct management of the program and CAPCOG assumed program management. • The transition of direct management of the program from PARD to CAPCOG supported a reduction in operating expenditures and redirected available resources to accomplishing PARD’s core services. • In 2013, the contract was amended to address a gap in funding, as well as adding meal service two days per week at the Dove Springs Recreation Center. • Current contract expends $292,500 annually for meals at seven sites. 3 Fiscal Year 2021 Amendment Will provide $367,133.50 in annual funding at program year end to CAPCOG to manage the congregate meal program at the following 10 sites: • Alamo Recreation Center • Asian American Resource Center • Conley Guerrero Senior Activity Center • Dove Springs Recreation Center • Gus Garcia Recreation Center • Metz Recreation Center • South Austin Senior Activity Center • South Austin Neighborhood Center (APH site) • Turner Roberts Recreation Center • Virginia L. Brown Recreation Center 4 Fiscal Year 2021 Amendment In response to Committee, Board, and Council actions, PARD will execute an amendment that includes the following: • Increase funding by $10,601.68 annually to address the 5% cost increase to provide the congregate meal service at existing sites. • Increase funding by $7,754.88 for the addition of three service days at Dove Springs Recreation Center. • Increase funding by $56,276.94 for the addition of Turner Roberts Recreation Center and the Asian American Resource Center to CAPCOG congregate meal service program. • Establish $367,133.50 as the City’s annual payment to CAPCOG. • Require monthly invoicing by CAPCOG. 5 Requested Committee Action Make a recommendation to the Parks and Recreation Board to recommend to the Austin City Council to authorize the negotiation and execution of …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 9-Jun-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB NA Council Jun-20 Amendment to Interlocal Agreement with CAPCOG for Provision of Senior Congregate Meals at Various PARD sites. P/D N NS Jun-20 Jun-20 Jul-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Nov-20 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor through an expedited process to oversee the repair and operations of the Zilker Park train ride. The City Manager is directed to report back to Council on or before June 30, 2020. The purpose of this amendment is to increase the number of sites receiving congregate meal services; increase the number of service days at Dove Springs Recreation Center, and increase budget to accommodate proposed changes and a 5% rate increase. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. Evaluation completed. Recommendation scheduled for presentation to CCC on Tuesday, June 9. The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is July/August of 2020. 5/26/2020 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Aug-20 Dec-20 Concessionaire for Operation and Management of a Canoe Rental (currently Zilker Park Boat Rentals) P/D N S Oct-20 Dec-20 Jan-21 Amendment to the Agreement for Excursion Boat on Lady Bird Lake (Lone Star Riverboat) P/D S NS Jun-20 Jun-20 NA P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Dates are subject to change based on project timeline. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. …
