Item 19 EUC Report re Council Action June 21, 2021 Item below recommended by EUC May 13; Council approved on date indicated in parenthesis. 2. (6/3) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Smart Grid Solutions, LLC for continued purchase of web-based load profiling software, licenses, maintenance and support, for an increase in the amount of $3,947,000 and to extend the term by six years, for a revised total contract amount not to exceed $6,002,814. 3. (6/3) [Purchasing] Authorize negotiation and execution of a multi-term contract with Catapult Systems, LLC, to provide technical and support services for Microsoft on-premise software and cloud services, for up to five years for a total contract amount not to exceed $12,000,000. 4. (6/3) [Purchasing] Authorize negotiation and execution of a contract with DLT Solutions, LLC, to provide computer-aided drafting software and data management tools including maintenance and support, for a term of five years in an amount not to exceed $1,700,000. 5. (6/3) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson, for air insulated switchgear, for up to five years for a total contract amount not to exceed $3,500,000. 6. (6/3) [Austin Energy] Approve an ordinance amending the Fiscal Year 2020-2021 Austin Energy Operating Budget (Ordinance No. 20200812-001) to decrease the Austin Energy Operating Fund Ending Balance by $1,165,887 and increase the Conservation Rebates expenses by $1,165,887 to provide additional funding for the Austin Energy Weatherization Assistance Program. 7. (6/3) [Purchasing Multi-departmental; AE’s estimated amount is $2.17M] Authorize award of a multi-term contract with 360 Network Solutions, LLC d/b/a 360 Network Solutions, to provide electronic lock access control system, for up to five years for a total contract amount not to exceed $3,833,625. 8. (6/3) [Austin Energy] Approve issuance of capacity-based incentives to the Housing Authority of the City of Austin for the installation of solar electric systems on the new multifamily affordable housing community Pathways at Chalmers Courts East, located at 300 Chicon St., for an amount not to exceed $323,360. (District 3) 9. (6/10) [Capital Contracting] Authorize negotiation and execution of a professional services agreement with the following staff recommended firm (or other qualified responders) for Request for Qualifications Solicitation No. Solicitation CLMP312: Allegis Group Holdings, Inc., for engineering services for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in an amount not to exceed …
Item 2 ..Title P osting Language Authorize negotiation and execution of a contract with Adisa Public Relations d/b/a Adisa Communications (MBE), to provide community outreach for Austin Energy energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $35,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 EAL3016 for these services. The solicitation issued on November 23, 2020 and it closed on January 12, 2021. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide outreach to traditionally underrepresented populations who cannot afford or easily access Austin Energy programs. The goal is to make energy conservation programs such as demand response and solar more widely recognized, understood, and adopted throughout the Austin Energy service area. Adisa Public Relations d/b/a Adisa Communications will work with Austin Energy, the Equity Office, and community stakeholders to generate feedback and develop new or enhanced approaches for increased participation producing social outcomes, including; higher quality home comfort, energy savings, and reduced utility bills. This is a new contract. The recommended contractor is a City certified Minority-Owned Business Enterprise, is a Historically Underutilized Business, and is local. An evaluation team with expertise in this area evaluated the offers and scored Adisa Public Relations d/b/a Adisa Communications …
URBAN RENEWAL BOARD MONDAY, MAY 17, 2021, 1:00-5:00 pm VIA VIDEOCONFERENCING DRAFT MINUTES Nathaniel Bradford Jacqueline Watson Kobla Tetey Staff in Attendance Mandy DeMayo Travis Perlman Laura Keating Lisa Rodriguez CURRENT BOARD MEMBERS: Manuel Escobar, Chair Darrell W. Pierce, Vice Chair Danielle Skidmore Amit Motwani Members in Attendance Chair Escobar Vice Chair Pierce Commissioner Skidmore Commissioner Tetey Commissioner Bradford Commissioner Motwani Members Absent Commissioner Watson PURPOSE: The Board of Commissioners’ primary responsibility the implementation and compliance of approved Urban Renewal Plans that are adopted by the Austin City Council. An Urban Renewal Plan's primary purpose is to eliminate slum and blighting influence within a designated area of the city. CALL TO ORDER Chair Escobar called the meeting to order at 1:07pm with 6 members present. CITIZEN COMMUNICATION: GENERAL Speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding agenda items and items not posted on the agenda. No members of the public registered to speak. to oversee is 1. APPROVAL OF MINUTES a. Approval of the April 19, 2021, Meeting Minutes. On Commissioner Tetey’s motion, Commissioner Skidmore’s second, the April 19, 2021, meeting minutes were approved unanimously. 2. NEW BUSINESS a. Staff briefing, discussion and possible action on the East 11th Street Neighborhood Conservation Combining District staff recommendation presented at Planning Commission on March 27, 2021. Laura Keating gave the briefing. Following discussion, no action was taken. 3. OLD BUSINESS a. Consideration and possible action regarding request from Capitol View Arts/Rolling Rooster for a license agreement to use Urban Renewal Agency owned property at 1100 E 11th Street. Board may enter executive session with legal counsel. The meeting was adjourned at 1:12pm to conduct an Executive Session on this item. The meeting reconvened at 1:35pm to continue discussion. No action was taken in Executive Session, nor was action taken in regular session. Chair Escobar requested a form of license agreement for possible action at the next meeting. b. Staff briefing, discussion and possible action regarding the extension of the agreement between the Urban Renewal Agency and the City of Austin concerning the implementation of the East 11th and 12th Streets Urban Renewal Plan. Mandy DeMayo and Travis Perlman gave the briefing. Following discussion, no action was taken. c. Presentation, discussion and possible action regarding background and next steps for property disposition of Urban Renewal Agency …
Urban Renewal Board Austin Economic Development Corporation June 21, 2021 Council investigated the creation of an EDC since 2014 A series of resolutions identified the need to first investigate and then create a real estate focused entity that could assist with inclusive growth outcomes and the preservation of existing cultural spaces as well as the development of new affordable spaces. § 20141211-122: Directed the CM to explore the feasibility of an EDC § 20160303-019: Music & Creative Ecosystem Omnibus § Included the coordination of the preservation and creation of affordable cultural and music space by a specialty entity that could also negotiate in public/private projects and be integrated into public projects. § 20170216-040: Directing the CM to bring forward proposals for the EDC § 20180215-082: Use an EDC to create a Cultural Trust § Directed using the Cultural Asset Mapping Project (CAMP) as a guide for broad inclusion § Cultural Trust to be integrated into an EDC § Investigation of code revisions, retail incentives and other real estate mechanisms to assist as needed § 20190808-072: Authorizing the creation of the EDC (see next slide) Austin EDC Overview | 2 In August 2020, Council Directed Staff to Create AEDC ”to complement the City's vision and programming for inclusive economic development through the formation of public-private partnerships and facilitation of resulting projects that generate additional resources or revenues for the City”…. § City Council directs the City Manager to initiate the necessary processes to authorize the Creation of an economic development entity, identify potential funding sources, solicit stakeholder feedback on the entity’s governance and operational structure, and, if necessary, contract with a subject matter expert to develop an implementation plan. § City Council directs the City Manager to structure the entity broadly enough to manage a range of projects, which could include affordable housing development, public-private Partnerships with private-led development such as the South Central Waterfront that could provide community benefits, and shall include a Cultural Trust to support acquisition and preservation of creative space. § City Council directs the City Manager to bring forward a recommendation for funding needs to implement this direction for consideration during the Fiscal Year 2020 budget deliberations. Austin EDC Overview | 3 Purpose of EDC: Inclusive Economic Development A PUBLIC DEVELOPER: a real estate developer working for the public interest § Inclusive Economic Development has as a goal retaining the ability for families to stay in …
URBAN RENEWAL BOARD MONDAY, June 21, 2021, 5:30-9:30 pm VIA VIDEOCONFERENCING MINUTES CURRENT BOARD MEMBERS: Manuel Escobar, Chair Darrell W. Pierce, Vice Chair Danielle Skidmore Amit Motwani Members in Attendance Manuel Escobar, Chair Darrell W. Pierce, Vice Chair Danielle Skidmore Amit Motwani Nathaniel Bradford Jacqueline Watson Kobla Tetey Members Absent Nathaniel Bradford Jacqueline Watson Kobla Tetey Staff in Attendance Erica Leak Mandy DeMayo Laura Keating Lisa Rodriguez Megan Santee, URB legal counsel is to oversee PURPOSE: The Board of Commissioners primary responsibility the implementation and compliance of approved Urban Renewal Plans that are adopted by the Austin City Council. An Urban Renewal Plan's primary purpose is to eliminate slum and blighting influence within a designated area of the city. CALL TO ORDER Chair Escobar called the meeting to order at 5:36pm with 4 members present. Commissioners Bradford, Watson and Tetey were absent. CITIZEN COMMUNICATION: GENERAL Speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding agenda items and items not posted on the agenda. Zenobia C. Joseph, David King and Nailah I. Akinyémi-Sankofa addressed the board. 1. APPROVAL OF MINUTES a. Approval of the May 17, 2021, Meeting Minutes. On Commissioner Skidmore’s motion, Commissioner Motwani’s second, the URB’s May 17, 2021, minutes were unanimously approved with the addition that legal counsel, Charles Zech attended the meeting. 2. NEW BUSINESS a. Presentation from the Austin Economic Development Corporation (AEDC) regarding best practices and an approach to the property disposition of Urban Renewal Agency owned property (1100 E 11th St and 920 E 11th St). Matthew Kwatinetz presented. 3. OLD BUSINESS a. Consideration and possible action regarding request from Capitol View Arts/Rolling Rooster for a license agreement to use Urban Renewal Agency owned property at 1100 E 11th Street. Laura Keating and Clifford Gillard addressed the URB and responded to questions. b. Presentation, discussion, and possible action regarding next steps for property disposition of Urban Renewal Agency owned property (1100 E 11th St and 920 E 11th St). Mandy DeMayo presented. FUTURE AGENDA ITEMS • Approval of a license agreement for Capitol View Arts/Rolling Rooster ADJOURNMENT Chair Escobar adjourned the meeting at 7:47pm without objection. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair …
Electric Utility Commission June 21, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 5:34 p.m. Also present were Commissioners Chapman, Ferchill, Hadden, Reed, Stone and Tuttle. Commissioners Funkhouser, Trostle and Wray were absent, plus one vacancy. CITIZEN COMMUNICATION: David Glenn and Scott Turner (HBA Representatives re Item 18; appealing the line clearance rulemaking) 1. APPROVAL OF MINUTES – Approve minutes of the May 13, 2021 special-called meeting. Motion (Chapman) to approve minutes; seconded (Hadden); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-14; seconded (Tuttle); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical …
PUBLIC NOTICE OF A MEETING TAKE NOTICE OF A BOARD OF COMMISSIONERS REGULAR BOARD MEETING OF THE HOUSING AUTHORITY OF THE CITY OF AUSTIN TO BE HELD AT Via Video Conference Call Please join the meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/714344309 You can also dial in using your phone. United States: +1 (408) 650-3123 Access Code: 714-344-309 Austin, TX (512.477.4488) Thursday, June 17, 2021 12:00 PM CALL TO ORDER, ROLL CALL CERTIFICATION OF QUORUM Citizens Communication (Note: There will be a three-minute time limitation) Public Hearing (Note: There will be a three-minute time limit) To accept public comment on [Subject] Public hearing for the proposed The Henderson on Reinli development 1. Presentation, Discussion, and Possible Action regarding the Approval of the Board Minutes Summary for the Board Meeting held on May 20, 2021 CONSENT ITEMS ACTION ITEMS 2. Update on HACA's actions related to the Coronavirus (COVID-19) and update on HACA's Resident and Client Support Center 3. Update on AAHC's acquisition and development programs 4. Presentation, Discussion, and Possible Action on Resolution No. 02706 by the Board of Commissioners of the Housing Authority of the City of Austin (the “Authority”) approving resolution of Austin Affordable PFC, Inc. providing for the issuance of its Multifamily Housing Revenue Bonds (The Belmont Apartments), Series 2021 (the “Bonds”) and to take such other actions necessary or convenient to facilitate the development of The Belmont Apartments 5. Presentation, Discussion, and Possible Action on Resolution No. 02707 by the Board of Commissioners of the Housing Authority of the City of Austin (the “Authority”) approving resolution of Austin Affordable PFC, Inc. providing for the issuance of its Multifamily Housing Governmental Note (Cypress Creek Apartment Homes at Howard Lane), Series 2021 (the “Note”) and to take such other actions necessary or convenient to facilitate the development of the Cypress Creek Apartment Homes at Howard Lane 6. Presentation, Discussion, and Possible Action regarding Resolution No. 02708: HACA Decline of the 2021 FY Capital Fund Program Award 7. Presentation, Discussion, and Possible Action regarding Resolution No. 02709 Roofing Replacements for Pathways at Coronado Hills Apartments EXECUTIVE SESSION The Board may go into Executive Session (close its meeting to the public) Pursuant to: a. 551.071, Texas Gov't Code, consultations with Attorney regarding legal advice, pending or contemplated litigation; or a settlement offer; b. 551.072, Texas Gov't Code, discussion about the purchase, exchange, lease or value of real property; c. …
PUBLIC NOTICE OF A MEETING TAKE NOTICE OF A BOARD OF DIRECTORS REGULAR BOARD MEETING OF THE AUSTIN AFFORDABLE HOUSING CORPORATION TO BE HELD AT Via Video Conference Call Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/714344309 You can also dial in using your phone. United States: +1 (408) 650-3123 Access Code: 714-344-309 Austin, TX (512.477.4488) Thursday, June 17, 2021 12:00 PM CALL TO ORDER, ROLL CALL CERTIFICATION OF QUORUM Citizens Communication (Note: There will be a three-minute time limitation) CONSENT ITEMS ACTION ITEMS 1. 2. 3. Presentation, Discussion, and Possible Action regarding the Approval of the Board Minutes Summary for the Board Meeting held on April 15, 2021 Presentation, Discussion and Possible Action on Resolution No. 00184 by the Board Of Directors of Austin Affordable Housing Corporation (“AAHC”) authorizing AAHC to execute any and all documents, or take any other action, that is necessary or desirable to: (i) facilitate the development of The Belmont Apartments, which consists of affordable housing units and associated amenities to be constructed upon land to be ground-leased from the Housing Authority of the City of Austin; (ii) cause AAHC’s wholly owned, subsidiary limited liability company, AAHC Belmont GP, LLC (the “General Partner”) to execute an amended and restated agreement of limited partnership of LDG Belmont, LP (the “Partnership”) and other related documents; (iii) cause the Partnership to enter into development financing for the Project; and (iv) cause AAHC and/or the General Partner and/or the Partnership to execute any such further documentation as necessary or desirable to allow the consummation of the transactions described herein Presentation, Discussion and Possible Action on Resolution No. 00185 by the Board of Directors of Austin Affordable Housing Corporation (“AAHC”) authorizing AAHC to execute any and all documents, or take any other action, that is necessary or desirable to: (i) facilitate the development of the Cypress Creek Apartment Homes at Howard Lane, which consists of affordable housing units and associated amenities to be constructed upon land to be ground-leased from the Housing Authority of the City of Austin; (ii) cause AAHC’s wholly owned, subsidiary limited liability company, AAHC Howard Lane Development, LLC (the “General Partner”) to execute an amended and restated agreement of limited partnership of Cypress Creek Howard Lane LP (the “Partnership”) and other related documents; (iii) cause the Partnership to enter into development financing for the Project; and (iv) cause AAHC and/or the General Partner …
PUBLIC NOTICE OF A MEETING TAKE NOTICE OF A BOARD OF DIRECTORS REGULAR BOARD MEETING OF THE AUSTIN AFFORDABLE PFC, INC. TO BE HELD AT Via Video Conference Call Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/714344309 You can also dial in using your phone. United States: +1 (408) 650-3123 Access Code: 714-344-309 Austin, TX (512.477.4488) Thursday, June 17, 2021 12:00 PM CALL TO ORDER, ROLL CALL CERTIFICATION OF QUORUM Citizens Communication (Note: There will be a three-minute time limitation) CONSENT ITEMS ACTION ITEMS 1. 2. 3. Presentation, Discussion, and Possible Action regarding the Approval of the Board Minutes Summary for the Board Meeting held on April 15, 2021 Presentation, Discussion and Possible Action on Resolution No. 00087: authorizing the issuance, sale and delivery of Multifamily Housing Revenue Bonds (The Belmont Apartments), Series 2021; authorizing the execution and delivery of documents and instruments necessary to carry out the financing of such multifamily residential rental development; and containing other provisions relating to the subject Presentation, Discussion and Possible Action on Resolution No. 00088: authorizing the issuance, sale and delivery of Multifamily Housing Governmental Note (Cypress Creek Apartment Homes at Howard Lane), Series 2021; authorizing the execution and delivery of documents and instruments necessary to carry out the financing of such multifamily residential rental development; and containing other provisions relating to the subject EXECUTIVE SESSION The Board may go into Executive Session (close its meeting to the public) Pursuant to: a. 551.071, Texas Gov't Code, consultations with Attorney regarding legal advice, pending or contemplated litigation; or a settlement offer; b. 551.072, Texas Gov't Code, discussion about the purchase, exchange, lease or value of real property; c. 551.074, Texas Gov't Code, discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee. d. 551.087, Texas Gov't Code, discuss certain economic development negotiations. OPEN SESSION If there is an Executive Session, the Board will return to Open Session for discussion, consideration and possible action of matters discussed in Executive Session. REPORTS The Board accepts the following reports: President's Report Other Staff Reports Commissioners' Reports/Questions to the Department Staff ADJOURNMENT "Pursuant to 30.06, Penal Code, (trespass by holder of license with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not attend this meeting with a concealed …
Versión en español a continuación. Financial Committee of the Parks and Recreation Board Special Meeting June 17, 2021 Financial Committee of the Parks and Recreation Board to be held June 17, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 16, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 17, 2021 Financial Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Financial Committee of the Parks and Recreation Board June 17, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (June 16, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, MAY 10, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a regular meeting on Monday, May 10, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:05pm. Committee Members in Attendance: Chair Sarah Faust, Laura Cottam Sajbel, Richard DePalma, Kate Mason-Murphy, Kimberly Taylor and Dawn Lewis, Ex Officio. Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Steven Linett, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of April 12, 2021 Financial Committee were approved unanimously on Committee Member Cottam Sajbel motion and Committee Member DePalma second. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation and discussion of the process for the annual adoption of fees and charges. Ed Morris, Financial Analyst III with the Parks and Recreation Department made a presentation. The Committee discussed but no action was taken. 2. Discussion on Committee agenda development for 2021. Chair Faust led the discussion of topics for the Committee’s 2021 agenda. The Committee took no action. C. FUTURE AGENDA ITEMS • June meeting: park-focused fee on utility bill, impacts of COVID on Department revenues; cost drivers for major programs of the Department; presentation of Page 1 of 2 Alternative Funding working group recommendations. Chair Faust adjourned the meeting 4:33pm. Page 2 of 2
PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS May 10, 2021 PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS 1 | Page Table of Contents Introduction A. Directive from Tourism Commission B. Overview of Working Group Process and Recommendations C. Overview Description of Proposed Projects, Activities and Programs to Benefit Parks and Environment Under Chapter 351 Environment Under Chapter 334 D. Overview Description of Proposed Projects, Activities and Programs to Benefit Parks and Exhibit A - Hotel Occupancy Tax (HOT) Eligible Projects, Activities And Programs That Can Benefit Parks And Environment I. PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS 2 | Page I. Introduction This document provides recommendations from the Parks and Environment Working Group to identify Hotel Occupancy Tax (HOT) eligible projects, activities, and programs that can benefit parks and environment in our community. A. Directive from Tourism Commission On February 20, 2020, the Tourism Commission appointed the Parks and Environment Working Group look into (1) Chapter 351 funding options for using hotel occupancy tax funds to benefit parks and/or environment, (2) Chapter 334 funding options for using hotel occupancy tax funds to benefit parks/environment, (3) park amenities to leverage tourism funding for park- specific projects, and (4) Palm Park HOT funding options. The appointed members of the Parks and Environment Working Group include Commissioners Bunch, Cannatti, Fuentes, and Joslove, and also include community/stakeholder representatives Ladye Anne Wofford (Austin Parks Foundation), Clark Hancock (Save Barton Creek Association), Dan Eck (Hill Country Conservancy) Angela Richter (Save Barton Creek Association), Heath Riddles-Sanchez (Pease Park Conservancy), Adrienne Longenecker (Colorado River Alliance), Molly Alexander (Downtown Austin), Ted Siff, (Shoal Creek Conservancy), Heidi Anderson (The Trail Foundation), Chuck Smith (Pease Park Conservancy), Sarah Story (Umlauf Sculpture). B. Overview of Working Group Process and Recommendations Working virtually, the Working Group identified a list of funding categories under the state’s hotel occupancy tax statute that could benefit our parks and environment. For each funding category, we identified the “statutory basis” for the expenditure, any geographic limitations under state law, whether “maintenance and operations” can be funded, the existence of any “statutory cap” under state law, any “real world examples” of such expenditures, and a summary of the position of the Texas Municipal League regarding HOT expenditures in each category. In addition, we included a description of proposed projects to illustrate how the expenditures might be implemented with HOT funds. The details of this analysis are attached at Exhibit A, and an …
Austin Parks and Recreation Department Financial Services Division June 17, 2021 1 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600 $5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000 $3 per dwelling $252,000 95,000 36,800 $2 per dwelling $883,200 65,000 23,146 $10-30 per dwelling $8,332,560 1,530,000 550,000 $1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000 $8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000 $11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion programming …
