Austin Area Comprehensive Planning Council Ryan White Part B Administrative Agency Report Submitted by Jonathan Garcia February 27, 2023 I. Part B Grants Administration/Management Update N/A II. Part B Expenditure Summary Update The 23‐24 Part B expenditure summary is as follows: 83% of the contract year has expired, with 70% of the funds used through January 2024 (RW). 83% of the contract year has expired, with 88% of the funds used through January 2024 (State R) 42% of the contract year has expired, with 40% of the funds used through January 2024 (State Services) Table 1: Ryan White, State‐R and State Services FY 22‐23/22‐24 Part B Billing Summary RW (All agencies) CATEGORY Expended Amount Percent Expended Service Delivery $4,190,559.00 $3,395,480.29 70% January 2024 Budgeted Amount Budgeted Amount Expended Amount Percent Expended $1,318,117.00 $1,209,775.74 88% State R (All Agencies) CATEGORY Service Delivery State Services (All Agencies) Budgeted Amount Expended Amount Percent Expended Service Delivery $4,551,005.00 $1,738,688.14 40% III. Ryan White Part B Expenditure Summary Update (Austin Agencies Only) ***Out of variance: Expenditures are more than 10% (over or under) the contract year percentage. Allocation Expended Justification $100,000.00 $69,790.60 Out of variance: HIPCSA: Staff expenses are currently lower than anticipated for this project due to staffing changes. In addition, we are in a slow period for assistance which will pick up in the coming months. Oral Health $135,500.00 $155,313.58 Out of variance: We have significant unfunded costs as our funding does not cover all necessities of this category. Seeking additional money from the administrative agency, to cover the additional expenses. Outpatient Ambulatory Health Services $644,282 (114%) $736,695.24 Out of variance: Expenses are greater than the funding allows and we continue to help those in need. Seeking additional money from the administrative agency, to cover the additional expenses. $12,500.00 $9,206.90 Within variance (74%) $67,750.00 (122%) $82,413.72 OUT OF VARIANCE: Have program income money to cover overages in expenses. $75,300.00 $85,006.18 OUT OF VARIANCE: Have program income money to cover overages in expenses. Mental Health $117,500.00 $126,125.26 Out of variance: Has program income to cover the overages. $70,000 $93,999.34 Out of variance: Have program income money to cover overages in expenses. Service Category Health Insurance (70%) (115%) Early Intervention Services Emergency Financial Assistance Local AIDS Pharmaceutical Assistance (113%) (107%) (134%) Non‐Medical Case Management V. Client Complaints Food Bank $3000.00 (90%) $2,709.50 Within variance Total Regular Ryan White $1,225,832.00 (111%) $1,361,260.32
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report February 26, 2024 Business Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Jaseudia Killion, Supervisor Jaseudia.Killion@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 8 (1 Non-voting members) Kelle’ Martin, Chair Jonathan Garcia Kristina McRae-Thompson Rocky Lane Joe Anderson Jr. Ashley Garling Zachery Garay Gin Pham Summary: - The HIVPC is at 8 members. Glenn has resigned as of February 6, 2024. Jonathan has expressed interest in taking a two-month Member emeritus due to health reasons. This request will be submitted to GMCS in March - BCIC has informed the OoS that a member is in need of completing their BC member training as their 6-month deadline is happening at the end of February - Nominations for Vice, and Secretary are needed. - Congratulations Zac, for accepting his appointment as GMCS Chair - 3 persons expressed interest in joining council, and were invited to attend the business meeting - The Needs Assessment 2022 Report is being drafted. The Literature review is expected to take place in March, as it was tabled for February. FASPNA members should have received an email with Literature Review topic proposals and a survey to submit their preference. Special studies will begin in April, if possible. The Resource Guide has been started with the OoS and FTC coordinator Michelle Osorio - The Office of Support received requests to vendor with Allure Alliance’s Kiss and Tell Event for Women and Girl’s HIV/AIDS Awareness Day on March 9th and Bastrop County Fatherhood Collective’s Dads Matter event on March 8th. The NWOP community meal event is on March 7th. - The CAB/Caucus Partnership rotation schedule is being planned. On 2/22, the OoS had introduced this partnership to a subrecipient. The OoS has successfully contacted 4/6 of the discovered CABs/caucuses. - Travel plans for Continuum are next for interest member. - Planner attended TACCHO, where Nathalia learned about mySIDEWALK, the National Electronic Disease Surveillance System, and State Health Analytics and Reporting Platform (SHARP) Chair and Secretary All nominees will be presented at the February 2024 Business meeting. The We are accepting nominations for HIV Planning Council Vice official vote will take place …
Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council February 2024 PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE 1. We received 4 applications for 3 open Supportive Services Funding Specialists positions, but two of them were disqualified by HR. Two interviews have been scheduled for the week of 2/5/24. 2. The remaining position will be reposted. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 1 contract executed, 1 routing for signatures, 1 amendment and 2 extensions waiting for 2. Part C: FFY23 term ended December 31st. 2 contracts are under negotiation and 1 contract waiting City Council approval for City Council Approval 3. EHE PS20: Both contracts are executed and end May 2024. 4. Part A/MAI: 1 amendment routing for signature and 4 amendments under negotiation 1. Estimated Expenditures Through December (not all claims are in yet) PART A & MAI FISCAL UPDATE Formula Carryover $449,918 $424,910 94% Budgeted Amount Expended Amount Percent Expended $3,374,977 $2,644,559 78% $388,620 $237,393 61% $16,925 $16,925 100% $1,774,600 $1,350,551 76% $6,005,040 $4,674,338 78% CATEGORY Formula MAI MAI Carryover Supplemental TOTAL CLINICAL QUALITY MANAGEMENT 1. CQM Plan Development and Next Steps The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. 2. CQM Performance Measures Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Health Disparities Calculator Collaborative Research will be assisting HRAU staff with the development of a Health Disparities Calculator. This calculator is currently in development. 3. CQM Committee Meetings‐ On January 11, 2024, HRA hosted an in‐person CQM committee meeting. HRA plans to host in‐person meetings on a quarterly or bi‐annual basis. 1. TCT Enhancements and Issues: DATA MANAGEMENT UPDATE a. The data staff at HRA continue to work through TCT issues with subrecipients and the TCT Help Desk. HRA meets with the TCT Help Desk weekly. There have been additional meetings with data managers across the state to address enhancements identified by the data managers and providers. b. The Texas Department of State Health Services continues to make enhancements in TCT. Unfortunately, these enhancements often break existing capabilities. c. The need for additional training has been identified and discussed with the subrecipients. The Data Manager …
REGULAR MEETING OF THE HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE WEDNESDAY, FEBRUARY 14, 2024, 1:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512)-972-5841, HIVPlanningCouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Ashley Garling, Committee Chair Kelle’ Martin Kristina McRae-Thompson Gin Pham AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/13/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. September 20, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report 5. Administrative Agent report DISCUSSION AND ACTION ITEMS FUTURE AGENDA ITEMS 10. Workplan Calendar review ADJOURNMENT Indicative of action items 6. Discussion and approval of recommended reallocations 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal 8. Discussion and approval of National Week of Prayer Event Budget 9. Discussion and approval of topic for Needs Assessment Year 2 Literature Review The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 14, 2024 The HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE convened in a REGULAR meeting on WEDNESDAY, FEBRUARY 14, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Committee Chair Ashley Garling called the HIV PLANNING COUNCIL Committee Meeting to order at 1:23 p.m. Planning Council Members in Attendance: None Planning Council Members in Attendance Remotely: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING on 9/20/2023 The minutes from the meeting of 9/20/2023 were approved on Gin Pham’s motion, Kristina McRae Thompson second on a 3-0 vote. For: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham. Against: None. Abstain: None. Absent: Ashley Garling. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards None 1. 1 STAFF BRIEFINGS 3. Introductions/Announcements project. 4. Office of Support staff report Rick Astray-Caneda, Aurelia Lopez, Flor Hernandez-Ayala, Erin Brown, and Michelle Osorio, Jennifer La Blanc, Avery Westendorf are here with the HIV Stigma Index Update given by Nathalia Delgadillo. Jaseudia Killion has left the Office of Support. Tarik Daniels and Glenn Crawford have resigned from council. Zac Garay has stepped into the Governance/Membership and Care Strategies chair role. Council members are encouraged to reach out if they are interested in attending upcoming conferences. 5. Administrative Agent (AA) report Update given by Veronica Chavira. There are three open positions. Part A is 78% expended through December 2023. They have received a partial notice of funding for FY24. Refer to written report for full details. DISCUSSION AND ACTION ITEMS 6. Discussion and approval of recommended reallocations While Planning Council was not in session, five rapid reallocations were made to account for changing needs. Approval is not needed for rapid reallocations per the reallocation policy. Refer to reallocation documents for full details. Planning Council would like to see a breakdown of reallocations over the course of the fiscal year for Priority Setting and Resource Allocation (PSRA). 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal Rick Astray-Caneda presented an overview of the Stigma Index Proposal. The Stigma Index is an international partnership to provide a standardized tool to gather evidence on the impact of stigma/discrimination on people living …
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, February 6, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Joe Anderson Jr. Glenn Crawford, non-voting Zachery Garay Jonathan Garcia Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/5/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. October 3, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Membership Report and Attendance DISCUSSION AND ACTION ITEMS 5. Interview of HIV Planning Council Applicant(s) 6. Review of Bylaws and MOU 7. Discussion and approval of National Week of Prayer Budget 8. Discussion and approval of meeting time and day FUTURE AGENDA ITEMS 9. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
REGULAR MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING TUESDAY, FEBRUARY 6, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Zachery Garay, GMCS Committee Chair Ashley Garling, FASPNA Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/5/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. September 12, 2023 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of meeting times and locations for 2024 7. Discussion of agenda setting and meeting structure COMMITTEE UPDATES 8. Governance/Membership and Care Strategies Committee 9. Finance/Allocations and Strategic Planning/Needs Assessment Committee FUTURE AGENDA ITEMS 10. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
SPECIAL-CALLED MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, JANUARY 29, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Joe Anderson Glenn Crawford, Non-Voting Zachery Garay Jonathan Garcia Ashley Garling AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Rocky Lane, Non-Voting Gin Pham Kristina McRae-Thompson The first 10 speakers signed up no later than noon on 1/28/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. October 23, 2023 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report 6. Part B Report DISCUSSION AND ACTION ITEMS 7. Open nominations for Vice-Chair and Secretary 8. Discussion of Planning Council Budget through end of Fiscal Year 23 9. Discussion and approval of swag purchase 10. Discussion and approval of Service Standards updates and printed booklet 11. Discussion and approval for the meeting time/date for committees 12. HIV Planning Council Orientation Presentation FUTURE AGENDA ITEMS 13. Discussion and approval of workplan calendar for FY24 14. Discussion and approval of Social Calendar for FY24 ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
HIV PLANNING COUNCIL SPECIAL-CALLED MEETING MINUTES MONDAY, JANUARY 29, 2024 The HIV PLANNING COUNCIL convened in a SPECIAL-CALLED meeting on MONDAY, JANUARY 29, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:06 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Ashley Garling, Gin Pham, Kristina McRae-Thompson. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 10/23/2023. 1. Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on The minutes from the meeting of 10/23/2023 were approved with edits on Ashley Garling’s motion, Gin Pham’s second on a 4-0 vote. For: Kelle’ Martin, Ashley Garling, Gin Pham, Kristina McRae-Thompson. Abstain: None. Absent: Joe Anderson, Zac Garay, Jonathan CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards None. Garcia. 1 STAFF BRIEFINGS 3. Introductions/Announcements Marquis Goodwin is a Planning Council applicant. Alicia Alston is the new Part B planner and also an applicant. Judith Hassan is the client services director of a subrecipient. Violeta Dorantes is the VISTA for the Ending the HIV Epidemic program. Jaseudia Killion will be leaving the Office of Support on February 9, 2024. Zaria Thomas is the Planner I for the Office of Support. 4. Office of Support Staff Report Update given by Nathalia Delgadillo. Refer to written report for full details. Tarik Daniels, Nel-Marinel Hernandez, Sharon Zaldivar Alatorre, and Steph Adler have departed Planning Council. Six people have expressed interest in joining Planning Council. Kristen Athey is the new HRSA Project Officer. 5. Administrative Agent Report Update given by Sherry Lyles. Refer to written report for full details. Three funding specialist positions are posted. Part A is 78% expended through December. 6. Part B Report Update given by Alicia Alston. Refer to written report for full details. Part B is 63% expended, State R is 87% expended, and State Services are 33% expended. Oral health, Outpatient Ambulatory Health Services, Mental Health, and Non-medical Case Management are out of variance. Total expenditures are within variance. DISCUSSION AND ACTION ITEMS 7. Open nominations for Vice-Chair and Secretary None at this time. Nominations can be sent to the Office of Support for the Executive committee to review at their next meeting on February 6, 2024. 8. Discussion of Planning Council Budget through end of Fiscal Year 23 Overview given by …
SPECIAL-CALLED MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING MONDAY, JANUARY 22, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Tarik Daniels, Vice Chair Ashley Garling, FASPNA Committee Chair Glenn Crawford, Interim GMCS Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 1/21/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 2. Members will declare conflict of interest with relevant agenda items, service categories, 1. September 12, 2023 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of 2024 Kickoff Meeting Agenda 7. Discussion and approval of meeting times and locations for 2024 8. Discussion and of open officer positions 9. Discussion of agenda setting and meeting structure COMMITTEE UPDATES 10. Governance/Membership and Care Strategies Committee 11. Finance/Allocations and Strategic Planning/Needs Assessment Committee FUTURE AGENDA ITEMS 12. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
REGULAR MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, October 23, 2023, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL MEMBERS: Tarik Daniels, Interim Chair Steph Adler Joe Anderson Glenn Crawford, Non-Voting Jonathan Garcia Ashley Garling AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Kelle’ Martin Nel-Marinel Hernandez Rocky Lane, Non-Voting Kristina McRae-Thompson Sharon Zaldivar Alatorre The first 10 speakers signed up no later than noon on 10/22/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. September 25, 2023 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report Mechanism 6. Part B Report DISCUSSION AND ACTION ITEMS 5. Administrative Agent Report and Response to the Assessment of the Administrative 7. Discussion and final approval of Peer Support directive budget 8. Approval of committee recommendation for Outpatient Ambulatory Health Services directive edit 9. Discussion of recommended reallocation from the Administrative Agent 10. Discussion of committee assignment for the Stigma Index Proposal 11. Discussion of committee updates to the application process and materials 12. Discussion of recommendations for Planning Council Budget through end of Fiscal Year 13. Discussion and approval for the time/date of the 2024 Kick Off Meeting 23 FUTURE AGENDA ITEMS 14. Review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at …
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, OCTOBER 3, 2023, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Steph Adler Joe Anderson Jr. Glenn Crawford, non-voting Jonathan Garcia Nel-Marinel Hernandez Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 10/2/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. September 12, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report DISCUSSION AND ACTION ITEMS 5. Interview of HIV Planning Council Applicant(s) 6. Discussion of Membership Application and Application Process 7. Discussion of New Member Orientation Materials 8. Discussion of HIV Caucus Events 9. Discussion of Planning Council Member Attendance and Membership Report 10. Discussion of Social Media and Events calendar, training calendar, and recommendations for Planning Council Budget FUTURE AGENDA ITEMS 11. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, OCTOBER 3, 2023, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Steph Adler Joe Anderson Jr. Glenn Crawford, non-voting Jonathan Garcia Nel-Marinel Hernandez Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 10/2/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. September 12, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report DISCUSSION AND ACTION ITEMS 5. Interview of HIV Planning Council Applicant(s) 6. Discussion of Membership Application and Application Process 7. Discussion of New Member Orientation Materials 8. Discussion of HIV Caucus Events 9. Discussion of Planning Council Member Attendance and Membership Report 10. Discussion of Social Media and Events calendar, training calendar, and recommendations for Planning Council Budget FUTURE AGENDA ITEMS 11. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
REGULAR MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, September 25, 2023, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL MEMBERS: Tarik Daniels, Interim Chair Steph Adler Joe Anderson Glenn Crawford, Non-Voting Jonathan Garcia Ashley Garling AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Kelle’ Martin Nel-Marinel Hernandez Rocky Lane, Non-Voting G.E. Loveless, Non-Voting Kristina McRae-Thompson Sharon Zaldivar Alatorre The first 10 speakers signed up no later than noon on 9/24/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. August 28, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report 6. Part B Report DISCUSSION AND ACTION ITEMS 7. Discussion and approval of HIV Planning Council Chair 8. Committee recommendation for approval of Planning Council applicants 9. Committee recommendation for approval of recommended reallocations 10. Discussion and approval of Peer Support directive budget 11. Discussion and approval of Assessment of the Administrative Mechanism (AAM) 12. Presentation of the Stigma Index Project Proposal by the Fast Track Cities Social Determinants of Health Workgroup 13. Discussion of recommendations for Planning Council Budget through end of Fiscal Year 14. Discussion and approval of committee meeting day and time Report 23 FUTURE AGENDA ITEMS 15. Review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, SEPTEMBER 25, 2023 The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, SEPTEMBER 25, 2023, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Interim Chair Tarik Daniels called the HIV PLANNING COUNCIL Meeting to order at 6:05 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Tarik Daniels, Joe Anderson, Glenn Crawford, Kelle’ Martin, Sharon Zaldivar Alatorre. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 8/28/2023. 1. Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on The minutes from the meeting of 8/28/2023 were approved on Sharon Zaldivar Alatorre’s motion, Kelle’ Martin second on a 4-0 vote. For: Tarik Daniels, Joe Anderson, Kelle’ Martin, Sharon Zaldivar Alatorre. Abstain: None. Absent: Jonathan Garcia, Ashley Garling, Nel-Marinel Hernandez, Kristina McRae-Thompson. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards Tarik Daniels – Health insurance premium cost sharing assistance (HIPSCA), medical case management, emergency financial assistance, medical transportation services, non-medical case management, linguistic services, medical case management MAI 1 Joe Anderson – Early intervention services (EIS), health insurance premium cost sharing assistance (HIPSCA), medical case management, mental health services, non- medical case management. STAFF BRIEFINGS 3. Introductions/Announcements Vanessa Sarria and Shailey Klinedinst are with Cardea, an organization that provides HIV-related trainings in Texas. Rick Astray-Caneda is here with Vanessa to discuss implementing the Stigma Index 2.0 in Austin. 4. Office of Support Staff Report Update given by Nathalia Delgadillo. Nominees are still being accepted for the Secretary position. The HIV and Aging conference will take place December 1. STAR Awards is preparing for voting phase which will start on October 1. Integrated Plan feedback should be available in October. Fast Track Cities new coordinator is Michelle Osorio. 5. Administrative Agent Report Update given by Ken Martin. Ken is now the unit manager. There are three vacant positions in the unit. The Non-Competing Continuation (NCC) report is due on October 2. Grant funds are about 43% expended, but not all expenditures have been processed yet. The carryover request of $466,843 was approved. Lean Six Sigma training will be available in October. 6. Part B Report Update given by Sharon Zaldivar Alatorre. Sharon will be moving to a new position, and her planner position will be open. Ryan White funds are 39% expended, State R funds are 42% expended, and …
