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Consumer Caucus Policy and Procedures Guide Introduction: The Consumer Caucus (CC) aims to empower individuals living with HIV/AIDS by providing a platform for advocacy, support, and community engagement for those living in the Austin Transitional Grant Area. This Policy and Procedures Manual outlines the guidelines and protocols for the effective operation of the CC, ensuring transparency, inclusivity, and adherence to our mission. The mission of the Consumer Caucus (CC) is to advocate for the rights and well-being of individuals living with HIV/AIDS, promote education and awareness, and foster a supportive community environment to improve the impact and access of resources guided by the Austin Area HIV Planning Council, Fast Track Cities, and the Ending the Epidemic program. Commented [DN1]: Find a better word Commented [DN2R1]: Townhall? Commented [DN3]: Can the group advocate for policy changes? Mission Statement: Policy: 1. Membership Commented [DN4]: Do not have to have term limit? 1.1. Membership in the CC is open to individuals who are living with HIV/AIDS or those who identify with the Austin Area HIV Planning Council’s hard to reach communities, which include: Queer Men of Color, Black Women, and Transgender Persons of Color. 1.2. Members must adhere to the principles of respect, confidentiality, and inclusivity. 1.3. Membership is voluntary, and the term length has a maximum of _ to ensure diversity of 1.4. The CC shall have a leadership structure consisting of a chairperson, vice-chairperson, 1.5. Leadership positions shall be elected by members of the CC through a democratic perspectives captured. and secretary. process. 1.6. Leaders must be persons with lived experience, or their caregivers. The leadership terms expire at the end of the RWHA Program Part A fiscal year, regardless of term start date. 2. Meetings: as needed. 3. Decision Making vote. 4. Advocacy 5. Confidentiality: 2.2. Meeting times, locations, and agendas shall be communicated to members in advance. 2.3. Meetings may be conducted in-person, virtually, or through other accessible means. 2.4. Minutes shall be recorded for all meeting and made available to members upon request. 2.5. The integrity of the minutes is the responsibility of the Secretary. 3.1. Decisions within the CC shall be made through a consensus-based process. 3.2. In the event consensus cannot be reached, decisions may be made by a simple majority 3.3. All decisions shall prioritize the best interests of individuals living with HIV/AIDS. 4.1. The leadership team shall identify priority advocacy issues in consultation with …
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AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report April 2, 2024 Executive/GMCS Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 6 (1 Non-voting member) 1. Kelle’ Martin, Chair 2. Zachery Garay 3. Ashley Garling 4. Rocky Lane, Non-Voting 5. Kristina McRae-Thompson 6. Gin Pham Prospective Members 1. Judith Hassan 2. Marquis Goodwin 3. Alicia Alston 4. Joe Anderson Jr. Summary 4/4/24 The Austin Area HIV Planning Council (HIVPC) is at 6 members. o New Requirement from BCIC: Pending members are waiting for City Council Approval on Kelle’ Martin will be joining the GMCS committee temporarily until new members are onboarded. o Two community members are eligible to interview at the next GMCS Meeting The Business Committee motioned to amend the items funded by the HIVPC in the Stigma Index Project, for all items excluding #5 on the request document. A Planning Council member posed the idea of creating “swag packs” to allow you all to have on hand materials to table with and allow you all to represent the PC in your own communities. Would this be an item of interest to other members? PO inform that Ryan White Part A funds are not allowed to support the sponsorship of stipends and conflicted members may answer questions related to their conflicted interests but may not initiate questions nor actively engage in discussion. Bylaws do not permit non-voting members to serve in interim/officer positions If the HIVPC would be interested in having bi-weekly office hours with the Office of Support Planners, please send a preferred time and date as to when you would like to have this resource available. The Office of Support has created an event requests form for the community to request the HIVPC to join. Council is invited to provide comments and edits to the Event form, as needed. This discussion can be followed up in the Governance/Membership and Care Strategies committee. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES Executive Committee needs nominations for Vice Chair and Secretary. Per the bylaws, nominations must be made during a Business meeting. …
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The City of Austin, TX Boards & Commissions Submit Date: Jan 25, 2024 V Middle Initial Bailey Last Name Suite or Apt TX State 78705 Postal Code Residency and District Information Are you a City of Austin Resident? * Mobile: (713) 201-5171 Primary Phone Alternate Phone Are you, or your employer, a registered lobbyist with the City or have you, or your employer, been registered as a lobbyist with the City Clerk within the past three years? Application Form Profile Elizabeth First Name Liza Preferred Name lizabailey@utexas.edu Email Address Home Address Austin City Yes No. Cell Phone Home Phone Business Phone Select Your District District 9 Elizabeth V Bailey Family Emergency Rooms Employer Patient Care Tech Job Title Interests & Experiences Please tell us about yourself and why you want to serve on a board or commission Why are you interested in serving on a board or commission? As a Public Health major at The University of Texas at Austin as well as an EMT, I am interested in improving the overall health for all people living in Austin. Throughout my education as well as personal experiences working in various clinical settings, I have witnessed the challenges and disparities that exist in healthcare access and outcomes. Disparities in health outcomes come from a variety of disease determinants such as the environment, education, infections, socioeconomic status, healthcare access, and a wide variety of other factors. I believe that serving on a board or commission can contribute to positive change in our community here in Austin and can make our community happier and healthier. I am a college student living in Austin, attending The University of Texas at Austin. My qualifications include my public health education, being licensed as an EMT in Texas, working in an ER in Austin, as well as my lived experience as the daughter of an immigrant. Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. EBaiResume.docx.pdf Upload a Resume Resume Qualifications Demographics Caucasian/Non-Hispanic Ethnicity Gender Female Sexual Orientation Straight/Heterosexual 12/24/2003 Date of Birth Disability or Impairment Information Do you have an auditory/hearing disability or impairment? Do you have a visual disability or impairment? No No Elizabeth V Bailey Do you have a mobility disability or impairment? Do you have a cognitive disability or impairment? No No Do you have …
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HIV Planning Council Recruitment and Retention Plan 2024 Steps for Membership Recruitment 1. Invite potential members to Planning Council meetings. Ask if they would like to be emailed information about Planning Council meetings? Connect with our social media accounts for information Update recruitment flyer on Monthly Digest 2. Advertisement Flyers Brochures Social media announcements, Encourage providers and partners to share on their networks, Newspaper Ads ATXN Radio Station announcements 3. Community Engagement Events: "Lunch & Learns" at locations with potential members, Community Forums, Collaborate with existing related events, event request form Ask for suggestions/input from potential members Network with other HIV-focused organizations Activities: trivia Offer incentives Use swag items to recruit members Engage with priority populations Provide swag packs for PC members to recruit 4. Communication Reach one initiative: Recruitment of Planning Council members through word of mouth. Utilization of everyday language Make HIVPC materials and resources more accessible FAQ sheet Creation of HIVPC brochure: description of HIVPC, current initiatives, accomplishments, requirements for potential members Presentations that illustrate outcomes and previous contributions to present to providers or groups. Steps for Membership Retention 1. New Member Orientation Provide new members with welcome packet (printed official signed Mayor letter of membership, HIVPC brochure, FAQ sheet) 3 months into membership survey new members for feedback on planning council 2. Membership Recognition Monthly Membership Spotlight Achievements in planning council and the community Welcome posts for new members 3. Check-ins/ Office Hours Provide members with the opportunity to connect with Office of Support about any issues or concerns Twice a month during the week, afternoons/evenings 4. Trainings and Development Communicate about attendance to upcoming conferences Available trainings on Digest Potentially attending "Lunch & Learns" of interest Glossary of Ryan White Part A Grant terms Team building activities 5. Suggestion Box A way for members to express needs and interests. Survey provided to members at the beginning of meetings 6. Conducting exit interviews/surveys Why has member decided to leave the planning council? Thank you, acknowledgement, for their work with planning council What Improvements Would Members Like to See? WE WANT TO HEAR FROM YOU! CLICK HERE to Submit to our Virtual Suggestions Box or Scan the Code Above! Contact Us! Email: hivplanningcouncil@austintexas.gov Facebook: facebook.com/austinhivpc/ Website: austintexas.gov/HIV Boards and Commissions Information: austintexas.gov/content/hiv-planning-council
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MEMBERSHIP ACTIVITY REPORT The HIV Planning Council is currently comprised of 5 voting members; 1 non‐voting member Updated: 4/2024 Fiscal Year 2024 GENERAL MEMBERSHIP CHARACTERISTICS Membership applications received since last report: 0 Membership Interest Communication Received: 0 Boards and Commissions interest: 0 Planning Council voted to approve since last report: 0 Planning Council awaiting CEO/Mayor approval for: 0 Planning Council awaiting City Council approval for: 4 There are 13 federally mandated membership categories. 4 membership categories are currently vacant: o Grantees of other Federal Programs o Affected Communities o State Medicaid Agency o Non‐elected Community Leaders MEMBERSHIP APPROVALS AND TERMINATIONS Jonathan Garcia had requested to resign, last day was 3/15/2024 Joe Anderson Jr., Judith Hassan, Marquis Goodwin, and Alicia Alston are waiting for City Council approval, which will happen 4/4/2024. KEY MEMBERSHIP CHARACTERISTICS HRSA requires at least 1/3 (33%) of Planning Council membership be comprised of consumers who are recipients of Ryan White Part A services. The current [unaligned] consumer membership complies (33%) with HRSA requirements for consumers who are individuals without a conflict of interest. After final approval of 4 pending members, the current [unaligned] consumer membership is not in compliance (20%) with HRSA requirements for consumers who are individuals without a conflict of interest. In accordance with Planning Council bylaws, members who have a conflict of interest, as defined by local, state, and federal statute, may not exceed 1/3 (33%) of the total membership. The current percentage of membership with a conflict of interest is 16%. After final approval of 4 pending members, the current percentage of membership with a conflict of interest is 40%. *Indicates conflicted members . MEMBER NAME 1. Kelle’ Martin, Chair AFFILIATION TERM #1 TERM #2 TERM 08/22/2023-08/22/2025 #3 2. Alicia Alston MEMBERSHIP ACTIVITY REPORT 04/04/2024-04/04/2026 Part B Planner 3. Joe Anderson Jr. Texas Health Action* 04/04/2024-04/04/2026 4. Zachery Garay Vivent Health* 11/27/2023-11/27/2025 5. Ashley Garling 08/24/2023-08/24/2025 6. Marquis Goodwin ASHwell* 04/04/2024-04/04/2026 7. Judith Hassan 04/04/2024-04/04/2026 Project Transitions* Black Trans Leadership of Austin 8. Rocky Lane 9. Kristina McRae Thompson 10. Gin Pham 11/27/2023-11/27/2025 10/06/2020- 10/06/2022 06/23/2022- 06/23/2024 10/06/2022- 10/06/2024 . MEMBERSHIP ACTIVITY REPORT Planning Council/Planning Body Reflectiveness (Use HIV/AIDS Prevalence data as reported in your FY 2023 Application) HIV Prevalence in EMA/TGA Total Members of the PC/PB Unaligned RWHAP Clients on PC/PB Number Number Number Percentage (include % with …
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HIV Planning Council Rolling Attendance P A U NA Present Excused Absense Unexcused Absense Non-applicable (not member of committee, no meeting scheduled, meeting cancelled, member emeritus) NQ C NM P ME L No quorum Cancelled No meeting Present, not yet a member, not a committee member Member Emeritus 30+ minutes late Executive Exec G/M Governance/Membership C/S F/A Bus S/N SC Care Strategies Finance/Allocations Business Strategic Planning/Needs Assessment Special Called TM RM % Total meetings Total # required meetings = Total meetings - NAs Percentage of absenses = Total P's/Total required meetings Non-compliance = < 67% PC Member Exec G/M/C/S F/A/S/N Bus Exec G/M/C/S F/A/S/N Bus Exec G/M/C/S F/A/S/N Bus Exec G/M/C/S F/A/S/N Bus Exec G/M/C/S F/A/S/N SCBM Bus Exec NA P P G/M/C/S NA F/A/S/N P Bus Exec NA P G/M/C/S NA F/A/S/N NA Bus Exec NA P G/M/C/S NA F/A/S/N NA Bus NA Exec NA G/M/C/S NA F/A/S/N NA Bus NA G/M/C/S NA F/A/S/N NA Bus Exec P P G/M/C/S NA F/A/S/N P Bus P Exec P April May June July August September October November December January February March TM NA's A's U's P's RM % P U NA P NA P NA P NA P NA NA NA NA NA NA NA NA Kelle' Martin Chair Joe Anderson Zac Garay Ashley Garling Rocky Lane Non-voting Gin Pham NA P NA P NA P NA U NA U NA U NA U NA U NA NA NA P U P U P NA NA U P NA U U NA NA NA U NA NA U P NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA Kristina McRae-Thompson NA NA P U NA NA P U NA NA P P NA NA U P NA NA P P P NA NA P U NA NA NA U NA NA NA NA NA NA NA NA NA Exec P C NA NA A C NA NA NA NA NA NA NA NA NA NA NA NA NA NA U U P U P P NA P P NA NA NA P P P NA NA NA NA NA A NA P P P P P P P P P P NA NA NA G/M/C/S NA NQ F/A/S/N P Bus P P NQ NA NQ P NQ NA NQ NA NQ NA U NA P P P P P P U 30 26 12 …
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The City of Austin, TX Boards & Commissions Submit Date: Jan 24, 2024 Middle Initial Belani Last Name Suite or Apt TX State 78705 Postal Code Residency and District Information Are you a City of Austin Resident? * Mobile: (346) 332-5180 Primary Phone Alternate Phone Are you, or your employer, a registered lobbyist with the City or have you, or your employer, been registered as a lobbyist with the City Clerk within the past three years? The University of Texas Employer Undergraduate Research Assistant, Peer Ambassador Job Title Interests & Experiences Please tell us about yourself and why you want to serve on a board or commission Application Form Profile Aran First Name Preferred Name aranb29@gmail.com Email Address Home Address Austin City Yes No Cell Phone Home Phone Business Phone Select Your District District 9 Aran Belani Why are you interested in serving on a board or commission? I am interested in serving on a board or commission in Austin because I believe in the power of community involvement and the importance of giving back to the place I now call home. As a college student at UT Austin majoring in public health, I have learned about policy changes that could potentially improve the health and safety of Austin's citizens. I believe that serving on a board or commission in Austin would provide me with a unique opportunity to utilize my knowledge and skills to make a positive impact on the lives of our residents. My academic background in public health, combined with my practical experience as an EMT, equips me with a comprehensive understanding of the healthcare system and the policies that can lead to better outcomes for our community. Moreover, my interest in public policy has motivated me to actively engage in discussions and initiatives aimed at addressing critical issues such as access to healthcare, emergency response, water safety, and overall public well- being. Serving on a board or commission would allow me to actively participate in shaping the policies that influence these areas. Licensed EMT in Texas, studying public health and public policy at UT Austin Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. Aran_Belani_Resume.pdf Upload a Resume Resume Qualifications Demographics Asian or Pacific islander Ethnicity Gender Male Sexual Orientation Straight/Heterosexual 06/09/2005 Date of Birth Disability or Impairment …
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REGULAR MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, MARCH 25, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512) 972-5841, HIVPlanningCouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Zachery Garay Ashley Garling AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Rocky Lane, Non-Voting Gin Pham Kristina McRae-Thompson The first 10 speakers signed up no later than noon on 3/24/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. February 26, 2024 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report 6. Part B Report DISCUSSION AND ACTION ITEMS 7. Discussion and approval of recommendation for Stigma Index Proposal 8. Discussion and review of Reallocation and Conflict of Interest Policies 9. Open nominations for Vice-Chair and Secretary COMMITTEE UPDATES 10. Governance/Membership and Care Strategies 11. Finance/Allocations and Strategic Planning/Needs Assessment 12. Review of workplan calendar and social calendar FUTURE AGENDA ITEMS ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
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AUSTIN TRANSITIONAL GRANT AREA (TGA) HIV PLANNING COUNCIL REALLOCATIONS POLICY Adopted August 24, 2020 Reallocation Policy Overview Making decisions on what service categories are to be funded by Part A/MAI funds is a core responsibility of the HIV Planning Council during its annual Priority Setting & Resource Allocation (PSRA) process. This process is completed in advance of the submission of the annual grant application, eight to nine months before a Notice of Award (NoA) is issued by the Health Resources and Services Administration (HRSA). When the actual NoA is received by the Grantee, the Administrative Agent allocates funds in proportion to the Service Category Allocation Plan approved by the Planning Council. (In other words, if 8.2% of the Part A direct services funding request was allocated to mental health services, 8.2% of actual awarded Part A direct services funds are allocated to Mental Health Services.) Reallocation recommendations do not affect or preempt the PSRA process; reallocation only occurs after a grant award, based on the results of the PSRA process has been made and the grant period has started. It is imperative that as much as possible of the Part A/MAI grant award be spent during the grant year. This has the dual effect of providing as many services as possible during the grant year as well as reducing the possibility that unspent funding will create a mistaken impression that the full amount of the grant award is not needed by the TGA. Reallocation is defined as an adjustment of the Planning Council’s current Service Category Allocation Plan. Ongoing evaluation of subrecipient performance and other factors determine areas in which expenditures and/or service utilization is likely to exceed or fall below awards and service goals, as well as identified areas of unmet need not known or realized at the time the current Service Category Allocation Plan was adopted. The City of Austin’s contracting process is long and complex, which makes timely shifts in funding between service categories and/or subrecipient contracts challenging. The purpose of this policy is to define the Planning Council’s reallocations process and, when necessary and possible, reduce the amount of time between a conclusion by the Administrative Agent that a funding reallocation recommendation is advisable/necessary and the redeployment of funds to service categories and subrecipient contracts in which the funding can be spent within the grant year. By adopting this Reallocations Policy, the Planning Council specifies procedures …
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Policy and Procedure 6.0 Conflict of Interest Policy and Procedures Purpose: Policy: To elaborate further upon the Conflict of Interest guidelines established within the HIV Planning Council’s (Planning Council) Bylaws and set forth these policies and procedures listed below. To minimize and manage conflict of interests relating to activities of the Planning Council. A conflict of interest may arise in various aspects throughout the Planning Council’s duties and responsibilities; therefore, these steps may be applied to various scenarios. It is the policy of the HIV Planning Council Support Staff to maintain and secure all records relating to all Planning Council business on file in the PC office, including buty not limited to, conflict of interest statements. Conflict of Interest Defined Per the Planning Council’s Bylaws, a conflict of interest shall be defined as it is within the Ryan White Part A Primer which includes an actual or perceived conflict of interest. Affiliated Planning Council Members Members who meet this definition as defined by the Planning Council’s Bylaws and Ryan White Part A Primer, shall have their “Conflicted” membership status indicated on their name placards which are to be prominently displayed at each Planning Council meeting in which the member is in attendance. Also referred to as “unaligned” or “conflicted” in reference to their affiliation with sub recipients of the Ryan White Part A grant funds. The Planning Council will bear in mind that a Conflicted Planning Council membership designation does not limit those within this designation to be the only ones who may have a conflict of interest. Committee Meetings, Discussions, and Voting All Planning Council members shall dissociate from actual or perceived special interests during Planning Council meetings and when conducting business related to the Planning Council. Each member shall only act within the best interest of people living with or affected by HIV/AIDS within the Austin TGA in totality. Prior to each Planning Council meeting, each member shall indicate whether they have a conflict of interest with an agenda item (specifying the agenda item number) on the meeting “Sign in sheet”. The Chair or presiding member of each Planning Council meeting shall verbally declare which members indicated a conflict of interest and to which agenda item during the meeting (Declarations of Conflict of Interest shall be a designated Agenda Item). The Secretary or Office of Support Staff shall maintain a record …
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Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council March 2024 1. 2. PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE We have hired a Funding Specialist for RW Part A and for EHE. We anticipate these two new employees will start employment with APH on 4/8/24. Tameka Houston was hired to be the Funding Specialist for HOPWA. She began work with our unit on 3/11/24. Once the 2 new employees begin, we will be fully staffed. One agency that received carryover funds did not get their amended grant agreement signed by the end of the grant year, due to an oversight by the agency. Approximately $380k of funds carried over from FFY22 went unspent and are lost to our community. The oversight was examined with the agency and adequate measures were put into place to ensure this doesn’t happen again. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 1 contract executed, 2 under negotiation 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through January CATEGORY Part A Formula MAI MAI Carryover Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,054,161 90% $388,620 $280,267 72% $16,925 $16,925 100% Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,734,823 98% TOTAL $6,005,040 $5,253,830 87% • Correction made in Part A Formula Carryover Expenditures from last report. • Will be processing final claims by end of March. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 CLINICAL QUALITY MANAGEMENT 1. CQM Plan Development and Next Steps: The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. 2. CQM Performance Measures: CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Newly Diagnosed Linkage to Care presentation: Staff from Collaborative Research provided a presentation to our subrecipients on March 14th, during the CQM Committee meeting which focused on linkage to care for newly diagnosed clients within the TGA. The focus was …
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AUSTIN TGA RYAN WHITE PART A HIV/AIDS PROGRAM ADMINISTRATIVE/RAPID REALLOCATION REPORT ☒ Rapid Reallocation (November – February Only) ☐ Administrative Reallocation (Administration/Quality Management Funds Only) REALLOCATION INFORMATION Grant Year: 2023-2024 Date of Report: 02/29/2024 From Service Category/Amount To Service Category/Amount PART A CORE MEDICAL SERVICES ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services ☒ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☐ Medical Case Management ☐ Substance Abuse Outpatient ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services $5,576.41 ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☒ Medical Case Management ☐ Substance Abuse Outpatient PART A SUPPORT SERVICES ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☐ Medical Transportation ☐ Substance Abuse Outpatient ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☐ Medical Transportation ☐ Substance Abuse Outpatient MAI ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management $5,576.41 ☐ Administration ☐ Quality Management TOTAL REALLOCATION FROM: ADMINISTRATION/QUALITY MANAGEMENT ☐ Administration ☐ Quality Management $5,576.41 TOTAL REALLOCATION TO: $5,576.41 Percent of NEW Direct Services total represented by this reallocation: XX.X% Cumulative Percent of NEW Direct Services total reallocated during this grant year: XX.X% CIRCUMSTANCES RELATED TO THIS REALLOCATION The timing of getting approved for transferring from EFA to HIPCSA made it difficult to identify enough eligible patients for enrollment in HIPCSA services. Based on this, funding identified for the assistance must be transferred to other service categories that have excess expenditure beyond current service category funding. ☒ Without this reallocation, the funds in the “From” boxes are not expected to be spent within the grant year ☒ This reallocation will preserve the HRSA 75% minimum Core Medical Services spending requirement for the current grant year Approved: Signature of TGA Project Director Version 2020-08-24 02/29/24 Date
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AUSTIN TGA RYAN WHITE PART A HIV/AIDS PROGRAM ADMINISTRATIVE/RAPID REALLOCATION REPORT ☒ Rapid Reallocation (November – February Only) ☐ Administrative Reallocation (Administration/Quality Management Funds Only) REALLOCATION INFORMATION Grant Year: FY 2024 Date of Report: 03/07/2024 From Service Category/Amount To Service Category/Amount PART A CORE MEDICAL SERVICES ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☒ Early Intervention Services ☐ Health Insurance Premium & Cost ☒ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care 7,638.15 ☐ Early Intervention Services ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☒ Medical Case Management ☐ Substance Abuse Outpatient Sharing Assistance ☐ Mental Health Services ☒ Medical Nutrition Therapy 9,033.34 ☐ Medical Case Management ☐ Linguistics PART A SUPPORT SERVICES ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☒ Medical Transportation ☒ Linguistics ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☒ Non-Medical Case Management ☐ Emergency Financial Assistance ☒ Food Bank/Home Delivered Meals ☐ Housing 10,117.00 ☐ Medical Transportation 4,881.00 ☐ Substance Abuse Outpatient MAI ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☐ Administration ☐ Quality Management TOTAL REALLOCATION FROM: ADMINISTRATION/QUALITY MANAGEMENT ☐ Administration ☐ Quality Management TOTAL REALLOCATION TO: 13,857.97 5,135.53 129.45 12,546.54 Percent of NEW Direct Services total represented by this reallocation: XX.X% Cumulative Percent of NEW Direct Services total reallocated during this grant year: XX.X% CIRCUMSTANCES RELATED TO THIS REALLOCATION We utilized other resources for Linguistic and medical transportation. As such the funds are to be used in other categories. EIS and Medical Case Management has staff turnover which reduced the use of the funds. We had more need for Nutrition, OAHS, Food and a slight increase for non-medical case management. ☒ Without this reallocation, the funds in the “From” boxes are not expected to be spent within the grant year ☒ This reallocation will preserve the HRSA 75% minimum Core Medical Services spending requirement for the current grant year Approved: Signature of TGA Project Director Version 2020-08-24 3/8/24 Date
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AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report March 25, 2024 Business Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 6 (1 Non-voting member) 1. Kelle’ Martin, Chair 2. Zachery Garay 3. Ashley Garling 4. Rocky Lane, Non-Voting 5. Kristina McRae-Thompson 6. Gin Pham Prospective Members 1. Judith Hassan 2. Marquis Goodwin 3. Alicia Alston 4. Joe Anderson Jr. Summary • The Austin Area HIV Planning Council (HIVPC) is at 6 members. o 4 members are pending approval from CEO (one member was resubmitted along with new applicants due to incomplete training). o Jonathan has resigned from his position effective March 15, 2024 o New Requirement from BCIC: Pending members are waiting for City Council Approval • Kelle’ Martin will be joining the GMCS committee temporarily until new members are onboarded • Two people are eligible to interview at the next GMCS Meeting • The Needs Assessment Year 2 literature review topic selection is expected to take place during the April FASPNA meeting • The CAB/Caucus Partnership rotation schedule is being planned. • If the HIVPC would be interested in having bi-weekly office hours with the Office of Support Planners, please send a preferred time and date as to when you would like to have this resource available. • The Office of Support has created an event requests form for the community to request the HIVPC to join. Council is invited to provide comments and edits to the Event form, as needed. This discussion can be followed up in the Governance/Membership and Care Strategies committee. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES • Executive Committee needs nominations for Vice Chair and Secretary. Per the bylaws, nominations must be made during a Business meeting. • Governance/Membership combined Care Strategies Committee (GMCS) committee chair is Zachery Garay o March meeting was canceled after BC liaison informed OoS that a member is ineligible due to lack of completed trainings. This member will be resubmitted to the CEO for approval. o During February, Planning Council received interest from two people. They will be eligible to interview at the next available GMCS meeting o Three …