Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council March 2024 1. 2. PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE We have hired a Funding Specialist for RW Part A and for EHE. We anticipate these two new employees will start employment with APH on 4/8/24. Tameka Houston was hired to be the Funding Specialist for HOPWA. She began work with our unit on 3/11/24. Once the 2 new employees begin, we will be fully staffed. One agency that received carryover funds did not get their amended grant agreement signed by the end of the grant year, due to an oversight by the agency. Approximately $280k of funds carried over from FFY22 went unspent and are lost to our community. The oversight was examined with the agency and adequate measures were put into place to ensure this doesn’t happen again. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 1 contract executed, 2 under negotiation 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through January CATEGORY Part A Formula MAI MAI Carryover Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,054,161 90% $388,620 $280,267 72% $16,925 $16,925 100% Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,734,823 98% TOTAL $6,005,040 $5,253,830 87% • Correction made in Part A Formula Carryover Expenditures from last report. • Will be processing final claims by end of March. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 CLINICAL QUALITY MANAGEMENT 1. CQM Plan Development and Next Steps: The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. 2. CQM Performance Measures: CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Newly Diagnosed Linkage to Care presentation: Staff from Collaborative Research provided a presentation to our subrecipients on March 14th, during the CQM Committee meeting which focused on linkage to care for newly diagnosed clients within the TGA. The focus was …
Priority Setting and Resource Allocation • Slides for Module 5 Training Objectives 01 Following the training, participants will be able to: 02 Explain PSRA Importance and Context: 03 Explain Priority Setting, Resource Allocation, and Directives: Legislative Language on PSRA DUTIES The planning council shall: “establish priorities for the allocation of funds within the eligible area, including how best to meet each such priority and additional factors that a grantee should consider in allocating funds under a grant” §2602(b)(4)(C) PSRA: A PC/PB Responsibility Planning council is the decision maker about the use of RWHAP Part A program funds – at least 85% of the total grant award Recipient must manage procurement so that funds are spent on services in the amounts determined by the PC Funds can be moved among service categories only with PC approval Planning body sets priorities and recommends allocations and directives to the recipient HRSA/HAB Expectations for PSRA There are many “right ways” to carry out PSRA Process should be: Appropriate for your EMA or TGA Carefully considered and discussed Based on agreed-upon principles and criteria Documented in writing Followed consistently Reviewed annually and updated as needed HRSA/HAB Expectations for PSRA (cont.) The entire PC/PB participates actively in decisions about priority setting and resource allocation Decisions are made based on data, not anecdotal information or “impassioned pleas” PC reviews many types of data and directly links decision making to these data Meetings are open, but practices regarding public comment vary, and only vetted PC/PB members vote Conflict of interest is managed Both the actual process and results of PRSA are documented in writing HRSA/HAB Expectations for Priority Setting Priorities are developed based on service needs of all PLWH in the EMA or TGA, regardless of: Who they are Where they live PC/PB must establish a sound, fair process for priority setting and ensure that decisions are data based Services prioritized must be from those listed in the legislation and described by HRSA/HAB as fundable through RWHAP Part A HRSA/HAB Expectations for Priority Setting (cont.) Priority is based on the importance of services to diverse PLWH living in the EMA or TGA – which services should be a part of the comprehensive system of quality care Decisions on priorities should not consider sources or amounts of funding for these services Even if the PC/PB cannot fund all prioritized services, additional resources could become available – or other funding …
HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING MINUTES WEDNESDAY, APRIL 10, 2024 The HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE convened in a REGULAR meeting on WEDNESDAY, APRIL 10, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Chair Kelle’ Martin called the HIV PLANNING COUNCIL Committee Meeting to order at 1:03p.m. Planning Council Members in Attendance: None Planning Council Members in Attendance Remotely: Judith Hassan, Kelle’ Martin, Kristina McRae-Thompson PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING on 3/13/2024. The minutes from the meeting of 3/13/2024 were approved on Kelle’ Martin’s motion, Kristina McRae-Thompson second on a 3-0 vote. For: Judith Hassan, Kelle’ Martin, Kristina McRae-Thompson. Against: None. Abstain: None. Absent: Ashley Garling, Gin Pham. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. Judith Hassan – housing, linguistic services, medical transportation. 1. 1 STAFF BRIEFINGS 3. Introductions/Announcements next Business meeting. 4. Office of Support staff report A new supervisor for Office of Support has been hired and will be introduced at the Update given by Nathalia Delgadillo. Refer to written report for full details. Four new members have been approved by City Council. The Business committee voted to approve the zero-dollar recommendations for the Stigma Index and to fund the stipend for the steering committee. However, the stipend is not an allowable cost per HRSA. The Executive committee has made edits to the Bylaws and will review the Policies and Procedures next month. 5. Administrative Agent (AA) report Update given by Veronica Chavira. Refer to written report for full details. All open positions have been filled. One agency did not submit a request for carryover funds by the deadline leading to approximately $280k of funds being lost to the community. This oversight has been addressed the AA. All contracts are under negotiation. All final claims have been received. The total expenditures are expected to be 90%. DISCUSSION AND ACTION ITEMS 6. Discussion and approval of Meeting Time and Day The motion to postpone the discussion of meeting time and day until the May meeting was approved on Kelle’ Martin’s second, Kristina McRae-Thompson second on a 3-0 vote. For: Judith Hassan, Kelle’ Martin, Kristina McRae-Thompson. Against: None. Abstain: None. Absent: Ashley Garling, Gin Pham. 7. Discussion and approval of …
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, APRIL 2, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support for the HIV Planning Council, (512) 972-5841, hivplanningcouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Kelle’ Martin, Chair Zachery Garay, Committee Chair Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 4/1/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. October 3, 2023 2. February 6, 2024 CONFLICT OF INTEREST DECLARATIONS 3. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 4. Introductions/Announcements 5. Office of Support Staff Report DISCUSSION AND ACTION ITEMS 6. Interview of HIV Planning Council Applicant(s) 7. Discussion and approval HIV Planning Council Applicants 8. Discussion and approval on the updates to the Recruitment and Retention Plan 9. Discussion and approval of Consumer Caucus Policy and Calendar 10. Office of Support Membership Report 11. Office of Support Attendance Report FUTURE AGENDA ITEMS 12. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
REGULAR MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING TUESDAY, APRIL 2, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512) 972-5841, hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Zachery Garay, GMCS Committee Chair Ashley Garling, FASPNA Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 4/1/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. March 5, 2024 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of Bylaws amendments 7. Discussion and approval of Secretary 8. Discussion and approval of Conflict of Interest policy COMMITTEE UPDATES 9. Governance/Membership and Care Strategies Committee 10. Finance/Allocations and Strategic Planning/Needs Assessment Committee FUTURE AGENDA ITEMS 11. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, APRIL 2, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support for the HIV Planning Council, (512) 972-5841, hivplanningcouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Kelle’ Martin, Chair Zachery Garay, Committee Chair Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 4/1/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. October 3, 2023 2. February 6, 2024 CONFLICT OF INTEREST DECLARATIONS 3. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 4. Introductions/Announcements 5. Office of Support Staff Report DISCUSSION AND ACTION ITEMS 6. Interview of HIV Planning Council Applicant(s) 7. Discussion and approval HIV Planning Council Applicants 8. Discussion and approval on the updates to the Recruitment and Retention Plan 9. Discussion and approval of Consumer Caucus Policy and Calendar 10. Office of Support Membership Report 11. Office of Support Attendance Report FUTURE AGENDA ITEMS 12. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report April 2, 2024 Executive/GMCS Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 6 (1 Non-voting member) 1. Kelle’ Martin, Chair 2. Zachery Garay 3. Ashley Garling 4. Rocky Lane, Non-Voting 5. Kristina McRae-Thompson 6. Gin Pham Prospective Members 1. Judith Hassan 2. Marquis Goodwin 3. Alicia Alston 4. Joe Anderson Jr. Summary • The Austin Area HIV Planning Council (HIVPC) is at 6 members. o New Requirement from BCIC: Pending members are waiting for City Council Approval on 4/4/24 • Kelle’ Martin will be joining the GMCS committee temporarily until new members are onboarded. o Two community members are eligible to interview at the next GMCS Meeting • The Business Committee motioned to amend the items funded by the HIVPC in the Stigma Index Project, for all items excluding #5 on the request document. • A Planning Council member posed the idea of creating “swag packs” to allow you all to have on hand materials to table with and allow you all to represent the PC in your own communities. Would this be an item of interest to other members? • PO inform that Ryan White Part A funds are not allowed to support the sponsorship of stipends and conflicted members may answer questions related to their conflicted interests but may not initiate questions nor actively engage in discussion. • Bylaws do not permit non-voting members to serve in interim/officer positions • If the HIVPC would be interested in having bi-weekly office hours with the Office of Support Planners, please send a preferred time and date as to when you would like to have this resource available. • The Office of Support has created an event requests form for the community to request the HIVPC to join. Council is invited to provide comments and edits to the Event form, as needed. This discussion can be followed up in the Governance/Membership and Care Strategies committee. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES • Executive Committee needs nominations for Vice Chair and Secretary. Per the bylaws, nominations must be made during a Business meeting. …
Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council March 2024 1. 2. PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE We have hired a Funding Specialist for RW Part A and for EHE. We anticipate these two new employees will start employment with APH on 4/8/24. Tameka Houston was hired to be the Funding Specialist for HOPWA. She began work with our unit on 3/11/24. Once the 2 new employees begin, we will be fully staffed. One agency that received carryover funds did not get their amended grant agreement signed by the end of the grant year, due to an oversight by the agency. Approximately $280k of funds carried over from FFY22 went unspent and are lost to our community. The oversight was examined with the agency and adequate measures were put into place to ensure this doesn’t happen again. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 1 contract executed, 2 under negotiation 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through January CATEGORY Part A Formula MAI MAI Carryover Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,054,161 90% $388,620 $280,267 72% $16,925 $16,925 100% Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,734,823 98% TOTAL $6,005,040 $5,253,830 87% • Correction made in Part A Formula Carryover Expenditures from last report. • Will be processing final claims by end of March. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 CLINICAL QUALITY MANAGEMENT 1. CQM Plan Development and Next Steps: The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. 2. CQM Performance Measures: CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Newly Diagnosed Linkage to Care presentation: Staff from Collaborative Research provided a presentation to our subrecipients on March 14th, during the CQM Committee meeting which focused on linkage to care for newly diagnosed clients within the TGA. The focus was …
BYLAWS OF THE HIV PLANNING COUNCIL ARTICLE 1: NAME Section 1.1: General The name of the organization is the Ryan White HIV/AIDS Part A Planning Council, and it shall be constituted as is required by the Ryan White HIV/AIDS Treatment Extension Act (“Ryan White Act”) and implementing regulations. As used in these bylaws, the term “Planning Council” means the HIV Planning Council. Section 1.2: Service Area Pursuant to the requirements of the Health Resources and Services Administration (HRSA), the Transitional Grant Area (TGA) to be served by the Planning Council shall consist of the following counties: Bastrop, Caldwell, Hays, Travis, and Williamson. ARTICLE 2: PURPOSE AND DUTIES The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Section 2.1: Mission Section 2.2: Purpose The Planning Council shall advise the Chief Elected Official (CEO) of the TGA on issues related to HIV and perform other duties assigned by the CEO. The CEO shall be the Mayor of Austin. The Planning Council works as a partner with the governing bodies of the member counties and the State in making decisions about how funds are used to address the needs of people living with HIV/AIDS. The Planning Council shall also perform the duties prescribed in the Ryan White Act and comply with the requirements imposed therein, and with the most current editions of other applicable laws or regulations, including the Public Health Service Act (PHS Act). The Planning Council shall: (A) Determine what Ryan White Services are needed and what populations need care through the development of a needs assessment. The needs assessment shall have components as defined by the Ryan White Act and shall include input on community needs and priorities from those impacted by HIV/AIDS; (B) Recommend how to make allocations according to established priorities and needs with consideration of relevant legislative requirements; Bylaws of the HIV Planning Council (C) Develop a comprehensive plan for the development, organization, and delivery of HIV services, education, and prevention for individuals with HIV, those at risk of becoming infected, and those affected by HIV. The plan shall be compatible with existing state and local plans regarding the provision of services to individuals with HIV; (D) Coordinate with the State in the development of the statewide coordinated statement of need by the State health agency responsible for administering grantts under Part B. Also coordinate with …
Title: Policy and Procedures, HIV Planning Council: Office of Support Type: Program Administration HIV Planning Council Program Policy Policy Number: HIVPCOoS 1.0 Approved by: Assistant Director, Laura G. La Fuente: ________________________ Policy Oversight, Manager, Kodjo Dodo: ________________________ Policy Reviewer, Supervisor, Jaseudia Killion: ________________________ Attachments: Effective Date: 8/1/2018 Last Reviewed: 05/18/2021 Purpose: To provide clarity, offer clear communication, and establish best practices for HIV Planning Council Staff Support Scope: _x_ Health Equity and Community Engagement Policy: HIV Planning Council: Office of Support Policy and Procedures are required to be followed by Austin Public Health (APH) Staff Support of HIV Planning Council to ensure best practices and processes are occurring. Policies and Procedures are outlined below: 1.0 Communications 2.0 Records Management 3.0 Staff Responsibilities 4.0 Council Support Procurement Process 5.0 Reimbursement of Council Members HIV Planning Council Policy and Procedure Documents 1 Commented [KJ1]: Update the last reviewed date for 01/25/21, update last revised date too Commented [SM2R1]: complete Commented [SM4R3]: I have changed some of the formatting to use number and letters to look uniformed. Commented [dAH5]: Hello Mallory, I just added the Electronic Device Policy please go through a review formatting to make 6.0 Conflict of Interest Policy and Procedures 7.0 Reallocation Policy 8.0 Non-Voting Member Policy and Procedures 9.0 Remote Meeting Policy 10.0 Electronic Device Policy Policy and Procedure 1.0 Communications Purpose: Policy: The purpose of this policy is to set forth the minimum requirements (in accordance with COA guidelines) that must be met with respect to all formal communications between the Planning Council and Office of Support It is the policy of the HIV Planning Council Support Staff to ensure that both internal and external communication is clear and concise respectful to each parties’ role. Planning Council and Office of Support 1. Communication of tasks associated directly with the work of the Council should occur primarily between the Executive Committee and the Committee Chairs of the Planning Council and the APH Support Staff. It is expected that the Committee Chairs and Staff will communicate on an as needed basis to accomplish necessary tasks fulfilling the broader mission of the Council. 2. Agenda Content: Planning Council and Executive Committee agenda content shall be directed by the Chair of the Planning Council in consultation with the Officers and the staff (or their designee). The Committee Chair in consultation with their committee and the Staff when appropriate shall set agenda content …
Consumer Caucus Policy and Procedures Guide Introduction: The Consumer Caucus (CC) aims to empower individuals living with HIV/AIDS by providing a platform for advocacy, support, and community engagement for those living in the Austin Transitional Grant Area. This Policy and Procedures Manual outlines the guidelines and protocols for the effective operation of the CC, ensuring transparency, inclusivity, and adherence to our mission. The mission of the Consumer Caucus (CC) is to advocate for the rights and well-being of individuals living with HIV/AIDS, promote education and awareness, and foster a supportive community environment to improve the impact and access of resources guided by the Austin Area HIV Planning Council, Fast Track Cities, and the Ending the Epidemic program. Commented [DN1]: Find a better word Commented [DN2R1]: Townhall? Commented [DN3]: Can the group advocate for policy changes? Mission Statement: Policy: 1. Membership Commented [DN4]: Do not have to have term limit? 1.1. Membership in the CC is open to individuals who are living with HIV/AIDS or those who identify with the Austin Area HIV Planning Council’s hard to reach communities, which include: Queer Men of Color, Black Women, and Transgender Persons of Color. 1.2. Members must adhere to the principles of respect, confidentiality, and inclusivity. 1.3. Membership is voluntary, and the term length has a maximum of _ to ensure diversity of 1.4. The CC shall have a leadership structure consisting of a chairperson, vice-chairperson, 1.5. Leadership positions shall be elected by members of the CC through a democratic perspectives captured. and secretary. process. 1.6. Leaders must be persons with lived experience, or their caregivers. The leadership terms expire at the end of the RWHA Program Part A fiscal year, regardless of term start date. 2. Meetings: as needed. 3. Decision Making vote. 4. Advocacy 5. Confidentiality: 2.2. Meeting times, locations, and agendas shall be communicated to members in advance. 2.3. Meetings may be conducted in-person, virtually, or through other accessible means. 2.4. Minutes shall be recorded for all meeting and made available to members upon request. 2.5. The integrity of the minutes is the responsibility of the Secretary. 3.1. Decisions within the CC shall be made through a consensus-based process. 3.2. In the event consensus cannot be reached, decisions may be made by a simple majority 3.3. All decisions shall prioritize the best interests of individuals living with HIV/AIDS. 4.1. The leadership team shall identify priority advocacy issues in consultation with …
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report April 2, 2024 Executive/GMCS Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 6 (1 Non-voting member) 1. Kelle’ Martin, Chair 2. Zachery Garay 3. Ashley Garling 4. Rocky Lane, Non-Voting 5. Kristina McRae-Thompson 6. Gin Pham Prospective Members 1. Judith Hassan 2. Marquis Goodwin 3. Alicia Alston 4. Joe Anderson Jr. Summary 4/4/24 The Austin Area HIV Planning Council (HIVPC) is at 6 members. o New Requirement from BCIC: Pending members are waiting for City Council Approval on Kelle’ Martin will be joining the GMCS committee temporarily until new members are onboarded. o Two community members are eligible to interview at the next GMCS Meeting The Business Committee motioned to amend the items funded by the HIVPC in the Stigma Index Project, for all items excluding #5 on the request document. A Planning Council member posed the idea of creating “swag packs” to allow you all to have on hand materials to table with and allow you all to represent the PC in your own communities. Would this be an item of interest to other members? PO inform that Ryan White Part A funds are not allowed to support the sponsorship of stipends and conflicted members may answer questions related to their conflicted interests but may not initiate questions nor actively engage in discussion. Bylaws do not permit non-voting members to serve in interim/officer positions If the HIVPC would be interested in having bi-weekly office hours with the Office of Support Planners, please send a preferred time and date as to when you would like to have this resource available. The Office of Support has created an event requests form for the community to request the HIVPC to join. Council is invited to provide comments and edits to the Event form, as needed. This discussion can be followed up in the Governance/Membership and Care Strategies committee. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES Executive Committee needs nominations for Vice Chair and Secretary. Per the bylaws, nominations must be made during a Business meeting. …
The City of Austin, TX Boards & Commissions Submit Date: Jan 25, 2024 V Middle Initial Bailey Last Name Suite or Apt TX State 78705 Postal Code Residency and District Information Are you a City of Austin Resident? * Mobile: (713) 201-5171 Primary Phone Alternate Phone Are you, or your employer, a registered lobbyist with the City or have you, or your employer, been registered as a lobbyist with the City Clerk within the past three years? Application Form Profile Elizabeth First Name Liza Preferred Name lizabailey@utexas.edu Email Address Home Address Austin City Yes No. Cell Phone Home Phone Business Phone Select Your District District 9 Elizabeth V Bailey Family Emergency Rooms Employer Patient Care Tech Job Title Interests & Experiences Please tell us about yourself and why you want to serve on a board or commission Why are you interested in serving on a board or commission? As a Public Health major at The University of Texas at Austin as well as an EMT, I am interested in improving the overall health for all people living in Austin. Throughout my education as well as personal experiences working in various clinical settings, I have witnessed the challenges and disparities that exist in healthcare access and outcomes. Disparities in health outcomes come from a variety of disease determinants such as the environment, education, infections, socioeconomic status, healthcare access, and a wide variety of other factors. I believe that serving on a board or commission can contribute to positive change in our community here in Austin and can make our community happier and healthier. I am a college student living in Austin, attending The University of Texas at Austin. My qualifications include my public health education, being licensed as an EMT in Texas, working in an ER in Austin, as well as my lived experience as the daughter of an immigrant. Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. EBaiResume.docx.pdf Upload a Resume Resume Qualifications Demographics Caucasian/Non-Hispanic Ethnicity Gender Female Sexual Orientation Straight/Heterosexual 12/24/2003 Date of Birth Disability or Impairment Information Do you have an auditory/hearing disability or impairment? Do you have a visual disability or impairment? No No Elizabeth V Bailey Do you have a mobility disability or impairment? Do you have a cognitive disability or impairment? No No Do you have …
HIV Planning Council Recruitment and Retention Plan 2024 Steps for Membership Recruitment 1. Invite potential members to Planning Council meetings. Ask if they would like to be emailed information about Planning Council meetings? Connect with our social media accounts for information Update recruitment flyer on Monthly Digest 2. Advertisement Flyers Brochures Social media announcements, Encourage providers and partners to share on their networks, Newspaper Ads ATXN Radio Station announcements 3. Community Engagement Events: "Lunch & Learns" at locations with potential members, Community Forums, Collaborate with existing related events, event request form Ask for suggestions/input from potential members Network with other HIV-focused organizations Activities: trivia Offer incentives Use swag items to recruit members Engage with priority populations Provide swag packs for PC members to recruit 4. Communication Reach one initiative: Recruitment of Planning Council members through word of mouth. Utilization of everyday language Make HIVPC materials and resources more accessible FAQ sheet Creation of HIVPC brochure: description of HIVPC, current initiatives, accomplishments, requirements for potential members Presentations that illustrate outcomes and previous contributions to present to providers or groups. Steps for Membership Retention 1. New Member Orientation Provide new members with welcome packet (printed official signed Mayor letter of membership, HIVPC brochure, FAQ sheet) 3 months into membership survey new members for feedback on planning council 2. Membership Recognition Monthly Membership Spotlight Achievements in planning council and the community Welcome posts for new members 3. Check-ins/ Office Hours Provide members with the opportunity to connect with Office of Support about any issues or concerns Twice a month during the week, afternoons/evenings 4. Trainings and Development Communicate about attendance to upcoming conferences Available trainings on Digest Potentially attending "Lunch & Learns" of interest Glossary of Ryan White Part A Grant terms Team building activities 5. Suggestion Box A way for members to express needs and interests. Survey provided to members at the beginning of meetings 6. Conducting exit interviews/surveys Why has member decided to leave the planning council? Thank you, acknowledgement, for their work with planning council What Improvements Would Members Like to See? WE WANT TO HEAR FROM YOU! CLICK HERE to Submit to our Virtual Suggestions Box or Scan the Code Above! Contact Us! Email: hivplanningcouncil@austintexas.gov Facebook: facebook.com/austinhivpc/ Website: austintexas.gov/HIV Boards and Commissions Information: austintexas.gov/content/hiv-planning-council
MEMBERSHIP ACTIVITY REPORT The HIV Planning Council is currently comprised of 5 voting members; 1 non‐voting member Updated: 4/2024 Fiscal Year 2024 GENERAL MEMBERSHIP CHARACTERISTICS Membership applications received since last report: 0 Membership Interest Communication Received: 0 Boards and Commissions interest: 0 Planning Council voted to approve since last report: 0 Planning Council awaiting CEO/Mayor approval for: 0 Planning Council awaiting City Council approval for: 4 There are 13 federally mandated membership categories. 4 membership categories are currently vacant: o Grantees of other Federal Programs o Affected Communities o State Medicaid Agency o Non‐elected Community Leaders MEMBERSHIP APPROVALS AND TERMINATIONS Jonathan Garcia had requested to resign, last day was 3/15/2024 Joe Anderson Jr., Judith Hassan, Marquis Goodwin, and Alicia Alston are waiting for City Council approval, which will happen 4/4/2024. KEY MEMBERSHIP CHARACTERISTICS HRSA requires at least 1/3 (33%) of Planning Council membership be comprised of consumers who are recipients of Ryan White Part A services. The current [unaligned] consumer membership complies (33%) with HRSA requirements for consumers who are individuals without a conflict of interest. After final approval of 4 pending members, the current [unaligned] consumer membership is not in compliance (20%) with HRSA requirements for consumers who are individuals without a conflict of interest. In accordance with Planning Council bylaws, members who have a conflict of interest, as defined by local, state, and federal statute, may not exceed 1/3 (33%) of the total membership. The current percentage of membership with a conflict of interest is 16%. After final approval of 4 pending members, the current percentage of membership with a conflict of interest is 40%. *Indicates conflicted members . MEMBER NAME 1. Kelle’ Martin, Chair AFFILIATION TERM #1 TERM #2 TERM 08/22/2023-08/22/2025 #3 2. Alicia Alston MEMBERSHIP ACTIVITY REPORT 04/04/2024-04/04/2026 Part B Planner 3. Joe Anderson Jr. Texas Health Action* 04/04/2024-04/04/2026 4. Zachery Garay Vivent Health* 11/27/2023-11/27/2025 5. Ashley Garling 08/24/2023-08/24/2025 6. Marquis Goodwin ASHwell* 04/04/2024-04/04/2026 7. Judith Hassan 04/04/2024-04/04/2026 Project Transitions* Black Trans Leadership of Austin 8. Rocky Lane 9. Kristina McRae Thompson 10. Gin Pham 11/27/2023-11/27/2025 10/06/2020- 10/06/2022 06/23/2022- 06/23/2024 10/06/2022- 10/06/2024 . MEMBERSHIP ACTIVITY REPORT Planning Council/Planning Body Reflectiveness (Use HIV/AIDS Prevalence data as reported in your FY 2023 Application) HIV Prevalence in EMA/TGA Total Members of the PC/PB Unaligned RWHAP Clients on PC/PB Number Number Number Percentage (include % with …
