AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report May 20, 2024 Business Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Rashana Raggs, Supervisor Rashana.Raggs@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I Zaria.Thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 10 (9 Voting, 1 Non-voting member) 1. Kelle’ Martin, Chair 2. Alicia Alston 3. Joe Anderson Jr. 4. Liza Bailey 5. Aran Belani 6. Zachery Garay 7. Ashley Garling 8. Marquis Goodwin 9. Judith Hassan 10. Rocky Lane, Non-Voting 11. Kristina McRae-Thompson 12. Gin Pham Summary The Austin Area HIV Planning Council (HIVPC) is at 12 members. The Executive Committee is expected to finish reviewing and updating the Policies and Procedures at their June meeting. The Governance/Membership/Care Strategies committee finalized date, time, location, and goals for the July 17, 2024 Townhall for people living with HIV at the Permitting and Development Center. They also working on recruitment and retention related items. The Finance/Allocations and Strategic Planning/Needs Assessment committee reviewed and updated their draft Summary of data needs and request for Priority Setting/Resource Allocation of FY25. The committee received a presentation on Minority AIDS Initiative (MAI) and Early Identification of Individuals with HIV/AIDS (EIIHA) to assist in determining their priority groups for FY25.This committee is continuing their updates to the Integrated Plan. The April Business committee received their annual PSRA training for FY25 and received a nomination The Fast Track Cities Consortium will be on May 30th. Get your Eventbrite tickets here. See more info in the for Vice Chair from Marquis Goodwin Outreach portion of the report. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES Executive Committee is seeking nominations for Secretary. Per the bylaws, nominations must be made during a business meeting. o The Executive Committee would like to bring back the Bylaws and Memorandum of Understanding for their June meeting for alignment and finish updating Policies and Procedures. Governance/Membership combined Care Strategies Committee (GMCS) committee chair is Zachery Garay. o The GMCS committee reviewed and approved the updates to the Recruitment and Retention brochure document. The committee would like to further discuss a Frequently Asked Questions document and a Linktree to assist council in their recruitment efforts …
REGULAR MEETING OF THE HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE WEDNESDAY, MAY 8, 2024, 1:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512)-972-5841, HIVPlanningCouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Ashley Garling, Committee Chair Judith Hassan Kelle’ Martin Kristina McRae-Thompson Gin Pham AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 5/7/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. April 10, 2024 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report 5. Administrative Agent report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of Meeting Time and Day 7. Discussion of the Fiscal Year (FY) 2024 Notice of Award 8. Discussion of data needs and requests for FY 2025 Priority Setting and Resource Allocation 9. Data review of Minority AIDS Initiative (MAI) and Early Identification of Individuals with HIV/AIDS (EIIHA) data review with recommendation of priorities 10. Discussion and approval of Integrated Plan Updates FUTURE AGENDA ITEMS 11. Workplan Calendar review ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact HIV Planning Council Office of Support at (512) 972-5841.
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report May 7, 2024 – May 8, 2024 Executive/GMCS/FASPNA Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Rashana Raggs, Supervisor Rashana.Raggs@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I Zaria.Thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 10 (1 Non-voting member), 2 New Members Pending 1. Kelle’ Martin, Chair 2. Alicia Alston 3. Joe Anderson Jr. 4. Liza Bailey 5. Aran Belani 6. Zachery Garay 7. Ashley Garling 8. Marquis Goodwin 9. Judith Hassan 10. Rocky Lane, Non-Voting 11. Kristina McRae-Thompson 12. Gin Pham Summary complete it) The Austin Area HIV Planning Council (HIVPC) is at 10 members. BCIC Sexual Harassment training is due on May 10 (except for new members who have 90 days to The Executive Committee completed their edits and updates to the Bylaws at their April meeting. The Committee is expected to review Policies and Procedures starting next month. Kelle’ Martin temporarily joined the GMCS committee as new members were pending in early April. o Two community members interviewed at the GMCS Meeting o GMCS discussed caucus logistics and policy/procedures. A more approachable/less of a commitment option was posed by members. The PO agrees with the committee members sentiment, and that a townhall may be more feasible. Therefore, a townhall will be planned, if this recommendation is approved. o The Recruitment and Retention updates were reviewed and approved. The Finance/Allocations and Strategic Planning/Needs Assessment committee voted to focus on the impact of changing urban neighborhoods and rising housing costs related to healthcare access for PLWH for Year 2 of Assessment for Needs and Barriers to PLWH in and out of care. o This committee received their annual training on PSRA o Edited and voted on the FY25 PSRA process o Reviewed, edited, and voted on updates to the Integrated Plan The Business committee approved the recommendations of the Bylaw edits, two April applicants, Integrated Plan edits, Recruitment and Retention edits, and the FY25 PSRA process. o This committee also discussed and voted to move the May Business meeting to May 20, 6-8PM o Business received their annual training on PSRA The Office of Support has created an event requests form …
1. 2. CATEGORY Part A Formula MAI MAI Carryover TOTAL Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council May 2024 PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE HRA is now fully staffed. Antoinette Hannah is the RWA Lead and Collin Lessing is the EHE Lead. We got permission from HRSA to use the funding that was allocated in carryover funds for FFY23, so the Austin TGA will not be losing those funds. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 2 contract executed, 1 affirming exhibits 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through February Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,774,600 100% Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,357,520 99% $388,620 $361,566 93% $16,925 $16,925 100% $6,005,040 $5,678,265 95% 1. CQM Plan Development and Next Steps CLINICAL QUALITY MANAGEMENT The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 2. CQM Performance Measures CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Quality Improvement Projects Recipients will be beginning a new round of quality improvement projects that will be focused on data quality and improvement in viral load suppression. This will be a six-month PDSA cycle ending in December 2024. 4. CQM Committee Meetings Last meeting was held on April 11, 2024, where our subrecipients presented their findings on their last QIP Cycle. CQM Committee meetings will be moving from a monthly basis to a quarterly basis. CQM staff will begin meeting with the subrecipients on a monthly basis individually to provide individualized technical assistance. Data Management: TCT Enhancements and Issues: DATA MANAGEMENT UPDATE 1. The data staff at HRA continue to work through TCT issues with subrecipients and the TCT Help Desk. HRA meets with the TCT Help Desk weekly. There have been additional meetings with data managers …
Data Request Summary Priority Setting and Resource Allocation March – JulyJune Series of data presentations and events to familiarize Planning Council with data related to PLWHIV/AIDS in Travis County/Austin TGA HIV in Austin Transitional Grant Area (TGA) and Texas – Department of State Health Services TX Epidemiology Data Presentation on HIV and EpidemiologyData 101 – Austin Public Health’s DSHS Epidemiology Department Health Equity Analysis on Race for Austin TGA – Office of Support Clinical Quality Management QM Project Updates – Administrative Agent (AA)AA Client Utilization Data ‐ AA Austin TGA System of Care Summary ‐ EGMC Consulting Consumer Advisory Group Sessions and Townhall Meetings Fast Track Cities and Ending the Epidemic Plans – Coordinators Reallocation trends with available FY data May ‐ Data request for PSRA cycle Review this document to finalize data request. Supporting documents to assist in finalizing this data request include: Example of resource allocation data one‐page summary‐ AA staff Explanation of how Finance and Allocations/Strategic Planning/Needs Assessment and Governance and Membership/Care Strategies Committees efforts and activities inform recommendations to Planning Council‐ Finance and Allocation/Strategic Planning/Needs Assessment and Governance and Membership/Care Strategies Committee Chairs Example of PSRA Binder used during the previous PSRA cycle‐ Finance/Allocations Committee Chair June and July ‐ Priority Setting Data Determine Criteria Factors for FY2025 Year 1 Needs Assessment Review, Y2 Needs Assessment Review, Y3 Needs Assessment Review‐ Finance and Allocation/Strategic Planning/Needs Assessment Committee/Planner Explanation of the outcomes or findings from Consumer Advisory Groups and Townhall‐ Planner Outcome data from clients in care‐ AA staff Priorities and alignment with Ending the Epidemic and the Fast Track Cities Plan‐ Finance and Allocation/Strategic Planning/Needs Assessment Committee Chair/Planner Provider Input (survey and/or close out report and/or other input mechanism Commented [DN1]: Alternative title: Race/Ethnic Disparities in HIV Rates within the TGA Commented [DN2R1]: Add housing status, economic status, and other social disparities Commented [DN3R1]: Health and Social Equity Analysis of HIV within the Austin TGA Commented [DN4R1]: Reach out to Epi and DSHS on assistance Epidemiological Profile‐ Finance and Allocation/Strategic Planning/Needs Assessment /Planner Relevant updates from FY232 Service Categories and Service Standard that Support Directives List of service categories that support early identification of people living with HIV July ‐ Resource Allocation Data Data Elements by Identified Criteria Resource Inventory: Funding level per service …
HRSA HAB, HIV Integrated Prevention and Care Plan, CY2022-2026 Summary Statement SECTION I: Integrated Plan Submission and Review Summary Jurisdiction Submission Type Austin, Texas ☐ Integrated state/city prevention and care plan ☐ Integrated state-only prevention and care plan ☒ Integrated city-only prevention and care plan ☐ Other:_________________________________ Austin, TGA ☒ Yes ☐ No or Not Applicable Name of Plan(s) Used: Fast Track Cities Action Plan, Austin System of Care Summary Report, Austin HRSA EHE Year 3 Workplan 2.0 If available, URL to other Plan(s): ☒ Yes ☐ No RWHAP Part A Jurisdictions (EMA/TGA) or MSAs included in the plan Did the jurisdiction use portions of other plans to satisfy requirements (e.g., EHE plan)? Executive Summary Included HRSA Reviewer’s Name: HRSA Reviewer’s Name: HRSA Reviewer’s Name(s) Melody Barry Darrin Johnson 1 | P a g e Integrated HIV Prevention and Care Plan Summary Statement SECTION II: Community Engagement and Planning Process Purpose of this Section: For the recipient to describe how the jurisdiction approached the planning process, engaged community members and stakeholders, and fulfilled legislative and programmatic requirements including: 1. SCSN 2. RWHAP Part A and B planning requirements including those requiring feedback from key stakeholders and people with HIV 3. CDC planning requirements Tips given to recipients for meeting this requirement: 1. This requirement may include submission of portions of other submitted plans including the EHE plan submitted as a deliverable for PS19-1906. 2. Be sure to provide adequate detail to confirm compliance with legislative and programmatic planning requirements. 3. The planning process should include key stakeholders and broad-based communities that include but are not limited to people with HIV, funded-service providers, and stakeholders, especially new stakeholders, from disproportionately affected communities. See Appendix 3 for required and suggested examples of stakeholders to be included. 4. Explain how the jurisdiction built collaborations among systems of care relevant to HIV in the jurisdictions (e.g., behavioral health and housing services). 5. Include community engagement related to “Respond” and support of cluster detection activities. Please select all planning bodies that participated in developing the Integrated Plan ☐ Integrated HIV Prevention and Care Planning Body ☒ RWHAP Part A Planning Council/Planning Body ☐ RWHAP Part B Advisory Group ☒ HIV Prevention Group (HPG) ☐ EHE Planning Body ☐ Other, please specify: Please note the remainder of this table includes the language provided to the recipient in the CY 2022-2026 CDC DHAP and HRSA HAB Integrated …
REGULAR MEETING OF THE HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEETING TUESDAY, MAY 7, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support for the HIV Planning Council, (512) 972-5841, hivplanningcouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Zachery Garay, Committee Chair Alicia Alston Joe Anderson, Jr., conflicted Marquis Goodwin, conflicted Rocky Lane, non-voting AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 5/6/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. April 2, 2024 CONFLICT OF INTEREST DECLARATIONS and/or service standards. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report DISCUSSION AND ACTION ITEMS 5. Discussion and approval of Meeting Time and Day 6. Discussion and approval of Townhall Date, Location, Time, and Goal 7. Review of HIV Planning Council directives 8. Discussion and approval of Potential Directives 9. Discussion and approval of Directives to Sunset 10. Discussion of Recruitment and Retention Plan: Marketing Materials 11. Office of Support Membership Report 12. Office of Support Attendance Report FUTURE AGENDA ITEMS 13. Discussion and review of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
REGULAR MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING TUESDAY, MAY 7, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512) 972-5841, hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Zachery Garay, GMCS Committee Chair Ashley Garling, FASPNA Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 5/6/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES 1. April 2, 2024 CONFLICT OF INTEREST DECLARATIONS and/or service standards. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of Vice-Chair nomination 7. Discussion and approval of Policies and Procedures COMMITTEE UPDATES 8. Governance/Membership and Care Strategies Committee 9. Finance/Allocations and Strategic Planning/Needs Assessment Committee FUTURE AGENDA ITEMS 10. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.
BYLAWS OF THE HIV PLANNING COUNCIL ______________________________________________________________________________ ARTICLE 1: NAME Section 1.1: General The name of the organization is the Ryan White HIV/AIDS Part A Planning Council, and it shall be constituted as is required by the Ryan White HIV/AIDS Treatment Extension Act (“Ryan White Act”) and implementing regulations. As used in these bylaws, the term “Planning Council” means the HIV Planning Council. Section 1.2: Service Area Pursuant to the requirements of the Health Resources and Services Administration (HRSA), the Transitional Grant Area (TGA) to be served by the Planning Council shall consist of the following counties: Bastrop, Caldwell, Hays, Travis, and Williamson. ARTICLE 2: PURPOSE AND DUTIES Section 2.1: Mission The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Section 2.2: Purpose The Planning Council shall advise the Chief Elected Official (CEO) of the TGA on issues related to HIV and perform other duties assigned by the CEO. The CEO shall be the Mayor of Austin. The Planning Council works as a partner with the governing bodies of the member counties and the State in making decisions about how funds are used to address the needs of people living with HIV/AIDS. The Planning Council shall also perform the duties prescribed in the Ryan White Act and comply with the requirements imposed therein, and with the most current editions of other applicable laws or regulations, including the Public Health Service Act (PHS Act). The Planning Council shall: (A) Determine what Ryan White Services are needed and what populations need care through the development of a needs assessment. The needs assessment shall have components as defined by the Ryan White Act and shall include input on community needs and priorities from those impacted by HIV/AIDS; (B) Recommend how to make allocations according to established priorities and needs with consideration of relevant legislative requirements; Bylaws of the HIV Planning Council (C) Develop a comprehensive plan for the development, organization, and delivery of HIV services, education, and prevention for individuals with HIV, those at risk of becoming infected, and those affected by HIV. The plan shall be compatible with existing state and local plans regarding the provision of services to individuals with HIV; (D) Coordinate with the State in the development of the statewide coordinated statement of need by the State health agency responsible for administering grands under Part B. Also coordinate …
Title: Policy and Procedures, HIV Planning Council: Office of Support Type: Program Administration HIV Planning Council Program Policy Policy Number: HIVPC OoS 1.0 Approved by: Assistant Director, Laura G. La Fuente: ________________________ Policy Oversight, Manager, Kodjo Dodo: ________________________ Policy Reviewer, Supervisor, Rashana RaggsJaseudia Killion: ________________________ Attachments: Effective Date: 8/1/2018 Last Reviewed: 05/718/20241 Purpose: To provide clarity, offer clear communication, and establish best practices for HIV Planning Council Staff Support Scope: _x_ Health Equity and Community Engagement Policy: HIV Planning Council: Office of Support Policy and Procedures are required to be followed by Austin Public Health (APH) Staff Support of HIV Planning Council to ensure best practices and processes are occurring. Policies and Procedures are outlined below: 1.0 Communications 2.0 Records Management 3.0 Staff Responsibilities 4.0 Council Support Procurement Process 5.0 Reimbursement of Council Members HIV Planning Council Policy and Procedure Documents 1 Commented [KJ1]: Update the last reviewed date for 01/25/21, update last revised date too Commented [SM2R1]: complete Commented [SM4R3]: I have changed some of the formatting to use number and letters to look uniformed. Commented [dAH5]: Hello Mallory, I just added the Electronic Device Policy please go through a review formatting to make 6.0 Conflict of Interest Policy and Procedures 7.0 Reallocation Policy 8.0 Non-Voting Member Policy and Procedures 9.0 Remote Meeting Policy 10.0 Electronic Device Policy Policy and Procedure 1.0 Communications Purpose: Policy: The purpose of this policy is to set forth the minimum requirements (in accordance with COA guidelines) that must be met with respect to all formal communications between the Planning Council and Office of Support It is the policy of the HIV Planning Council Support Staff to ensure that both internal and external communication is clear and concise respectful to each parties’ role. Planning Council and Office of Support 1. Communication of tasks associated directly with the work of the Council should occur primarily between the Executive Committee and the Committee Chairs of the Planning Council and the APH Support Staff. It is expected that the Committee Chairs and Staff will communicate on an as needed basis to accomplish necessary tasks fulfilling the broader mission of the Council. 2. Agenda Content: Planning Council and Executive Committee agenda content shall be directed by the Chair of the Planning Council in consultation with the Officers and the staff (or their designee). The Committee Chair in consultation with their committee and the Staff when appropriate shall set …
1. 2. CATEGORY Part A Formula MAI MAI Carryover TOTAL Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council May 2024 PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE HRA is now fully staffed. Antoinette Hannah is the RWA Lead and Collin Lessing is the EHE Lead. We got permission from HRSA to use the funding that was allocated in carryover funds for FFY23, so the Austin TGA will not be losing those funds. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 2 contract executed, 1 affirming exhibits 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through February Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,774,600 100% Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,357,520 99% $388,620 $361,566 93% $16,925 $16,925 100% $6,005,040 $5,678,265 95% 1. CQM Plan Development and Next Steps CLINICAL QUALITY MANAGEMENT The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 2. CQM Performance Measures CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Quality Improvement Projects Recipients will be beginning a new round of quality improvement projects that will be focused on data quality and improvement in viral load suppression. This will be a six-month PDSA cycle ending in December 2024. 4. CQM Committee Meetings Last meeting was held on April 11, 2024, where our subrecipients presented their findings on their last QIP Cycle. CQM Committee meetings will be moving from a monthly basis to a quarterly basis. CQM staff will begin meeting with the subrecipients on a monthly basis individually to provide individualized technical assistance. Data Management: TCT Enhancements and Issues: DATA MANAGEMENT UPDATE 1. The data staff at HRA continue to work through TCT issues with subrecipients and the TCT Help Desk. HRA meets with the TCT Help Desk weekly. There have been additional meetings with data managers …
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report May 7, 2024 – May 8, 2024 Executive/GMCS/FASPNA Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Rashana Raggs, Supervisor Rashana.Raggs@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I Zaria.Thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 10 (1 Non-voting member), 2 New Members Pending 1. Kelle’ Martin, Chair 2. Alicia Alston 3. Joe Anderson Jr. 4. Liza Bailey 5. Aran Belani 6. Zachery Garay 7. Ashley Garling 8. Marquis Goodwin 9. Judith Hassan 10. Rocky Lane, Non-Voting 11. Kristina McRae-Thompson 12. Gin Pham Summary complete it) The Austin Area HIV Planning Council (HIVPC) is at 10 members. BCIC Sexual Harassment training is due on May 10 (except for new members who have 90 days to The Executive Committee completed their edits and updates to the Bylaws at their April meeting. The Committee is expected to review Policies and Procedures starting next month. Kelle’ Martin temporarily joined the GMCS committee as new members were pending in early April. o Two community members interviewed at the GMCS Meeting o GMCS discussed caucus logistics and policy/procedures. A more approachable/less of a commitment option was posed by members. The PO agrees with the committee members sentiment, and that a townhall may be more feasible. Therefore, a townhall will be planned, if this recommendation is approved. o The Recruitment and Retention updates were reviewed and approved. The Finance/Allocations and Strategic Planning/Needs Assessment committee voted to focus on the impact of changing urban neighborhoods and rising housing costs related to healthcare access for PLWH for Year 2 of Assessment for Needs and Barriers to PLWH in and out of care. o This committee received their annual training on PSRA o Edited and voted on the FY25 PSRA process o Reviewed, edited, and voted on updates to the Integrated Plan The Business committee approved the recommendations of the Bylaw edits, two April applicants, Integrated Plan edits, Recruitment and Retention edits, and the FY25 PSRA process. o This committee also discussed and voted to move the May Business meeting to May 20, 6-8PM o Business received their annual training on PSRA The Office of Support has created an event requests form …
REGULAR MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, APRIL 22, 2024, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512) 972-5841, HIVPlanningCouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Alicia Alston Joe Anderson Jr., Conflicted Zachery Garay, Conflicted Ashley Garling AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Marquis Goodwin, Conflicted Judith Hassan, Conflicted Rocky Lane, Non-Voting Kristina McRae-Thompson Gin Pham The first 10 speakers signed up no later than noon on 4/21/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. March 25, 2024 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report 6. Part B Report DISCUSSION AND ACTION ITEMS 7. Discussion and approval of new Planning Council members 8. Discussion and approval of rescheduling May meeting day (Memorial Day) 9. Discussion and approval of Bylaws updates 10. Discussion and approval of Integrated Plan updates 11. Discussion of Priority Setting and Resource Allocation (PSRA) Training 12. Discussion and approval of PSRA process 13. Discussion and approval of Recruitment and Retention Plan 14. Discussion and approval of Townhall plan 15. Open nominations for Vice-Chair and Secretary COMMITTEE UPDATES 16. Governance/Membership and Care Strategies 17. Finance/Allocations and Strategic Planning/Needs Assessment 18. Review of workplan calendar and social calendar FUTURE AGENDA ITEMS ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ …
Membership Applicant Biographical Sketch The following individual has submitted a membership application to the HIV Planning Council. Liza Bailey (Applicant Name) Patient Care Technician at Family Emergency Rooms OCCUPATION COMMUNITY VOLUNTEER WORK Experience in emergency medicine. Research Assistant for Project Seed at the University of Texas. Kappa Rho member and volunteer coordinator for aspiring female healthcare professionals SKILLS/EXPERIENCE Fluent in Russian. Conversational Spanish skill. Licensed Emergency Medical Technician in Texas. Lived Experience as a child of an immigrant. Public Health Undergraduate at the University of Texas at Austin. COUNTY OF RESIDENCE HRSA MEMBERSHIP SLOT (Check all that apply) Travis Bastrop Caldwell Hays Williamson Health Care Providers, Including Federally Qualified Health Centers Community-based organizations serving affected populations and AIDS Service Organizations (ASOs) Substance Abuse Providers Social Service Providers, including providers of housing and homeless services Mental Health Providers Local Public Health Agency Hospital planning agencies or health care planning agencies Affected Communities, including PLWH/A, members of a Federally recognized Indian tribe as represented in the population, individuals co-infected with hepatitis B or C and historically underserved groups and subpopulations. Non-Elected Community Leaders State Government (including the State Medicaid Agency. State agency and the agency administering the program under part B. Grantees under subpart II of part C (Title II early intervention) Representatives of organizations with a history of serving children, youth, women, and families living with HIV and operating in the area. Grantees under other Federal HIV programs, including but not limited to providers of HIV prevention services Representatives of individuals who formerly were Federal, State, or local prisoners, were released from the custody of the penal system during the preceding 3-years, and had HIV/AIDS as of the date on which the individuals were released. HIV/AIDS Prevention Provider Yes No A AA H W PI Other Reducing Health Disparities Planning Council Recommend? Yes No CONFLICT OF INTEREST RACE/ETHNICITY SPECIAL INTERESTS GMCS Committee Recommend? Yes No Membership Applicant Biographical Sketch The following individual has submitted a membership application to the HIV Planning Council. Aran Belani (Applicant Name) OCCUPATION COMMUNITY VOLUNTEER WORK SKILLS/EXPERIENCE COUNTY OF RESIDENCE HRSA MEMBERSHIP SLOT (Check all that apply) CONFLICT OF INTEREST RACE/ETHNICITY SPECIAL INTERESTS GMCS Committee Recommend? Yes No Peer Ambassador and Undergraduate Research Assistant at the University of Texas at Austin Civic Engagement Alliance Vice Chair for TxVotes. Undergraduate Research Committee Member for the Senate of College Councils. Longhorn Emergency Medical Service Responder Fluent in Hindi and …
HRSA HAB, HIV Integrated Prevention and Care Plan, CY2022-2026 Summary Statement SECTION I: Integrated Plan Submission and Review Summary Jurisdiction Submission Type Austin, Texas ☐ Integrated state/city prevention and care plan ☐ Integrated state-only prevention and care plan ☒ Integrated city-only prevention and care plan ☐ Other:_________________________________ Austin, TGA ☒ Yes ☐ No or Not Applicable Name of Plan(s) Used: Fast Track Cities Action Plan, Austin System of Care Summary Report, Austin HRSA EHE Year 3 Workplan 2.0 If available, URL to other Plan(s): ☒ Yes ☐ No RWHAP Part A Jurisdictions (EMA/TGA) or MSAs included in the plan Did the jurisdiction use portions of other plans to satisfy requirements (e.g., EHE plan)? Executive Summary Included HRSA Reviewer’s Name: HRSA Reviewer’s Name: HRSA Reviewer’s Name(s) Melody Barry Darrin Johnson 1 | P a g e Integrated HIV Prevention and Care Plan Summary Statement SECTION II: Community Engagement and Planning Process Purpose of this Section: For the recipient to describe how the jurisdiction approached the planning process, engaged community members and stakeholders, and fulfilled legislative and programmatic requirements including: 1. SCSN 2. RWHAP Part A and B planning requirements including those requiring feedback from key stakeholders and people with HIV 3. CDC planning requirements Tips given to recipients for meeting this requirement: 1. This requirement may include submission of portions of other submitted plans including the EHE plan submitted as a deliverable for PS19-1906. 2. Be sure to provide adequate detail to confirm compliance with legislative and programmatic planning requirements. 3. The planning process should include key stakeholders and broad-based communities that include but are not limited to people with HIV, funded-service providers, and stakeholders, especially new stakeholders, from disproportionately affected communities. See Appendix 3 for required and suggested examples of stakeholders to be included. 4. Explain how the jurisdiction built collaborations among systems of care relevant to HIV in the jurisdictions (e.g., behavioral health and housing services). 5. Include community engagement related to “Respond” and support of cluster detection activities. Please select all planning bodies that participated in developing the Integrated Plan ☐ Integrated HIV Prevention and Care Planning Body ☒ RWHAP Part A Planning Council/Planning Body ☐ RWHAP Part B Advisory Group ☒ HIV Prevention Group (HPG) ☐ EHE Planning Body ☐ Other, please specify: Please note the remainder of this table includes the language provided to the recipient in the CY 2022-2026 CDC DHAP and HRSA HAB Integrated …
Austin Area Comprehensive Planning Council Ryan White Part B Administrative Agency Report Submitted by Alicia Alston April 22, 2024 I. Part B Grants Administration/Management Update • New Staff is joining our team: 3 Monitors, 1 Planner, within the next few weeks. II. Part B Expenditure Summary Update The 23-24 Part B expenditure summary is as follows: • 100 % of the contract year has expired, with 86% of the funds used through March 2024 • 100% of the contract year has expired, with 95% of the funds used through March 2024 • 58.33% of the contract year has expired, with 52% of the funds used through March 2024 Table 1: Ryan White, State-R and State Services FY 22-23/22-24 Part B Billing Summary March 2024 Expended Amount Percent Expended Service Delivery $4,190,559.00 $4,169,373.98 86% CATEGORY Expended Amount Percent Expended Service Delivery $1,318,117.00 $1,214,200.89 95% Budgeted Amount Budgeted Amount (RW) (State R) (State Services) RW (All agencies) CATEGORY State R (All Agencies) State Services (All Agencies) Budgeted Amount Expended Amount Percent Expended Service Delivery $4,550,970.00 $2,477,800.27 53% III. Ryan White Part B Expenditure Summary Update (Austin Agencies Only) Service Delivery $1,295,832.00 $1,681,594.13 130% ***Out of variance: Expenditures are more than 10% (over or under) the contract year percentage. Service Category Justification Expended Allocation Health Insurance $100,000.00 $100,000.00 Within Variance Oral Health $205,500.00 $227,882.28 Out of Variance: Has program income to cover the overages $644,282.00 $864,201.70 Within Variance $12,500.00 $10,387.87 Out of Variance $67,750.00 $91,280.88 Within Variance $75,300.00 $101,539.27 Within Variance (100%) (111%) (134%) (83%) (135%) Outpatient Ambulatory Health Services Early Intervention Services Emergency Financial Assistance Local AIDS Pharmaceutic al Assistance (135%) (127%) (192%) Non-Medical Case Management Mental Health $117,500.00 $149,160.82 Within Variance $70,000.00 $134,166.31 Out of Variance: Has program income to cover the overages Food Bank $3,000.00 $2,975.00 Out of Variance Total Regular Ryan White $1,295,832.00 $1,681,594.13 (99%) (130%) V. Client Complaints
