Status updates and highlights to the FYs 2021-22 Capital Budget, organized by the FYs 2021-2023 Long- Range Capital Improvement Program Planning Recommendations. The following updates highlight CIP activities city-wide are not intended to be comprehensive. Government that works for all and Safety • To have a comprehensive picture of existing infrastructure conditions and potential liabilities over time, prioritize a more complete inventory and assessment of existing assets. Implement a robust enterprise Asset Management approach and facilitate the maturation of the City’s internal asset management system to ensure coordination and cooperation across all departments and all infrastructures. No updates at this time • Prioritize investments related to public health and safety and capital renewal, such as project rehabilitation and restoration. Maintenance and repair prevention need to be funded appropriately and equitably to minimize premature failures, unacceptable levels of service, and far more expensive replacement of assets. The FY 2021-22 budget met financial policy to fully fund the capital rehabilitation fund which supports major rehabilitation and betterment of non-enterprise department facilities. • Continue to explore innovative and durable revenue sources and policies. Departments continue to explore funding alternatives. A recent example is the Dougherty Arts Center Replacement project. https://www.austintexas.gov/edims/pio/document.cfm?id=375505 • Review the city’s resilience to extreme weather events and other impacts of climate change to ensure safety of city residents, reliability of electric, water and other critical infrastructure, and identify long-range capital improvements to improve resiliency in an equitable manner. Actions Taken by the City of Austin and Community Partners to Prepare for Next Weather Emergency | AustinTexas.gov (a lot of this is beyond Capital Budget funding, but very thorough) Economic Opportunity and Affordability and Mobility • Prioritize maintenance of infrastructure that supports voter approved capital investments and minimizes service disruptions. The following are departmental O&M highlights for FY 2021-22: (page 193 of the budget document) • $669,000 in Fleet Mobility Services for license and software fees for GPS, as part of phase 3 of the telematics program, and operations and maintenance fees for electric vehicle charging ports. • $665,000 for seven new positions in Public Works to support the growing workload of capital improvements projects across the City, particularly from Austin Water, Aviation, and departments with funding from the 2016, 2018, and 2020 bond programs. The costs of these positions will be directly charged to capital projects. 03.09.2022, pg. 1 • $659,000 in Parks and Recreation for various capital project contractual/commodity …
COMPREHENSIVE PLAN JOINT COMMITTEE Minutes The Comprehensive Plan Joint Committee convened in a regular meeting on March 10, 2022 at Street-Jones Building, 1000 East 11th Street, Room 400A, Austin, TX 78702. Some member participated by video conference. REGULAR MEETING March 10, 2022 Members Absent Carmen Llanes Pulido Cesar Acosta Timothy Bray Zoning and Platting Commission Hank Smith The meeting was called to order at 12:03 p.m. Joint Committee Members in Attendance: Planning Commission Grayson Cox Yvette Flores Robert Schneider City Staff in Attendance: Matt Dugan, Housing and Planning Department Dee Dee Quinnelly, Housing and Planning Department Others in Attendance: None. PUBLIC COMMUNICATION: GENERAL None. 1. APPROVAL OF MINUTES A motion was made to approve the minutes from the December 2, 2021 meeting by Commissioner Cox, seconded by Commissioner Smith. Vote 4-0. Commissioners Llanes Pulido, Acosta and Bray were absent. 2. NEW BUSINESS a. Annual goal setting (Discussion and/or possible action). Commissioners discussed setting goals around zoning for industrial land, and flooding. Chair Flores asked Dee Dee Quinnelly to email Commissioners asking for any additional goals. No action was taken. b. Long-Range Capital Improvement Program Planning (Discussion and action). Dee Dee Quinnelly explained the two-year planning cycle and since this is an off-year the memo with recommendations from last year needs to be retransmitted. A motion to retransmit the memo with modifications was made by Commissioner Smith, seconded by Commissioner Schneider. Vote 4-0. Commissioners Llanes Pulido, Acosta and Bray were absent. 3. OLD BUSINESS a. Industrial Study (Discussion and/or possible action) 1 Item postponed to next regular meeting. 4. FUTURE AGENDA ITEMS -The Imagine Austin Year 10 Progress Report ADJOURNMENT The meeting adjourned at 12:47 p.m. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Dee Dee Quinnelly at Planning and Zoning Department, at 512-974-2036, for additional information; TTY users route through Relay Texas at 711. For more information on the Comprehensive Plan Joint Committee, please contact Dee Dee Quinnelly at (512) 974-2036 or deedee.quinnelly@austintexas.gov. 2
Commission Member Eyna Canales-Zarate MINUTES for Firefighters’, Police Officers’ and Emergency Medical Personnel’s Civil Service Commission SPECIAL CALLED MEETING Thursday, March 10, 2022 The Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission convened in a Special Called Meeting on Thursday, March 10, 2022 at 5202 East Ben White Boulevard, Building 500, Austin TX 78741. Board Members in Attendance: Commission Vice Chair Farah Ahmed Staff in Attendance: Matthew Chustz, Acting Civil Service Administrator April Shaw, Municipal Civil Service Coordinator Michael Sullivan, Civil Service Coordinator Ann Skowronski, Assistant City Attorney CALL TO ORDER Civil Service Commission Chair Thomas called the Commission Meeting to order at 10:02 a.m. CITIZEN COMMUNICATION: GENERAL No members of the public signed up to speak on this item. 1. APPROVAL OF MINUTES a. Approve the minutes from the Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission Special Called Meeting of February 14, 2022. The minutes from the Special Called Meeting of February 14, 2022 were approved on Commission Member Canales-Zarate’s motion, Commission Vice Chair Ahmed seconded, and the motion passed 2-0. 2. NEW BUSINESS 1 a. Discussion and possible action regarding the appointment of a physician, psychiatrist, or psychologist to examine a police officer and to submit a report to the commission, department head, and the police officer. Pursuant to Section 143.081 LGC and Rule 15.04 of the City of Austin Fire Fighters’, Police Officers’ and Emergency Medical Personnel Civil Service Commission Rules and Regulations. (Andrew Vera) Commission Member Canales-Zarate made a motion to approve the appointment of a physician, psychiatrist, or psychologist to examine a police officer pursuant to Chapter 143.081 LGC. Commission Vice Chair Ahmed seconded the motion. The motion was approved 2-0. 3. STAFF BRIEFINGS a. Report from the Civil Service Office regarding exam processes, disciplinary hearings and fit for duty actions. Michael Sullivan, Civil Service Coordinator, and Matthew Chustz, Acting Civil Service Administrator, delivered the briefing to the Commission and no action was taken. b. Future Meetings Schedule. 4. FUTURE AGENDA ITEMS ADJOURNMENT Commission Member Canales-Zarate made a motion to adjourn the meeting, Commission Vice Chair Ahmed seconded the motion. The motion was approved on a 2-0 vote, and the meeting was adjourned at 10:14 am. 2
EARLY CHILDHOOD COUNCIL March 9, 2022, 8:30 A.M. CITY HALL, BOARD AND COMMISSION ROOM #1101 301 WEST SECOND STREET, AUSTIN, TEXAS Some members of the Early Childhood Council may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, contact Caitlin Oliver, Program Coordinator, Austin Public Health, at 512-972-6205 or Caitlin.Oliver@austintexas.gov. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first five speakers to register will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES from February 9, 2022, meeting 2. PRESENTATIONS a. Briefing from the Housing and Planning Department and discussion on the Fiscal Year 2022-2023 Action Plan Community Needs Assessment Presenters: • Jamey May, Housing and Community Development Officer, Housing and Planning • Natasha Ponczek, Program Manager, Austin Public Health • Helen Howell, Public Health Program Coordinator, Austin Public Health • Katie Horstman, Senior Research Analyst, Housing and Planning 3. NEW BUSINESS AND POSSIBLE ACTIONS a. Fiscal year 2022-2023 City budget recommendation to maintain current Austin Public Health funding for early childhood b. Topics to bring to Joint Inclusion Committee c. Community Engagement Work Group updates i. Discussion about establishing a work group to connect community members to the Early Childhood Council d. Discuss times and locations for the April 12, 2022, and August 13, 2022, ECC regular e. Preliminary results of the Austin-Travis County Child Care Staffing survey meetings 4. STAFF UPDATES a. COVID-19 updates b. Child care center at the Dove Springs Austin Public Health facility FUTURE AGENDA ITEMS a. Update about Head Start from Child Inc and Austin ISD ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Caitlin Oliver, Program Coordinator, Austin Public Health, at 512-972-6205 or email: Caitlin.Oliver@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Early Childhood Council, please …
COMMUNITY TECHNOLOGY AND TELECOMMUNICATIONS COMMISSION Regular Meeting Wednesday – March 9, 2022 – 6:30 PM City Hall – Boards and Commissions - Room 1101 301 W. 2nd Street - Austin, TX 78701 Some members of the Community Technology and Telecommunications Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, contact Jesse Rodriguez at jesse.rodriguez@austintexas.gov CURRENT BOARD MEMBERS: Nehemiah Pitts III, Chair Steven Apodaca Dave Floyd Jennifer Ramos Sumit DasGupta Sophie Gairo Malcolm Yeatts Maxine Eiland Nicole Thompson AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES – February 9, 2022 2. STAFF AND COMMUNITY BRIEFINGS (A member of the public may not address a board at a meeting on an item posted as a briefing) a. FY 2021 Residential Technology Study: Qualitative Analysis of the Digital Divide in Austin by MEASURE Austin (Paulette Blanc, Meme Styles, and Reyda Taylor) b. Update from Communications and Technology Management Department (Chris Stewart, Chief Information Officer) c. Austin Free-Net: Update on Digital Literacy Training, Digital Navigation, Device Donation, and Future Planning (Jess Ross, Executive Director of Austin Free-Net) 3. NEW BUSINESS (Discussion and Possible Action) a. Commission Discussion on FY 2023 Budget Priorities (Commission discussion and possible action) Working Group 4. COMMISSION UPDATES (Discussion and Possible Action) a. Digital Inclusion, Civic Engagement, and Strategic Technology and Telecom Policy b. Knowledge, Information, and Data Stewardship Working Group c. Technology, Infrastructure, and Innovation Working Group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jesse Rodriguez at the Telecommunications and Regulatory Affairs Department, at jesse.rodriguez@austintexas.gov for additional information; TTY users route …
Water and Wastewater Commission March 9, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the February 16, 2022, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. 2. Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. 3. Recommend approval to award a contract with ACT Pipe & Supply Inc. to provide ductile iron fittings and pipe joint restraint devices, for a term of five years in an amount not to exceed $800,000. 4. Recommend approval to amend a contract with Grey Wall Software, LLC d/b/a Veoci.com to provide continued software subscription services for situational awareness, continuity of operations and emergency management, to increase the amount by $314,700 for a revised total contract amount not to exceed $613,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado March 24, 2022 Client: Agenda Item Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. Amount and Source of Funding Funding in the amount of $67,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source N/A Prior Council Action: Boards and Commission Action: MBE/WBE: March 9, 2022 - To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9 D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide consumable test kits to complete tests to monitor raw source waters and treated drinking water for cyanotoxins on a weekly basis or more frequently as necessary. The monitoring of cyanotoxins is expanding to meet growing public health concerns as the toxins have been detected more frequently in local watersheds. Eurofins Abraxis, Inc. is the sole worldwide manufacturer and North American distributor of the consumable test kits that are used with the test instrument. The test instrument is programmed to run only the propriety test kits from Eurofins Abraxis, Inc. Authorization amounts for this contract are based upon departmental estimates of anticipated future testing and analysis. PRICE ANALYSIS Cost Analysis: The proposed contract pricing is consistent with a a) 4% increase represented in the market.
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 24, 2022 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $973,340.00 for a total amount not to exceed $1,500,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4116R3 that will provide water service to a proposed single-family development located at 6001 Kellam Road. Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding May 23, 2019 - Council authorized the negotiation and execution of a cost reimbursement agreement for an amount not to exceed $526,660.00. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The “71 East – 428 Acre Tract” project is located at 6001 Kellam Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Dry South Watershed. A map showing the property location is attached. William Lyon Homes (the “Applicant”) is proposing to develop approximately 1,550 single-family homes. Service Extension Request No. 4116R2 (SER-4116R2) was submitted and approved to extend City water utility service to the Property. As authorized by City Council on May 23, 2019, the City and the Applicant executed a Cost Reimbursement Agreement (the “Agreement”) on March 26, 2021 for $526,660.00 of total project costs for the construction of an oversized 24-inch water main and appurtenances as proposed in SER-4116R2. Under the agreement, the Applicant will construct approximately 5,615 feet of 24-inch water main and convey the water improvements to the City for the City’s ownership, operation, and maintenance. The Applicant will construct the project in two phases, with Phase 1 including approximately 4,350 feet of 24-inch water main. These water improvements were oversized and required by the City in order to serve additional properties within the Central South water pressure zone consistent with the City’s long range planning goals for this area. The City agreed to reimburse a …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 24, 2022 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $852,145.00 for a total amount not to exceed $1,675,000.00 for costs associated with the design and construction of an oversized wastewater force main and appurtenances related to Service Extension Request No. 4117R3 that will provide wastewater service to a proposed single-family development located at 6001 Kellam Road. Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding May 23, 2019 - Council authorized the negotiation and execution of a cost reimbursement agreement for an amount not to exceed $822,855.00. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The “71 East – 428 Acre Tract” project is located at 6001 Kellam Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Dry South Watershed. A map showing the property location is attached. William Lyon Homes (the “Applicant”) is proposing to develop approximately 1,550 single-family homes. Service Extension Request No. 4117R2 (SER-4117R2) was submitted and approved to extend City wastewater utility service to the Property. As authorized by City Council on May 23, 2019, the City and the Applicant executed a Cost Reimbursement Agreement (the “Agreement”) on March 26, 2021 for $822,855.00 of total project costs for the construction of an oversized 16-inch wastewater force main and appurtenances as proposed in SER-4117R2. Under the agreement, the Applicant will construct approximately 4,815 feet of 16-inch wastewater force main and convey the wastewater improvements to the City for the City’s ownership, operation, and maintenance. These wastewater improvements were oversized and required by the City in order to serve additional properties within the Dry South drainage basin consistent with the City’s long range planning goals for this area. The City agreed to reimburse a percentage of the actual project costs associated with the construction of the wastewater force main. The certified low …
Water & Wastewater Commission Review and Recommendation Health and Environment March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Rick Coronado Agenda Item Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. Amount and Source of Funding Funding in the amount of $2,465,700 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1010 for these goods. The solicitation issued was on October 25, 2021 and it closed on November 16, 2021. Of the two offers received the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Sodium permanganate is commonly used in water treatment to control taste and odor, reduce biological growth, and remove iron and manganese. Austin Water plans to incorporate sodium permanganate into the treatment process to combat taste and odor causing compounds and potential cyanotoxins that can occur intermittently in the source water. This additional capability will further bolster the existing multi-barrier process, which includes disinfection, coagulation, flocculation, sedimentation, and filtration. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. PRICE ANALYSIS Solicitations: 85 notices were sent, including 2 MBE and 2 WBE a) firms with no M/WBE firms responding. b) 5.55% decrease represented in the market. Cost Analysis: The proposed contract pricing is consistent with a
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Joseph Gonzales March 24, 2022 Client: Agenda Item Recommend approval to award a contract with ACT Pipe & Supply Inc. to provide ductile iron fittings and pipe joint restraint devices, for a term of five years in an amount not to exceed $800,000. Amount and Source of Funding Funding in the amount of $93,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. The Financial Services Department issued an Invitation for Bids (IFB) 2200 AMA1065 for these goods. The solicitation issued on November 15, 2021, and it closed on December 16, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide ductile iron fittings to be utilized by Austin Water for installation and repair of waterlines throughout the City. Ductile iron fittings are a reliable and safe replacement for cast iron and are crucial to the City’s infrastructure. The contract is replacing two contracts being combined into one contract. One contract expired on November 28, 2021, and the other contract expires on June 30, 2022. The requested authorization amounts were determined by departmental projected spending and accounts for potential price increases. The recommended contractor is a current provider of these goods. PRICE ANALYSIS Solicitations: 187 notices were sent, including 15 MBE and 3 WBE a) firms with no M/WBE firms responding. b) based commodities, cost analysis is ever changing. Cost Analysis: Due to global supply chain conditions for plumbing
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja March 24, 2022 Client: Agenda Item Recommend approval to amend a contract with Grey Wall Software, LLC d/b/a Veoci.com to provide continued software subscription services for situational awareness, continuity of operations and emergency management, to increase the amount by $314,700 for a revised total contract amount not to exceed $613,000. Amount and Source of Funding Funding in the amount of $128,500 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendment Purchasing Language: March 9, 2022 –To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: in information real-time and The proposed amendment is to increase licenses and support hours to the existing contract for Austin Water’s emergency management software. This software allows for the monitoring of daily situational awareness, planning for continuity of operations, activating the Incident Management Team, and centralizing documents related to an incident. Veoci enhances Austin Water’s daily situational awareness and incident management capability by sharing reducing communication barriers. Leaders can assess current conditions, evaluate trends, and direct responses with improved clarity. The system modernizes Austin Water’s approach to preparedness, resiliency management and emergency response. Through the initiation of this contract, Austin Water has identified the need for additional licenses and support hours to create dashboards, content displays, and customized integrations with operational systems. These dashboards and content displays allow Austin Water to gain increased visibility into the system health of critical infrastructure and support systems, share situational status information, and direct response efforts in real-time. The additional spending authority will allow Austin Water to purchase additional Veoci licenses for operational users and support services needed to ensure effective monitoring and proper response to incidents involving critical infrastructure and support systems. Contract Detail: Length of Term 5 yrs. Current Contract Authorization $298,300 Requested Additional Authorization $314,700 Revised Total Authorization $298,300 $314,700 Contract Term Initial Term Proposed Amendment TOTAL 5 yrs. $298,300 $314,700 $613,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja March 24, 2022 Client: Agenda Item Recommend approval to amend a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. Austin Water’s total requested authorization is $300,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Contract Amendment August 18, 2016 – Council approved the original contract, item 56, on an 11-0 vote. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract provides inspection, maintenance, repair, and purchase of back-up generators for City facilities. The generators are inspected and have preventative maintenance performed quarterly and annually. More than 35 locations are covered under this contract. The services provided under the contract meet the National Fire Protection Association standard for emergency and standby power systems. In addition to preventative maintenance, the contract also provides routine and emergency repair services. In the event a generator is being serviced or repaired, and a need for a generator is identified, the contractor will provide a temporary replacement generator until the City’s unit is returned. The increased authorization will allow for the purchase of back-up generators to continue operations in the event of an emergency or disaster ensuring essential personnel have access to the City network and the essential function of all workspaces. Contract Detail: Contract Term Initial Term Extension Option 1 Extension Option 2 Extension Option 3 Contract Amendment Extension Option 4 Proposed Amendment TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 1 yr. 6 yrs. Current Contract Authorization $717,000 $300,000 $300,000 $300,000 $ 62,000 $300,000 $1,979,000 Requested Additional Authorization $1,105,000 $1,105,000 Revised Total Authorization $717,000 $300,000 $300,000 $300,000 $ 62,000 $300,000 $1,105,000 $3,084,000 Note: Contract Authorization amounts are based on …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 24, 2022 Client: Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM Smith, Inc., for engineering services for the Ullrich Water Treatment Plant Conversion (OSGSH) in the amount of $4,051,654.63, for a total contract amount not to exceed $6,112,654.63. (District 8) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. January 23, 2020 – Council approved a professional services agreement with CDM Smith, Inc. for the Ullrich Water Treatment Plant Conversion (OSGSH) project. To be reviewed by the Water and Wastewater Commission on March 9, 2022. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 17.60% MBE and 19.33% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The City operates three major water treatment plants (WTPs): Ullrich WTP, Davis WTP, and Handcox WTP. The Ullrich WTP has a firm treatment capacity of 167 million gallons per day and utilizes chloramine for disinfection. The chloramine process requires the combined use of a chlorine system and an ammonia system. Although the City has successfully and safely used chlorine throughout its various treatment facilities for more than 80 years, the City desires to incorporate inherently safer technologies when available and where feasible. The City completed a Preliminary Engineering report to evaluate the options available to improve the Ullrich WTP disinfection system. CDM Smith was selected to develop the recommended option in the Preliminary Engineering Report to convert the existing chlorine system to an onsite generation of sodium hypochlorite (OSGSH) process and to also convert the existing ammonia system to liquid ammonia sulfate (LAS). The recommended option will maximize repurposing and reuse of existing facilities, structures, and processes, where practical. An amendment to the professional services agreement is required to move the project forward into the design phase. The amendment includes design phase services (project management, permitting and environmental compliance, engineering design) and bid phase services. It is important for this project to move forward because of safety. If the project is not approved, the plant’s ability to …
Water & Wastewater Commission Review and Recommendation Health and Environment, Mobility March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute a professional services agreement with Pape-Dawson Consulting Engineers Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP324A to provide engineering services for Project Connect – Water/Wastewater Utility Support Program in amount not to exceed $3,000,000. (Districts 1, 2, 3, 4, 7, and 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Staff recommendation is the most qualified firm out of seven firms evaluated through the City’s qualification-based selection process. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.0% MBE and 18.0% WBE participation. Project Connect is a comprehensive transit plan designed to enhance public transportation in Austin. It includes a new rail system, a downtown transit tunnel, and an expanded bus system. Project Connect involves multiple stakeholder agencies within City of Austin and partner agencies, including Austin Water. Ongoing coordination between Austin Transit Partnership (ATP), Capital Metro, and Austin Water have identified a number of significant water and wastewater utility conflicts. This contract will provide engineering support to manage risk by developing and evaluating alternative relocation alignments, estimating schedule and cost requirements for implementation, and coordinating construction sequencing to maintain adequate water and wastewater service to Austin Water customers. Coordination with other major projects such as the TxDOT I-35 Central Express project and the City’s Corridor Mobility Program may also be required. To support these goals, tasks may also include evaluation of projected water/wastewater demands and condition assessment of existing water and wastewater pipes, as well as preliminary engineering, final design, and construction phase services. All public impacts will be coordinated by ATP and the Project Connect team. If the contract is not secured, it will impact Austin Water’s ability to proactively plan for utility conflicts from Project Connect and limit Austin Water’s ability to identify and implement beneficial relocation options. This authorization provides for funding of the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 24, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Cedar Hills Construction, LLC, for the Southwest Allandale Neighborhood Water and Wastewater System Renewal project in the amount of $4,676,368.50 plus a $467,636.85 contingency, for a total contract amount not to exceed $5,144,005.35. (District 10) Funding in the amount of $4,931,043.53 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 17.62% MBE and 0.37% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Southwest Allandale Neighborhood Water and Wastewater System Renewal project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace or upgrade deteriorated and aging water mains with a documented history of multiple breaks. These water mains are in poor condition and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater lines located within the general boundaries of West Park Drive (west), Perry Lane (south), Bull Creek Drive (east), and Hancock Drive (north). The water system renewal includes approximately 6,125 linear feet of 8-inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 5,044 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. The work also includes upgrading the existing storm sewer system in conflict with the proposed water and wastewater line improvements as part of the coordination efforts by the Renewing Austin Program team. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 21, 2022 Client: Kevin Critendon Agenda Item Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. This item has no fiscal impact. Amount and Source of Funding Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: December 10, 2020 – Council approved an amendment to Chapter 6-4 which repealed the enforcement process and penalties for water conservation violations, reverting the process and penalty amounts of such violations to those described in Chapter 2-13. March 9, 2022 – To be reviewed by the Water & Wastewater Commission March 22, 2022 – To be reviewed by the Resource Management Commission. N/A In addition to many incentive programs, Austin Water employs a wide range of ordinances intended to reduce potable water demand by city residents and businesses. On December 10, 2020, City Council approved City Code amendments that removed the administrative enforcement and penalty section of Chapter 6-4 -Water Conservation to defer to Chapter 2-13-23 – Administrative Adjudication of Violations. This change was intended to assure consistency in application of administration violations across the City. As a result, the current penalties for all water conservation ordinance violations are included in Chapter 2-13-23 (A). Current penalties in Chapter 2-13-23 (A) for all water conservation ordinance violations also apply to a broad range of building code and property maintenance violations, outlined below: Current Penalties (§2-13-23 (A)) Not less than First Violation Second violation Third or subsequent violation $250 $500 $750 The proposed ordinance will add a new Section 2-13-24 to provide new penalties for certain water conservation and onsite water reuse requirements. These delineations will provide a more nuanced approach to penalties, particularly for residential customers, first violations, and allows for escalated penalties as drought stage restrictions increase. Austin Water Conservation will develop standard operating guidance regarding recommended penalties within the penalty ranges for the hearing officer. Such recommendations will generally be based upon the severity of the violation. The new Section 2-13-24 will establish penalties for the specific water conservation ordinance violations in a number of categories including commercial water facility evaluations and requirements, general regulations and requirements, …
COMMISSION ON SENIORS MARCH 9TH, 2022 AT 12:00PM AUSTIN CITY HALL, BOARDS AND COMMISSIONS ROOM 301 WEST 2ND STREET, AUSTIN, TEXAS, 78701 OR VIA VIDEOCONFERENCING Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, please email or call Halana Kaleel at Halana.Kaleel@austintexas.gov or 512-972-5019. CURRENT BOARD MEMBERS: Janee Briesemeister, Chair Peter Varteressian, Vice-Chair Natalie Cagle Jacqueline Angel Martha Bauman Patricia Bordie Emily De Maria Nicola Erica Garcia-Pittman AGENDA Amy Temperley Martin Kareithi Luz Lopez-Guerrero Sally Van Sickle Fred Lugo Diana Spain CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES FROM THE COMMISSION ON SENIORS FEBRUARY 9TH, 2022 MEETING 2. ANNOUNCEMENTS 3. OLD BUSINESS A. Discussion and possible action Commission Work Plan – Standing Item B. Discussion and possible action from Working Groups – Standing Item i. Age-Friendly Action Plan Implementation Working Group ii. iii. Transportation, Housing and Outdoor Spaces Working Group Social Participation, Respect and Social Inclusion, Civic Participation and Employment Working Group iv. Community Support and Health Services Working Group v. Emergency Preparedness and Response Working Group Briesemeister) 4. NEW BUSINESS Award. Recommendations. 5. STAFF BRIEFINGS C. Discussion and possible action from Joint Inclusion Committee – Standing Item (Commissioner De Maria Nicola) D. Discussion and possible action of City of Austin Budget – Standing Item (Chair A. Discussion and possible action on Commission on Seniors FY22 Community Service B. Discussion and possible action on working group for drafting, submitting, and monitoring FY23 Budget Recommendations. C. Discussion and possible action on Commission on Seniors FY23 City of Austin Budget A. Age-Friendly Austin Update, Tabitha Taylor, Age-Friendly Program Coordinator. B. Commission on Seniors FY 2022 Budget Survey, Halana Kaleel, Staff Liaison 6. FUTURE AGENDA ITEMS 7. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice …
