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Parks and Recreation BoardOct. 28, 2024

05-1: Draft Ballfield Recommendation original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION YYYYMMDD-XXX Seconded By: Audit of City of Austin Baseball Field and Soccer Field Contracts Date: Subject: Motioned By: Recommendation WHEREAS, the City of Austin is committed to providing equitable access to public recreational spaces, including baseball and soccer fields, to all residents; and WHEREAS, the City of Austin Parks and Recreation Department contracts with outside organizations for the management, maintenance, or usage of certain city-owned baseball and soccer fields; and WHEREAS, it is in the public interest to ensure transparency, accountability, and fair access to these recreational facilities, and to determine whether contractual obligations are being met by contracted organizations; Therefore, the City of Austin Parks and Recreation Board recommends to Austin City Council: 1. An Audit of Contracts. The City of Austin Parks and Recreation Department shall conduct or commission a comprehensive audit of all existing contracts between the City and external organizations that manage, maintain, or use city-owned baseball and soccer fields. This audit shall include: a. A detailed breakdown of the number of contracts currently in effect; b. Identification of the organizations or entities with which the City is contracting; and c. The start and end dates of each contract and any options for renewal or extension. 2. Information Regarding Community Access. The audit shall specifically assess the terms of each contract related to public and community access to the baseball and soccer fields, including: a. Whether the contract clearly specifies the level and schedule of access that the general public and community groups have to these facilities, as well as whether and how public notice regarding this access shall be made available to the public; b. Details as to how often and for how long the fields are available for community use versus reserved for the contracted organization’s activities; and c. Whether the contracted organizations are adhering to these terms regarding public access and awareness and, if not, to what extent and in what ways access has been restricted. 3. Data on Compliance and Enforcement. The audit shall examine: a. The terms and conditions in each contract related to breaches of contract, including penalties or remedies for non-compliance by the contracted organization; and b. Any procedures for terminating contracts in the event of material breach or failure to comply with the agreed-upon terms, especially those related to community access. 1 of 2 Vote For: Against: Abstain: Absent: Attest: [Staff or board …

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Parks and Recreation BoardOct. 28, 2024

06-1: Parks Board 2025 Meeting Schedule original pdf

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PARKS AND RECREATION BOARD 2025 MEETING SCHEDULE (4th Monday of each month, except May and December; and May 19th at 6:00 p.m.) January 27, 2025 February 24, 2025 March 24, 2025 April 28, 2025 May 19, 2025 June 23, 2025 July 28, 2025 August 25, 2025 September 22, 2025 October 27, 2025 November 24, 2025

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Parks and Recreation BoardOct. 28, 2024

09-1: PARD Director's Update, October 2024 original pdf

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DIRECTOR’S UPDATE Angela Means, Interim Director October 2024 PARKS AND RECREATION BOARD Ensure Parkland Offers Relief from Urban Life Natural Resources Updates Parkland Development Updates Parkland Development Updates: Rosewood Playground Replacement: PARD is collaborating with the Austin Parks Foundation to renovate the playground at Rosewood Neighborhood Park. The current playscape features swings and a small ship-themed play structure, but it offers limited shade and play value for visitors. The project team is dedicated to developing a replacement plan that reflects the community’s preferences, adheres to park standards, and takes into account the environmental characteristics of the site. Currently, the project is in the Community Engagement phase, with the first public survey having closed on September 6. | District 1 A U S T I N P A R K S A N D R E C R E A T I O N D E P A R T M E N T 2018 General Obligation Bond Program Proposition C - Parks and Recreation Update: Total Authorized Funding: $149 million Amount Spent: $93.1 million (62.5% of the authorized budget) Amount Under Contract: $10.8 million (7.3%) Funds Assigned to Ongoing Projects: $31.5 million (21.1%) Active Construction Projects: Colony Park and Givens Pools: Construction started in May 2023, with substantial completion anticipated by November 2024. | District 1 Violet Crown Trail Connection: A 1.7-mile segment linking Circle C Metro Park to the Veloway began construction in October 2023 and is scheduled to open to the public on November 9. | District 8 Parque Zaragoza Bathroom Renovation: Construction began in February and is expected to be completed in early 2025. | District 3 Oertli Neighborhood Park: Construction started in November 2023, with a soft opening expected in early November 2024 and a ribbon-cutting event tentatively scheduled for late November 2024. | District 4 Brownie Neighborhood Park: Construction started in December 2022, with completion anticipated in fall 2024. | District 4 ADA Accessibility Improvements at “Gus” L. Garcia Recreation Center: These improvements are currently underway, with completion expected by the end of 2024. | District 4 A U S T I N P A R K S A N D R E C R E A T I O N D E P A R T M E N T Projects In Permitting/Bid: Beverly Sheffield Northwest and Montopolis Pool Renovations: Both projects are in the permitting stage, with construction expected to begin by the …

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Parks and Recreation BoardOct. 28, 2024

10-1: Working Group Minutes of October 22, 2024 original pdf

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Minutes for the second meeting of the City of Austin Parks and Recreation Board (PARB) Baseball Field Working Group Tuesday October 22, 2024 Present: Lane Becker (PARB board member), Stephanie Bazan (PARB board member), Joel Manzo (Austin Sandlot Baseball), Christa McCarthy (Division Manager, City of Austin Parks and Recreation Department) Absent: Tyler Sneed (Austin Sandlot Baseball) The meeting began at 7:03PM CDT, October 22, 2024. Summary The meeting focused on drafting a recommendation for an audit of sports fields contracts, reviewing recent work by the city to address access, equity, and maintenance issues in youth sports, and planning future discussions to refine recommendations and integrate community feedback. Discussion on Agenda and Task Delegation ● Lane Becker proposes an open agenda that can be modified by all participants. ○ Lane Becker will discuss a potential recommendation to put forth at the next ○ Christa McCarthy will talk about her relevant recent work and potential future PARB meeting. tasks. ○ The Working Group will discuss next steps. ● Lane Becker is interested in hearing Christa McCarthy's perspective on what would be most useful from this Working Group for her work as Division Manager at the City of Austin. Discussion on Putting Forth a Recommendation at the Next Parks Board Meeting ● Lane Becker discusses work he did prior to the meeting with Board Chair Villalobos on the substance of a potential recommendation for an audit of the contracts that support sports fields to present at the PARB meeting happening the following week. ○ The recommendation draft focuses on auditing areas of concern. ○ Christa McCarthy inquires if the audit relates to baseball or soccer. Lane Becker confirms it involves both, focusing on similar issues with their fields. ○ The audit aims to gather additional information that can be used by the Working Group to draft its final recommendation in the coming months. ○ Stephanie Bazan suggests aligning audit questions with previous Council discussions to strengthen the case. ○ The Working Group agrees such a recommendation would be beneficial to put forward. Presentation on Youth Sports Roundtables ● Christa McCarthy highlights the role of Youth Sports Organizations (YSOs) in utilizing parkland for community programs. ○ Christa McCarthy explains disparity in field maintenance due to different resource levels despite similar contractual obligations. ○ Christa highlights the difference between equality and equity in maintaining ○ Lane Becker acknowledges that organizations charge varying fees, affecting their …

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Design CommissionOct. 28, 2024

Design Commission October 28, 2024 original link

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Parks and Recreation BoardOct. 28, 2024

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Parks and Recreation BoardOct. 28, 2024

Recommendation 20241028-003: Springfield Liftstation Abandonment original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION 20241028-3 October 28, 2024 Springfield Liftstation Abandonment Date: Subject: Motioned By: Pedro Villalobos Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the permanent use and temporary use, not to exceed 420 days of parkland located at Salt Springs Neighborhood Park, 6401 E. William Cannon Drive, total mitigation fee is $297,992. Vote Seconded By: Kathryn Flowers The motion to recommend to Austin City Council to approve the permanent use and temporary use, not to exceed 420 days of parkland located at Salt Springs Neighborhood Park, 6401 E. William Cannon Drive, total mitigation fee is $297,992 was approved on Chair Villalobos’ motion, Vice Chair Flowers’ second on a 7-0 vote with one vacancy. Board Members Merritt, Orme and Taylor absent. Pedro Villalobos, Kathryn Flowers, Stephanie Bazan, Lane Becker, Cathleen Eady, Jennifer Franklin, Holly Reed. Shelby Orme, Nicole Merritt, Kim Taylor. Tim Dombeck, Board and Council Liaison, Parks and Recreation Department. For: None. None. Against: Abstain: Absent: Attest: Tim Dombeck

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Parks and Recreation BoardOct. 28, 2024

Recommendation 20241028-004: Equity Preservation Plan original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION 20241028-4 October 28, 2024 Equity Based Preservation Plan Date: Subject: Motioned By: Kathryn Flowers Recommendation The Parks and Recreation Board recommends to Austin City Council to adopt the Equity-Based Preservation Plan as an element of the Imagine Austin Comprehensive Plan. Vote Seconded By: Stephanie Bazan The motion to recommend to Austin City Council to adopt the Equity-Based Preservation Plan as an element of the Imagine Austin Comprehensive Plan was approved on Vice Chair Flowers’ motion, Board Member Bazan’s second on a 7-0 vote with one vacancy. Board Members Merritt, Orme and Taylor absent. Pedro Villalobos, Kathryn Flowers, Stephanie Bazan, Lane Becker, Cathleen Eady, Jennifer Franklin, Holly Reed. Shelby Orme, Nicole Merritt, Kim Taylor. Tim Dombeck, Board and Council Liaison, Parks and Recreation Department. For: None. None. Against: Abstain: Absent: Attest: Tim Dombeck

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Parks and Recreation BoardOct. 28, 2024

Recommendation 20241028-005: Ballfield Audit original pdf

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PARKS AND RECREATION BOARD RECOMMENDATION 20241028-5 October 28, 2024 Seconded By: Stephanie Bazan Audit of City of Austin Baseball Field and Soccer Field Contracts Date: Subject: Motioned By: Lane Becker Recommendation WHEREAS, the City of Austin is committed to providing equitable access to public recreational spaces, including baseball and soccer fields, to all residents; and WHEREAS, the City of Austin Parks and Recreation Department contracts with outside organizations for the management, maintenance, or usage of certain city-owned baseball and soccer fields; and WHEREAS, it is in the public interest to ensure transparency, accountability, and fair access to these recreational facilities, and to determine whether contractual obligations are being met by contracted organizations; Therefore, the City of Austin Parks and Recreation Board recommends to Austin City Council: 1. An Audit of Contracts. The City of Austin Parks and Recreation Department shall conduct or commission a comprehensive audit of all existing contracts between the City and external organizations that manage, maintain, or use city-owned baseball and soccer fields. This audit shall include: a. A detailed breakdown of the number of contracts currently in effect; b. Identification of the organizations or entities with which the City is contracting; and c. The start and end dates of each contract and any options for renewal or extension. 2. Information Regarding Community Access. The audit shall specifically assess the terms of each contract related to public and community access to the baseball and soccer fields, including: a. Whether the contract clearly specifies the level and schedule of access that the general public and community groups have to these facilities, as well as whether and how public notice regarding this access shall be made available to the public; b. Details as to how often and for how long the fields are available for community use versus reserved for the contracted organization’s activities; and c. Whether the contracted organizations are adhering to these terms regarding public access and awareness and, if not, to what extent and in what ways access has been restricted. 3. Data on Compliance and Enforcement. The audit shall examine: a. The terms and conditions in each contract related to breaches of contract, including penalties or remedies for non-compliance by the contracted organization; and b. Any procedures for terminating contracts in the event of material breach or failure to comply with the agreed-upon terms, especially those related to community access. 1 of 2 Vote The …

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Parks and Recreation BoardOct. 28, 2024

02-1: Park Rangers Recognition Presentation original pdf

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PARK RANGERS CITY OF AUSTIN PARKS AND RECREATION DEPARTMENT Amanda Ross Natural Resources Division Manager October 28, 2024 Park Rangers are ambassadors for Austin's park system that promote responsible recreation, cultivate stewardship, and conserve parks' cultural and natural resources for the benefit of our entire community. 24 Full Time Park Rangers 10 hours a day/7 days a week Seasonal Park Ranger Program Park Ranger Cadet Program A DAY IN THE LIFE OF A PARK RANGER • Providing friendly uniformed presence-hiking, biking in the parks • Helping park visitors enjoy parks by providing information about the park • Respond to needs in the parks • Bringing leave no trace education to areas of high impact and visitor concerns Park Rangers In The Field Infrastructure Recommendations- signage, security cameras, guidance on entry and exit points Voluntary Compliance Through Contact with Park Rangers Focused Programming In Concern Areas-Bark Rangers, Leave No Trace Programing Parking Tickets & Warnings Park Ranger Joint Efforts With Partners Including APD Educational Programs • Leave No Trace Programming • Park Ranger Cadets-Partnership with AISD • Bark Ranger • Junior Ranger Program • Monthly Public Hikes • Coffee with a Park Ranger • Career Days at Schools • Social media-FOLLOW US! Highlights of FY24 • Seasonal Park Ranger Program • Barton Springs Pool Support • Security Camera Pilot • Park Ranger Cadets Thank you Join a Park Ranger at Its My Park Day Saturday, November 2 Virginia Brown Rec Ctr/ Buttermilk Branch Greenbelt Kendra Page Neighborhood Park Stephenson Nature Preserve Pastor Edward Clarence Craig Jr. Neighborhood Park Blunn Creek Nature Preserve

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Austin Integrated Water Resource Planning Community Task ForceOct. 28, 2024

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Austin Integrated Water Resource Planning Community Task ForceOct. 28, 2024

Backup_WF24 Plan Report edits summary chart original pdf

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HIV Planning CouncilOct. 28, 2024

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Library CommissionOct. 28, 2024

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Library CommissionOct. 28, 2024

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Proposed Scope for Library Commission Working Group Working Group Members: Smith, DeRosa, Herrera Moreno Directive from October 23, 2024, Commission Meeting “Working group to bring forward recommendations on strategic advocacy for library budget and initiatives to City Council.” Working Group Proposed Scope The Library Commissioners seek ways to better advocate for APL and strategically connect with City Council members and other Commissioners to support the library's financial and collaborative efforts. Strategic Area: Galvaze support for the Library’s financial plans Understand the annual budgeting cycle and create a calendar to help Commissioners communicate with their City Council members and others to support APL’s goals Understand the 2026 Bond plan as it pertains to the APL and create a calendar for activation, communication, and advocacy by Commissioners Draft up a request for a new/improved section in the monthly Directors Report that includes APL’s priorities that can assist commissioners in focusing their advocacy message Strategic Area: Galvanize support for the Library’s priorities by communicating and collaborating with other Commissions and City Council meetings Identify CoA Commissions that have overlapping interests and initiatives - Running list: CTCC, PARD, PUBLIC HEALTH, AFD, APD, African American Resource Advisory Streamline and clarify the process for Library Commission members to represent at other CoA Boards and Commissions Assign board member to contact other commissions Identify individual point of contact in each commission Work with other commission board members to identify and prioritize common goals. Identify a way for the APL team to share with the Library Commission when Library business is part of City Council agendas Draft up a request for a new/improved section in the monthly Directors Report that includes APL’s priorities that can guide Commissioners activation Establish a process to communicate inter-commission collaborations to the Council. - - - - - - Identify and nurture APL advocates within the City Council members - - - - - -

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Library CommissionOct. 28, 2024

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2025 Meeting Schedule for the Library Commission The Library Commission meets on the last Monday of each month. LOCATION DISTRICT 6 PM Carver Branch | 1161 Angelina St Little Walnut Branch | 835 W Rundberg Ln Menchaca Rd Branch | 5500 Menchaca Rd 1 4 5 9 2 7 3 9 10 10 3 Faulk | 800 Guadalupe Street Southeast Branch | 5803 Nuckols Crossing Rd Yarborough Branch | 2200 Hancock Dr Cepeda Branch | 651 N Pleasant Valley Rd Twin Oaks Branch | 1800 S 5th St Howson Branch | 2500 Exposition Blvd Old Quarry Branch | 7051 Village Center Dr Ruiz Branch | 1600 Grove Blvd. MEETING DATES & TIMES 6 PM 6 PM 6 PM 6 PM Monday, January 27 Monday, February 24 Monday, March 31 Monday, April 28 Monday, May 19* Monday, June 30 Monday, July 28 Monday, August 25 Monday, September 29 Monday, October 27 Monday, November 17* 6 PM Monday, December 15* 6 PM 6 PM 6 PM 6 PM 6 PM 6 PM Central | 710 W Cesar Chavez St. 9 *Date Change Due to Holiday The purpose of the board is to make recommendations to the City Council on matters relating to the establishment, maintenance, and operation of the public libraries. § 2-1-150

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Library CommissionOct. 28, 2024

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1 Director’s Report October 2024 TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………3 Capital Projects Update …………………………………………………………………………………………………………………………………..3 Gallery ……………………………………………………………………………………………………………………………………………………………………..4 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….5 Programs ………………………………………………………………………………………………………………….…………………………………………….6 Cardholders & Visitors …………………………………………………………………………………….……………………………………………….7 Circulation………………………………………………………………………………………………………………….…………………………………………..8 Check Outs & Conference Rooms……………………………………………………………………………………………………………..9 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..10 Volunteers.………………………………………………………………….…………………………………………………………………….………………….11 Budget & Expenditures .………………………………………………………………………………………………………………………………….11 HIGHLIGHTS Leadership Update At the end of September, Hannah Terrell, former Assistant Director, transitioned to Acting Director of Libraries. Hannah brings 20 years of library experience, both in school and public libraries, and has been with Austin Public Library for the last three years. Hannah will serve in an interim capacity while the City of Austin hosts a search for the next Director of Libraries. Banned Books Week In 1982, the rise in book challenges led to the creation of Banned Books Week, an annual celebration of the freedom to read. This year, The Library Foundation, in partnership with PEN America Austin and Austin Public Library, supported events and Banned Book Club Kits. These kits, available in all APL libraries, contain books frequently targeted for censorship and are designed for ongoing discussions about banned books all year long. Most kits have 8 copies of the same book. Banned Books Week ran from September 22-28, 2024 APL Vinyl Brunch Carver branch had its first Sunday Vinyl Brunch series on September 8. The event had a total of 53 in attendances and showcased DJ Boozwa. APL’s Carver Branch location houses a vinyl record collection of a few hundred records, spanning from a pressing of the first album from The Jackson 5 to jazz collections from the 60s and 70s. The Carver Branch is the only one of Austin Public Library’s system of 20 locations that has vinyl records available for checkout. Recycle Reads Guitar Meetups Recycled Reads will start a monthly meet up of guitar students to practice and learn from each other. The first meet up took place at the end of September, where participants met to choose a song or songs to practice with a group. In October, they will host Voces y Guitarras, a monthly meeting where participants can perform and play their chosen songs. Menchaca Turns 50 Menchaca Branch Library celebrated 50 years on September 28! This branch has a rich history that dates back to the 1940s. The establishment of this branch was initiated as a component of a comprehensive effort aimed at extending library services and materials to underprivileged communities in …

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Library CommissionOct. 28, 2024

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Ala nna Gra ves Libra ria n III: Summer Experience Coordina tor a la nna .gra ves@a ustintexa s.gov | 512-974-7311 Program features a summer learning ch a lle n ge , pr iz e s, a n d ov e r 3 0 0 f r e e e v e n t s f r o m J u n e 1st - Au gu st 10 t h 2 0 2 4 Summer Learning Ch a lle n ge THIS SUMMER, WE CHALLENGE YOU TO READ, LEARN, AND EARN FREE PRIZES READ COMPLETE EARN 600 Minutes Learning Badges Free Prizes Learning badges are scaled for each age group : babies & toddlers, kids & tweens, teens, and adults HOW T O PART ICIPAT E Online Pa pe r Logs Available at APL Locations or PDF download at library.austintexas.gov/summer FREE PRIZES! FREE PRIZES! FREE PRIZES! CHALLENGE FINISHER STATS 2023 2024 % difference Minutes Logged 2,157,070 3,383,106 +56.83% increase Readers Enrolled 4,256 6,265 +47.2% increase Prizes Distributed 2,763 4,145 +50.01% increase *CONGRATS TO RUIZ FOR GIVING OUT THE MOST PRIZES (435)! CHALLENGE FINISHER STATS 2023 2024 % difference Babies, Toddlers & Pre -K 776 1,012 +30.4% increase Kids & Tweens 1,331 1,712 +28.6% increase Teens Adults 146 512 173 +18.5% increase 1,248 +143.75% increase TOP 5 BOOKS LOGGED BY AGE GROUP by Bill Martin Jr. Chicka Chicka Boom Boom Giraffes Can’t Dance Llama Llama Red Pajama The Very Hungry Caterpillar Brown Bear, Brown Bear, What Do You See? by Giles Andreae by Anna Dewdney by Eric Carle by Bill Martin Jr. The Chalice of the Gods Harry Potter and the Order of the Phoenix b y Re b e c c a Ro s s Ruthless Vows The Summer I Turned Pretty Heartstopper b y A lic e O s e m a n b y J e n n y Ha n b y Ric k Rio r d a n b y J . K. Ro w lin g Babies & Toddlers Kids & Tweens Teens Adults Dog Man : The Scarlet Shedder b y D a v P ilk e y The Wild Robot b y P e t e r Br o w n Harry Potter and the Chamber of Secrets b y J . K. Ro w lin g Wings of Fire: The Lost Heir New Dragon City b y M a r i …

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HIV Planning CouncilOct. 28, 2024

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UT Health San Antonio South Central AETC (AIDS Education Training Center) Raudel Bobadilla MPH, CHW-I Program Manager– UT Health San Antonio AETC 1 AETC Background  AIDS Education and Training Center (AETC) Program is the training arm of the Ryan White HIV/AIDS Program (RWHAP)  It is funded by the Health Resources & Services Administration – established in 1987  It is a national network of leading HIV experts who provide locally-based, tailored education, clinical consultation and technical assistance to healthcare professionals and healthcare organizations AETC Program Mission: To improve the quality of life of persons with or at-risk of HIV through the provision of high-quality professional education and training The South Central AETC primary service area includes New Mexico, Oklahoma, Texas, Arkansas, and Louisiana. South Central AETC  5-year contract awarded 1st July 2024 to University of New Mexico ECHO Institute.  ECHO = Extension for Community Healthcare Outcomes – a telementoring model Local Partners Sites:  ARcare  Baylor College of Medicine  Louisiana State University Health Sciences Center  Panhandle AIDS Support Organization  The University of Texas Medical Branch at Galveston  University of Oklahoma Health Science Center  Valley AIDS Council  The University of North Texas Health Science Center Housed within the Department of Medicine Division of Infectious Disease Training modalities overview Training Modalities Description Didactic Presentations Didactic presentations, panel discussions, journal clubs, teleconferences and other formats Interactive Presentations Interactive learning through discussion of cases supplied by a trainer, role play, simulated patients, and train-the- trainer and other skill building activities Communities of Practice Collaborative networks working together to improve organizational operations Self-study Self-instructional materials, web-based courses and curricula, videos Clinical Preceptorships Clinical Consultation Preceptorships, "mini-residencies," or observation of clinical care at either the AETC training site or the trainee's workplace Consultation, case-based discussion with cases supplied by trainee, or on-site clinical consultation at trainee’s clinical setting Coaching for Organizational Capacity Building Organizational technical assistance and capacity building. UTHSA - SCAETC Trainings  HIV and Spanish HIV ECHO  Transgender Health ECHO  Virtual ID & Medicine Grand Rounds- All HIV related topics  ID Bug Club  Annual HIV/SUD Virtual Symposium  PrEP and PEP Care Institute  Health Equity Workforce Institute  SDoH, Cultural Humility and Trauma Informed Care  Motivational Interviewing  Sexual Health in Primary Care Lunch & Learn Series  Fast Track Cities Workshop with San Antonio Metro Health …

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HIV Planning CouncilOct. 28, 2024

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Commented [RD1]: TBD REGULAR MEETING OF THE HIV PLANNING COUNCIL BUSINESS COMMITTEE MEETING MONDAY, JANUARY 27, 2025, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call the Office of Support at (737)-825-1684 or email HIVPlanningCouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice Chair, Conflicted Alicia Alston Joe Anderson, Conflicted, Non-Voting Liza Bailey Aran Belani AGENDA CALL TO ORDER Zachery Garay, Conflicted Ashley Garling Judith Hassan, Conflicted Rocky Lane, Non-Voting Kristina McRae-Thompson Gin Pham PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 1/25/2025 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 2. Members will declare conflicts of interest with relevant agenda items, service categories, 1. October 28, 2024 CONFLICT OF INTEREST DECLARATIONS and/or service standards. STAFF BRIEFINGS 3. Office of Support Staff Briefing 4. Administrative Agent Staff Briefing 5. Part B Staff Briefing DISCUSSION ITEMS 6. Introductions/Announcements 7. Presentation of HIV Planning Council Orientation 8. Presentation of Planning Council Legislative Responsibilities 9. Presentation of Robert’s Rules of Order, Texas Open Meetings Act (TOMA), and Planning Council meeting structure DISCUSSION AND ACTION ITEMS 10. Discussion and approval of Fiscal Year 2025 (FY25) Workplan Calendar 11. Discussion and approval of Governing Documents 12. Discussion and approval of FY25 Planning Council Budget 13. Discussion and approval of Year 3 (Y3) Housing Focus Group Materials and Methods FUTURE AGENDA ITEMS 14. Discussion of FY24 workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at …

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