Policy and Procedure 6.0 Conflict of Interest Policy and Procedures Purpose: Policy: To elaborate further upon the Conflict of Interest guidelines established within the HIV Planning Council’s (Planning Council) Bylaws and set forth these policies and procedures listed below. To minimize and manage conflict of interests relating to activities of the Planning Council. A conflict of interest may arise in various aspects throughout the Planning Council’s duties and responsibilities; therefore, these steps may be applied to various scenarios. It is the policy of the HIV Planning Council Support Staff to maintain and secure all records relating to all Planning Council business on file in the PC office, including buty not limited to, conflict of interest statements. Conflict of Interest Defined Per the Planning Council’s Bylaws, a conflict of interest shall be defined as it is within the Ryan White Part A Primer which includes an actual or perceived conflict of interest. Affiliated Planning Council Members Members who meet this definition as defined by the Planning Council’s Bylaws and Ryan White Part A Primer, shall have their “Conflicted” membership status indicated on their name placards which are to be prominently displayed at each Planning Council meeting in which the member is in attendance. Also referred to as “unaligned” or “conflicted” in reference to their affiliation with sub recipients of the Ryan White Part A grant funds. The Planning Council will bear in mind that a Conflicted Planning Council membership designation does not limit those within this designation to be the only ones who may have a conflict of interest. Committee Meetings, Discussions, and Voting All Planning Council members shall dissociate from actual or perceived special interests during Planning Council meetings and when conducting business related to the Planning Council. Each member shall only act within the best interest of people living with or affected by HIV/AIDS within the Austin TGA in totality. Prior to each Planning Council meeting, each member shall indicate whether they have a conflict of interest with an agenda item (specifying the agenda item number) on the meeting “Sign in sheet”. The Chair or presiding member of each Planning Council meeting shall verbally declare which members indicated a conflict of interest and to which agenda item during the meeting (Declarations of Conflict of Interest shall be a designated Agenda Item). The Secretary or Office of Support Staff shall maintain a record …
Austin Transitional Grant Area (TGA) Administrative Agent (AA) Report to HIV Planning Council March 2024 1. 2. PART A & MAI GRANTS ADMINISTRATION/MANAGEMENT UPDATE We have hired a Funding Specialist for RW Part A and for EHE. We anticipate these two new employees will start employment with APH on 4/8/24. Tameka Houston was hired to be the Funding Specialist for HOPWA. She began work with our unit on 3/11/24. Once the 2 new employees begin, we will be fully staffed. One agency that received carryover funds did not get their amended grant agreement signed by the end of the grant year, due to an oversight by the agency. Approximately $380k of funds carried over from FFY22 went unspent and are lost to our community. The oversight was examined with the agency and adequate measures were put into place to ensure this doesn’t happen again. OTHER HIV RESOURCES ADMINISTRATION GRANT UPDATES 1. HOPWA: 2 contracts executed, 2 routing for signatures 2. Part C: FFY24 1 contract executed, 2 under negotiation 3. EHE PS20: Both contracts are executed and will be receiving a 2-month extension 4. Part A/MAI: All FFY24-25 contracts are under negotiation 5. HRSA EHE: All FFY24-25 contracts are under negotiation PART A & MAI FISCAL UPDATE 1. Expenditures Through January CATEGORY Part A Formula MAI MAI Carryover Budgeted Amount Expended Amount Percent Expended $3,374,977 $3,054,161 90% $388,620 $280,267 72% $16,925 $16,925 100% Part A Formula Carryover $449,918 $167,654 37% Part A Supplemental $1,774,600 $1,734,823 98% TOTAL $6,005,040 $5,253,830 87% • Correction made in Part A Formula Carryover Expenditures from last report. • Will be processing final claims by end of March. Austin TGA Administrative Agent Report to HIV Planning Council, January 2024, Page 12 CLINICAL QUALITY MANAGEMENT 1. CQM Plan Development and Next Steps: The CQM plan is currently being revised to include EHE and Part C activities, monitoring and evaluation. HRA team will meet with HRSA to review CQM Plan prior to finalization. 2. CQM Performance Measures: CQM performance measures for Part A/MAI, Part C and EHE have been drafted and shared with the CQM Committee. Performance measures will be finalized after review from the HRSA TA. 3. Newly Diagnosed Linkage to Care presentation: Staff from Collaborative Research provided a presentation to our subrecipients on March 14th, during the CQM Committee meeting which focused on linkage to care for newly diagnosed clients within the TGA. The focus was …
AUSTIN TGA RYAN WHITE PART A HIV/AIDS PROGRAM ADMINISTRATIVE/RAPID REALLOCATION REPORT ☒ Rapid Reallocation (November – February Only) ☐ Administrative Reallocation (Administration/Quality Management Funds Only) REALLOCATION INFORMATION Grant Year: 2023-2024 Date of Report: 02/29/2024 From Service Category/Amount To Service Category/Amount PART A CORE MEDICAL SERVICES ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services ☒ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☐ Medical Case Management ☐ Substance Abuse Outpatient ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services $5,576.41 ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☒ Medical Case Management ☐ Substance Abuse Outpatient PART A SUPPORT SERVICES ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☐ Medical Transportation ☐ Substance Abuse Outpatient ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☐ Medical Transportation ☐ Substance Abuse Outpatient MAI ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management $5,576.41 ☐ Administration ☐ Quality Management TOTAL REALLOCATION FROM: ADMINISTRATION/QUALITY MANAGEMENT ☐ Administration ☐ Quality Management $5,576.41 TOTAL REALLOCATION TO: $5,576.41 Percent of NEW Direct Services total represented by this reallocation: XX.X% Cumulative Percent of NEW Direct Services total reallocated during this grant year: XX.X% CIRCUMSTANCES RELATED TO THIS REALLOCATION The timing of getting approved for transferring from EFA to HIPCSA made it difficult to identify enough eligible patients for enrollment in HIPCSA services. Based on this, funding identified for the assistance must be transferred to other service categories that have excess expenditure beyond current service category funding. ☒ Without this reallocation, the funds in the “From” boxes are not expected to be spent within the grant year ☒ This reallocation will preserve the HRSA 75% minimum Core Medical Services spending requirement for the current grant year Approved: Signature of TGA Project Director Version 2020-08-24 02/29/24 Date
AUSTIN TGA RYAN WHITE PART A HIV/AIDS PROGRAM ADMINISTRATIVE/RAPID REALLOCATION REPORT ☒ Rapid Reallocation (November – February Only) ☐ Administrative Reallocation (Administration/Quality Management Funds Only) REALLOCATION INFORMATION Grant Year: FY 2024 Date of Report: 03/07/2024 From Service Category/Amount To Service Category/Amount PART A CORE MEDICAL SERVICES ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☒ Early Intervention Services ☐ Health Insurance Premium & Cost ☒ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care 7,638.15 ☐ Early Intervention Services ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☒ Medical Case Management ☐ Substance Abuse Outpatient Sharing Assistance ☐ Mental Health Services ☒ Medical Nutrition Therapy 9,033.34 ☐ Medical Case Management ☐ Linguistics PART A SUPPORT SERVICES ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Housing ☒ Medical Transportation ☒ Linguistics ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☒ Non-Medical Case Management ☐ Emergency Financial Assistance ☒ Food Bank/Home Delivered Meals ☐ Housing 10,117.00 ☐ Medical Transportation 4,881.00 ☐ Substance Abuse Outpatient MAI ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☐ Administration ☐ Quality Management TOTAL REALLOCATION FROM: ADMINISTRATION/QUALITY MANAGEMENT ☐ Administration ☐ Quality Management TOTAL REALLOCATION TO: 13,857.97 5,135.53 129.45 12,546.54 Percent of NEW Direct Services total represented by this reallocation: XX.X% Cumulative Percent of NEW Direct Services total reallocated during this grant year: XX.X% CIRCUMSTANCES RELATED TO THIS REALLOCATION We utilized other resources for Linguistic and medical transportation. As such the funds are to be used in other categories. EIS and Medical Case Management has staff turnover which reduced the use of the funds. We had more need for Nutrition, OAHS, Food and a slight increase for non-medical case management. ☒ Without this reallocation, the funds in the “From” boxes are not expected to be spent within the grant year ☒ This reallocation will preserve the HRSA 75% minimum Core Medical Services spending requirement for the current grant year Approved: Signature of TGA Project Director Version 2020-08-24 3/8/24 Date
AUSTIN AREA HIV PLANNING COUNCIL The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report March 25, 2024 Business Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I zaria.thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 6 (1 Non-voting member) 1. Kelle’ Martin, Chair 2. Zachery Garay 3. Ashley Garling 4. Rocky Lane, Non-Voting 5. Kristina McRae-Thompson 6. Gin Pham Prospective Members 1. Judith Hassan 2. Marquis Goodwin 3. Alicia Alston 4. Joe Anderson Jr. Summary • The Austin Area HIV Planning Council (HIVPC) is at 6 members. o 4 members are pending approval from CEO (one member was resubmitted along with new applicants due to incomplete training). o Jonathan has resigned from his position effective March 15, 2024 o New Requirement from BCIC: Pending members are waiting for City Council Approval • Kelle’ Martin will be joining the GMCS committee temporarily until new members are onboarded • Two people are eligible to interview at the next GMCS Meeting • The Needs Assessment Year 2 literature review topic selection is expected to take place during the April FASPNA meeting • The CAB/Caucus Partnership rotation schedule is being planned. • If the HIVPC would be interested in having bi-weekly office hours with the Office of Support Planners, please send a preferred time and date as to when you would like to have this resource available. • The Office of Support has created an event requests form for the community to request the HIVPC to join. Council is invited to provide comments and edits to the Event form, as needed. This discussion can be followed up in the Governance/Membership and Care Strategies committee. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES • Executive Committee needs nominations for Vice Chair and Secretary. Per the bylaws, nominations must be made during a Business meeting. • Governance/Membership combined Care Strategies Committee (GMCS) committee chair is Zachery Garay o March meeting was canceled after BC liaison informed OoS that a member is ineligible due to lack of completed trainings. This member will be resubmitted to the CEO for approval. o During February, Planning Council received interest from two people. They will be eligible to interview at the next available GMCS meeting o Three …
MEMORANDUM To: Kelle’ Martin, Chair HIV Planning Council (Austin Area TGA) From: Social Determinants of Health & Equity Working Group Austin Fast Track Cities Contact: Rick Astray-Caneda III, rickyaciii@gmail.com, 786.325.7425; and Michelle Osorio, michelle.osorio@austintexas.gov, 941-269-9288 Cc: Rick Astray-Caneda III, Friends of the David Powell Clinic; Flor Hernandez-Ayala, Austin Public Health; Avery Westendorf, CommUnityCare; Michelle Osorio, Austin Public Health February 21, 2024 Request for Funds, Partnership, and In-kind Support to Administer the Persons Living with HIV Stigma Index 2.0 in the Austin Transitional Grant Area Dear Kelle’: Subsequent to our presentations related to the administration of the Persons Living with HIV Stigma Index 2.0 in the Austin Transitional Grant Area on September 25, 2023, and February 14, 2024, the Social Determinants of Health & Equity Working Group of the Austin Fast Track Cities Initiative requests support of the HIV Planning Council for the Austin Area TGA. Thank you for allowing us time to present this to the Planning Council on the prior occasions and thank you for considering this request. In Appendix A, we provide an overview of the project. At present we are recruiting approximately 12 people, including at least five living with HIV, to lead this effort. We ask that the Planning Council considers supporting this effort in as many of the ways below as you can. We know that the Planning Council has many priorities, and we appreciate any assistance toward this valuable effort. Monetary Amount Request Sponsor the administration of the Persons Living with HIV Stigma Index 2.0 in the Austin Transitional Grant Area. The sponsorship sends a message of legitimacy and importance to our community. Allow us to table with you at events to recruit Steering Committee members and later to recruit interviewees. This gives the initiative exposure and through presence with the Planning Council adds legitimacy. Sponsor all or part of the first year of stipends for Steering Committee Members. We calculate that at 12 members x three hours per month x $20 per hour at Austin’s living wage x 12 months. Assist us identifying a medical or social service organization that will allow us to use their calendaring system to schedule interviews. Set aside funds to help with logistics and tools for the Steering Committee. We have put a suggested amount of $2,000. This money would be used for $0.00 $0.00 $8,640.00 $0.00 $2,000.00 Page 1 of 5 # 1 2 3 4 5 …
Austin Area Comprehensive Planning Council Ryan White Part B Administrative Agency Report Submitted by Alicia Alston March 25, 2024 I. Part B Grants Administration/Management Update • We are currently getting contracts out for the Ryan White 24-25 contract year. II. Part B Expenditure Summary Update The 23-24 Part B expenditure summary is as follows: • 92% of the contract year has expired, with 75% of the funds used through February 2024 (RW). • 92% of the contract year has expired, with 92% of the funds used through February 2024 (State • 50% of the contract year has expired, with 43% of the funds used through February 2024 (State R) Services) Table 1: Ryan White, State-R and State Services FY 23-24 Part B Billing Summary RW (All agencies) CATEGORY January 2024 Budgeted Amount Expended Amount Percent Expended Service Delivery $4,220,879.00 $3,703,467.24 75% Budgeted Amount Expended Amount Percent Expended $1,318,117.00 $1,226,898.72 92% State R (All Agencies) CATEGORY Service Delivery State Services (All Agencies) Budgeted Amount Expended Amount Percent Expended Service Delivery $4,551,005.00 $1,866,594.16 43% III. Ryan White Part B Expenditure Summary Update (Austin Agencies Only) ***Out of variance: Expenditures are more than 10% (over or under) the contract year percentage. Allocation Expended Justification $100,000.00 $82,716.40 Within Variance: Have program income money to cover overages in expenses. Oral Health $135,500.00 $201,873.02 Out of Variance: Have program income money to cover $644,282.00 $817,520.23 Out of Variance: Have program income money to cover overages in expenses. overages in expenses. $12,500.00 $10,387.87 Within variance (83%) $67,750.00 (134%) $91,266.24 OUT OF VARIANCE: Have program income money to cover overages in expenses. Local AIDS Pharmaceutical Assistance (128%) $75,300.00 $96,728.72 OUT OF VARIANCE: Have program income money to cover overages in expenses. Mental Health $117,500.00 $139,527.22 OUT OF VARIANCE: Have program income money to cover $70,000 $117,134.30 Out of variance: Have program income money to cover overages in expenses. overages in expenses. Food Bank $3000.00 $2,884.80 Out of Variance: Have program income money to cover overages in expenses. Service Category Health Insurance (83%) (148%) Outpatient Ambulatory Health Services (126%) Early Intervention Services Emergency Financial Assistance Non-Medical Case Management (118%) (167%) (96%) Total Regular Ryan White $1,225,832.00 (111%) $1,361,260.32 V. Client Complaints N/A
AUSTIN TGA RYAN WHITE PART A HIV/AIDS PROGRAM ADMINISTRATIVE/RAPID REALLOCATION REPORT ☒ Rapid Reallocation (November – February Only) ☐ Administrative Reallocation (Administration/Quality Management Funds Only) REALLOCATION INFORMATION Grant Year: FY23 Date of Report:3-11-2024 From Service Category/Amount ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☐ Medical Case Management ☐ Substance Abuse Outpatient To Service Category/Amount PART A CORE MEDICAL SERVICES ☐ Ambulatory Outpatient Health Services ☐ AIDS Pharmaceutical Assistance Local ☐ Oral Health Care ☐ Early Intervention Services ☐ Health Insurance Premium & Cost Sharing Assistance ☐ Mental Health Services ☐ Medical Nutrition Therapy ☐ Medical Case Management ☐ Substance Abuse Outpatient 6726.82 PART A SUPPORT SERVICES ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Substance Abuse Residential ☐ Non-Medical Case Management ☐ Emergency Financial Assistance ☐ Food Bank/Home Delivered Meals ☐ Substance Abuse Residential ☐ Medical Transportation ☐ Linguistics ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ☐ Administration ☐ Quality Management TOTAL REALLOCATION FROM: 1708.10 1056.80 ☐ Medical Transportation ☐ Linguistics 677.69 MAI ☐ MAI Early Intervention Services ☐ MAI Non-Medical Case Management ADMINISTRATION/QUALITY MANAGEMENT ☐ Administration 3284.23 ☐ Quality Management 6726.82 TOTAL REALLOCATION TO: 6726.82 IF APPLICABLE: Percent of NEW Direct Services total represented by this reallocation: XX.X% Cumulative Percent of NEW Direct Services total reallocated during this grant year: XX.X% CIRCUMSTANCES RELATED TO THIS REALLOCATION Some funds that are being moved out of admin were not spent due to the changes made in how admin costs were calculated for salary and other expense. Some linguistic and transportation was unspent. All other unspent balances are requested to be moved to cover MH services under salary and other expense. ☒ Without this reallocation, the funds in the “From” boxes are not expected to be spent within the grant year ☒ This reallocation will preserve the HRSA 75% minimum Core Medical Services spending requirement for the current grant year Approved: Signature of TGA Project Director Version 2024-03-08 3-11-24 Date
LIBRARY COMMISSION RECOMMENDATION # 20240325-3 Support for Austin Public Library FY25 Budget Seconded By: Vice Chair Infante Huerta Date: March 25, 2024 Subject: Support for Austin Public Library FY25 Budget Motioned By: Commissioner Masters Recommendation Support for Austin Public Library's proposed budget for FY2025 with additional funding for unmet needs around books and materials, social workers, security and custodial positions, feasibility studies, and enhanced library cards. Description of Recommendation to Council Requesting that the Austin City Council approve the proposed Austin Public Library budget for FY2025. Additionally, increased funding is requested for an increase of 6% to the books and materials budget, the addition of two, (2) FTE social worker positions, three, (3) FTE of additional security and three (3) FTE of additional custodial positions, $1.5 million for feasibility studies of new and expanded facilities, and the expansion of the enhanced library card initiative. Rationale: In FY 2023, the Austin Public Library completed a year-long strategic planning process to shape the work of the library for years to come. Input was provided for the plan through a community survey that received more than 5,400 responses, pop-up community events in 20 locations throughout Austin, as well as a series of surveys, workshops, and listening sessions with APL staff and external community stakeholders. The Austin Public Library Comprehensive Library Strategic and Facilities Plan, adopted by the City Council in March 2023, lays out new strategic goals for the Austin Public Library, aligned with the City of Austin’s Imagine Austin 30-year strategic plan and the SD28 5-year strategic plan. Our recommended budget provides Austin Public Library with the resources needed to advance the five strategic goals laid out in that plan document, as well as to achieve the Library’s new Mission Statement: “Inspiring all to discover, learn, and create.” The proposed budget includes a 3% increase in the budget for materials, including digital materials, subscriptions, and databases. Austin’s population growth, and the increased cost of materials – especially e-books, which represent a fast-growing share of APL’s circulation and require expensive licenses. These proposed increases are necessary to keep up with inflation but do not represent a growth budget and may, in fact, lead to a reduction of e-resources and increased patron wait times to access materials. An additional 3% increase for a total of 6% to the books and materials budget would help close the gap. The Commission also supports funding the listed …
1 Director’s Report March 2024 TABLE OF CONTENTS Highlights _______________________________________________________________________________ 3 Facilities Update __________________________________________________________________________ 5 Capital Projects Update _________________________________________________________________5 Gallery ______________________________________________________________________________ 6 Active Project Timelines _________________________________________________________________ 7 Project Highlights ______________________________________________________________________ 8 APL by the Numbers _____________________________________________________________________ 9 Programs and Outreach__________________________________________________________________ 9 Cardholder ___________________________________________________________________________ 10 Visitors _____________________________________________________________________________ 11 Circulation and Collections _____________________________________________________________ 12 Express Checkout and Holds ___________________________________________________________13 Technology _________________________________________________________________________ 14 Budget, Volunteers and Meeting Rooms ___________________________________________________ 15 3 HIGHLIGHTS March into Women’s History Month with APL Celebrate Women’s History Month in March with APL with an array programs spanning our library system. Special programs include a writing series by local author Spike Gillespie, opportunities to celebrate heroines with author talks, storytimes, book club discussions, and a kaleidoscope of arts and crafts, ignited by the brilliance of women artists. Join us as we embark on a global celebration of female achievement at our captivating library events! APL Total Eclipse Programming APL is hosting a cosmic extravaganza of events and experiences across the system leading up to the mesmerizing total solar eclipse set to race the skies over Austin on April 8, 2024. From out-of-this-world crafts and story times to inflatable Stars and Science Planetariums and visits from NASA; we are gearing up for this historic event. Solar Glasses will be distributed to the public (2 per person) starting on Thursday, April 4, 2024, until supplies last at all Austin Public Library locations. Once we are out, we will not be replenishing our quantities. APL has also partnered with CapMetro to provide free bus passes to people needing transportation to APL Watch Parties on the day of the eclipse. Passes are available through a QR code on flyers available at branches. APL is hosting ten (10) Total Eclipse Watch Parties taking place around Austin on Monday, April 8th. There will be a limited number of glasses, but lots of crafts and treats for participants to enjoy as we witness this extraordinary event together. Central Library / 12 – 2 PM Menchaca Branch / 11:30 AM – 2 PM North Village Branch / 11 AM – 2 PM Oak Hill Branch / 12-2 PM Pleasant Hill Branch / 12:30-2:30 PM Willie Mae Kirk Branch / 12 -2 PM Old Quarry Branch / 12-2 PM Twin Oaks Branch / 12 – 2 PM Windsor Park Branch / 12-2 PM Cepeda Branch / 12 – 2 PM 4 APL Summer Youth Volunteer Program The application …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, MARCH 25, 2024 The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, MARCH 25, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Rocky Lane called the HIV PLANNING COUNCIL Meeting to order at 6:14 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Zac Garay, Ashley Garling, Rocky Lane, Gin Pham. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on 2/26/2024. The minutes from the meeting of 2/26/2024 were approved as written on Gin Pham’s motion, Zachery Garay second on a 2-0 vote. For: Zac Garay, Gin Pham. Abstain: None. Absent: Kelle’ Martin, Ashley Garling, Kristina McRae-Thompson. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards Zachery Garay - Health Insurance Premium Cost Sharing Assistance (HIPCSA), Early Intervention Services (EIS), Medical Nutrition Therapy, Oral Health Care, Outpatient Ambulatory Health Services, Medical Case Management, Food Bank/Home Delivered Meals, Non-Medical case management, Medical Transportation, Linguistics, MAI EIS, MAI Non-medical case management. 1 Ashley Garling – Stigma Index Project. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report Rick Astray-Caneda is here to follow up on the Stigma Index project requests. Update given by Nathalia Delgadillo. Refer to written report for full details. We have four members awaiting approval from City Council and two prospective members who will interview at the next Governance/Membership and Care Strategies meeting. We received confirmation that all new applicants must go through to City Council for approval after receiving mayoral approval. There is a new Survey Monkey form available to request Planning Council participation in local events. It will be made available to Planning Council members and the public. 5. Administrative Agent Report Update given by Ken Martin. Refer to written report for full details. All open positions have been filled. New staff members will begin on April 8. One agency did not get their grant agreement signed by the deadline and approximately $280,000 funds have been lost. The AA has addressed this oversight with them. Collaborative Research gave a presentation about Newly Diagnosed Linkage to Care that will be shared with the Planning Council. All providers have submitted their Ryan White Services Report. The Provide Enterprise database will hopefully go live in June. There were three final rapid reallocations …
HUMAN RIGHTS COMMISSION MEETING MINUTES MONDAY, MAR 25, 2024 HUMAN RIGHTS COMMISSION Regular Meeting MINUTES Monday, March 25, 2024 The Human Rights Commission convened in a REGULAR CALLED meeting on, MONDAY, MARCH 25, 2024 at Austin City Hall, Board & Commission Room, 1101301 West 2nd Street, Austin, Texas 78701. Called the Human Rights Commission Meeting to order at 6:01 p.m. Board Members/Commissioners in Attendance: Chair K. Duhon, J. Clemmons, G. Zedian, Board Members/Commissioners in Attendance Remotely: M, Aslam, M. Daivs (left the meeting at 6:47 pm), S. Raghavan, M. Stevenson, A. Weigel (arrived at 6:05 pm), M. Krueger (arrived at 6:26 pm) APPROVAL OF MINUTES 1. Approve the minutes of the Human Rights Commission meeting on February 26, 2024. The minutes from the meeting of 2/26/2024 were approved on Commissioner Zedian motion and no objection. Commissioner Weigel and Commissioner Krueger were absent from the vote. DISCUSSION AND ACTION ITEMS 2. Select an alternative Human Rights Commission member to represent the Commission to support the development and implementation of the Imagine Austin comprehensive engagement process. The motion to approve selecting an alternative was approved on Commissioner Raghavan motion, Commissioner Clemmons second on an 8-0 vote. Commissioner Krueger was absent from the vote. 3. Approve a recommendation for Promoting a Culture of Care thought Implementation of Harm Reduction Strategies in our Communities. 1 HUMAN RIGHTS COMMISSION MEETING MINUTES MONDAY, MAR 25, 2024 The motion to approve Recommendation 20230325-03 with amendments was approved on Commissioner Clemmons motion, Commissioner Davis second on a 6-4 vote. Commissioner Raghavan and Commissioner Weigel opposed the recommendation. Commissioner Krueger was absent from the vote. The friendly amendment from Commissioner Clemmons was to fix the typo to Implementation. This was accepted by the maker of the motion and Commissioner Zedian, who seconded the motion. 4. Approve a recommendation on the FY 2024-25 Budget for Increased Emergency Housing Assistance. The motion to approve Recommendation 20230325-04 with amendments was approved on Commissioner Duhon motion, Commissioner Clemmons second on a 9-0 vote. The friendly amendment from Commissioner Aslam was NOW, THEREFORE, BE IT FURTHER RESOLVED that the Human Rights Commission calls on the City to prioritize disbursement of funds anti displacement measures aimed at historically marginalized and redlined communities. This was accepted by Commissioner Aslam and seconded by Chair Duhon. Commissioner Kruger was off dais. The friendly amendment from Commissioner Clemmons was The Human Rights Commission believe housing is a human right …
Library Commission Meeting Minutes 25, March, 2024 REGULAR MEETING 25, March 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a meeting on Monday, March 25, 2024, at the Pleasant Hill Branch Library, 211 E. William Cannon Drive, in Austin, Texas. CALL TO ORDER Chair Smith called the Commission Meeting to order at 6:12 p.m. Commission Members in Attendance: Mark Smith, Chair, Lynda Infante Huerta, Vice-Chair, Christina Masters Commission Members in Attendance Remotely: Steve DeRosa, Magen Davis, Andrea Herrera Moreno Commission Members Absent: Courtney Rosenthal, Kezia Frayjo, Sheila Mehta PUBLIC COMMUNICATION: GENERAL Daniel Ronan, Austin History Center Association Interim Director, gave public comment to the commission regarding the Austin History Center Association's mission and goals. APPROVAL OF MINUTES 1. Approval of minutes from the January 29, 2023, regular meeting The minutes of the February 26, 2024, regular meeting were approved on Commission Member Master’s motion and Vice Chair Infante Huerta's second on a 6-0 vote with Commissioners Rosenthal, Frayjo, Mehta absent. STAFF BRIEFINGS 2. Discussion of the March Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. Library Commission Meeting Minutes DISCUSSION AND ACTION ITEMS 25, March, 2024 3. Discussion and approval of a recommendation supporting the Austin Public Library's proposed budget for FY2025 with additional funding for unmet needs around books and materials, social workers, security and custodial positions, feasibility studies, and enhanced library cards. A motion to approve the recommendation supporting the Austin Public Library's proposed budget for FY2025 with additional funding for unmet needs around books and materials, social workers, security and custodial positions, feasibility studies, and enhanced library cards was made by Commissioner Davis and seconded by Vice Chair Infante Huerta on a 7-0 vote with Commissioners Rosenthal, Frayjo, Mehta absent. 4. Discussion and approval for Commission Members to represent the Library Commission at multiple Board and Commission Meetings to advocate for support and funding for Austin Public Library Initiatives. A motion to approve Commission Members to represent the Library Commission at multiple Board and Commission Meetings to advocate for support and funding for Austin Public Library Initiatives was made by Chair Smith and seconded by Vice Chair Infante Huerta on a 6-0 vote with Commissioners Rosenthal, Frayjo, Mehta absent. FUTURE AGENDA ITEMS Officer Elections Recommendation for Library participation in future City Homelessness Planning and Studies Kids Block …
DESIGN COMMISSION REGULAR MEETING MINUTES MONDAY, MARCH 25, 2024 The Design Commission convened a regular meeting on Monday, March 25, 2024, at the Permitting and Development Center, Room 1401, located at 6310 Wilhelmina Delco Drive in Austin, Texas. Chair Salinas called the Design Commission Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Jon Salinas, Chair Josue Meiners, Vice Chair David Carroll Nkiru Gelles Conners Ladner Ben Luckens Marissa McKinney Brita Wallace Board Members/Commissioners in Attendance Remotely: None PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Design Commission meeting on February 26, 2024. The minutes from the meeting of 02/26/2024 were approved on Vice Chair Meiners’s motion, Commissioner McKinney’s second on an 8-0 vote. Commissioner Howard, Commissioner Lee, and Commissioner Wittstruck were absent. DISCUSSION AND ACTION ITEMS 2. Discussion and action on the engagement plan for the update to the Urban Design Guidelines. Presented by Sophia Benner, Planning Department. 1 The motion to approve the engagement plan for the update to the Urban Design Guidelines was approved on Commissioner McKinney’s motion, Chair Salinas’ second on an 8-0 vote. Commissioner Howard, Commissioner Lee, and Commissioner Wittstruck were absent. Conduct a nomination for the representative for the Downtown Commission. No action was taken. WORKING GROUP/COMMITTEE UPDATES 4. Update from the Urban Design Guidelines Working Group regarding the meeting on March 1, 2024. Update and presentation were given by Commissioner Carroll. Update from representative of the Downtown Commission regarding the meeting on March 20, 2024. No update was given. Update from representative of the Joint Sustainability Committee regarding the meeting on February 28, 2024. Update was given by Chair Salinas. Update from representative of the South-Central Waterfront Advisory Board regarding the meeting on March 18, 2024. Update was given by Commissioner Ladner. Chair Salinas adjourned the meeting at 7:13 p.m. without objection. The minutes were approved at the 04/22/2024 meeting on Vice Chair Meiner’s motion, Commissioner McKinney’s second on a 7-0-1 vote. Commissioner Howard abstained. 3. 5. 6. 7. 2
MUNICIPAL CIVIL SERVICE COMMISSION Monday, March 25, 2024 MEETING MINUTES MUNICIPAL CIVIL SERVICE COMMISSION REGULAR MEETING MINUTES MONDAY, MARCH 25, 2024 The Municipal Civil Service Commission convened in a regularly scheduled meeting on Monday, March 25, 2024, at the Human Resources Department, Learning & Research Center (LRC) 5202 E. Ben White Blvd., Suite 500, Austin, TX 78741. Commissioners in Attendance: Kevin Mullen, Chair John Umphress Mapi Vigil Commissioners Absent: Kavita Gupta, Vice Chair Melissa Rogers Staff in Attendance: Nathan Brown, Assistant Director, HRD Matthew Chustz, Municipal & Civil Service Manager, HRD Abby Varela, Municipal Civil Service Coordinator, HRD Cyndi Gordon, Civil Service Coordinator, HRD Oscar Gonzales, IT Systems Administrator, HRD CALL TO ORDER Chair Kevin Mullen called the Commission meeting to order at 9:05 AM. PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approve the minutes from the Municipal Civil Service Commission regular meeting on February 26, 2024. The minutes from the meeting of February 26, 2024, were approved on Commissioner Umphress’ motion, Commissioner Vigil’s second on a 3-0 vote. PUBLIC HEARING 2. Conduct a hearing on the appeal filed by Fulani Cunningham regarding their Disciplinary Probation from Austin Resource Recovery. A hearing was conducted on the appeal filed by Fulani Cunningham regarding their Disciplinary Probation from Austin Resource Recovery. 1 MUNICIPAL CIVIL SERVICE COMMISSION Monday, March 25, 2024 MEETING MINUTES 3. Deliberate in open session or closed session, pursuant to 551.074 of the Texas Government Code (personnel exception), on the appeal filed by Fulani Cunningham regarding their Disciplinary Probation from the Austin Resource Recovery. Chair Mullen recessed the Municipal Civil Service Commission meeting to go to closed session at 4:00 PM. The Commission deliberated in closed session on the appeal filed by Fulani Cunningham regarding their Disciplinary Probation from Austin Resource Recovery. Closed session ended, and Chair Mullen called the Municipal Civil Service Commission meeting back to order at 4:52 PM. DISCUSSION AND ACTION ITEMS 4. Action and approval on the appeal filed by Fulani Cunningham regarding their Disciplinary Probation from Austin Resource Recovery. The motion to grant Fulani Cunningham’s appeal and rescind the decision made by the City of Austin in the Disciplinary Probation of Fulani Cunningham was approved on Commissioner Umphress’ motion, Commissioner Vigil’s second on a 3-0 vote. 5. Discussion and action to approve future meeting dates, times, and locations. Discussion was held regarding future meeting dates, times and locations. FUTURE AGENDA ITEMS Chair Mullen and Commissioner …
1. SPECIAL CALLED MEETING of the COMMISSION ON IMMIGRANT AFFAIRS MARCH 23, 2024 AT 9AM PERMITTING AND DEVELOPMENT CENTER 6301 WILHELMINA DELCO DR. ROOMS 1401/1402 AUSTIN, TEXAS Some members of the COMMISSION ON IMMIGRANT AFFAIRS may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch- atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Gunjen Mittal, 512- 972-6104, gunjen.mittal@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Melissa Ortega, Chair Victor Martinez, Vice Chair Virginia Badillo Jose Caceres Adrian De La Rosa Rennison Lalgee Aditi Joshi Adnan Suleiman CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the COMMISSION ON IMMIGRANT AFFAIRS REGULAR MEETING on 2/5/2024. Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. STAFF BRIEFINGS 2. Staff briefing by Rocio Villalobos, Program Manager with the Equity Office regarding updates on her work with Austin immigrant communities. DISCUSSION ITEMS Presentation from the Housing Department regarding the FY 24-29 Consolidated Plan Community Needs Assessment. Discussion on recruiting new members to this Commission to fill remaining seats. DISCUSSION AND ACTION Review and discuss the scope of the Quality-of-Life Study working group and update membership. Current members of QOL Study workgroup are: Commissioners Aditi Joshi, Rennison Lalgee, Melissa Ortega, Victor Martinez and Adrian De La Rosa. Review and discuss the scope of Budget working group and update membership. Current members of the Budget workgroup are: Commissioners Melissa Ortega and Adnan Suleiman. Discussion and approval of recommendation on budget reporting for Commission on Immigrant Affairs. Discussion and approval of recommendation on FY 24-25 Equity Office Funding Recommendation. Discussion and approval of recommendation on FY 24-25 Expansion of Emergency Housing and Rental Assistance Program Funding Recommendation. Discussion and approval of recommendation on FY 24-25 Collective Sex Crimes Response Model Actions Funding Recommendation. Discussion and approval of recommendation on FY 24-25 Early Childhood Investments Funding Recommendation. …
1. REGULAR CALLED MEETING of the DOWNTOWN AUSTIN COMMUNITY COURT ADVISORY BOARD MARCH 22, 2024 AT 8:00AM ONE TEXAS CENTER, STE 125, TRAINING ROOM 505 BARTON SPRINGS RD AUSTIN, TEXAS 78704 Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Edna Staniszewski at edna.staniszewski@austintexas.gov or at (512) 974-1260. CURRENT BOARD MEMBERS/COMMISSIONERS: Lea Downey Gallatin, Chair Kergin Bedell Mikaela Frissell Kate Garza Nicole Golden, Vice-Chair Dr. Anu Kapadia Faye Mills Katy Jo Muncie Lauren Pena Robin G. Sontheimer Roy Woody AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 (five) speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES the minutes of Approve ADVISORY BOARD REGULAR CALLED MEETING on JANUARY 19, 2024. the DOWNTOWN AUSTIN COMMUNITY COURT DISCUSSION ITEMS Individuals sharing first-hand account regarding their experiences being served through Austin’s homelessness response system. Speakers signed up prior to the meeting being called to order will be allowed a three-minute allotment to provide their feedback to the Board. DACC Mobile Court Pilot Update on services provided, outcomes achieved and recommendations for continuing a Mobile Court program. (Downey Gallatin/ Golden) – Chris Anderson, Court Operations Manager, DACC and Bonnie Sultan with Sultan Justice Consulting Status of DACC operational areas including performance measures and services delivered through Community Services, Court Services, Homeless Services and Support Services. (Downey Gallatin/Golden) – Robert Kingham, Court Administrator, DACC ACTION ITEMS Approve FY25 DACC Budget Recommendation to support City Council initiatives, increase DACC service capacity to meeting community needs and increase resources for DACC operational needs. (Downey Gallatin/Golden) – Robert Kingham, Court Administrator, DACC 2. 3. 4. 5. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. …
