1. 2. Environmental Commission Urban Forestry Committee February 13, 2020 at 11:00 A.M. – 12:30 P.M. One Texas Center 505 Barton Springs Road, 8th Floor Conference Room 805 Austin, Texas 78704 Agenda COMMISSIONERS: Peggy Maceo (D-7) Pam Thompson (D-3) Mary Ann Neely (D-5) Linda Guerrero (D-9) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL Speakers should sign up to speak prior to the meeting being called to order; you will receive a three-minute allotment to discuss topics not posted on the agenda. APPROVAL OF MINUTES AND ACTION a. Approve the minutes of the Urban Forestry Committee Meeting of October 23, 2019 b. Approve the minutes of the Urban Forestry Committee Meeting of January 7, 2020 ITEMS FOR CONSIDERATION AND POSSIBLE ACTION a. Update on climate change adaptation in Austin’s community forest workshop update—Emily King, Urban Forestry Program Manager, Development Services Department (DSD) b. City Arborist Report including heritage trees—Naomi Rotramel, City Arborist, DSD c. Urban Forestry Program update—Emily King, Urban Forestry Program Manager, DSD ADJOURNMENT 3. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. For additional information, please call Kaela Champlin, Watershed Protection Department, at (512) 974- 3443; TTY users route through Relay Texas at 711. For more information on the Environmental Commission, please contact Kaela Champlin, Watershed Protection Department, at (512) 974-3443. * A member of the public may not address a board or commission at a meeting on an item posted as a briefing, per City Code Section 2-1-144(E). 1
HISTORIC LANDMARK COMMISSION PRESERVATION PLAN COMMITTEE Thursday, February 13 – 4:00 p.m. One Texas Center, Room 560 505 Barton Springs Road Austin, Texas Terri Myers CURRENT MEMBERS: ____ ____ Alexander Papavasiliou ____ Beth Valenzuela CALL TO ORDER AGENDA CITIZEN COMMUNICATION: GENERAL The first three speakers signed up prior to the meeting being called to order will each be allowed a three‐ minute allotment to address their concerns regarding items not posted on the agenda. A. DISCUSSION 1. Budget recommendation Draft FY2021 budget recommendation for Historic Landmark Commission consideration, per direction at the Commission’s January 27, 2020 meeting 2. Historic Design Standards Update on development of the standards ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 48 hours before the meeting date. Please call Angela Gaudette, Historic Preservation Planner, at (512) 974‐3393 for additional information; TTY users route through Relay Texas at 711. Members of the public are welcome to attend and address the committee under Citizen Communication or may sign up to speak on a listed agenda item. For more information on the Preservation Plan Committee, please contact Cara Bertron, Deputy Historic Preservation Officer, at (512) 974‐1446.
Meet the Youth Forest Council Interns! This January, the Community Tree Preservation Division launched the Youth Forest Council, an immersive, yearlong paid internship connecting young people (ages 16-19) in Austin to careers in natural resources and public service. Twelve young Austinites have joined DSD’s Tree Team and will be working alongside staff to further the goals of Austin’s Urban Forest Plan. The interns represent 6 different council districts, 7 local high schools, and 3 colleges. They were chosen from among 40 applicants who applied to the first year of the program through a hiring process that included a written application and in-person interview. Interested in connecting with the Youth Forest Council interns further? Email youthforestcouncil@austintexas.gov to join an email list for their future events. February 2020
Urban Forest Program Updates for Urban Forestry Committee F e b r u a r y 2 0 2 0 Topic Highlights • Urban Forest Health • Climate Change Planning • Youth Engagement • Coordination • Urban Forest Grant Urban Forest Health • Neighborhood level oak wilt suppression • Emerald Ash Borer planning Climate Change Planning • June 2019 Workshop: Vulnerability Assessment • November 2019 Workshop: Planning and Adaptation • Summer 2020: Final Report Published Climate Change Planning V u l n e r a b i l i t y A s s e s s m e n t o f A u s t i n ’ s U r b a n F o r e s t a n d N a t u r a l A r e a s C h a p t e r 1 : T h e C o n t e m p o r a r y L a n d s c a p e d e s c r i b e s e x i s t i n g c o n d i t i o n s , p r o v i d i n g b a c k g r o u n d o n t h e p h y s i c a l e n v i r o n m e n t , e c o l o g i c a l c h a r a c t e r , a n d c u r r e n t m a n a g e m e n t o f d e v e l o p e d a n d n a t u r a l a r e a s i n t h e A u s t i n r e g i o n . C h a p t e r 2 : C l i m a t e T r e n d s , P r o j e c t i o n s , a n d I m p a c t s s u m m a r i z e s o u r c u r r e n t u n d e r s t a n …
Community Tree Preservation Division FY19 Special Revenue Fund Report This report summarizes the Community Tree Preservation Division’s special revenue fund activity in Fiscal Year 2019 and provides a five-year forecast. The below information includes the financial activities of both accounts combined. FDU Budgeted Exp. Expenses Revenue End of FY Balance Urban Forest Replenishment Fund 7655-5300-1500 $ 3,166,997 $ 2,419,136 $ 1,258,199 $ 3,798,747 Planting for the Future Fund 7340-5300-2110 $ 500,000 $ 467,891 $ 91,016 $ 225,408 Spending by Category • After an unusual spike in revenue in FY181, the FY19 revenue Informing (Education) Growing (Planting) 66% • was back in line with projections based on previous years. Inversely, project expenditures increased significantly*, reducing the account balance by 26%. • This trend is projected to continue over the next two years2. • Within five years we are planning to achieve a balance of revenue and expenditures. • The Planting for the Future Fund now only receives revenue from utility bill contributions for tree planting in parks. Most of this account is expected to be spent in 2020. s n o i l l i M $5 $4 $3 $2 $1 $0 20% 12% 2% Caring (Maintenance) Inspiring (Arts) 2 Funds Balance FY19 FY20 FY21 FY22 FY23 FY24 * The UFRF contributed $1M to the Austin Mobility Bond to plant more street trees with the upcoming roadway improvements3. An additional $750K will be contributed for street tree plantings over the next two years4. That, along with continued Urban Forest Grant and Urban Forest Funding Portal expenditures, will reduce the running balance to around $1M by 2024.2 4 4 5 Year History 5 Year Projection 1 3 Expenses Revenue $3,000,000 $2,000,000 ____ ____ ____ $1,000,000 $0 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24
City Arborist Program Heritage Tree Report July - Sept 2019 Issue Date Address Diameter Removed Condition 7/1/2019 12417 RIVER BEND Unit 7 7/1/2019 1604 TRAVIS HEIGHTS BOULEVARD 7/1/2019 4018 TRAVIS COUNTRY CIRCLE 7/1/2019 1004 NEANS DR 7/1/2019 5904 UPVALLEY RUN 7/2/2019 603 TILLERY ST 7/2/2019 S LAKESHORE BOULEVARD 7/2/2019 4006 AVENUE B 7/2/2019 4521 FRONTIER TRL 7/2/2019 4521 FRONTIER TRL 7/2/2019 4521 FRONTIER TRL 7/3/2019 3009 GILBERT ST 7/3/2019 3009 GILBERT ST 7/3/2019 3009 GILBERT ST 7/3/2019 3009 GILBERT ST 7/3/2019 1501 ULLRICH AVENUE 7/3/2019 11707 OAKWOOD DRIVE 7/3/2019 1303 ROMERIA DR 7/3/2019 2005 PASADENA DR 7/3/2019 2005 PASADENA DR 7/3/2019 2005 PASADENA DR 7/3/2019 4501 SHOAL CREEK BLVD 7/3/2019 4501 SHOAL CREEK BLVD 7/3/2019 4518 BULL CREEK RD 7/3/2019 210 ACADEMY DR 7/3/2019 210 ACADEMY DR 7/3/2019 210 ACADEMY DR 7/3/2019 210 ACADEMY DR 7/3/2019 210 ACADEMY DR 7/3/2019 210 ACADEMY DR 7/5/2019 2008 E 10TH ST 7/5/2019 2216 LINDELL AVE 7/5/2019 2216 LINDELL AVE 7/8/2019 4520 RIMROCK TRL 7/8/2019 7701 DANWOOD DR 7/8/2019 7701 DANWOOD DR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 3003 WILLOWOOD CIR 7/8/2019 2904 SILVERLEAF DR 7/8/2019 2904 SILVERLEAF DR 7/8/2019 4104 HYRIDGE DR 7/8/2019 4104 HYRIDGE DR Public Species No No No No Yes No Yes Yes No No No No No No No No No No No No No No No No No No No No No No No Yes Yes No No No No No No No No No No No No No Pecan Cypress Live Oak Live Oak Live Oak Pecan Live Oak Cedar Elm Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Red Oak American Elm Pecan Shumard Oak Pecan Pecan Live Oak Live Oak American Elm Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak American Elm Pecan Cedar Elm Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Live Oak Spanish Oak Live Oak Live Oak Live Oak 44 Yes 30 Yes 24 Yes 24 No 37.25 No 30 No 34 Yes 25 Yes 31 No 33 No 38 No 25.5 No 27 No 32.5 No 37.5 No 25.5 Yes 36 Yes 28 Yes 43 No 30 No 30 No 27 No 25 No 32 No 43 No 28 No 28 No 28 No 24 No 30 …
City Arborist Program Heritage Tree Report Oct - Dec 2019 Issue Date Diameter Removed Condition Address 10/1/2019 2221 HOLLY ST 10/1/2019 2221 HOLLY ST 10/1/2019 2221 HOLLY ST 10/1/2019 2221 HOLLY ST 10/1/2019 14700 CATARINA WAY 10/1/2019 2117 BARTON HILLS DRIVE 10/1/2019 10200 IDA GROVE LANE 10/1/2019 2508 IONIAN CV 10/1/2019 1008 GULLETT ST 10/2/2019 1901 FOREST TRAIL 10/2/2019 4206 GNARL DRIVE 10/2/2019 605 E 45TH STREET 10/2/2019 3805 STEVENSON AVE 10/2/2019 3805 STEVENSON AVE 10/2/2019 87 NAVASOTA STREET 10/2/2019 2000 PEACH TREE ST 10/2/2019 2000 PEACH TREE ST 10/2/2019 2000 PEACH TREE ST 10/2/2019 3006 E 14TH ST 10/2/2019 4200 WILDWOOD RD 10/2/2019 4200 WILDWOOD RD 10/2/2019 4200 WILDWOOD RD 10/2/2019 1187 OAK GROVE AVE 10/2/2019 1187 OAK GROVE AVE 10/3/2019 2904 STARDUST DRIVE 10/3/2019 11400 CONCORDIA UNIVERSITY DRIVE Bldg A 10/3/2019 11400 CONCORDIA UNIVERSITY DRIVE Bldg A 10/3/2019 11400 CONCORDIA UNIVERSITY DRIVE Bldg A 10/3/2019 2905 OAKLANE DRIVE 10/3/2019 2505 COMBURG CASTLE WAY 10/3/2019 4203 WOODWAY DRIVE 10/3/2019 9813 MANDEVILLE CIR 10/3/2019 9813 MANDEVILLE CIR 10/3/2019 9813 MANDEVILLE CIR 10/3/2019 9813 MANDEVILLE CIR 10/4/2019 3002 BRIDLE PATH 10/4/2019 4002 SHAVANO DR 10/4/2019 11407 SIERRA BLANCA 10/4/2019 11407 SIERRA BLANCA 10/4/2019 1608 FOREST TRL 10/7/2019 9111 MEACHAM WAY 10/7/2019 5606 SHADY OAK CT 10/8/2019 3211 BONNIE ROAD 10/8/2019 6108 JANEY DRIVE 10/8/2019 36 COMAL STREET 10/8/2019 411 W ALPINE ROAD Public Species Yes Yes Yes Yes No No No No No No No No No No No Yes Yes Yes No No No No No No No No No No No No No No No No No No No No No No Yes No No No No Yes Pecan Pecan Pecan Pecan Post Oak Cedar Elm Post Oak Live Oak Pecan American Elm Monterrey Oak Cedar Elm Live Oak Live Oak American Elm Pecan Pecan Pecan Pecan Post Oak Post Oak Post Oak Live Oak Live Oak American Elm Live Oak Cedar Cedar Cedar Elm Cedar Elm Red Oak Post Oak Cedar Elm Cedar Elm Live Oak Live Oak Live Oak Live Oak Live Oak Pecan Post Oak Live Oak Pecan Red Oak American Elm Live Oak 32 No 29 No 33 No 28 No 26 Yes 26.25 Yes 30 Yes 25 No 32 No 28 Yes 24.8 Yes 34 Yes 47 No 32 No 46 Yes 30 No 26 No 34 No 25.5 No 27 No 26 No 28 No 33 No 26 No 24.5 Yes 46 No …
COMMUNITY TECHNOLOGY & TELECOMMUNICATIONS COMMISSION http://www.austintexas.gov/cttc Regular Meeting Wednesday – February 12, 2020 – 6:30 PM Austin Public – Studio One 1143 Northwestern Ave ‐ Austin, TX 78702 Please go to http://www.austintexas.gov/cityclerk/boards_commissions/meetings/10_1.htm for backup material associated with this agenda. CURRENT COMMISSION MEMBERS: Sophie Gairo ‐ Mayor Steve Adler Nehemiah Pitts III ‐ Council Member Natasha Harper‐Madison, District 1 Claudia Yanez ‐ Mayor Pro Tem Delia Garza, District 2 Malcolm Yeatts ‐ Council Member Sabino “Pio” Renteria, District 3 David Alexander ‐ Council Member Gregorio Casar, District 4 Dave Floyd ‐ Council Member Ann Kitchen, District 5 Irfan Syed ‐ Council Member Jimmy Flannigan, District 6 Dina Ayman ‐ Council Member Leslie Pool, District 7 Michelle Reinhardt ‐ Council Member Paige Ellis, District 8 Nicole Thompson – Council Member Kathie Tovo, District 9 Sumit DasGupta ‐ Council Member Alison Alter, District 10 AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES – January 8, 2020 2. STAFF AND COMMUNITY BRIEFINGS (A member of the public may not address a board at a meeting on an item posted as a briefing) a. 2020 Census (John Lawler, Travis County Census Program Manager) b. Digital Inclusion Ecosystem ‐ Austin Urban Technology Movement (Michael Ward, Jr., President of AUTM) 1 c. City Website Upgrade (Yasmin Wagner, Corporate Public Information & Marketing Manager, Communications & Public Information Office) 3. COMMISSION UPDATES (Discussion and Possible Action) a. Digital Inclusion, Civic Engagement, and Strategic Technology and Telecom Policy Working Group b. Knowledge, Information, and Data Stewardship Working Group c. Technology, Infrastructure, and Innovation Working Group 4. FUTURE AGENDA ITEMS Next Regular Meeting: March 11, 2020 5. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planed with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please contact Jesse Rodriguez at the Office of Telecommunications & Regulatory Affairs at (512) 974‐7676, for additional information; TTY user’s route through Relay Texas at 711. For more information on the Community Technology & Telecommunications Commission, please visit their website at http://www.austintexas.gov/cttc or contact Jesse …
COMMUNITY TECHNOLOGY & TELECOMMUNICATIONS COMMISSION http://www.austintexas.gov/cttc Regular Meeting Wednesday – February 12, 2020 – 6:30 PM Austin Public – Studio One 1143 Northwestern Ave ‐ Austin, TX 78702 Please go to http://www.austintexas.gov/cityclerk/boards_commissions/meetings/10_1.htm for backup material associated with this agenda. AGENDA ADDENDUM 3. NEW BUSINESS (Discussion and Possible Action) a. Commission discussion and action on the FY21 Budget Recommendations including City Council Vote Tabulation, Police Video Processing, Remote Meeting Participation The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planed with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please contact Jesse Rodriguez at the Office of Telecommunications & Regulatory Affairs at (512) 974‐7676, for additional information; TTY user’s route through Relay Texas at 711. For more information on the Community Technology & Telecommunications Commission, please visit their website at http://www.austintexas.gov/cttc or contact Jesse Rodriguez at jesse.rodriguez@austintexas.gov. All ATXN (City Channel 6) programming is cablecast on Spectrum, Grande Communications, and Google Fiber on their cable channel 6, on AT&T U‐ Verse Channel 99 and webcast online. Over 20 meetings per month, including this commission meeting, are available on demand online, typically within a few hours of the cablecast. Schedules and video can be found at: http://www.austintexas.gov/page/atxn‐video‐archive. Posting Submitted by: Jesse Rodriguez, Business Process Specialist, Thursday, February 6, 2020 1
COMMUNITY TECHNOLOGY & TELECOMMUNICATIONS COMMISSION http://www.austintexas.gov/cttc Regular Meeting Wednesday – February 12, 2020 – 6:30 PM Austin Public – Studio One 1143 Northwestern Ave ‐ Austin, TX 78702 Please go to http://www.austintexas.gov/cityclerk/boards_commissions/meetings/10_1.htm for backup material associated with this agenda. CURRENT COMMISSION MEMBERS: Sophie Gairo ‐ Mayor Steve Adler Nehemiah Pitts III ‐ Council Member Natasha Harper‐Madison, District 1 Claudia Yanez ‐ Mayor Pro Tem Delia Garza, District 2 Malcolm Yeatts ‐ Council Member Sabino “Pio” Renteria, District 3 David Alexander ‐ Council Member Gregorio Casar, District 4 Dave Floyd ‐ Council Member Ann Kitchen, District 5 Irfan Syed ‐ Council Member Jimmy Flannigan, District 6 Dina Ayman ‐ Council Member Leslie Pool, District 7 Michelle Reinhardt ‐ Council Member Paige Ellis, District 8 Nicole Thompson – Council Member Kathie Tovo, District 9 Sumit DasGupta ‐ Council Member Alison Alter, District 10 REVISED AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES – January 8, 2020 2. STAFF AND COMMUNITY BRIEFINGS (A member of the public may not address a board at a meeting on an item posted as a briefing) a. 2020 Census (John Lawler, Travis County Census Program Manager) b. Digital Inclusion Ecosystem ‐ Austin Urban Technology Movement (Michael Ward, Jr., President of AUTM) 1 c. City Website Upgrade and Redesign Update (Yasmin Wagner, Corporate Public Information & Marketing Manager, Communications & Public Information Office & Marni Wilhite, IT Project Manager Senior, Office of Design & Delivery) 4. COMMISSION UPDATES (Discussion and Possible Action) a. Digital Inclusion, Civic Engagement, and Strategic Technology and Telecom Policy Working Group b. Knowledge, Information, and Data Stewardship Working Group c. Technology, Infrastructure, and Innovation Working Group 5. FUTURE AGENDA ITEMS Next Regular Meeting: March 11, 2020 6. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planed with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please contact Jesse Rodriguez at the Office of Telecommunications & Regulatory Affairs at (512) 974‐7676, for additional information; TTY user’s route through Relay Texas at 711. For more information …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 12, 2020 system; and two five year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a total contract …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway total amount not to exceed $26,266,546.33. Improvements Project, for a Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 12, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the …
Recommendation for Water & Wastewater Commission February 12, 2020 Commission Meeting Date: Council Meeting Date: Department: Client: Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT February 20, 2020 Government That Works For All Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Contract Amendment December 7, 2017 – Council approved the original contract which included phases I-III, item 41, on a 9-0 vote with Council Members Garza and Troxclair absent. February 12, 2020 - To be reviewed by the Water and Wastewater Commission. This contract was awarded in compliance with City Chapter 2-9C Minority Owned and Women Owned Business Enterprise Program. Current participation to date is 12.20% MBE and 1.88% WBE. The Advanced Metering Infrastructure (AMI) project will replace analog customer water meters with electronic water meters connected to a wireless network, so that meter reads will no longer be collected manually every month. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters will improve data collection by reducing meter re-reads and providing more frequent data collection while minimizing the man-hours and vehicle mileage currently needed to support the manual meter reading contract. Near real-time AMI data will be made available to customers via smartphones, desktop computers, etc. as they use water during the billing cycle. Other potential benefits include improving customer service and satisfaction, enabling customer usage alerts before a bill arrives, and identifying potential customer-side leaks. This data will also enable Austin Water to have better system diagnostic tools, such as leak detection. Additionally, this project will produce a superior metering asset management database that will better facilitate operations and maintenance activities. Although meter reads will be collected more frequently, the city’s existing multi-service billing process through its Customer Care and Billing system will remain and continue to …
Recommendation for Water & Wastewater Commission February 12, 2020 Government That Works For All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Daniel Layton, Rick Coronado SUBJECT Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi- term contract with Aclara Technologies, LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. AMOUNT AND SOURCE OF FUNDING Funding is available from Texas Water Development Board Swift Funding loans, and in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 2200 MDD3001 for these goods and services. The solicitation issued on April 22, 2019 and it closed on June 27, 2019. Of the 23 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. February 12, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to two project categories of the solicitation. Subcontractor goals were exceeded and the resulting contracts will include 18.84% MBE and 32.41% WBE for the advanced meter infrastructure category and 32.41% MBE/WBE combined participation for the meter installation category. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the purchase and installation of a complete Advanced Metering Infrastructure (AMI) system including implementation and required parts and services for Austin Water. The AMI project will replace customer’s analog water meters with electronically read water meters connected to a wireless network. This technology removes the need to manually collect meter-reading data monthly. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters …
Recommendation for Water & Wastewater Commission February 12, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Danielle Lord COA Strategic Direction: SUBJECT Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $183,733 is available in the fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1031 for these goods. The solicitation issued on October 28, 2019 and it closed on November 21, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A Boards and Commission Action: February 12, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. The contract will provide polyvinyl chloride (PVC) wastewater line fittings of various types and sizes. These fittings will be purchased on an as needed basis and stored in Austin Water’s Webberville storeroom and Glen Bell Service Center. The fittings will be used by valve and hydrant crews, pipeline maintenance crews and television inspection crews. These fittings will also be used by the water treatment plants for repairs and installations of PVC water lines. The contract will combine two current contracts which expire on February 26, 2020. The requested authorization amount was determined using departmental estimates based on historical spend. Core and Main, L.P. is one of the two current providers of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. Contract Authorization $ 551,200 $ 275,600 $ 275,600 $ 275,600 TOTAL 5 yrs. $1,378,000 Note: Contract Authorization amounts are based on the City’s estimated …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Client: March 12, 2020 Department: Public Works Gareth Nicely, Bill Stauber, John Wepryk SUBJECT Recommend approval to negotiate and execute an award a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000 plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Lower responsive bid of two bids received through a competitive Invitation For Bid solicitation. Prior Council Action: N/A Boards and Commission Action: February 12, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 30.96% MBE and 1.56% WBE participation. Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd, is one of the oldest water facilities in Austin’s water distribution system. Over the years, the facility sites such as the existing 10 million-gallon (MG) reservoir, the on- site pump station, and the booster pump station located across Koenig Ln have undergone several renovations, including construction and overhaul of the pumping facilities. During a 2011 condition assessment and reservoir evaluation, it was determined that the reservoir and pump station have greatly exceeded their expected useful life. Many of the critical mechanical, electrical, and structural assets at the North Austin Reservoir and Pump Station were identified to be in poor to very poor condition. Austin Water intends to decommission the existing water reservoir and construct a new North Zone pump station and ground storage reservoir on the existing site. The new facility complex will include a new ground storage tank and a Central Zone to North Zone pump station designed to current industry and utility standards. The work includes demolition of the existing 10-MG ground storage reservoir, concrete vaults, and piping and construction of a new 8-MG concrete tank, 50-million gallon per day capacity pump station, and pump station electrical building. Electrical and instrumentation work includes a new Supervisory Control and Data Acquisition (SCADA) system with top end programming and modifications, audio tower/monopole installation, and an access control and security system. Other work …
Recommendation for Water & Wastewater Commission February 12, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. AMOUNT AND SOURCE OF FUNDING Public Health and Safety Emergency. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. The optional extension will only be used if the new contract has …
