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Approved Minutes — original pdf
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, September 14, 2020 via WebEx. Chair Rubin called the Meeting to order at 6:01 PM. Panel Members in Attendance: Chair Tammie Rubin, Vice Chair Jacob Villanueva, Arts Commission Liaison Brett Barnes (arrived after Approval of Minutes), and Panel Members Stephanie Lemmo, Joel Nolan, Sarah Carr, and J Muzacz. Staff in Attendance: Sue Lambe, Anna Bradley, Marjorie Flanagan, Frank Wick, Laura Odegaard, Alex Irrera, Maria Teresa Bonet, Art in Public Places Guests in Attendance: Olaniyi Akindiyi and GiGi Miller, Artists; George Maldonado and Delano Brown, Parks and Recreation Department; Jill Fagan, Economic Development Department; Paul Terranova, Austin Transportation Department; and Rick Krivoniak, Winsor Park Neighborhood Association CITIZEN COMMUNICATION: GENERAL None. 1. APPROVAL OF MINUTES a. The minutes from the Regular meeting on Monday, August 3rd, 2020 were approved on the motion of Panel Member Lemmo and Vice Chair Villanueva seconded. Passed 6-0-0. 2. CHAIR’S REPORT None. 3. ART COMMISSION LIAISON REPORT 4. New Business a. Discussion and Action Items a. Update regarding the September 11, 2020 Joint Meeting of the Music Commission and Arts Commission. i. Approve the Final Design for East 51st Streetscape Art in Public Places Project Artist Olaniyi Akindiyi presented the Final Design for East 51st Streetscape Art in Public Places Project. Discussion ensued. Panel Member Carr made a motion to approve and Arts Commission Liaison Barnes seconded. Vote 7-0-0. ii. Approve the Final Design for the Ricky Guerrero Park Art in Public Places Project Artist GiGi Miller presented the Final Design for Ricky Guerrero Park Art in Public Places Project. Discussion ensued. Panel Member Lemmo made a motion to approve and Vice Chair Villanueva seconded. Vote 7-0-0. iii. Approve the Prospectus for the Gus Garcia Recreation Center Art in Public Place Project Staff Member Maria Teresa Bonet presented the Prospectus for Gus Garcia Recreation Center. Discussion ensued. No action was taken. 5. OLD BUSINESS a. Items for Discussion and Possible Action i. Art in Public Places Guidelines Review Working Group – Panel Member Carr and Vice Chair Villanueva 1. Approve the Revisions to the AIPP Ordinance Guidelines Vice Chair Villanueva made a motion to approve and Panel Member Carr seconded. Passed 7-0-0. 6. STAFF BRIEFINGS Staff provided updates on select projects in the meeting backup that was distributed prior to the meeting. No questions or comments from …
APPROVED MINUTES SEPT 14, 2020 — original pdf
MINUTES Special Meeting of the Board of Adjustment September 14, 2020 Board of Adjustment to be held September 14, 2020 with Social Distancing Modifications The Board of Adjustment on September 14, 2020, due to current situation with COVID-19, the meeting will be held virtually online and viewable at http://www.atxn.tv beginning at 5:30pm. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (September 13, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 14, 2020, Board of Adjustment Meeting, residents must: •Call or email the board liaison, Elaine Ramirez at 512-974-2202 or elaine.ramirez@austintexas.gov no later than noon, (September 13, 2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to elaine.ramirez@austintexas.gov by Noon the day before September 13, 2020 the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Board of Adjustment FECHA de la reunion (September 14, 2020) a la 5:30 pm http://www.atxn.tv La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (September 13, 2020 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta a Elaine Ramirez 512-974-2202 o elaine.ramirez@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, …
Approved Minutes_ATCFPB_20200914 — original pdf
MEETING MINUTES September 14, 2020 Austin-Travis County Food Policy Board The Austin-Travis County Food Policy Board (ATCFPB) convened on Monday, September 14, 2020 VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live Board Members in Attendance: Andrea Abel, Alejandra Boughton, Emily De Maria, Joy Casnovsky, Kacey Hanson, Karen Magid (Chair), Kara Prior, Ryan Rosshirt (joined at 10:10 am), Sharon Mays (joined at 10:15) Absent board members: Felipe Camacho, Joi Chevalier, Ellen Sweets Staff in Attendance: Edwin Marty, Amanda Rohlich CALL TO ORDER Board Chair Karen Magid called the meeting to order at 10:02 am Introduction of Alejandra background in finance, has been running La Flaca farms and has been participating in the COVID-19 Response WG. CITIZEN COMMUNICATION: GENERAL a. none 1. APPROVAL OF MINUTES FROM AUGUST MEETING Board Member Kacey Hanson motioned to approve the meeting minutes from August 10, 2020, with Board Member Emily De Maria seconding the motion. Passed on a 7-0 vote. 2. STAFF BRIEFINGS a. Office of Sustainability: Update on Austin Community Climate and Equity Plan, Jen Cregar and Phoebe Romero (see presentation in back-up materials) 3. OLD BUSINESS a. Board Infrastructure & Protocol b. Board vacancies and appointments i. Review Board Members’ meetings with City and County Officials - none i. New member – Alejandra Boughton ii. One vacancy – County Commissioner Daugherty position 4. NEW BUSINESS a. Discuss Annual Strategic Planning i. Meeting will be limited to 1.5 hours due to remote meeting constraints The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Edwin Marty, Office of Sustainability at 512-974-2120, for additional information; TTY users route through Relay Texas at 711. For more information on the Food Policy Board please contact Edwin Marty at 512-974-2120 ii. Board members will receive information about participating in a sub-Strategic Planning group session (1 - 1.5 hours) to prepare for the full board Strategic Planning meeting in October b. Joint Sustainability Committee Updates c. Working Group Briefings and Recommendations d. Review of Board Member Assignments i. Build Opportunities for Food Entrepreneurs – Sharon Mays provided update. Resolution approved by City Council. Austin Public Health is leading the taskforce without involvement of community at this time. Slated to …
Approved Minutes — original pdf
LGBTQ QUALITY OF LIFE ADVISORY COMMISSION REGULAR MEETING MINUTES The LGBTQ Quality of Life Advisory Commission convened in a regular meeting on Monday, September 14, 2020, via videoconference, in Austin, Texas. Chair Victor Martinez called the meeting to order at 3:03 p.m. Members in Attendance: Martinez, Baeza, Curry, Dowling, Gonzales, Hines, Kirby, Taylor, Wollerson Staff in Attendance: Staff Liaison Neal Falgoust PUBLIC COMMUNICATION: None. 1. APPROVAL OF MINUTES – The minutes of August 8, 2020, were approved as submitted without objection. 2. NEW BUSINESS a. Charles Robbins of Health Management Associates presented an update on the City’s LGBTQIA+ quality of life study. The company will partner with outside community organizations and is working on executing memorandums of understanding with 9 groups. b. Celine Rendon and Jen Cregar of the Office of Sustainability presented the City’s Community Climate Plan for 2020. Commissioner’s asked about the effect on the City’s budget and whether consideration has been given to autonomous vehicles. c. Brie Franco of the Intergovernmental Relations Office presented the City’s legislative agenda and the addressed legislative issues of interest to the LGBTQIA+ community. The office will work with the commission on developing a resolution in support of the agenda. ADJOURNMENT – Chair Martinez adjourned the meeting at 4:14 p.m. without objection.
Approved Minutes — original pdf
RESOURCE MANAGEMENT COMMISSION MEETING MINUTES Monday September 14, 2020 The Resource Management Commission convened via videoconference on Monday September 14, 2020 in accordance with social distancing protocols necessitated by the COVID 19 pandemic. Commissioners in Attendance: Dana Harmon, Chair (District 9); Kaiba White, Vice Chair (District 2); Jonathan Blackburn (District 8); Leo Dielmann (District 7); Rebecca Brenneman (District 10); Lisa Chavarria (Mayor); Tom “Smitty” Smith (District 5) Nakyshia Fralin (District 1); and James Babyak (District 6). There is one vacancy (District 3). Commissioners Absent: Shane Johnson (District 4) CALL TO ORDER – Chair Harmon called the meeting to order at 1:03 p.m. Consent Items: APPROVAL OF MINUTES 1. Approve minutes of the August 17, 2020 meeting. The motion to approve minutes of the August 17, 2020 meeting was approved on Commissioner Blackburn motion, Commissioner Dielmann second. 7 ayes, 0 nays, 3 absent, (Commissioners Smith and Babyak away from the meeting) 1 vacancy. NEW BUSINESS 2. Authorize issuance of energy efficiency program rebates by Austin Energy during Fiscal Year 2020-21, in an amount not to exceed $2,700,000 for multifamily energy efficiency rebates and $3,350,000 for commercial and small business energy efficiency rebates, for a total combined amount not to exceed $6,050,000. The motion to approve the request for Council Action was approved on a commissioner Dielmann motion seconded by Commissioner Blackburn. 7 ayes, 0 nays, 3 absent, (Commissioners Smith and Babyak away from the meeting) 1 vacancy. STAFF REPORTS AND BRIEFINGS 3. Briefing regarding the Austin Climate Equity Plan by the Office of Sustainability. Zach Baumer, Climate Program Manager for the City of Austin Office of Sustainability, presented information on the Austin Climate Equity Plan. 4. Staff Presentation on the Austin Sustainable and Holistic Integration of Energy Storage and Solar Photovoltaics (SHINES) project. William Kelly, Manager of Distribution Processes for Austin Energy, presented information on the SHINES storage and solar project. 5. Update on Implementation of the Resource Management Commission Access to Solar Working Group Recommendations. Tim Harvey, Manager of Customer Energy Solutions for Austin Energy, provided an update on the upcoming community solicitation that was recommended by the Access to Solar Working Group. OTHER BUSINESS: 6. Discussion and possible action regarding the Austin Climate Equity Plan. After discussion among commissioners, no action was taken on this item. Page 1 of 2 OLD BUSINESS: 7. Update on Texas Gas Service rate structure as it relates to energy conservation. Rondella Hawkins, Telecommunications …
Approved Minutes — original pdf
Electric Utility Commission September 14, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 10:02a.m. Also present were Commissioners Boyle, Ferchill, Funkhouser, Hadden, Reed, Stone, Trostle, Tuttle and Weldon. Commissioner Wray was absent. 1. APPROVAL OF MINUTES – Approve minutes of the August 10, 2020 regular meeting. Motion (Weldon) to approve minutes; seconded (Stone) passed on a vote of 10-0, with Commissioner Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend consent agenda Items 2,3, 5 - 14; seconded (Hadden); passed on a vote of 10-0, with Commissioner Wray absent. Following discussion, motion (Ferchill) to recommend Item 4; seconded (Stone); passed on a vote of 10-0, with Commissioner Wray absent. 2. (9/17) [Purchasing] Authorize an amendment to an existing cooperative contract with CDW LLC D/B/A CDW Government D/B/A CDWG D/B/A CDW Government LLC, to provide additional Trend Micro products and services, for an increase in the amount of $110,262, for a revised total contract amount not to exceed $268,000. 3. (9/17) [Capital Contracting] Authorize award and execution of a construction contract with Flintco, LLC for the Domain Four Chillers Demolition project in the amount of $1,339,000 plus a $66,950 contingency, for a total contract amount not to exceed $1,405,950. 4. (9/17) [Austin Energy] Authorize issuance of energy efficiency program rebates by Austin Energy during Fiscal Year 2020-21, in an amount not to exceed $2,700,000 for multifamily energy efficiency rebates and $3,350,000 for commercial and small business energy efficiency rebates, for a total combined amount not to exceed $6,050,000. 5. (9/17) [Purchasing] Authorize negotiation and execution of a contract with Marsh USA, Inc. D/B/A Marsh Wortham, for Austin Energy property insurance and related services, for a term of five years in an amount not to exceed $38,565,000. 6. (9/17) [Purchasing] Authorize negotiation and execution of a contract with Daniel L Sun Inc D/B/A Sun-Net Inc., to provide maintenance, support and system upgrades for the transmission outage scheduler, for a term of five years for a total contract amount not to exceed $1,000,000. 7. (10/1) [Purchasing] Authorize negotiation and execution of a multi-term contract with TGM Wind Services, LLC D/B/A Kardie Equipment, to provide maintenance, inspection and repair services, for up to five years for a total contract amount not to exceed $895,000. 8. (10/1) [Purchasing] …
Agenda — original pdf
Versión en español a continuación. Special Meeting of the Urban Transportation Commission September 11, 2020 Meeting to be held with physical distancing modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Thursday, September 10 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 11, 2020 Urban Transportation Commission meeting, residents must call or email the board liaison at (512) 974 8796 or Kaycie.Alexander@austintexas.gov no later than noon on Thursday, September 10 and provide the following information: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral regarding the item, and a telephone number or email address. Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. Speakers must call in at least 15 minutes prior to meeting start in order to speak. Speakers will be placed in a queue until their time to speak. Late callers will not be accepted and will not be able to speak. Handouts or other information may be emailed to Kaycie.Alexander@austintexas.gov by noon on Thursday, September 10. This information will be provided to Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: austintexas.gov/page/watch-atxn-live. Reunión del Urban Transportation Commission 11 de septiembre de 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (10 de septiembre antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: Llame o envíe un correo electrónico al enlace de la junta en (512) 974 8796 o Kaycie.Alexander@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica …
agenda item details (supplemental information) — original pdf
Nomination and Election of Officers Objective: Elect a Chair, Vice Chair, and Parliamentarian for the coming year. Required annually per City Code. 2019-2020 Annual Internal Review and Report Objective: Approve an annual report (covering July 2019-June 2020) for submission to the Office of the City Clerk. Required annually per City Code. Presentation of the Draft 2020 Austin Climate Equity Plan Requestor: Zach Baumer, Office of Sustainability. Item objective: Opportunity for the commission to review the Draft Climate Equity Plan: the result of a year-long stakeholder engagement process to center Equity in our plan for addressing climate change. We are presenting this plan to 20 City Boards / Commissions and bringing this to City Council for approval in October. Transportation is very soon to be the largest source of carbon pollution in our community, so many of the goals / strategies are focused on transportation issues. Time-sensitivity: Council consideration of the plan for adoption is anticipated in October. Update on Healthy Streets Program Requestors: Commissioners Alvarado, Champion, and Somers. Objective: Receive an update on the implementation of Austin City Council Resolution 20200507-062, the current status of Austin’s Healthy Streets Initiative, and possible long-term implementation and funding for the program.
Agenda — original pdf
Versión en español a continuación. Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board September 11, 2020 Contracts and Concessions Committee to be held September 11, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (September 10, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 11, 2020 Contracts and Concessions Committee Meeting, residents must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board September 11, 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (September 10, 2020 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya …
A: Draft Minutes of August 17, 2020 — original pdf
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM MINUTES The Contracts and Concessions Committee convened in a special meeting on Monday, August 17, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 10:05am. Committee Members in Attendance: Chair Francoise Luca, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Member Absent: Richard DePalma. Staff in Attendance: Kevin Gomillion; Lucas Massie; Matt McCaw; Suzanne Piper; Gabrielle Restivo; Patricia Rossett; Amanda Ross and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the special meeting of June 5, 2020 were approved on Committee Member Faust motion, Committee Member Rinaldi second on an 4-0 vote with Committee Member DePalma absent. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course.; Committee Member DiCarlo seconded the motion. The motion passed on a vote of 4-0 with Committee Member DePalma absent. C. STAFF BRIEFINGS 1. Draft scope of work for request for proposals for a boating concession on Barton Creek. Due to late recognition of an agenda posting error, public comment was allowed to occur on this item. Robert Corbin spoke regarding continuation of the boating concession on Barton Creek. Page 1 of 2 Presentation made by Gabrielle Restivo, Parks and Recreation Department. Due to posting error, this item will be discussed at a future Committee meeting. 2. Draft scope of work for request for proposals for the Land Management Plan. No presentation was made. Due to posting error, this item will be discussed at a future Committee meeting. D. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT No presentation was made. E. FUTURE ITEMS FROM BOARD MEMBERS No future agenda items were brought forward by Committee members. On motion by Chair Luca, second by Committee Member Rinaldi, the meeting was adjourned at 10:36am …
A: Draft Minutes of August 21, 2020 — original pdf
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Friday, August 21, 2020 – 1:00-2:30PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Friday, August 21, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:05pm. Committee Members in Attendance: Chair Francoise Luca, Richard DePalma, Anna DiCarlo, Sarah Faust, Nina Rinaldi and Dawn Lewis, Ex Officio. Staff in Attendance: Lucas Massie; Matt McCaw; Suzanne Piper; Amanda Ross; Patricia Rossett and Sammi Curless. A. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion of draft scope of work for request for proposals for a boating concession on Barton Creek. Patricia Rosset, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. 2. Discussion of draft scope of work for request for proposals for the Land Management Plan. Amanda Ross and Matt McCaw, Parks and Recreation Department, presented the scope of work. Committee Members presented feedback. No action was taken on this item. B. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett provided the report. C. FUTURE ITEMS FROM BOARD MEMBERS DePalma/Faust – Comparison of revenue language in boating concession contracts. DePalma – Presentation by Committee Member DePalma regarding innovation opportunities in the request for qualifications (RFQ) process. Chair Luca adjourned at 2:29pm. Page 1 of 1
B1: A-Facility Use & Maintenance Agreement Presentation — original pdf
FACILITY USE & MAINTENANCE AGREEMENT Austin Metro Baseball League Agreement Overview: Downs Field Vendor funds Facility maintenance and improvements League staffing and operations Operate public athletic programs Apr through Oct Average 550 adults serviced Ensure 75% of the participants are Austin residents 1 CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS FACILITY USE & MAINTENANCE AGREEMENT Similar Agreements within Parks System Facility Use and Maintenance Parkland Use and Improvement Huston-Tillotson University (Downs Field – Shared space Apr, Sept & Oct) Austin Men’s Soccer Association (Onion Creek) Lonestar Soccer Club of Austin (Circle C Metropolitan Park) North Austin Soccer Alliance (6 locations) Reviving Baseball in Inner Cities – RBI (Parque Zaragoza & Mabson) Youth Sports Organization (City Ordinance No. 20100204-39 ) 8 Vendors (10 PARD locations - Various Sports, including Baseball) Interlocal Agreement AISD (4 locations) Management & Operations Service Contracts Austin Row Center Tennis Centers (4 locations) YMCA-North CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS 2 FACILITY USE & MAINTENANCE AGREEMENT Facility/Parkland Use Agreement Benefits Mendoza Maintenance Improvements Program Operations Assets Protection Butler Civitain Patterson Mabson Bartholomew Govalle CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS 3 FACILITY USE & MAINTENANCE AGREEMENT Please be kind to our Park System CENTRALIZED PROGRAM DIVISION – ATHLETIC PROGRAMS MARTIN FIELD INCIDENT CLICK HERE TO VIEW VIDEO 4
B1: B-Executed Agreement 2016 — original pdf
Backup
B1: C-Executed Agreement Extension 2019 — original pdf
Backup
B1: D-PARD Sports Field Reservation Handbook — original pdf
THE CITY OF AUSTIN Sports Field Reservation Handbook The City of Austin – Athletics Office 515 S Pleasant Valley Rd. Austin, TX 78741 Phone: (512) 978-2670 Fax: (512) 978-2684 Email: PARDAthletics@austintexas.gov Website: www.capitalcityathletics.com Effective: ____January 1, 2018 ________ Revised: __ January 2, 2020 _ __ _ Authorization: _________________________ Tiffany Cabin, Division Manager Table of Contents 1.0 Introduction ............................................................................................................................................ 4 2.0 Types of Reservations ............................................................................................................................ 4 A. Hourly Reservations ..................................................................................................................... 4 B. Sporting Reservations .................................................................................................................. 4 C. Leagues ........................................................................................................................................ 4 D. Events .......................................................................................................................................... 4 E. Special Events ............................................................................................................................... 4 3.0 Field Reservation Process ...................................................................................................................... 4 A. Hourly Reservations ..................................................................................................................... 4 B. Sporting Reservations, Leagues, & Events ................................................................................... 5 3.1 Field Selection Priority ........................................................................................................................ 5 3.2 Application Review & Approval Timeline ...................................................................................... 5 & 6 3.3 Reservation Fees ................................................................................................................................. 6 3.4 Payment & Deposits ...................................................................................................................... 6 & 7 4.0 Cancellations & Refunds ........................................................................................................................ 7 4.1 Cancellation by PARD ......................................................................................................................... 7 4.2 Cancellation by Renter ...................................................................................................................... 8 4.3 Refunds ............................................................................................................................................... 8 4.4 Inclement Weather ....................................................................................................................... 8 & 9 5.0 Field Maintenance .................................................................................................................................. 9 5.1 Basic Services ..................................................................................................................................... 9 5.2 Softball/Baseball Maintenance .......................................................................................................... 9 5.3 Special Maintenance Requests/Maintenance Fees ................................................................... 9 & 10 6.0 Permits .................................................................................................................................................. 10 6.1 Field Use Permits .............................................................................................................................. 10 6.2 Parking Permits ................................................................................................................................. 10 6.3 Concessions ...................................................................................................................................... 10 6.4 Inflatables ......................................................................................................................................... 11 7.0 Insurance ...................................................................................................................................... 11 & 12 8.0 Field Use ............................................................................................................................................... 12 8.1 Standard Rules .......................................................................................................................... 12 & 13 8.2 Equipment & Storage ....................................................................................................................... 13 2 | P a g e 8.3 Field Use Audits ................................................................................................................................ 13 8.4 Falsification of Information .............................................................................................................. 14 8.5 Field Closures .................................................................................................................................... 14 9.0 Field Use Violations .............................................................................................................................. 14 9.1 Violation Outcomes .......................................................................................................................... 14 9.2 Reservation Code of Conduct Expectations ............................................................................. 14 & 15 9.3 Reservation Code of Conduct Penalties .................................................................................... 15 - 17 10.0 Disclosure ........................................................................................................................................... 17 Exhibit A: City Recognized Holidays ......................................................................................................... 18 3 | P a g e 1.0 INTRODUCTION The City of Austin Parks and Recreation (PARD) Athletics Office is committed to providing recreation opportunities to the community. This handbook dictates procedures and policies for the selection and permitted use of athletic fields, expectations of users, fees, and general rental information. 2.0 TYPES OF RESERVATIONS A. Hourly Reservations: Requests are designated for informal uses (Example: team/individual practices, batting practice, general recreational usage, etc.) Hourly reservations can be made for a minimum of 1 hour and a maximum of 3 hours. Customers will be charged for hourly increments; any partial hour …
B1: E-AMBL Roster — original pdf
It is essential that all league presidents return a completed roster which includes requested information for all teams and players. Among other things, we develop our mailing list for Hardball magazine and sponsorship discounts from our rosters. We prefer that the roster is typed and in alphabetical order in an effort to avoid mistakes. MSBL/MABL BASEBALL ROSTER FOR SEASON: 2020 LEAGUE NAME: AUSTIN METRO BASEBALL LEAGUE MABL:_____ MSBL: _____ LEAGUE PRESIDENT: MICHAEL LUCAS AGE BRACKET:__________ last name first name address city st zip phone DOB e-mail TEAM NAME: MANAGER PLAYERS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
B1: F-AMBL 2020 Player Waiver — original pdf
2020 WAIVER AND RELEASE OF LIABILITY – READ BEFORE SIGNING Last Name: _____________________ First Name: _____________________ Address: _______________________________________________________ City: ________________________ State: ____________ Zip: ____________ Home Phone: (_____)___________ Work Phone: (_____) _______________ Cell Phone: (_____)___________ E-Mail Address: ____________________ Date of Birth: ____________ Driver’s License#: ______________ State: ____ In consideration of being allowed to participate in any way for the Austin Metro Baseball League, Inc and Men’s Adult Baseball League, Inc (MSBL/MABL). its related events and activities, I, ____________________________ , the undersigned, acknowledge, appreciate, and agree that: 1. Participation includes possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and, 3. 4. 2. The risk of injury from the activities involved in this program is significant, including the potential for permanent paralysis and death, and while particular skills, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist; and, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation; and, I willingly agree to comply with the stated and customary terms and conditions for participation. If, however, I observe any unusual significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the Company immediately; and, I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE, INDEMNIFY, AND HOLD HARMLESS MSBL/MABL and Austin Metro Baseball League, Inc, their officers, officials, agents and/or employees, other participants, sponsoring agencies, sponsors, advertisers, and, if applicable, owners and lessors of premises used for the activity ("Releasees"), WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or damage to person or property associated with my presence or participation, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law. 5. I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT , FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT. Players Signature Date Manager’s Signature Date Austin Metro Baseball League 1312 Quailfield Circle Austin,TX 78758-6504 (512 835 8989)
B1: G-AMBL 2020 Player Participation Contract — original pdf
2020 PLAYER PARTICIPATION CONTRACT Last Name: _____________________ First Name: _____________________ Address: _______________________________________________________ City: ________________________ State: ____________ Zip: ____________ Home Phone: (_____)___________ Work Phone: (_____) _______________ Cell Phone: (_____)___________ E-Mail Address: ____________________ Date of Birth: ____________ Driver’s License#: ______________ State: ____ I hereby agree and consent to the following parameters as conditions of participation in the Austin Metro Baseball League. I will observe and abide by all rules as established by Austin Metro Baseball League’s Board of Directors and MSBL/MABL at all times. I understand that fighting, physical abuse of players, managers, umpires, or spectators, and/or the use of abusive or offensive language will not be tolerated by the Austin Metro Baseball League and MSBL/ MABL and violation of this rule could result in my banishment or suspension from the league and forfeiture of all fees paid. I certify that I am or will be of legal age, on or before December 31 of this calendar year, for whichever division I choose to play in the Austin Metro Baseball League. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE, INDEMNIFY, AND HOLD HARMLESS Austin Metro Baseball League and MSBL/MABL, their officers, officials, agents and/or employees, other participants, sponsoring agencies, sponsors, advertisers, and, if applicable, owners and lessors of premises used for the activity ("Releasees"), WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or damage to person or property associated with my presence or participation, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law. I realize that there is no guaranteed playing time on any given team, associated with regular season, play-offs, and/or tournament play. I certify that I do not have a felony conviction under Title 5 of the Texas Penal Code which would require me to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. By signing this agreement, I release the Austin Metro Baseball League, its Board of Directors, Managers, Players and MSBL/MABL from any liabilities or costs. I fully agree that the terms and conditions of this agreement are binding. Players Signature Date Manager’s Signature Date Austin Metro Baseball League 1312 Quailfield Circle Austin,TX 78758-6504 (512 835 8989)
C: September Contract Report — original pdf
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 11-Sep-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Oct-20 Council Dec-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Jan-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. CCC and PARB approvals completed in June. The negotiation and execution of the contract was approved by Council on 8/27/2020. Contract negotiations will begin. The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is October/November of 2020. 9/1/2020 Interlocal Agreement with Save Historic Muny District (SHMD) to Operate and Manage Food Concession at Lions Municipal Golf Course. P/D NA NS Aug-20 Aug-20 Sept-20 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Oct-20 Jan-21 Concessionaire for Operation and Management of a Boat Rental on Barton Creek P/D N S Dec-20 Dec-20 Jan-21 Mutual Interest Interlocal Agreement (ILA) with Travis County to Share in the Management of Open Space Properties P/D NA NS Oct-20 Oct-20 Feb-21 P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited 9/1/2020 Lions Municipal Golf Course is owned by The University of Texas and is leased to the City. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with UT expires in December, a new solicitation was not conducted. Currently, food services are being offered by a food truck. SHMD, a special district created by the Texas Legislature to preserve the …