RESPONSE PREPARATION INSTRUCTIONS AND EVALUATION FACTORS SOLICITATION NO. RFP 4400 BYS3004 CITY OF AUSTIN PURCHASING OFFICE 1. PROPOSAL FORMAT Submit one original paper copy and one (1) electronic version (USB flash drive) of the Proposal. The original Proposal shall contain original ink signatures. Proposals shall be typed on standard paper and have consecutively numbered pages. Proposals and flash drive shall be organized in the following format and information sequence. Use tabs to divide each part of your Proposal and include a Table of Contents. Proposers should provide all details in the Proposal as required in the Section 0500 - Scope of Work and any additional information you deem necessary to evaluate your Proposal. Failure to do so may result in your Proposal being Non-Responsive. Section 1 Tab 1 – City of Austin Purchasing Office Documents – Complete and submit the following documents: A. Signed Offer Sheet - Complete, sign and return B. Section 0605: Local Business Presence Identification. Completed and return. If you will be utilizing return Subcontractors, include the Subcontractor’s information on this form. C. Section 0630 Exceptions – Complete and return D. Section 0800 Non-Discrimination and Non-Retaliation Certification – Complete, sign and E. Section 0835 - Non-Resident Bidder Provisions – Complete and return F. Section 0840, SDVBE Contractor Certification - Complete and return G. Section 0900 Subcontracting/Sub-consulting Utilization Form - Complete, sign and return H. Section 0905 Subcontracting/Sub-consulting Utilization Plan, if applicable I. If issued, all signed Addendums (all pages) Tab 2 – Authorized Negotiator: Provide name and pronouns, mailing address, email address, and telephone number of the officer or other representative in your organization authorized to negotiate and execute binding contract terms. Tab 3 - Executive Summary (5-page limit): The Executive Summary shall contain an overview of the company, qualifications and work experience. The Executive Summary should demonstrate an in depth understanding of complex demographic data collection of Disability populations along with utilizing mixed- methods research both quantitative and qualitative. Additionally, the summary should share the vendors understanding of the histories of the Disabled community in Austin with particular regard to the underrepresented communities. The Executive Summary should be in the form of a standard business letter on official business letterhead and signed by an authorized representative. Include the complete name, address of the firm, telephone number, and email address of the person the City of Austin should contact regarding this Scope of Work. Tab 4- Business …
Section 0500 Scope of Work SOLICITATION NO. RFP 4400 BYS3004 DESCRIPTION: QUALITY OF LIFE STUDY FOR AUSTINITES WITH DISABILITIES 1.0 Introduction Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members and where the necessities of life are affordable and accessible to all (Imagine Austin Vision). Because Austin’s greatest asset is its people: we are committed to improving the quality of life of Austin’s whole community. In keeping with the vision of Imagine Austin and the Strategic Outcomes of Austin Strategic Direction 2023, Austin is committed to a City that works for every Austinite, at every stage of life, regardless of their physical and/or intellectual ability. According to the 2017 US Census Bureau, Austin is home to more than 100,000 people with disabilities. Despite the significant size of this population, the City of Austin has not administered an official city-wide data collection nor survey effort to better understand the experiences of the Disabled community. These experiences include their ability to navigate and access healthcare, housing, employment, public services and transportation systems. To improve the experiences for people with disabilities, it is critical for Austin to conduct a data-driven study that evaluates the quality of life Austin’s disabled community. The results of this study will help identify challenges, determine gaps, align resources and guide policy decisions aimed toward inclusivity, equity, and innovative measures that build trust with Austin’s Disabled community. Purpose 2.1 The City of Austin (COA) seeks a qualified contractor and/or team of contractors to conduct a Quality of Life Study for Austinites with disabilities that supports the following goals: Quantifies the demographics of Austin’s disabled population with specific regard to complexity of physical and intellectual abilities and their intersection with age, race, gender, and socio-economic status. Outlines strategies for connecting with populations that have historically been difficult to reach within the broader disabled community; Identifies the factors that most impact the quality of life of members of the disabled community; Reports the current state of those factors in comparison to the population as a whole; Recommends metrics for measuring and reporting progress toward equity throughout the community; Is useful to policymakers now and in the future in making decisions on resource allocation, regulations, business practices, service delivery and City policies. 2.2 2.3 2.4 2.5 2.6 2.7 2.0 3.0 …
pbb REGULAR MEETING AGENDA March 13, 2020 301 West Second Street Austin, TX 78701 MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES (MCPD) 5:00 pm in City Hall Board and Commission Room 101 CURRENT COMMISSION MEMBERS: Jonathan Franks, Chair Vacant, Vice-chair Gene Brooks Taurean Burt Joey Gidseg Diane Kearns-Osterweil CALL TO ORDER Jose Levy Robin Orlowski Danny Saenz Emily Shryock Deborah Trejo 1. APPROVAL OF MINUTES Consider approval of the minutes from the Mayor’s Committee for People with Disabilities December 13, 2019 and February 14, 2020 meetings. CITIZEN COMMUNICATION 5:05pm: Each speaker signed up prior to the meeting being called to order will be called in order of sign-up and will be allowed three minutes to speak about items posted or not on the agenda 2. OLD BUSINESS: 3A. Discussion and possible action on recommendation from the disability Quality of Life working group - Chair Franks and working group members 3B. Discussion and possible action on MCPD 2021 budget recommendations – Chair Franks and Commissioner Trejo 3. NEW BUSINESS: 4. STAFF BRIEFING Initiative 4A. Discussion and possible action to appoint a vice-chair to replace the position vacated by Rachel Gandy – Chair Franks and Full Committee 5A. Presentation from APD regarding Mental Health Taskforce and new Safe Place 5B. Presentation from Office of Police Oversight (OPO) on racial profiling data and discussion on how OPO can receive feedback from people with disabilities. 5. COMMISSIONER ANNOUNCEMENTS 6. FUTURE AGENDA ITEMS 7. ADJOURNMENT For accessibility, we appreciate your cooperation in keeping our meetings fragrance free. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair and public transportation access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 48 hours before the meeting. Please call Lee Nguyen at Human Resources Department, at (512) 974-1897 or Lee.Nguyen@austintexas.gov, for additional information, TTY users’ route through Relay Texas at 711. For more information on the Mayors Committee for People with Disabilities, please contact David Ondich at (512) 974-3256 or david.ondich@austintexas.gov.
Mayor’s Committee for People with Disabilities (MCPD) Regular Meeting Minutes March 13, 2020 Mayor’s Committee for People with Disabilities REGULAR MEETING MINUTES (13 March 2020) The City of Austin, Mayor’s Committee for People with Disabilities convened in a regular meeting on March 13, 2020 at the Board and Commission Room #1100 located inside City Hall at 301 W 2nd St in Austin, Texas. CALL TO ORDER: With quorum present and Chair Jonathan Franks absent, Commissioner Deborah Trejo called the March 13, 2020 meeting of the Mayor’s Committee for People with Disabilities to order at 5:00 p.m. Committee Members in Attendance:, Commissioners: Joey Gidseg, Jose Levy, Robin Orlowski, Danny Saenz, Emily Shryock and Deborah Trejo. Committee Members Absent: Chair Jonathan Franks Commissioners: Taurean Burt, Gene Brooks and Diane Kearns-Osterweil Staff in Attendance: David Ondich, ADA Program Administrator 1. APPROVAL OF MINUTES Commissioner Emily Shryock made a motion to approve the minutes from the Mayor’s Committee for People with Disabilities and Commission on Seniors Joint Meeting from February 14, 2020. The motion was seconded by Commissioner Joey Gidseg. The motion passed unanimously. CITIZEN COMMUNICATION: There was no citizen communication that took place during the March 13, 2020 MCPD Regular Meeting. Commissioner Deborah Trejo moved item 4A A City staff presentation up on the agenda. Please refer to item 4A for description. 2. OLD BUSINESS: 2A. Discussion and possible action on recommendation from the disability Quality of Life working group – Commissioner Jose Levy led a discussion on the progress of the Disability Quality of Life working group. To view the discussion, commissioners’ comments in their entirety please visit: https://austintx.swagit.com/play/03132020-655 and view item 2A Commissioner Deborah Trejo moved item 3 the appointment of a new MCPD Vice Chair under New Business up on the agenda. Please refer to item 3 for description. 2B. Discussion and possible action on MCPD 2021 budget recommendations - Vice Chair Jose Levy and Commissioner Deborah Trejo led a discussion regarding the 2020-2021 MCPD budget recommendations. No action was taken on the item. To view the discussion and commissioners’ comments in their entirety visit: https://austintx.swagit.com/play/03132020-655 and view item 2B 3. NEW BUSINESS: Discussion and possible action to appoint a vice-chair to replace the position vacated by Rachel Gandy – Commissioner Deborah Trejo and Full Committee Motion: Commissioner Robin Orlowski made a motion to nominate Commissioner Jose Levy as the MCPD Vice Chair. The motion was seconded by Commissioner Deborah …
COMMISSION ON SENIORS AND MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES FEBRUARY 14TH, 2020 AT 5:00PM AUSTIN CITY HALL, BOARDS AND COMMISSIONS ROOM 301 WEST 2ND STREET, AUSTIN, TX 78701 Billy Jackson Natalie Cagle COMMISSION ON SENIORS CURRENT BOARD MEMBERS: Janee Briesemeister, Chair Peter Varteressian, Vice-Chair Erica Garcia-Pittman Martin Kareithi Jacqueline Angel Patricia Bordie MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES CURRENT MEMBERS: Jonathan Franks, Chair Taurean Burt Joey Gidseg Diane Kearns-Osterweil Jose Levy Robin Orlowski Danny Saenz Emily Shryock Deborah Trejo Fred Lugo Emily De Maria Nicola Karen Grampp Adam Hauser Amy Temperley Sally Van Sickle Diana Spain CALL TO ORDER There may be discussion and action on any of the following items: AGENDA CITIZEN COMMUNICATION Each speaker signed up prior to the meeting being called to order will be called in order of sign-up and will be allowed three minutes to speak about items posted or not on the agenda. I. APPROVAL OF MINUTES FROM THE MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES DECEMBER 13TH, 2019, REGULAR MEETING. II. ANNOUNCEMENTS III. NEW BUSINESS A. Discussion by Mayor’s Committee for People with Disabilities and Commission for Seniors of the common budget issues previously identified at Community Budget Outreach Forums, including but not limited to discussion of each committee’s respective budget recommendations for Fiscal Year 2021. B. Update and discussion of Quality of Life Study for People with Disabilities. IV. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Halana Kaleel at Austin Public Health Department at (512) 972-5019 for additional information; TTY users route through Relay Texas at 711. For more information on the Commission on Seniors, please contact Halana Kaleel at (512) 972-5019 or at Halana.Kaleel@austintexas.gov.
Mayor’s Committee for People with Disabilities (MCPD) and Commission on Seniors (COS) Joint Meeting Minutes February 14, 2020 Mayor’s Committee for People with Disabilities and Commission on Seniors Joint MEETING MINUTES (14 February 2020) The City of Austin, Mayor’s Committee for People with Disabilities and Commission on Seniors convened in a joint meeting on February 14, 2020 at the Board and Commission Room #1100 located inside City Hall at 301 W 2nd St in Austin, Texas. CALL TO ORDER: With quorum present, Chair Jonathan Franks called the February 8, 2019 meeting of the Mayor’s Committee for People with Disabilities and Commission on Seniors to order at 5:15 p.m. Board Members in Attendance: Chair Jonathan Franks and Commissioners: Taurean Burt, Diane Kearns-Osterweil, Jose Levy, Robin Orlowski and Danny Saenz, Emily Shryock, and Deborah Trejo, Mayor’s Committee for People with Disabilities members absent: Commissioner Joey Gidseg Staff present: Staff in Attendance: David Ondich, MCPD Staff Liaison and Halana Kaleel, COS Staff Liaison CITIZEN COMMUNICATION: There were two citizen communications during the February 14, 2020 MCPD Regular Meeting. • Christina Tangredi, Of the Office of Police Oversight spoke to the committees on the recent Racial Profiling Report and announced an upcoming Community Event. She also mentioned a newly formed Community Police Review Commission. To hear her comments in their entirety, please visit… http://austintx.swagit.com/play/02142020-569 and view citizen communication. • Mr. Carlos Leon, Austin Resident spoke regarding concerns he had in the community. To hear Mr. Leon’s comments in their entirety, please visit… http://austintx.swagit.com/play/02142020-569 and view citizen communication. 1. APPROVAL OF MINUTES Approval of the minutes from the Mayor’s Committee for People with Disabilities December 13th, 2019, Regular Meeting was not taken up. 2. ANNOUCEMENTS: There were no committee announcements at at the February 14, 2020 MCPD and COS Joint meeting. 3. NEW BUSINESS: 3A. Discussion: There was a discussion by the Mayor’s Committee for People with Disabilities and the Commission for Seniors on the common 2021 budget issues and recommendations that had been identified at Community Budget Outreach Forums previously conducted by each committee. To view this discussion in its entirety please visit: http://austintx.swagit.com/play/02142020-569 and view item III A & IV. 3B. Update and Discussion: Quality of Life Study for People with Disabilities. Candice Cooper, Program Manager with the Management Services Office led a discussion regarding the Quality of Life study that was funded in the 2019 City Budget. Commissioners from both committees offered …
pbb MAYOR’S COMMITTEE FOR PEOPLE WITH DISABILITIES (MCPD) SPECIAL CALLED MEETING COMMUNITY FORUM AGENDA February 7, 2020 301 West Second Street Austin, TX 78701 5:00 pm in City Hall Board and Commission Room 101 CURRENT COMMISSION MEMBERS: Jonathan Franks, Chair Taurean Burt Joey Gidseg Diane Kearns-Osterweil Jose Levy CALL TO ORDER Robin Orlowski Danny Saenz Emily Shryock Deborah Trejo CITIZEN COMMUNICATION: Each speaker signed up prior to the meeting being called to order will be called in order of sign-up and will be allowed three minutes to speak. 1. STAFF BRIEFING: Ed Van Eenoo, Deputy Chief Financial Officer, Financial Services Department to give a brief explanation regarding the type of information being requested with respect to the 2020-2021 City of Austin Budget. 2. COMMUNITY FORUM: The Mayor’s Committee for People with Disabilities will conduct a forum on community priorities for the 2020-2021 City of Austin budget. The Committee may take action concerning recommendations related to the budget. – Chair Franks and Full committee. 3. ADJOURNMENT Page 1 of 2 For accessibility, we appreciate your cooperation in keeping our meetings fragrance free. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair and public transportation access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 48 hours before the meeting. Please call Lee Nguyen at Human Resources Department, at (512) 974-1897 or Lee.Nguyen@austintexas.gov, for additional information, TTY users’ route through Relay Texas at 711. For more information on the Mayors Committee for People with Disabilities, please contact David Ondich at (512) 974-3256 or david.ondich@austintexas.gov. Page 2 of 2
