Rodriguez, Lisa From: Sent: To: Subject: HPD ICRC Commissioners Monday, August 23, 2021 12:15 PM HPD ICRC Commissionsers DL FW: Rules and procedure for Invited Testimony from Organizations to Independent Redistricting Commission From: Vice President - NWACA < Sent: Monday, August 23, 2021 5:13:48 PM (UTC+00:00) Monrovia, Reykjavik To: Christine Granados < <ICRC.Commissioners@austintexas.gov> Cc: Rodriguez, Lisa <Lisa.Rodriguez@austintexas.gov>; Dugan, Matthew <Matthew.Dugan@austintexas.gov>; >; HPD ICRC Commissioners > Subject: Re: Rules and procedure for Invited Testimony from Organizations to Independent Redistricting Commission *** External Email - Exercise Caution *** Christine and Commissioners, Thank you for the reply. We have diligently passed along and highlighted ICRC's events to our community through our social media pages and newsletters. "We invite all 300 plus Austin neighborhood homeowners association members to speak" Ignoring the "homeowners" qualifier in the above - we have renters who are members and renters make up the majority of this city, I think we can all agree they deserve equal input - will all organizations that request it be afforded a place on the agenda, the same time limit, and presentation ability? "We had specific questions we wanted addressed such as, why Austin neighborhood associations exist, when and how they started, how many people or households are represented in the council, if renters are part of these associations and why is it important to keep these associations together." These specific questions above seem most relevant for an unbiased academic, or a journalist. It's unclear to me what qualifications rate the ANC and their representative as being an expert, and able to provide an unbiased answer to the questions above. Or rather, more so than any other private organization and individuals. Let me be clear, it seems like allowing public comment is not equal to being included as invited testimony and, presumably, a presentation. If public comment is equal to invited testimony, then item 3. New Business, Item C. is unnecessary and should be removed from the agenda, right? On Mon, Aug 23, 2021 at 9:27 AM Christine Granados Hello Reykjavik Monrovia, Thank you for contacting the Independent Citizen Redistricting Commission about being an invited guest at the regular Wednesday meeting. We invite all 300 plus Austin neighborhood homeowners association > wrote: 1 if you would like to inquire about the ANC's stated members to speak at any and all regular meetings and public forums during the public comment portion of the meetings. With …
Versión en español a continuación. Special Called Music Commission Meeting August 20, 2021, 1:00pm Special Called Music Commission meeting to be held August 20, 2021, with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 19, by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 20 Music Commission Meeting, members of the public must: •Call or email the board liaison at Kimberly.mccarson@austintexas.gov, 512-974-7963 no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Kimberly.mccarson@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Font Size: 12; Font: Times New Roman; Font Style: Regular Reunión del MUSIC COMMISSION al correo envíe un electrónico enlace de FECHA de la reunion (August 20, 2021, 1:00pm) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 19 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o en 512-974-7963, la Kimberly.mccarson@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para …
BOARD/COMMISSION RECOMMENDATION Music Commission Recommendation Number: 20210820-1a : Details and recommendations to Council on allocation of American Rescue Plan Act (ARPA) funds to music. WHEREAS, The Music Commission voted on recommendation 20210802-2b to support Council Member Fuentes’ May resolution providing $10 million over two years in funding for the music economy. WHEREAS, The following details were provided and discussed at the August 20, 2021, Special Called Meeting of the Music Commission regarding allocation of ARPA funding for music: $1,540,700 to Live Music Venue Preservation Fund $1,540,700 to fund the remaining scored Phase 2 Applicants for the SAVES Live Music Venue Preservation Fund $2.3M to Austin Music Disaster Relief Fund 3.0 $2.3M Program Budget remains after estimated 3rd Party fee subtracted from total available funds. Music Commission approved recommendations for updated grant guidelines, including: • Expand criteria to include music industry workers based on past eligibility requirements for Creative Worker Grant • Grant awards of either $2,000 or $1,000 based on scoring that prioritizes equity and greatest financial need • Awardees remain eligible for Live Music Fund Event Program • Extend eligibility to those living in the Austin–Round Rock Metropolitan Statistical Area (MSA) and Extraterritorial Jurisdiction (ETJ) • Collect and deliver data to counties in MSA and ETJ about applicant need within their jurisdictions • Consider previous or new 3rd Party to facilitate program using City provided guidelines and application system. Reach out to Musicares to inquire if they can serve as either 3rd Party again or at least as a Community Champion • Scoring Requirements: o Lead with equity based on new federal direction from Treasury, as well as using scoring criteria from latest COA relief & recovery programs focusing on equity o More points for greater losses and those in extreme need o More points for applicants that are financially responsible for multiple dependents o More points for applicants that have lived in Austin area for multiple years o Priority given to those who haven’t yet received any City relief and recovery funding since March 2020 NOW, THEREFORE, BE IT RESOLVED that the Music Commission wishes to formally endorse a two tiered system based on first time applicants for awards of $2,000 and extended to the Austin-Round Rock MSA for awards of $1,000 including the above listed details as to how ARPA funds should be allocated to music. Date of Approval: August 20, 2021 Record of the vote: (Unanimous …
AUSTIN MUSIC COMMISSION MEETING MINUTES The Austin Music Commission convened on August 20, 2021, via videoconference. August 20, 2021 BOARD MEMBERS IN ATTENDANCE: Chair – Jonathan “Chaka” Mahone, Secretary - Oren Rosenthal, Parliamentarian - Graham Reynolds, Gavin Garcia, Lauryn Gould, Christopher Limon, Nagavalli Medicharla, Patrice Pike MINUTES CALL TO ORDER 1:06pm CITIZEN COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Chair Mahone motions to move Citizen Communication, Commissioner Reynolds seconds. Motion carries 7-0. Commissioner Garcia joins the meeting 1:07pm. 1. OLD BUSINESS a. Discussion and Possible Action on directing Council to allocate $10 million in American Rescue Plan Act (ARPA) funds to music as specified by Council Member Fuentes resolution approved on May 20th, including how the money would be expended. Commissioner Reynolds motions and Commissioner Gould seconds to move forward with recommendations of a two tiered system based on first time applicants for awards of $2,000 and extended to MSA for awards of $1,000. Motion carries 8-0. ADJOURNMENT Chair Mahone motions, Commissioner Reynolds seconds. Adjourn 1:58pm The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson 512-974-7963, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission please contact Kim McCarson at Kimberly.McCarson@austintexas.gov, 512- 974-7963. 1
Versión en español a continuación. Contracts and Concessions Committee of the Parks and Recreation Board Special Called Meeting August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 18, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board August 19, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 18, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE WEDNESDAY, APRIL 14, 2021 – 1:00PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Wednesday, April 14, 2021 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:04pm. Committee Members in Attendance: Chair Francoise Luca, Anna Di Carlo, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Members Absent: Romteen Farasat and Fred Morgan. Staff in Attendance: Suzanne Piper, Christine Chute Canul, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of November 20, 2020 Contracts and Concessions Committee were approved on Committee Member Di Carlo motion, Committee Member Rinaldi second on a 3-0 vote with Committee Members Farasat and Morgan absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park. Committee Member Rinaldi made to motion to recommend to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with Committee Members Farasat and Morgan absent. Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Denisha Cox provided the report. D. FUTURE AGENDA ITEMS • Rinaldi/Lewis – discussion of roles/purpose of the Contracts and Concessions Committee and the Finance Committee and how the two work together. Chair Luca adjourned the meeting at 1:39pm. Page 2 of 2
The Austin Parks and Recreation Department and The Trail Foundation Partnership Agreement Contracts and Concessions Committee Parks and Recreation Department, City of Austin Christine Chute Canul, PARD Partnership Manager Heidi Anderson, CEO, The Trail Foundation August 19, 2021 The Trail Foundation 2 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. TTF/City of Austin Partnership Timeline 1971 – Public-private civic effort formed led by the Citizen’s Committee for a More Beautiful Town Lake 2003 – Town Lake Trail Foundation (now The Trail Foundation) was formed to continue the work of the Citizen’s Committee and ensure that the Trail remains one of Austin’s outstanding places 2014 – Boardwalk opens, completes the 10+ mile loop of the Ann and Roy Butler Trail 2015 – TTF adopted the Butler Trail at Lady Bird Lake Urban Forestry and Natural Areas Management Guidelines, developed by Siglo Group in consultation with TTF, Austin Parks and Recreation (PARD) and the City of Austin Watershed Protection Department (WPD). 2018 – PARD and TTF begin discussions to formalize partnership 2020 – Formal process begins to enter into phased Parkland Operations & Maintenance Agreement (POMA) with PARD 3 TTF Investment & Public Benefit Since 2003, TTF has invested more than $17,550,000 on the Butler Trail and the Town Lake Metro Park, including infrastructure projects, ecological restoration, and maintenance. Pre-pandemic (2019) Annual TTF Investment: $3,319,731 Volunteer Impact Since January 2017: 219 Volunteer Events 3,988 Volunteers 15,687 Sapling Trees Planted 1,588 Yards of Mulch/compost Spread 59.4 Acres of Wildflowers Planted ...In addition to an increasingly robust volunteer impact program. Just this year, 400+ bags of trash were collected, and 71 screech owl nest boxes were made and installed. 4 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to …
RESOLUTION NO. 20200312-041 WHEREAS, Austin is home to nearly 20,000 acres of parks and trails which play an essential role in the city's overall environmental health as well as in the physical and mental health of all Austinites; and WHEREAS, as the City's population continues to grow, these parks and trails are increasingly important to the environmental, health, and mobility needs of the citizens of Austin; and WHEREAS, on March 8, 2018, the City adopted a Strategic Direction, including several goals that specifically depend on having strong and sustainable including Economic Opportunity and Affordability, parks and trails systems, Mobility, Health and Environment, and Culture and Lifelong Learning; and WHEREAS, as areas of the City continue to redevelop with denser populations, the acreage of parks also grows due to the critical benefits provided by the City' s Parkland Dedication Ordinance; and WHEREAS, the Parks and Recreation Department (PARD) is currently these the vast majority of responsible for approximately 20,000 acres of parkland across the city; and the care and maintenance of WHEREAS, as the parks and trails, and the number of people who depend the need for innovative partnerships with local nonprofits increases, on them, becomes increasingly worth exploring; and WHEREAS, PARD is committed to partnerships that align with its overall mission, vision, and commitment to benefit the public through the Austin parks system; and WHEREAS, the Parks and Recreation Department Long Range Plan specifically outlines partnerships as a sustainability strategy for developing, improving, maintaining and programming park spaces; and Page 1 of 3 WHEREAS, PARD works with nonprofit organizations, conservancies, increase community groups, and businesses to enhance and improve parks, recreational and cultural opportunities, and preserve natural areas in Austin; and WHEREAS, the goals of these partnerships are to enhance and expand public use of PARD's grounds and facilities; encourage active recreation and healthy lifestyles; improve environmental stewardship through public participation and education; celebrate arts, culture, and history to build community; and maximize public benefit at minimum taxpayer cost; and WHEREAS, many peer cities such as Dallas, Houston, Chicago, New York City, and others have negotiated partnerships with nonprofit organizations dedicated to the maintenance and stewardship of particular parks; and WHEREAS, nonprofit organizations dedicated to improving parks and open space for the benefit of the community often have the ability to fundraise and other opportunities that municipalities do not have; and WHEREAS, in Austin, some nonprofits have already begun partnering …
Austin Parks and Recreation Department | Partnership Levels Partnership Configuration A (Non-profit Public Partnership NP3) Partnership A - Definition A 501(c)(3) Non-profit partner mission closely aligns with PARD mission, vision, and values; aligns to the public land/public facility owned by the City of Austin Parks and Recreation Department. Partner within configuration A seeks a level of autonomy to construct, operate, maintain, and/or program projects on parkland. Parks partnerships successfully combine the assets of the public and private sectors in novel ways to create new and refurbished parks, greenways, trails, and other public assets in our community. Partnerships between public agencies and private nonprofits can help effectively build, renovate, maintain, and program parks. By teaming up, parks agencies and nonprofits can help cities do a better job of meeting citizens' demands for more and better parks in the face of limited public resources. PARD review and oversight is meant to ensure Partners within Configuration A demonstrate the following values: ✓ ORGANIZATIONAL GOVERNANCE/CONSTITUTION ✓ DEMONSTRATION OF CAPACITY ✓ INCLUSIVITY ✓ TRANSPARENCY ✓ PUBLIC BENEFIT Common attributes for Partnership A include: • Partner has history of collaborating with PARD to lead major capital improvement projects on parkland, has co- collaborated with recognized entities to lead a major capital improvement project on parkland and/or has successfully independently led a major capital improvement project. (Demonstration of Capacity) • Partner can support project management for design and construction projects or has capacity to financially support third-party project management. (Demonstration of Capacity) • Partner has previously demonstrated integration of maintenance considerations into capital or Community Activated Park Projects. (Demonstration of Capacity) • Partner has a minimum 7-year history of collaboration with the City of Austin, with all levels of engagement recognized in the historical collaboration. (Demonstration of Capacity) • Partner maintains annual 990s. (Governance) • Partner has favorable Charity Navigator and Guidestar ratings. (Governance/Government Oversight) • Partner is committed to cooperative community engagement with PARD and has integrated community engagement into their organization’s goal(s). (Inclusivity/Transparency/Public Benefit) • Partner clearly articulates the public benefit from the organization’s role and mission. (Public Benefit) PARD Partners are integral to PARD and help further the mission and reach of the Department. PARD seeks to fully develop the umbrella program for partnerships within the Department’s Community PARKnerships program. Last updated 02-21-2021 1 Partnership A - Criteria This level of partnership requires a formal partnership review process. The review process will take up …
BOATING CONCESSION ON LADY BIRD LAKE REQUEST FOR PROPOSAL Currently Operating as The Rowing Dock Presented by: Margaret Stenz Contract Management Specialist III Contracts and Concessions Committee August 19, 2021 1 CONCESSION LOCATION 2418 Stratford Drive, just west of the Austin Nature and Science Center 2 CONCESSION HISTORY Opened for business in 1999, offering rowing memberships, lessons, and rentals. Contracted with the City in 2000 Purchased by current owner in 2010 and changed focus from rowing to rentals of canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs) Community partnerships with Texas River School, Austin Pets Alive, Keep Austin Beautiful, and others Current contract Interim period (11/01/2000 – 04/30/2002) • • Basic period (05/01/2002 – 04/30/2007) • Extension #1 (05/01/2007 – 04/30/2012) • Extension #2 (05/01/2012 – 04/30/2017) • Extension #3 (05/01/2017 – 04/30/2022) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Wooden dock and gangway Permanent 10-by-13-foot wooden hut on dock Boat storage racks 2019 2016 • • Dock improvements: $108,500 Improvements to dock and shade structures, grounds, parking area, signage: $144,598 2011-2015 • Improvements to grounds and parking lot: $72,000 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Gross Revenue Expenditures Payments to City 2016 $983,391 $659,672 $136,077 2017 $1,604,595 $784,944 $135,268 2018 $1,624,347 $1,036,154 $133,373 2019 $1,645,790 $1,103,638 $146,717 2020 $1,360,022 $839,097 $143,031 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Non-motorized watercraft only • Sustainability (environmental) plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital improvement plan requires PARD’s written approval • Must spend a minimum amount equal to 10% of annual net income on facilities maintenance and capital improvements 6 CAPITAL IMPROVEMENTS LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements Improvement plans …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-21 Contract/Project Contract Type Zilker Miniature Train Concess Contractual Obligation/ Services Phase N A NCP NA S / NS NA CCC NA PARB Aug-21 Council Sep-21 Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S Sep-21 Sep-21 Oct-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF and COA Law Department. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD worked with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021, and it closed on 3/4/2021. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted on July 26, 2021 with a recommendation of award expected to be presented in September 2021. This will be a Qualified Management Agreement. The SOW was provided to PARB for review and comment at its May 25th meeting. Corporate Purchasing issued the solicitation on June 30, 2021. The solicitation was closed July 27, 2021. Four responses were received. Evaluation of proposals is underway to determine responsiveness. The contract with the current operator expires April 24, 2022. Staff is currently developing the Scope of Work (SOW), which will be presented to CCC in August 2021 to solicit member input regarding the draft scope of work. The release of the solicitation is scheduled for early October 2021. Grey Rock Golf and Tennis …
Versión en español a continuación. Special Called Meeting of the Electric Utility Commission August 19, 2021 The Electric Utility Commission is to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, August 18 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Wednesday, August 18. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (19 de Augusto 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (18 de augusto antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …
Item 13 EUC Report re Council Action August 19, 2021 Items below recommended by EUC June 21; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering …
Item 2 Posting Language ..Title Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $11,666 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MMH1006 for these services. The solicitation issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 19, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance and repair services to stormwater ponds maintained by Austin Energy. The contract will include preventative maintenance of vegetation control and debris removal as well as corrective maintenance on an as needed basis. These services protect water quality, help reduce flooding, and minimize risk of damage to infrastructure in and around the area and are required to ensure stormwater ponds operate in compliance with all local, state, and federal environmental criteria and regulations. Integrated Environment LLC is the current provider for these services. The current contract expires October 30, 2021. Strategic Outcome(s): Government That Works for All. ..Strategic Outcome(s) Item 3 Posting Language ..Title Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised …
