Codes and Ordinances Joint Committee October 20, 2021 at 6:00 p.m. Street Jones Building – Room #400A 1000 E. 11th St, Austin, TX 78702 CURRENT COMMITTEE MEMBERS Claire Hempel (Vice-Chair) Joao Paulo Connolly Awais Azhar Todd Shaw Nadia Barrera-Ramirez (Chair) Ann Denkler Jolene Kiolbassa EXECUTIVE SESSION (No public discussion) The Codes and Ordinances Joint Committee will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel on matters specifically listed on this agenda. The committee may not conduct a closed meeting without the approval of the city attorney. Private Consultation with Attorney – Section 551.071 CALL TO ORDER 1. APPROVAL OF MINUTES a. Approval of the July 8, 2020 meeting minutes. b. Approval of the April 21, 2021 meeting minutes. c. Approval of the September 15, 2021 meeting minutes. 2. NEW BUSINESS a. Approval of 2022 Meeting Schedule. Approve the 2022 meeting schedule of the Codes and Ordinances Joint Committee. (Discussion and/or possible action). b. Annual Internal Review. Review 2020-2021 Annual Internal Review. (Discussion and/or possible action). 3. POTENTIAL CODE AMENDMENTS: Proposed for Discussion and/or Initiation Facilitator: Chair Barrera-Ramirez City Attorney: None 1 Potential amendments to the code are offered for discussion and/or possible recommendation for initiation. If initiated, Staff will research the proposal and report back to the subcommittee. a. None. 4. REGULAR AGENDA: Previously Initiated Previously initiated amendments to the code are offered for discussion and possible recommendation to the full Planning Commission. a. BRIEFING: Affordability Unlocked Site Plan Amendment. Update on potential changes to City Code Title 25 related to Affordability Unlocked and site plan requirements and process. City Staff: Brent Lloyd, Development Services Department (512) 974-2974, brent.lloyd@austintexas.gov (Discussion). 5. OTHER BUSINESS a. Update on Potential Upcoming and Current Code Amendments – City Staff: Greg Dutton, Housing and Planning and Department, (512) 974-3509, Greg.Dutton@austintexas.gov; (Discussion and/or Possible Action). 6. FUTURE AGENDA ITEMS Future agenda items will NOT be discussed at the current meeting, but will be offered for initiation, discussion, and/or possible recommendation to the full Planning Commission at a FUTURE meeting. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the …
Codes and Ordinances Joint Committee 2022 Meeting Schedule Date: Every third Wednesday Time: 6pm Place: Street Jones Building – Room #400A, 1000 E. 11th St, Austin, TX 78702 2022 actual dates: January 19 February 16 March 16 April 20 May 18 June 15 July 20 August 17 September 21 October 19 November 16 December 21
CODES AND ORDINANCES JOINT COMMITTEE MINUTES Wednesday, April 21, 2021 REGULAR MEETING The Codes and Ordinances Joint Committee convened via teleconference. Commissioner Barrera-Ramirez called the meeting to order at 6:03 pm. Subcommittee Members in Attendance: Awais Azhar Ann Denkler City Staff in Attendance: Jerry Rusthoven, Housing and Planning Department Others in Attendance: None CALL TO ORDER 1. APPROVAL OF MINUTES Todd Shaw Nadia Barrera-Ramirez a. Approval of the August 21, 2020 minutes. A motion was made to approve the minutes by Commissioner Denkler, seconded by Commissioner Azhar. Vote: 4-0. 2. NEW BUSINESS Committee. a. Election of Officers. Elect a chair and vice-chair of the Codes and Ordinances Joint A motion was made to postpone the item to a future meeting by Commissioner Denkler, seconded by Commissioner Azhar. Vote: 4-0. (Commissioners Hempel, Connolly, and Kiolbassa absent). 3. POTENTIAL CODE AMENDMENTS: Proposed for Discussion and/or Initiation Potential amendments to the code are offered for discussion and/or possible recommendation for initiation. If initiated, Staff will research the proposal and report back to the subcommittee. a. None. 4. REGULAR AGENDA: Previously Initiated Facilitator: Commissioner Barrera-Ramirez, Vice-Chair of COJC City Attorney: None 1 Previously initiated amendments to the code are offered for discussion and possible recommendation to the full Planning Commission. a. University Neighborhood Overlay (UNO) District Sign Regulations. Discuss and consider an amendment to City Code Title 25 relating to sign regulations in the University Neighborhood Overlay (UNO) District. City Staff: Jerry Rusthoven, Housing and Planning Department (512) 974-3207, jerry.rusthoven@austintexas.gov (Discussion and/or possible action). Jerry Rusthoven gave a summary of the amendment, which is a correction to code language that inadvertently prohibited illuminated signs in the UNO district (25-10-133), which has resulted in applicants seeking relief at the Board of Adjustment. A motion was made to recommend the item by Commissioner Azhar, seconded by Commissioner Shaw. Vote: 4-0 (Commissioners Hempel, Connolly, and Kiolbassa absent). 5. OTHER BUSINESS a. Update on Potential Upcoming and Current Code Amendments – City Staff: Greg Dutton, Planning and Zoning Department, 974-3509, Greg.Dutton@austintexas.gov; (Discussion and/or Possible Action). The item was not discussed and no action was taken. 6. FUTURE AGENDA ITEMS Future agenda items will NOT be discussed at the current meeting, but will be offered for initiation, discussion, and/or possible recommendation to the full Planning Commission at a FUTURE meeting a. None. ADJOURNMENT Commissioner Barrera-Ramirez adjourned the meeting without objection at 6:16 pm. The City of Austin is committed …
CODES AND ORDINANCES JOINT COMMITTEE MINUTES Wednesday, July 8, 2020 REGULAR MEETING Nadia Barerra-Ramirez Conor Kenny Jim Duncan The Codes and Ordinances Joint Committee convened via teleconference. Commissioner Seeger called the meeting to order at 3:05 p.m. Subcommittee Members in Attendance: Patricia Seeger Awais Azhar Greg Anderson Ann Denkler City Staff in Attendance: Lyndi Garwood, Planning and Zoning Department Liane Miller, Austin Transportation Department Annick Beaudet, Austin Transportation Department Cole Kitten, Austin Transportation Department Others in Attendance: Jeff Whitmere CALL TO ORDER 1. APPROVAL OF MINUTES a. Approval of the August 21, 2019 meeting minutes. b. Approval of the November 20, 2019 meeting minutes. c. Approval of the June 17, 2020 meeting minutes. A motion was made to approve items 1.a. and 1.c. by Commissioner Azhar, seconded by Commissioner Denkler. Vote: 7-0. 2. NEW BUSINESS a. Elect and Codes and Ordinances Chair and Vice-Chair. A motion was made to nominate Commissioner Anderson as Chair; motion made by Commissioner Seeger, seconded by Commissioner Azhar. Vote: 7-0. A motion was made to nominate Commissioner Barrera-Ramirez as Vice-Chair; motion made by Commissioner Denkler, seconded by Commissioner Anderson. Vote: 7-0. Facilitator: Commissioner Seeger, Chair of COJC City Attorney: None 1 3. POTENTIAL CODE AMENDMENTS: Proposed for Discussion and/or Initiation Potential amendments to the code are offered for discussion and/or possible recommendation for initiation. If initiated, Staff will research the proposal and report back to the subcommittee. a. None. 4. REGULAR AGENDA: Previously Initiated Previously initiated amendments to the code are offered for discussion and possible recommendation to the full Planning Commission. a. Street Impact Fee. Discuss and consider an ordinance amending Title 25 of the City Code related to establishing a street impact fee. City Staff: Liane Miller, Austin Transportation, (512) 974-7922, Liane.Miller@austintexas.gov; (Discussion and/or Possible Action). Liane Miller presented amendments to City Code that would create street impact fees for different types of development in Austin. A motion was made to recommend the item by Commissioner Kenny, seconded by Commissioner Azhar, with the following amendments. Vote: 7-0. Maximum charge/fee be attained over a timeframe recommended by staff, for properties outside ¼ mile of a Transit Priority Network (TPN), and substantial additional discount for properties within ¼ mile of a TPN. Motion made by Commissioner Kenny, seconded by Commissioner Barrera-Ramirez. Vote: 6-1 (Denkler nay). Simplification of the Land Use, Vehicle-Mile Equivalency Table (LUVMET). Motion made by Commissioner Denkler, seconded by Commissioner Duncan. …
REGULAR MEETING CODES AND ORDINANCES JOINT COMMITTEE MINUTES Wednesday, September 15, 2021 The Codes and Ordinances Joint Committee convened in a regular meeting on Wednesday, September 15, at 1000 E. 11th St, Street Jones Building, Room 400A, Austin, TX 78702. Vice Chair Barrera-Ramirez called the meeting to order at 6:15 pm. Subcommittee Members in Attendance: Awais Azhar Ann Denkler Todd Shaw City Staff in Attendance: Katie Wettick, Public Works Department Atha Phillips, Watershed Protection Department Others in Attendance: None CALL TO ORDER 1. APPROVAL OF MINUTES Nadia Barrera-Ramirez (Vice-Chair) Claire Hempel Jolene Kiolbassa a. Approval of the April 21, 2021 meeting minutes. Postponed without objection to the next meeting. 2. NEW BUSINESS Committee. a. Election of Officers. Elect a chair and vice-chair of the Codes and Ordinances Joint A motion was made to elect Commissioner Barrera-Ramirez as Chair and Commissioner Hempel as Vice-Chair, by Commissioner Azhar, seconded by Commissioner Shaw. Vote: 6-0. (Commissioner Connolly absent). 3. POTENTIAL CODE AMENDMENTS: Proposed for Discussion and/or Initiation Potential amendments to the code are offered for discussion and/or possible recommendation for initiation. If initiated, Staff will research the proposal and report back to the subcommittee. a. None. Facilitator: Commissioner Barrera-Ramirez, Vice-Chair of COJC City Attorney: None 1 4. REGULAR AGENDA: Previously Initiated Previously initiated amendments to the code are offered for discussion and possible recommendation to the full Planning Commission. a. Urban Trail Code Amendments. Discuss and consider amendments to City Code Title 25 related to cut and fill requirements and critical water quality zone development regulations as applied to Urban Trails. City Staff: Katie Wettick, Public Works Department (512) 974-3529, katie.wettick@austintexas.gov (Discussion and/or possible action). Katie Wettick gave an overview of proposed amendments related to urban trails, that will modify cut and fill requirements and allow wider trails within critical water quality zones. A motion was made to recommend the item by Commissioner Azhar, seconded by Commissioner Hempel. Vote: 6-0 (Commissioner Connolly absent). 5. OTHER BUSINESS a. Update on Potential Upcoming and Current Code Amendments – City Staff: Greg Dutton, Planning and Zoning Department, 974-3509, Greg.Dutton@austintexas.gov; (Discussion and/or Possible Action). A request was made for a summary list of in-process code amendments, which will be provided at a future meeting. 6. FUTURE AGENDA ITEMS Future agenda items will NOT be discussed at the current meeting, but will be offered for initiation, discussion, and/or possible recommendation to the full Planning Commission at a FUTURE …
Independent Citizens Redistricting Commission (ICRC) D E L L J E W I S H C O M M U N I T Y C A M P U S W E D N E S DAY, O C TO B E R 2 0 6 - 8 P M Please Mask Up! The City of Austin is in Stage 3 COVID-19 Guidelines Agenda 1. How to Stay Informed 2. The Redistricting Process 1. Why Does Independent Redistricting Matter? 2. 3. The Process The Criteria 3. The Final Map & Data Used 4. Public Testimony 5. Reminders Our Ask of the Public: • Submit your feedback and spread the word about ICRC future events • Please share details about your community for our consideration INDEPENDENT CITIZENS REDISTRICTING COMMISSION 3 How to Stay Informed City of Austin ICRC Website Holds public records, all documentation, agendas, recordings. http://www.austintexas.gov/content/independent-citizens- redistricting-commission (or search “ICRC Austin”) SpeakUp Austin! Website: Holds information about our general meetings, public forums, and an online form to submit feedback https://www.speakupaustin.org/city-of-austin-redistricting • • • • Find us on Facebook and Twitter @austinredistric Find us on Instagram @austinredistrict INDEPENDENT CITIZENS REDISTRICTING COMMISSION 4 ICRC Commissioners District 1 – Errol Hardin District 1 – Selina Yee District 2 – Sara Inés Calderón District 3 – Brigham Morris District 3 – Hoang Le District 4 – Dr. Sterling Lands District 5 – Prabhu Kannan District 6 – Eugene Schneider District 7 – Christina Puentes (Chair) District 7 – Camellia Falcon District 8 – Joshua Blank District 9 – Shaina Kambo District 10 – Luis Gonzalez (Vice-Chair) District 10 – Erin Dempsey The Redistricting Process Why Does An Independent Redistricting Process Matter? Equal Representation At the core of redistricting is equal and fair representation, including for historically underrepresented Independent Input communities, on the city council. Each An independent redistricting process district should have as close to the allows residents to have a voice in how same number of residents as possible. their community is shaped without the influence of political officials. Our Changing City An independent redistricting process can focus on drawing district boundaries based on population growth and movement rather than being concerned with the outcome of elections. INDEPENDENT CITIZENS REDISTRICTING COMMISSION 7 The Map Journey First Round of Public Forums The ICRC held 12 public forums using the 2013 city council district map, which was created by the first ICRC and serves as …
Annual Review and Work Plan Year: 2021 Annual Internal Review This report covers the time period of 7/1/2020 to 6/30/2021 Codes and Ordinances Joint Committee (Official Name of Board or Commission) The Board/Commission mission statement (per the City Code) is: § 2-1-207 - CODES AND ORDINANCES JOINT COMMITTEE. (A) The city council creates the Codes and Ordinances Joint Committee to consider and make recommendations to the Planning Commission regarding: (1) proposed amendments to the Land Development Code for which review is required under Section 25-1-502 ( Amendment; Review ); and (2) requests to initiate amendments to the Land Development Code under Section 25-1-501 ( Initiation ). (B) The committee consists of seven members, which shall include: (1) four members of the Planning Commission, selected by the Planning Commission; and (2) three members of the Zoning and Platting Commission, selected by the Zoning and Platting Commission. ( Ord. No. 20160505-037, Pt. 1, 5-16-16) 1 Annual Review and Work Plan Year: 2021 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. (Reference all reports, recommendations, letters or resolutions presented to the City Council on mission-specific issues. If some of the elements of the mission statement were not acted on by the board in the past year, the report should explain why no action was taken.) As required by the City Code, the Codes and Ordinances Joint Committee considered and made recommendations on the following amendments to the Land Development Code: 2020 – Recommended Initiation to full PC None. 2020 – Recommended to full PC Street Impact Fee. Discuss and consider an ordinance amending Title 25 of the City Code related to establishing a street impact fee. City Staff: Liane Miller, Austin Transportation, (512) 974-7922, Liane.Miller@austintexas.gov; (Discussion and/or Possible Action). Platting Exceptions. Discuss and consider an amendment to Chapter 25-4 (Subdivision) to allow a parcel of land that has obtained a minimum lot width variance from the Board of Adjustment to satisfy the minimum frontage requirement for a platting exception under Section 25-4-2. City Staff: Christopher Johnson, Development Services (512) 974-2769, christopher.johnson@austintexas.gov (Discussion and/or possible action). 2021 – Recommended Initiation to full PC None. 2021 – Recommended to full PC University Neighborhood Overlay (UNO) District Sign Regulations. Discuss and consider an amendment to City Code Title 25 relating to sign regulations …
In-Process Code Amendments 10/19/21 AMENDMENT • C20-2021-008 Urban Trails • Initiated by Council on 7/29/21 1. 2. 3. 4. 5. 6. 7. 8. • C20-2021-007 North Burnet Gateway Parkland Dedication Initiated by Council 6/10/21 • • C20-2021-006 Vertical Mixed Use Affordable Housing Initiated by PC on 7/27/21 • • C20-2021-004 Great Streets Fee-In- Lieu Mechanism • Initiated by Council 8/22/19 • C20-2021-003 Downtown Density Bonus Updates Initiated by Council on 4/22/21 • • C20-2021-002 Affordability Unlocked Site Plan Changes Initiated by PC on 3/9/21 • • C20-2021-001 UNO Sign Correction • Initiated by PC on 5/22/20 • C20-2018-004 Mirrored Glass • Initiated by PC on 12/11/18 NOTES • Increases cut and fill allowances for public trails, and trail width • Allows parkland dedication deferral for NBG properties that meet criteria • Changes the affordability requirements for properties using VMU • Creates a mechanism for fees to be paid in-lieu of constructing great streets • Update to DDBP fees; possible change to caps on floor area ratio and height • Changes to site plan process to expedite affordability unlocked projects • Correction to sign regulations for the University Neighborhood Overlay • Change to definition of mirrored glass LEAD DEPT • Public Works EST. COUNCIL DATE • December 2021 • Parks and Recreation • Housing and Planning • Housing and Planning • Housing and Planning • Late 2021/early 2022 • Early 2022 • 2022 • 2022 • Development Services • Housing and Planning • Late 2021/early 2022 • Late 2021/early 2022 • Housing and Planning • TBD
ENVIRONMENTAL COMMISSION MOTION 20211020 003a Date: October 20, 2021 Subject: COA Fire & EMS Station - Davenport Village, SP-2021-0121D Motion by: Kevin Ramberg Seconded by: Perry Bedford RATIONALE: WHEREAS, the Environmental Commission recognizes the applicant is requesting a variance from 25-8-302(A)(2) to allow construction of a parking area on a slope with a gradient of more than 15 percent. WHEREAS, the Environmental Commission recognizes the applicant is requesting a variance from 25-8-341 to allow cut over four feet to 17 feet. WHEREAS, the Environmental Commission recognizes the site is located in the St. Stephens Creek Watershed, Water Supply Rural Classification, Drinking Water Protection Zone. WHEREAS, the Environmental Commission recognizes that Staff recommends these variances (with conditions) having determined the required Findings of Fact have been met. THEREFORE, the Environmental Commission recommends the variance request with the following Staff Condition: Applicant will provide landscape plan, including mitigation for removed trees, to provide enhanced soil stabilization and water quality for the site. For: Bedford, Qureshi, Scott, Thompson, Barrett Bixler, Bristol, Ramberg, Coyne, and Brimer Against: None Abstain: None Recuse: None Absent: Guerrero VOTE 9-0 Approved By: Linda Guerrero, Environmental Commission Chair 1
COA FIRE & EMS STATION - DAVENPORT VILLAGE Pamela Abee-Taulli Environmental Program Coordinator, Development Services Department 4601 WESTLAKE DR SP-2021-0121D PROJECT LOCATION [ PROPERTY DATA • St. Stephens Creek Watershed • Water Supply Rural • Drinking Water Protection Zone • Extraterritorial Jurisdiction (Travis County) • No creeks, creek buffers, or Critical Environmental Features onsite • Council District: NA [ VARIANCE REQUESTS Land Development Code § 25-8- 341 - CUT REQUIREMENTS. (A) Cuts on a tract of land may not exceed four feet of depth. 1. The variance request is to allow cut over 4 feet to 17 feet. Land Development Code § 25-8-302 - CONSTRUCTION OF A BUILDING OR PARKING AREA. (A) A person may not construct: (2) …a parking area on a slope with a gradient of more than 15 percent. 2. The variance request is to allow a parking area on a slope with a gradient of more than 15 percent. BACKGROUND • The two variance requests are necessary because of the slopes on the site. It is located at the foot of a Hill Country hill. • The City regulates development on slopes in order to • Preserve the natural & traditional character of the land, and • Minimize the potential for erosion, which pollutes air and waterways. [ VARIANCE REQUEST 1. Vary Land Development Code 25-8-341 to allow cut over 4 feet to 17 feet. -17.000 VARIANCE REQUEST 2. Vary Land Development Code 25-8-302 to allow a parking area on a slope with a gradient of more than 15 percent. STAFF RECOMMENDATION Staff recommends both variances, having determined that the findings of fact required by Land Development Code section 25-8-41 have been met. Staff-recommended Conditions: Applicant will provide landscape plan, including mitigation for removed trees, to provide enhanced soil stabilization and water quality for the site. THANK YOU BACKGROUND • Complication for evaluating the variance request • This site has both natural & artificial slopes. • The variances are related only to the natural slopes. [ BACKGROUND • Site history 1940 Site [ BACKGROUND • Site history 1965 Site [ BACKGROUND • Site history 2000 Site [ BACKGROUND • Site history 2009 Site [ BACKGROUND • Site history 2014 Site [ BACKGROUND • The variances are only related to the natural slopes. 2021 Site [
RESOLUTION NO. 20210729-175 WHEREAS, Sixth Street, once referred to as Pecan Street, was a center of Downtown commerce and offered an array of services and businesses; and WHEREAS, Sixth Street is defined as the area that begins at the intersection of IH-35 and Fifth Street; north along IH-35 to the intersection of Seventh Street (East); west along Seventh Street (East) to Congress Avenue; south along Congress Avenue to Fifth Street (East); east along Fifth Street (East) to IH-35, the place ofbeginning; and WHEREAS, bars and nighttime music venues currently dominate the uses on historic Sixth Street; and crowds and much activity; and WHEREAS, especially on weekend evenings, Sixth Street generates large WHEREAS, the area is known to attract and encourage certain at-risk practices, such as excessive binge drinking, which has contributed to the perception of an unsafe and volatile environment; and WHEREAS, while the wide swathe of empty space created by weekend street closures provides opportunities for pedestrians to walk without interacting with vehicles, it also provides ample space and opportunity for less positive activity, including fighting and alcohol-fueled violence; and WHEREAS, Austin Police Department regularly takes possession of illegal guns among individuals present along Sixth Street on weekend evenings; and Page 1 of 7 WHEREAS, in recent months, Sixth Street has been the site of multiple fatal shootings, including a mass shooting on June 12,2021, that left one ilidividual dead and others seriously wounded; and WHEREAS, in the last decade, several studies conducted by non-city entities have recommended changes that could make Sixth Street safer for all who live, work, and recreate there, though these reports were apparently never shared with the full City Council; and WHEREAS, in 2009, the Responsible Hospitality Institute (RHI) facilitated a process with more than 60 stakeholders from the Downtown faith community, hotels, area colleges and universities, South by Southwest, the real estate industry, and including city staff from the Austin Police Department, Emergency Medical Services, Planning, Solid Waste Services, and other departments; and WHEREAS, the resulting report, "Managing the Nighttime Economy, " recommended specific short- and long-term strategies for improving perceptions of safety, creating "visible systems of order," and achieving other goals essential to maintaining and enhancing a thriving Downtown historic district; and WHEREAS, while City Council or staff have initiated and implemented several action items, such as the installation of public restrooms and a Downtown wayfinding system, other major recommendations related to …
M E M O R A N D U M 3/25/2021 Mayor and Council Special Events Task Force Interim Report James Russell, SETF Co‐Chair and Jeff Smith, SETF Co‐Chair TO: FROM: DATE: SUBJECT: The purpose of this memo is to provide Mayor and Council with an interim report on the progress of the Special Event Task Force, as required by Resolution No. 20210902‐049. The Special Events Ordinance instructed for the creation of a Special Event Task Force (SETF) to assess the efficacy of the ordinance, the associated rules, and ACE processes. The task force consists of 11 voting members appointed by Mayor and City Council, as well as City staff that participate in the Austin Center for Events serving as ex officio members. Meetings began in June of 2019 and continued through February 2020, when the COVID‐19 pandemic caused the SETF to take a hiatus. A total of eight meetings took place during this time frame. During those meetings there were no votes taken to move specific recommendations forward to City Council. However, the following are potential recommendations and other topics for consideration that the SETF will revisit in its coming meetings. Potential Recommendations Change definition of Special Event to “50 or more attendees at any time” from 100 attendees per day. Section 4‐20‐1(14)(a) and (c) o This change would bring the SEO definition into alignment with the fire code definition of an event, AFD does the same amount of work for either. This would also expand the protections in the SEO for applicants with event attendance from 50‐99 people. Change event length in definition of Tier 3 events to “is an assembly lasting five days or less…” Section 4‐20‐21(B)(2) o One key difference between an event lasting 4 days versus 5 days or more, is the application deadline. In instances where the only difference is the number of days and the site plan is the same, ACE has been waiving the application deadline down to 30 days. Sound can only be permitted for 4 days in a 30 day period. o This may impact Tier 3, would need to discuss further. Change the number of attendees required for all Tier/deadline classifications to be reflective of a venue/location’s peak capacity o City staff has added a question to the AB+C portal application that asks to estimate the max daily attendance and the max anticipated attendance at any …
Special Events Task Force Task Force Overview and Robert's Rules Training October 20, 2021 Brydan Summers 1 SETF Purpose “The City Council creates a task force to assess the efficacy of this ordinance, the associated rules, and ACE processes.” -Special Events Ordinance, Part 10 “The City Council reauthorizes the Special Events Task Force” -September 2, 2021 • Interim report due no later than December 31, 2021 • Final Report and recommended changes no later than October 31, 2022 • SETF expires on November 1, 2022 2 SETF Composition • 11 members appointed by Mayor and Council • City staff serve as non-voting, ex-officio members • 6 members are needed to be physically present to provide a quorum • The Task Force shall comply with Texas Government Code 551 (Open Meetings Act) • “A board member automatically vacates the member’s position if the member is absent for three consecutive regular meetings or one-third of all regular meetings in a rolling 12-month timeframe.” -Code of Ordinances, Section 2-1-26 3 Open Meetings Act Requirements • Agenda must be posted 72 hours in advance of the meeting agenda • Discussion should be limited to only items on the • The meeting minutes will be recorded by City staff • Task Force members will approve the previous meeting’s minutes by a vote • All meeting documents and vote totals will be made public 4 What is Robert’s Rules? • A tool for representative bodies • Promotes efficient and predictable meetings item at a time • Provides a procedure for taking up one • Ensures rule of the majority while protecting rights of the minority The City of Austin recognizes Robert’s Rules as the adopted method of parliamentary procedure for Boards and Commissions. 5 Decorum The objective of members is to conduct the City’s business In our case, to improve the Special Events Ordinance • Member Expectations • Seek recognition from the chair to speak or make motions timeframe clarification • Keep discussion germane to agenda items within the set • Silence is consent – Share your thoughts and seek Co-Chair Expectations • Recognize members, in order, to speak • Facilitate fair debate • Call for votes Ex Officio Member Expectations • Do not have voting rights • Serve as subject matter experts 6 Main Motions A motion is a proposal on which membership can take an action or stance on an issue. Six Steps to …
