CITY OF AUSTIN Board of Adjustment Decision Sheet E-4 DATE: Monday November 8, 2021 CASE NUMBER: C15-2021-0093 ___Y____Thomas Ates ___Y____Brooke Bailey ___Y____Jessica Cohen ___Y____Melissa Hawthorne ___Y____Barbara Mcarthur ___Y____Rahm McDaniel ___Y____Darryl Pruett ___Y____Agustina Rodriguez ___Y____Richard Smith ___-____Michael Von Ohlen (out) ___-____Nicholl Wade (out) ___Y____Kelly Blume (Alternate) ___Y____Carrie Waller (Alternate) ___-____Vacant (Alternate) APPLICANT: Janis Smith PE OWNER: Jeff and Ally Davidson ADDRESS: 8818 BIG VIEW DR Bldg 4 VARIANCE REQUESTED: The applicant has requested variance(s) from the Land Development Code, Section 25-2-1176 (Site Development Regulations for Docks, Marinas, and Other Lakefront Uses) (A) (1) to increase the dock length 30 feet (required) to 50 feet (requested) in order to erect a boat dock in an “LA” Lake Austin Residence zoning district. BOARD’S DECISION: BOA Meeting Oct 11, 2021-POSTPONED TO NOVEMBER 8, 2021 BY BOARD MEMBERS (Due to not enough Board Members present at the meeting); Nov 8, 2021 The public hearing was closed by Madam Chair Jessica Cohen, Board Member Melissa Hawthorne motions to approve; Board Member Rahm McDaniel seconds on a 11-0 vote; GRANTED. FINDING: 1. The Zoning regulations applicable to the property do not allow for a reasonable use because: at this location with dock and driveway limits the depth is ot navigable or usable 2. (a) The hardship for which the variance is requested is unique to the property in that: its extremely shallow along the shoreline (b) The hardship is not general to the area in which the property is located because: along this curve of the lake also have very shallow water at the shoreline, the vast majority of dock sites on the lake can be accessed by following current code restrictions. 3. The variance will not alter the character of the area adjacent to the property, will not impair the use of adjacent conforming property, and will not impair the purpose of the regulations of the zoning district in which the property is located because: as adjacent docks have similar setbacks and similar issues with shallowness of the lake and the additional five feet that helps alleviate the dredge amount is de minimis on this application. ______________________________ Elaine Ramirez Executive Liaison ____________________________ Jessica Cohen Madam Chair
CITY OF AUSTIN Board of Adjustment Decision Sheet E-5 DATE: Monday November 8, 2021 CASE NUMBER: C15-2021-0096 ___Y___Thomas Ates ___Y____Brooke Bailey ___Y____Jessica Cohen ___Y____Melissa Hawthorne ___Y____Barbara Mcarthur ___Y____Rahm McDaniel ___Y____Darryl Pruett ___Y____Agustina Rodriguez ___Y____Richard Smith ___-____Michael Von Ohlen (out) ___-____Nicholl Wade (out) ___Y____Kelly Blume (Alternate) ___Y____Carrie Waller (Alternate) ___-____Vacant (Alternate) APPLICANT: David Hartman OWNER: Family Sport Inc, a Texas Corporation ADDRESS: 5700 GROVER AVE and 5617 ROOSEVELT AVE VARIANCE REQUESTED: The applicant is requesting a variance(s) from the Land Development Code: a) Section 25-2-899 (Fences as Accessory Uses) (D) & (E) to increase the fence height from an average of six feet or a maximum of seven feet (maximum allowed) to an average of eight feet (requested) on western property line only. b) Article 10, Compatibility Standards, Division 2 –Development Standards, Section 25-2- 1063 (Height Limitations and Setbacks for Large Sites) (C) (2) to increase height limit from three (3) stories and 40 feet (maximum allowed) to four (4) stories and 45 feet (requested) c) Article 10, Compatibility Standards, Division 2 –Development Standards, Section 25-2- 1063 (Height Limitations and Setbacks for Large Sites) (C) (3) to increase allowed height from 40 feet plus one foot for each 10 feet of distance in excess of 100 feet from the property zoned SF-5 or more restrictive (maximum allowed) to 45 feet (requested) on eastern property line only in order to erect a four (4) story Apartment Building in a “MF- 6-CO-NP”, Multi-Family Residence Highest Density-Conditional Overlay – Neighborhood Plan zoning district. (Brentwood Neighborhood Plan) Note: The Land Development Code Section 25-2-899 (Fences as Accessory Uses) (D) Except as otherwise provided in this section, a solid fence constructed along a property line may not exceed an average height of six feet or a maximum height of seven feet. (E) A solid fence along a property line may be constructed to a maximum height of eight feet if each owner of property that adjoins a section of the fence that exceeds a height of six feet files a written consent to the construction of the fence with the building official, and… Section 25-2-1063 Height Limitations and Setbacks for Large Sites (C) (2) three stories and 40 feet, if the structure is more than 50 feet and not more than 100 feet from property. (C) (3) for a structure more than 100 feet but not more than 300 feet from property zoned SF-5 or more …
CITY OF AUSTIN Board of Adjustment Decision Sheet E-6 DATE: Monday November 8, 2021 CASE NUMBER: C15-2021-0097 __Y_____Thomas Ates __Y_____Brooke Bailey __Y_____Jessica Cohen __Y_____Melissa Hawthorne __Y_____Barbara Mcarthur __Y_____Rahm McDaniel __Y_____Darryl Pruett __Y_____Agustina Rodriguez __Y_____Richard Smith __-_____Michael Von Ohlen (out) __-_____Nicholl Wade (out) __Y____Kelly Blume (Alternate) __Y_____Carrie Waller (Alternate) __-_____Vacant (Alternate) APPLICANT: Nathan Hobbs OWNER: Gary J. Hobbs ADDRESS: 4315 AVENUE A VARIANCE REQUESTED: The applicant is requesting a variance(s) from the Land Development Code: a) Section 25-2-492 (Site Development Regulations) to decrease the minimum Lot Size requirements from 5,750 square feet (required) to 5,700 square feet (requested) and b) Section 25-2-947 (Nonconforming Use Regulation Groups) (B) (2) to increase the improvement value from 20% (allowed) to 60% (requested) in order to complete a remodel and addition of an existing home in a “SF-3-NCCD-NP”, Single-Family- Neighborhood Conservation Combining District-Neighborhood Plan zoning district (Hyde Park Neighborhood Plan). BOARD’S DECISION: BOA Meeting Oct 11, 2021-POSTPONED TO NOVEMBER 8, 2021 BY BOARD MEMBERS (Due to not enough Board Members present at the meeting); Nov 8, 2021 The public hearing was closed by Madam Chair Jessica Cohen, Board Member Melissa Hawthorne motions to postpone to December 13, 2021; Board Member Thomas Ates seconds on an 11-0 vote; POSTPONED TO DECEMBER 13, 2021. FINDING: 1. The Zoning regulations applicable to the property do not allow for a reasonable use because: 2. (a) The hardship for which the variance is requested is unique to the property in that: (b) The hardship is not general to the area in which the property is located because: 3. The variance will not alter the character of the area adjacent to the property, will not impair the use of adjacent conforming property, and will not impair the purpose of the regulations of the zoning district in which the property is located because: ______________________________ Elaine Ramirez Executive Liaison ____________________________ Jessica Cohen Madam Chair
CITY OF AUSTIN Board of Adjustment Decision Sheet E-7 DATE: Monday November 8, 2021 CASE NUMBER: C15-2021-0098 _______Thomas Ates _______Brooke Bailey _______Jessica Cohen _______Melissa Hawthorne _______Barbara Mcarthur _______Rahm McDaniel _______Darryl Pruett _______Agustina Rodriguez _______Richard Smith _______Michael Von Ohlen _______Nicholl Wade _______Kelly Blume (Alternate) _______Carrie Waller (Alternate) _______Vacant (Alternate) APPLICANT: Alecia Mosadomi OWNER: PAP Realty Partnership/MVE Ventures, Ltd./The WP & AP Ltd ADDRESS: 5200 MCKINNEY FALLS PKWY VARIANCE REQUESTED: The applicant is requesting a variance(s) from the Land Development Code to decrease the required setback and increase the maximum allowable height requirements of Article 10, Compatibility Standards, Division 2 –Development Standards, Section 25-2-1063 (Height Limitations and Setbacks for Large Sites) a) (C) (1) (a) increase height limit from 30 feet (minimum allowed) to 47 feet (requested) b) (C) (2) (a) increase height limit from 40 feet (maximum allowed) to 47 feet (requested) c) (C) (3) increase height limit from 40 feet plus one foot for each 10 feet of distance in excess of 100 feet but not more than 300 feet (maximum allowed) to 47 feet (requested) in order to erect Multi-Family Housing Development with on-site affordable units in a “MF- 4”, Multi-Family Residence-Moderate-High Density zoning district. Note(s): The Land Development Code Section 25-2-1063 (C) The height limitation for a structure are: (1) two stories and 30 feet, if the structure is 50 feet or less from the property: (a) in an SF-5 or more restrictive zoning district (2) three stories and 40 feet if the structure is more than 50 feet and not more than 100 feet from property: (a) in an SF-5 or more restrictive zoning district. BOARD’S DECISION: BOA Meeting Oct 11, 2021-POSTPONED TO NOVEMBER 8, 2021 BY BOARD MEMBERS (Due to not enough Board Members present at the meeting); WITHDRAWN BY APPLICANT FINDING: 1. The Zoning regulations applicable to the property do not allow for a reasonable use because: 2. (a) The hardship for which the variance is requested is unique to the property in that: (b) The hardship is not general to the area in which the property is located because: 3. The variance will not alter the character of the area adjacent to the property, will not impair the use of adjacent conforming property, and will not impair the purpose of the regulations of the zoning district in which the property is located because: ______________________________ Elaine Ramirez Executive Liaison ____________________________ Jessica Cohen Madam Chair
MUNICIPAL CIVIL SERVICE COMMISSION MEETING MINUTES Monday, November 8, 2021 REGULAR MEETING Monday, November 8, 2021 MUNICIPAL CIVIL SERVICE COMMISSION MINUTES The Municipal Civil Service Commission convened in a regularly scheduled meeting on Monday, November 8, 2021 at the Human Resources Department, Learning & Research Center (LRC) 5202 E. Ben White Blvd., Suite 500, Austin, TX 78741. Chair Peréz-Wiseley called the Commission meeting to order at 9:32 a.m. Commissioners in Attendance: Teresa Peréz-Wiseley, Chair Melissa Rogers, Vice-Chair Andy Mormon Kevin Mullen Commissioners Absent: McKenzie Frazier Staff in Attendance: Matthew Chustz, Municipal Civil Service Administrator April Shaw, Municipal Civil Service Coordinator Jennifer Stanko, Municipal Civil Service Coordinator Oscar Gonzales, IT Systems Administrator 1. APPROVAL OF MINUTES October 25, 2021. 2. OLD BUSINESS a. Approve the minutes from the Municipal Civil Service Commission regular meeting on The minutes of the October 25, 2021 regular meeting were approved on Commissioner Mullen’s motion, Vice-Chair Rogers’ second, on a vote of 4-0. a. Discussion of the Municipal Civil Service Commission recommendation to City Council (Recommendation 20191108-04B) regarding the review of granted denial of promotion and discharge appeals. Discussion was held on the recommendation to City Council regarding the review of granted denial of promotion and discharge appeals. 1 MUNICIPAL CIVIL SERVICE COMMISSION MEETING MINUTES Monday, November 8, 2021 b. Discussion and review of the Municipal Civil Service Rules to provide input to the Municipal Civil Service Director. Discussion and review of the Municipal Civil Service Rules was held. Carol Guthrie, AFSCME, addressed the Commission regarding this item. c. Discussion and possible action on future meeting dates, times and locations. Discussion was held on future meeting dates, times and locations. 3. FUTURE AGENDA ITEMS The Commission requested a future agenda item for discussion and possible action regarding the Municipal Civil Service recommendation to City Council (Recommendation 20191108-04B) regarding the review of granted denial of promotion and discharge appeals. The Commission requested a future agenda item for discussion and review of the Municipal Civil Service Rules to provide input to the Municipal Civil Service Director. ADJOURNMENT Chair Peréz-Wiseley adjourned the meeting at 12:27 p.m. without objection. 2
COLLEGE STUDENT COMMISSION SPECIAL CALLED MEETING NOVEMBER 5, 2021 AT 3PM AUSTIN CITY HALL, ROOM 1101 301 W. 2nd STREET, AUSTIN, TEXAS 78701 CURRENT BOARD MEMBERS: Jeffrey Clemmons, Huston-Tillotson University (Chair) Edwin Bautista, University of Texas at Austin Todd Clayton, Huston-Tillotson University Tatum Owens, University of Texas at Austin Isaiah Smith, Austin Community College . Lira Ramirez, University of Texas at Austin (Co-Chair) Pete Cervantes, St. Edwards University Esther Heymans, St. Edwards University Ethan Tobias, St. Edwards University AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES 2. OLD BUSINESS 3. NEW BUSINESS a. Announcements Staff liaison and commissioners will have the opportunity to share any pertinent announcements relevant to Commission business. b. Campus Reports Commissioners may share reports concerning any recent developments on their campus or discuss upcoming programs/events. c. Election of Secretary The commission will nominate and vote on a member to serve as the Secretary through the duration of their service on the Commission for the 2021-22 session. d. Working Group – Housing Discussion on the creation of a working group on the issue of student housing access, security, and affordability. e. Working Group – Transportation Discussion on the creation of a working group on the issue of student transportation. f. Discussion and Possible Action on LGBTQ+ Rights Discussion and review of recent issues, policies, and events relating to the LGBTQ+ community, including the passage of statewide legislation during the 87th Texas Legislature. g. Discussion and Possible Action on Campus Civic Life Discussion of the state of student voting rights in Austin, consideration of means of improving campus civic life, and discussion of involvement in upcoming elections. h. Community and Municipal Involvement Discussion of how the Commission can engage with the local community, including outreach and partnerships, along with participating in other areas of municipal government. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call David Alcorta at the Youth Initiatives Office, …
COLLEGE STUDENT COMMISSION MEETING MINUTES (Friday, November 5, 2021) REGULAR MEETING (Friday, November 5, 2021) COLLEGE STUDENT COMMISSION MINUTES The College Student Commission convened in a regular meeting on Friday, November 5, 2021 at City Hall in Austin, Texas. Chair Jeffrey called the Board Meeting to order at 3:00 p.m. Board Members in Attendance: Jeffrey Clemmons, Lira Ramirez, Edwin Bautista, Pete Cervantes, Todd Clayton, Esther Heymans, Tatum Owens, Isaiah Smith, and Ethan Tobias Staff in Attendance: Staff Liaison David Alcorta 1. NEW BUSINESS a. Announcements b. Campus Reports • Staff liaison David stated that we are still in the process of nominating more members. • UT Austin: Crime this week and student safety as a priority for our commission. Jeffrey recommended giving the commission’s gun culture statement from May a read. UT commissioners reached out to SafeHorns and UT Outpost this week to see what they can do for student safety. Question for the commission: what are your respective food pantries if any available? • St. Edward’s: Yes. • ACC: working on the implementation or expansion of a food pantry. • Huston–Tillotson: No, not present. • St. Edwards: November 14th-19th: there will be a challenge week that uplifts sustainable and accessible transportation options. • ACC: Shelters in Austin providing services to homeless college students. There are no shelters that work with homeless college students. c. Election of Secretary • Recommendation to nominate Tatum as secretary was approved on Tatum’s motion, Pete seconded on a 9-0 vote. d. Working Group – Housing 1 COLLEGE STUDENT COMMISSION MEETING MINUTES (Friday, November 5, 2021) • Commissioners discussed the affordable housing crisis and the lack of Austin’s goals that have been met regarding that agenda. We want to focus on affordable and adequate housing, in terms of the quality for certain costs of housing options. Edwin referenced his plans to rebuild the West Campus Neighborhood Association. He wants this to be a model for giving students a collective voice in what is built around them, how the buildings are used, and how much they cost. • Working group for housing: o Recommendation to create a working group around the subject of housing in Austin was approved on Jeffrey’s motion, Edwin second on a 9-0 vote. o Members of the group will be: Edwin, Todd, Isaiah, and Jeffrey as working group members for now. e. Working Group – Transportation • Huston–Tillotson representative Todd spoke about …
Water and Wastewater Commission November 3, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the October 6, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. 2. Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. 3. Recommend approval of an award of a multi-term contract with All Points Inspection Services, Inc., to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. 4. Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. 5. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) 6. Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Safety, Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Amount and Source of Funding Funding in the amount of $615,450 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: the The Purchasing Office issued an Invitation for Bids (IFB) 2200 APC1012 REBID for these services. The solicitation issued on June 21, 2021 and it closed on July 27, 2021. Of the five offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021- To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. These contracts will provide vegetation treatment services at various locations of Austin Water Wildland Conservation Division properties, Parks and Recreation Department land, and other City properties. The services include vegetation cutting, disposal, and all related activities in order to reduce the risk and harmful effects of potential wildfires on the City Balcones Canyonlands Preserve, the City Water Quality Protection Lands, and City Parkland in Travis, Hays, and Williamson counties. These are new contracts. The requested authorization amount was determined using future estimated spend. The recommended contractors are certified City MBEs. PRICE ANALYSIS a) Solicitations: 142 notices were sent, including 8 MBE and 12 WBE firms with 3 M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 6.50% increase represented in the market. M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Treasury November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution approving the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2021A, in a principal amount not to exceed $2,860,000. This item has no fiscal impact. Amount and Source of Funding November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 8376, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”) and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water November 4, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute an amendment to an interlocal agreement with the Lower Colorado River Authority concerning laboratory testing services, to increase funding under the initial contract term in an amount not to exceed $500,000 and to increase funding for an option period in an amount not to exceed $500,000. The total increase in funding will not exceed $1,000,000, and the revised total contract expenditure will not exceed $2,700,000. Amount and Source of Funding Funding in the amount of $250,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: N/A December 23, 2018 – Council approved a service contract 20181223- 004, to provide priority and regulated pollutant analysis services. November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This contract will provide priority and regulated pollutant analysis of environmental water quality samples for the Laboratory Services Division of Austin Water on an as needed basis. These services will provide quantitative analyses for the pollutants in wastewater, wastewater sludges, soils, natural waters, industrial wastewater, and drinking water samples. The analyses for samples may include all the organic and inorganic chemicals named in the priority pollutant list of the Clean Water Act which are listed in 40 CFR 122 Appendix D Table II, III, and V., contaminants for the Resource Conservation and Recovery Act (RCRA) which are listed in 40 CFR Part 261.24, Table 1, as well as regulated (40 CFR 141) and unregulated compounds in the Safe Drinking Water Act. These analyses are required as part of the City’s compliance with the Federal Clean Water Act and Safe Drinking Water act mandates, applicable U.S. Environmental Protection Agency standards and under the Texas Pollutant Discharge Elimination System (TPDES) permits, to determine actions protective of the environment and the citizens of the City of Austin. In addition, this contract will provide analytical testing services needed to address growing concerns with emerging and newly discovered contaminants such as those associated with harmful algal blooms (HABs) as well as per- and polyfluoroalkyl substances (PFAS). Various method requirements are …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. Amount and Source of Funding Funding in the amount of $322,940 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is to provide replacement pumps, parts, and service of Flygt pumps. There are currently 80 Flygt pumps in operation for Austin Water. Over 60 of these pumps are in lift stations, ranging from five horsepower all the way to 134 horsepower. With new lift stations being added in the future (currently four to be added this year), more Flygt pumps will be added to the system. The establishment of this contract will reduce the time it takes to complete repairs to Flygt pumps and to order replacement pumps when repairs are no longer financially sensible. The average life expectancy of Flygt pumps should provide 15 to 20 years. When a pump fails each pump is evaluated and if the repair cost is below 70% of replacement cost and the pump is still within its expected life expectancy then the pump is repaired. Any repair cost above the 70% of replacement cost would be replaced. This contract offers an in-situ rehabilitation option versus a new brand design retrofit which require associated time and materials costs with a new pump base, rail system, electrical and controls replacement. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 968,820 $ 322,940 $ 322,940 $1,614,700 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Cost Analysis: The proposed …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 2, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award a multi-term contract with All Points Inspection Services, Inc. (MWBE), to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. Amount and Source of Funding Funding in the amount of $1,610,002 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1007 for these goods and services. The solicitation was issued on June 21, 2021 and it closed on July 27, 2021. Six offers were received, and the lowest bidder is recommended for award. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City. This contract also includes inspection of wastewater mains, inspection of wastewater manholes, inspection of wastewater service laterals, trenchless point repair, and smoke testing of the wastewater collection system. Pipe sizes to be inspected range from 4-inches to 60- inches in diameter. The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. The cleaning process includes removing sludge, roots, grease, grit, solids, and other debris from the wastewater pipes and adjacent manholes. The contractor will remove the debris from the collection system, preventing it from traveling downstream. The inspection process involves televising cleaned sewer mains and manholes and …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety Commission Meeting Date: Council Meeting Date: COA Strategic Direction: November 18, 2021 Department: Purchasing Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer by GE Multilin for relays and power quality meters (PQM). The parts will provide vital monitoring and protection of electrical distribution systems and critical process equipment throughout the Austin water and wastewater treatment plants, distribution and collection systems. The protective relays and PQM are a component of the electrical protection and monitoring system that requires OEM replacement to maintain compliance with higher level programed system architecture and maintenance software systems provided by in house technicians. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for an increase in repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking component failures. GE Multilin relay failures will potentially affect the Austin Water treatment operation systems electrical distribution and critical process equipment, thereby hindering multiple processes throughout the treatment process. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 4.56% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 84.51% MBE and 1.41% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows. The Fort Upper Basin Water and Wastewater Pipeline Renewal project consists of the repair and replacement of existing wastewater and water mains located within the general boundaries of Rogge Lane, Gloucester Lane, Cordell Lane, Ameswood Drive, Woodbriar Lane, and Claymoor Drive. The wastewater system renewal includes approximately 6,684 linear feet of 8-inch to 12-inch PVC pipe, manholes, and service lines to individual properties. In addition, the water system renewal includes approximately 687 linear feet of 8-inch PVC pipe along with service lines to individual properties and associated appurtenances. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. During construction, travel on Rogge Lane between Manor Road and Reicher …
Water & Wastewater Commission Review and Recommendation Safety, Economic Opportunity and Affordability, Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of $5,751,536 plus a $575,153.60 contingency, for a total contract amount not to exceed $6,326,689.60. (District 3) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 96.95% MBE and 3.03% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line is part of the Renewing Austin Wastewater and Reclaimed Water Program. Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains, and serving approximately one million customers. An existing sludge transfer line and reclaimed water line are exposed and are visible from the banks of the Colorado River due to natural erosion over time. These lines represent single points of failure for the South Austin Regional Wastewater Treatment Plant, the Hornsby Bend Biosolids Management Plant, and numerous reclaimed water customers south of the Colorado River. The proposed project will repair and replace approximately 1,720 linear feet of deteriorated sludge line (wastewater) and approximately 1,860 linear feet of reclaimed water main and associated appurtenances. The lines will be placed deeper beneath the Colorado River for additional erosion protection. This item includes four allowances. The allowance of $60,000 will be used to address security services during construction (to cover security at night when security fencing is not intact). The allowance of $50,000 will be used to address additional Bermuda block sodding along the length of the installed pipe. The allowance of $25,000 will be used to address contaminated soil or groundwater testing and …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, Inc. for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project in an amount not to exceed $4,520,127.95. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. January 27, 2017 — Council approved a professional services agreement with Harutunian Engineering, Inc. for design phase services for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16% MBE and 84% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non- potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their expected useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Control Panels USA Inc., for the Walnut Creek Wastewater Treatment Plant Controls and Network project in the amount of $5,987,000 plus a $598,700 contingency, for a total contract amount not to exceed $6,585,700. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 51.51% MBE and 1.07% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to extend the SCADA Ethernet network to portions of the plant currently served by SY/MAX PLCs and SY/NET. This …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Public Works November 18, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute the third amendment to the interlocal agreement with the Central Texas Regional Mobility Authority (CTRMA) for the relocation and improvement of water, wastewater, and reclaimed utilities in connection with CTRMA's Bergstrom Expressway (U.S. Highway 183 South) Project for a reimbursement to Austin Water in the amount of $1,387,330.69. (Districts 1,2, and 3). Amount and Source of Funding Reimbursement from CTRMA to Austin Water in the amount of $1,387,330.69. November 9, 2017 — Council approved the second amendment to the interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183 South) Project. December 17, 2015 — Council approved an interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183) Project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A In December 2015, the City of Austin approved an interlocal agreement (ILA) with the Central Texas Regional Mobility Authority to provide funding for the relocation of existing City of Austin water, wastewater, and reclaimed water lines in conflict with the Bergstrom Expressway (U.S. Highway 183 South) from U.S. Highway 290 at Springdale / Manor Road to State Highway 71 near Bergstrom Airport. This project also provided Austin Water an opportunity to upgrade the utility’s existing infrastructure during this project as well as add new infrastructure to better serve the growing Austin Metropolitan area. These requested upgrades and additions are considered “betterments” and are funded by Austin Water. The original ILA was established between the City and CTRMA based on a total not to exceed amount of $7,728,157 which was based on a lump sum cost of $10,106,085 associated with the betterments, less the City provided services in the amount of $3,388,536, plus the contingency amount of $1,010,608. The City and CTRMA executed Amendment No. 1 to the ILA on September 7, 2017. This amendment for additional wastewater line betterments was within the original contract contingency. The …
