To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery January 12, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Universal Recycling Ordinance (URO) Enforcement Update: The Austin Resource Recovery (ARR) Commercial Compliance Unit (CCU) is comprised of 2 Code Compliance Officers who contact responsible parties and conduct site visits to properties or permit holders identified by City staff or by complaints as non-compliant with ordinances. The goal of the CCU is to support ongoing department public education, and when necessary, hold non-compliant businesses and permit holders accountable in municipal court. 9 The department hired its first CCU staff in 2020 and spent much of the past year creating internal procedures, developing a software system, and contacting potentially non-compliant properties. Prior to 2020, the City had limited opportunity to provide onsite visits from Code Compliance Officers and was reliant upon education alone to seek compliance. CCU began URO inspections in early FY21. As of December 2021, CCU has conducted 742 site visits, responded to 5 complaints, and followed up on 86 denied waivers. Universal Recycling Ordinance (URO) Multifamily Update: In FY21, ARR’s Business Outreach Team (BOT) notified all multifamily properties of the URO’s capacity increase by mail and email in Oct. 2020 and again in June 2021. The BOT also took out print and digital ads March 2020 (FY20) through Dec. 2020 and hosted a joint webinar with Austin Apartments Association (AAA) in Nov. 2020. In terms of compliance, 86% of multifamily properties (1,208) reported meeting the new capacity requirements by either providing at least a 1:1 ratio of landfill trash to recycling/organics services or 24 gallons/unit/week of recycling/organics services. Of the 14% of multifamily properties (201) that requested a waiver for not meeting the new capacity requirements, 13% (181 properties) were above the previous 6.4 gallons/unit/week requirement, but below the new 24 gallons/unit/week increase. Only 1% (20 properties) reported being below the 50% diversion requirement and of 6.4 gallons/unit/week. The BOT contacted all multifamily properties that requested a waiver for being below the new 24 gallons/unit/week requirement to let them know of the new capacity requirements and approved waivers with more than 6.4 gallons/unit/week according to the “implementation year” prescribed by the administrative rules (Administrative Rules Chapter 15-5 Section 8.12.3), but denied waivers below 6.4 gallons/unit/week. So far in FY22, a third of multifamily properties (554) that have reported and 92% (509) have …
ZWAC Presentation 1/12/2022 Agenda Capital Improvement Project 5773.025 KGSC Truck Wash Facility Retrofit Project Description This project will support retrofitting and/or replacement of truck wash equipment at Austin Resource Recovery's Kenneth Gardner Service Center - required due to age and condition of equipment at the end of its useful life. The facility has two existing washing bays. One is an automatic drive through wash and the other is a manual washing station. The existing facility will be retrofitted with new equipment – a complete new automatic truck wash system, with a capacity of up to 12 trucks per hour, in the existing automatic bay; and two new high-pressure manual-wash wands in the existing manual bay. A new water reclamation system connected to all of the new wash systems will also be installed. (The new truck wash equipment contract will be considered for award by Austin City Council on January 27th, 2022.) A Job Order Contractor will make needed utility and civil drainage improvements to the existing facility on the KGSC campus prior to the installation of the new truck washing equipment, following construction documents and specifications prepared by a professional engineering/architecture consultant. Existing Facilities Existing Facilities Existing Facilities New Truck Wash Equipment New Facility Design Project Budget/Timeline Project Schedule: • ZWAC – 11/10/2021 • RCA before City Council for Truck Wash Equipment Award – 01/27/2022 • JOC (Job Order Contract) Contractor assignment and existing facility utility and civil drainage improvement work – February, March, & April 2022. • Project Complete and Truck Wash Open for use – May 2022. Questions Andrew Clements, Architect RA, LEED AP BD+C Project Manager Architectural Project Management Division Public Works Department, City of Austin 512.974.7152 Andrew.Clements@austintexas.gov Building Austin’s Tomorrow, Today!
Recycling Processing Contracts *Update* ZWAC Presentation January 12, 2022 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire to change volume or add services November 1, 2020 Vendors submit pricing proposals to City March 22, 2021 City to establish Award Percent September 15, 2021 Contract Reset Date October 15, 2021 Goals and Council Direction • Allow both COA and vendor(s) • Strong communication and to live through a range of market conditions • Shared risk and reward collaboration • Clear expectations CM Alter Direction • Negotiate terms that allow for stronger proof and transparency that our recyclable materials are being recycled rather than placed in landfills. • Further the city’s zero waste goals and minimize the city’s carbon footprint. As new technologies become available, the City Manager is directed to explore all avenues to recycle most materials from the City of Austin. • Negotiate terms that provide the best value for Austin’s ratepayers. Contract Highlights Balcones Resources Texas Disposal Systems Column1 Award Percent Min. Monthly Tonnage (avg.) Revenue Share % Processing Fee per ton Revenue Share Formula Change 60% 2000 78% $98 Yes 40% 2000 20% $50 No Contract Highlights Balcones Resources Texas Disposal Systems Column1 Indices: Ave. to High-side Customer Education Fee Expanded Audit Terms Expanded Safety Inspection Strengthen Non- degradation clause Yes Yes Yes Yes Yes No No Yes Yes No Revenue Share Payment Calculation Revenue Share Payment Texas Disposal Systems Balcones Resources (Revenue Percent X Value of Recyclable Material) – Processing Fee Net Value of Recyclable Material = Gross Value of Recyclable Material – Processing Fee Then Revenue Share Payment = Net Value of Recyclable Material x Revenue Percent In the case that the Processing Fee exceeds the …
Resolution: Zero Waste Advisory Commission Whereas, it is the responsibility of the Zero Waste Advisory Commission to review, evaluate and make recommendations to City Council, City Management and City Staff regarding policies concerning solid waste, recycling, organic management and Zero Waste; and Whereas, Implementation and/or adherence to City policies must be reflected in the process of planning for future disposal and diversion challenges within the City of Austin by supporting Austin Resource Recovery (ARR), who is responsible for implementing such Policies and Operations; and Whereas the operations performed by ARR are considered vital to the health and safety of the Citizens of Austin and must therefore adhere to the highest standards possible; and Whereas, to adhere to such high health and safety standards requires that ARR seek, employ, train, and retain top Employees; and Whereas, the City of Austin has grown dramatically in population, development and competitiveness over the past five years that identifying, employing, training and retaining top personnel has become extremely challenging within our City and CAPCOG Region; and Whereas, in 2021 the CAPCOG Region of Texas was awarded two of this Country’s most sought after corporate relocations in its history with the decision of Tesla, Inc. and Samsung Electronics to relocate their respective corporate headquarters to our region; and Whereas, with the national inflation rate currently exceeding 5% and that of the City of Austin approaching 6%, City of Austin employees are experiencing unparalleled ‘paycheck erosion’; and Whereas, over the previous 18 months ARR has experienced an unprecedented exodus of department employees to private sector employers or retirement; and Whereas, the City of Austin and Austin Resource Recovery (ARR) are finding employee retention extremely challenging due to ‘paycheck erosion’ and the aggressive private sector recruitment of ARR personnel with higher compensation, ‘Sign on Bonuses’ and less physically strenuous job descriptions; and PROPOSED FOR ZWAC Whereas, the City of Austin and Travis County housing and rental markets have become unaffordable for many City of Austin and Austin Resource Recovery employees due to exorbitant property valuations and rental cost increases; and Whereas, these property cost increases have dramatically exceeded current employee compensation which make property ownership and rental unobtainable to many City of Austin and ARR employees; Now Therefore, Be It Resolved That the Zero Waste Advisory Commission of the City of Austin; Respectfully asks City Management and City Council to formally consider a compensation adjustment for ARR staff …
NEW TRUCK WASH EQUIPMENT (INSTALLATION AND MAINTENANCE) WASHING EQUIPMENT OF TEXAS, INC. SOLICITATION # (IFB 1500 DCM1042) ZWAC: 1/12/2022 Council: 02/03/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a multi-term for up to five years for a total contract amount not to exceed $550,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $362,000 is available in the Fiscal Year 2021-2022 Capital Budget and $31,955 in the Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information # of bids received: 2 # of non-responsive bids received: 0 Solicitation No. IFB 1500 DCM1042 Length of time solicitation was out on the street: ~6 Weeks Was the time extended? Yes Issued date: 08/30/2021 Closed date: 10/07/2021 3. Previous/Current Contract Information Previous contract: N/A This is a new contract. Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Notes/Other The contract is for the delivery and installation of new truck washing equipment, including routine monthly preventative maintenance, inspection, repairs, and replacement parts, as well as on-call and emergency repairs for the equipment. Austin Resource Recovery (ARR) provides a broad range of collection services to more than 200,000 residential households and businesses, including the curbside collection of trash, recycling, yard trimmings, compost, large brush, and bulk items, along with street sweeping, litter abatement, household hazardous waste collection, and dead animal collection services. ARR utilizes collection vehicles such as semi-automated rear loaders, fully automated side loaders, bucket trucks, dump trucks, street sweepers, tractor-trailers, box and flatbed cranes, roll-offs, pickup trucks, and enclosed dead animal collection trucks. Many of these vehicles will utilize the truck washing equipment on a daily basis. This is a new contract. The requested authorization amount was determined using future estimated spend for ongoing maintenance needs. Strategic Outcomes: Safety and Mobility REVIEWED AND APPROVED FOR ZWAC Name Compiled By: Sydney Richardson Reviewed By: Victoria Rieger End-user/Contract Manager: Date 12/28/2021 12/28/2021 COUNCIL DATE: 02/03/2022 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: WASHING EQUIPMENT OF TEXAS, INC. SUBJECT: Authorize award and execution of a contract with Washing Equipment of Texas, Inc., to purchase and install new truck washing equipment and related maintenance services, for up to five years …
A RR Recruitment and Retention Proposal City Council approved Resolution No. 20201001-061, directing the City Manager to review current compensation and training practices and explore opportunities to improve ARR operator retention, compensation, and satisfaction. Commercial drivers are in high demand and many industries are suffering as a result, especially solid waste. Cities such as Dallas have had to delay solid waste collection services due to driver shortages. Austin Resource Recovery is submitting this proposal to avoid the enactment of similar service cutbacks. Austin Resource Recovery is proposing the following plans to address CDL Driver employee shortages: • For newly hired employees in CDL positions, incentives include: o To attract talent and work within our current pay zones, ARR will begin hiring new Driver Track Employees as per the following hourly rates: CDL Bump: $18 (3 months) Trainee: $19 (9 months) New Hire Temp: $17 Operator: $20 (1 year 3 months) Operator Senior $21.42 (2 years 3 months) o ARR is recommending a retention incentive to retain newly hired full-time operations and difficult-to-fill positions. The retention incentive looks to target difficult to fill and difficult to retain roles. The retention incentive will roll out over the course of two years as per the following: Payout Schedule for $3,000 Retention Incentive (New Operations Employees and Difficult to Fill Positions): $500 to be paid within the first 90 days (3 mon) $500 to be paid within 180 days (6 mon) • • • • $1000 to be paid during Calendar Year 2022 PP26(after one year of continued employment) $1000 to be paid during Calendar Year 2023 PP 26 (after two years of continued employment) • For current employees incentives include o For purposes of equity, ARR is proposing the following pay increase for current employees in the following positions who make below the proposed hourly rates: Trainee $19 (this will impact 22 employees who would get an average $0.62/hr increase) Operator $20 (this will impact 27 employees would get an average of $0.51/hr increase) Senior Operator $21 (this will impact 6 employees would get an average of $0.37/hr increase) o For purposes of equity, ARR is recommending a retention incentive to address retention concerns for current full- time employee operation positions (from the ARR Associate through the Assistant Division Manager positions): $500 to be paid after Calendar Year 21 PP26 …
Proposed 2022 Meeting Schedule Zero Waste Advisory Commission The Commission shall meet at 6:00 PM on the 2nd Wednesday of each month. Proposed Meeting Dates January 12, 2022 February 9, 2022 No meeting April 13, 2022 May 11, 2022 June 8, 2022 No meeting August 10, 2022 September 14, 2022 No meeting November 9, 2022 Proposed Locations* Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers *City Hall, 301 West 2nd Street, Austin, Texas 78701 at 6:00 P.M. +Proposed locations are tentative and may change, please check the Boards and Commission Website
COMMUNITY TECHNOLOGY AND TELECOMMUNICATIONS COMMISSION Regular Meeting Wednesday - January 12, 2022 - 6:30 PM City Hall - Boards and Commissions - Room 1101 301 W. 2nd Street - Austin, TX 78701 Some members of the Community Technology and Telecommunications Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live CURRENT BOARD MEMBERS: Nehemiah Pitts IIL Chair Steven Apodaca Dave Floyd Maxine Eiland Nicole Thompson Sophie Gairo Malcolm Yeatts Illiya Svirsky Jennifer Ramos Sumit DasGupta CALL TO ORDER AGENDA CITIZEN COMMUNICATION: GENERAL The first ten speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES - December 8, 2021 2. STAFF AND COMMUNITY BRIEFINGS (A member of the public may not address a board at a meeting on an item posted as a briefing) a. Office of Innovation Briefing (Alba Sereno, Chief Research & Strategic Initiatives Officer, Innovation Office) b. Update on the Grant for Technology Opportunity Program Letter of Interest Process ( Jesse Rodriguez, Interim Program Manager, Financial Services Department) 3. NEW BUSINESS (Discussion and Possible Action) a. Selection of the 2022 GTOPs Core Review Panel (Commission Discussion and Action) b. Digital Equity and Inclusion Town Hall Discussion 2- Chair Nehemiah Pitts III (Commission discussion and possible action) c. Election of Officers - Vice Chair (Commission discussion and action) 4. COMMISSION UPDATES (Discussion and Possible Action) a. Digital Inclusion, Civic Engagement, and Strategic Technology and Telecom Policy Working Group b. Knowledge, Information, and Data Stewardship Working Group c. Technology, Infrastructure, and Innovation Working Group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jesse Rodriguez at the Telecommunications and Regulatory Affairs Department, at jesse.rodriguez@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Community Technology and Telecommunications Commission, please contact Jesse Rodriguez at jesse.rodriguez@austintexas.gov
Water and Wastewater Commission January 12, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the December 1, 2021, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. 3. Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. 5. Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. 6. Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Water & Wastewater Commission Review and Recommendation Government That Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department - Purchasing COA Strategic Direction: January 27, 2022 Client: Randi Jenkins Agenda Item Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s total requested authorization is $200,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Financial Services Department issued a Request for Qualification Statements (RFQS) 5000 LMI4000 for these services. The solicitation issued on July 19, 2021, and it closed on August 10, 2021. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide identification and implementation of streamlined survey services for City departments to improve municipal government operations. The City has over 40 departments and offices that serve every member of the Austin community. Addressing changing needs and opinions requires research and insights collected from the community. Surveys on various topics throughout the year will require thoughtful research and efforts to avoid survey fatigue. The City has long contracted for the administration of an annual community survey. This survey is used to understand opinions and priorities for City programs and services as well as understanding the current perception of City government. In addition to this survey, City departments such as Austin Code, Communications and Public Information, and Development Services conduct needs and opinions surveys focused on their specific programs, services, and/or customers and stakeholders. As a result, in many cases a survey may already exist and require little to no assistance for updates or design changes before …
Water & Wastewater Commission Review and Recommendation Government that Works for All, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1021 for these services. The solicitation issued on August 23, 2021 and it closed on October 5, 2021. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 10, 2022 – To be reviewed by the Electric Utility Commission. January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: to pipe routing, These contracts will provide routine plumbing preventative maintenance and repair services on an as-needed basis for all City departments and over 300 City-owned facilities. Other services provided under this contract are plumbing replacement and installations of like items of similar purpose, projects including additions and modifications isolation valves, plumbing cleanouts, hydronic plumbing/piping, and emergency repairs. No structural, architectural, or mechanical engineering changes or services will be rendered under this contract, nor will the contract be utilized for new construction. These contracts will replace three existing contracts, the earliest of which expires on March 30, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractors are not the current providers for these services. If a contract is not secured, plumbing repairs to City facilities may be delayed leading …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1022 for these services. The solicitation issued on October 4, 2021 and it closed on November 4, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide automatic door maintenance, repair, replacements, and inspection services for all City departments with automatic entry and exit doors that are motorized to open or close by a sensor. In addition, the contract will cover doors that may require repairs due to wear and tear and provide services for new City facilities. Technicians are required to be trained and certified by the American Association of Automatic Door Manufacturers to ensure the safe use of automatic doors. This contract will replace an existing contract which expires on February 8, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractor is not the current provider for these services. If the City is unable to secure the contract, the City will not have a reliable source for automatic door maintenance and repair services. This will force the City to procure these services on the open market which could result …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Joseph Gonzales January 27, 2022 Client: Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department has determined this cooperative purchase program best meets the needs of the department to provide the goods required at the best value for the City. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods there were no subcontracting required opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The vehicles and pieces of equipment purchased on these contracts meet the purchase recommendations made by the Fleet Officer, affected department directors, and Assistant City Managers (ACMs). ACM approval is required for all new additions to the City’s fleet prior to any procurement actions. For replacement units, Fleet Mobility Services reviews a list of vehicles and equipment and determines if they are eligible for replacement based on mileage, hours of use, and maintenance costs. Fleet Service Center Managers have inspected each vehicle and piece of equipment to be replaced and determined that the mileage or hours of use on each vehicle and piece of equipment proposed for replacement cannot be increased without risking a significant increase in repair costs and loss of productivity due to downtime. The department’s recommendations for vehicles and equipment have been reviewed by a Fleet Service Center Manager to ensure the new or replacement vehicles and equipment are appropriate for the specified use. New units must be put …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Government that Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. Amount and Source of Funding Funding in the amount of $34,308 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. January 12, 2022 - To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide KorWeb software including web application service provider hosting. KorWeb is a web- based ticket management software that groups and routes underground utility location requests into geographical regions for City departments to track and complete tickets electronically. This process prevents accidental dig-ins that could result in injury or infrastructure damage. KorTerra Inc. is the owner and sole provider of the proprietary source code for KorWeb software. The City is a member of Texas 811 “One Call,” and mandated by state law that City departments participate with member gas, water, and telecom providers in locating underground facilities when requested. KorWeb provides City departments with the functionality to manage “locate request” for Texas 811 “One Call.” If the City is unable to secure a contract, the Texas 811 “One Call” notifications will require additional manpower to manually sort tickets and create a delay in the response of utilities locations that could have adverse actions at the field level. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 10% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. Amount and Source of Funding Funding in the amount of $410,880 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1009 for these goods. The solicitation issued on August 16, 2021 and it closed on September 23, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water treats raw lake water to produce drinking water that meets and exceeds state and federal water regulation standards. A fundamental objective of drinking water treatment is the removal of suspended solids through the coagulation process. Cationic polymer will be used daily by Austin Water to aid the coagulation treatment process, providing additional charge neuralization of suspended solids. The polymer will also enhance treatment of highly turbid raw water during flood events such that Austin Water can maintain plant production and continuously provide high quality treated water to the customers. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. PRICE ANALYSIS a) Solicitations: 120 notices were sent, including 3 MBE and 9 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract is for a new commodity and is consistent with those represented in the market.
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Hornsby Bend Biosolids Management Plant Centrifuges project in the amount of $11,136,000 plus a $1,113,600 contingency, for a total contract amount not to exceed $12,249,600. (ETJ) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 35.63% MBE and 0.32% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (HBBMP) receives all the biosolids (wastewater sludge) generated by Austin’s two regional wastewater treatment plants. At the HBBMP, the incoming biosolids require thickening before further processing (anaerobic digestion, dewatering, and composting). The current thickening system utilizes gravity belt thickeners and newly installed centrifuges. The gravity belt thickeners are either non-operational due to age and corrosion (installed in 1990) or are temporary (exterior system exposed to weather). This project replaces the remaining gravity belt thickeners with new centrifuges, thereby increasing the reliability of the thickening system. Additional benefits of the project include a reduction in process water usage, and a reduction in the production of odors and corrosive gasses, making for more efficient treatment, and a safer working environment. This item includes six allowances. An allowance of $20,000 will be used to address the disassembly of the temporary thickening system. An allowance of $15,000 will be used to address the unforeseen underground appurtenances. An allowance of $20,000 will be used to address any unforeseen conditions in the non-potable water system. An allowance of $10,000 will be used to address the conditions of the non-potable water system metering. An allowance of $12,000 will be used to address the thickener complex process area heaters. An allowance of $40,000 will be used to address any adjustments to the electrical design. An allowance is an amount that is specified and included in the construction …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Medical Arts Square Water and Wastewater System Renewal project in the amount of $2,978,573.00 plus a $297,857.30 contingency, for a total contract amount not to exceed $3,276,430.30. (District 9) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 19.03% MBE and 1.11% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Medical Arts Square Water and Wastewater System Renewal is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program includes wastewater lines in poor condition, and in need of replacement within the project area. In addition to addressing poor condition wastewater pipe, this project also includes improvements to the wastewater collection system which include rerouting existing lines, including some under existing buildings, to improve access and maintenance of the collection system. This project consists of the replacement of 1,822 linear feet of 8-inch and 12-inch water pipe and appurtenances, and 3,325 linear feet of 8-inch and 12-inch wastewater pipe and manholes in the Medical Arts Square on the north side of the University of Texas campus. In addition, the area proposed for replacement of existing water and wastewater lines includes Beanna Street, East 30th Street, Hampton Road, and a segment of 26th Street (East Dean Keaton) between Hampton Road and Medical Arts Street. Due to the potential for unknown subsurface conditions and utility conflicts, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Udelhoven, Inc. for the Southland Oaks Lift Station Wetwell Conversion & Hills of Bear Creek Lift Station Jib Crane Installation project in the amount of $1,789,505.00 plus a $178,950.50 contingency, for a total contract amount not to exceed $1,968,455.50. (District 8 and ETJ) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 14.68% MBE and 2.21% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This construction contract includes two project locations, the Southland Oaks Lift Station and the Hills of Bear Creek Lift Station. These projects are being executed together due to the proximity of the project locations, and the related scopes. The Southland Oaks Lift Station has experienced sanitary sewer overflows due to historic rainfall events that flooded the electrical equipment located below grade and prevented the pumps from operating. The electrical equipment has been moved above the flood zone; however, additional improvements are needed to address remaining equipment. This project will convert the Southland Oaks lift station to a submersible design that meets current Austin Water standards and install a jib crane at the Hills of Bear Creek Lift Station to update the site to meet current Austin Water lift station standards. Due to the potential for unknown conditions when working in an operating wastewater facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. Construction of the project will require a single lane closure and traffic control along Frate Barker Road. The contractor will install appropriate traffic detour signs and barricades to direct …
Recycling Processing Contracts *Update* ZWAC Presentation January 12, 2022 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire to change volume or add services November 1, 2020 Vendors submit pricing proposals to City March 22, 2021 City to establish Award Percent September 15, 2021 Contract Reset Date October 15, 2021 Goals and Council Direction • Allow both COA and vendor(s) • Strong communication and to live through a range of market conditions • Shared risk and reward collaboration • Clear expectations CM Alter Direction • Negotiate terms that allow for stronger proof and transparency that our recyclable materials are being recycled rather than placed in landfills. • Further the city’s zero waste goals and minimize the city’s carbon footprint. As new technologies become available, the City Manager is directed to explore all avenues to recycle most materials from the City of Austin. • Negotiate terms that provide the best value for Austin’s ratepayers. Contract Highlights Balcones Resources Texas Disposal Systems Column1 Award Percent Min. Monthly Tonnage (avg.) Revenue Share % Processing Fee per ton Revenue Share Formula Change 60% 2000 75% $98 Yes 40% 2000 20% $50 No Contract Highlights Balcones Resources Texas Disposal Systems Column1 Indices: Ave. to High-side Customer Education Fee Expanded Audit Terms Expanded Safety Inspection Strengthen Non- degradation clause Yes Yes Yes Yes Yes No No Yes Yes No Revenue Share Payment Calculation Revenue Share Payment Texas Disposal Systems Balcones Resources (Revenue Percent X Value of Recyclable Material) – Processing Fee Net Value of Recyclable Material = Gross Value of Recyclable Material – Processing Fee Then Revenue Share Payment = Net Value of Recyclable Material x Revenue Percent In the case that the Processing Fee exceeds the …
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